JP2008197875A - Document management device, document management system and document management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To store document data in a proper real document box according to an attribute such as the type or name of the document data. <P>SOLUTION: This document management device 1 is connected to multifunction machines 3, 3a via a network 7. The personal computer 1 has a communication part 13, a document management part 17, a storage part 19, and a control part 21. The communication part 13 communicates information related to the document data between the composite machines 3, 3a. The storage part 19 stores management data of the document management part 17. The control part 21 controls storage operation of the document management part 17 based on a storage request of the document data. The document management part 17 manages information of the real document boxes 47, 47a of the multifunction machines 3, 3a or the attribute of the document data to be stored. The document management part 17 refers to the stored management data by the storage request, selects the optimum real document boxes 47, 47a based on the attribute of the document data, and controls storage. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a document management apparatus, a document management system, and a document management program, and is used for a document management apparatus such as a personal computer connected to an image forming apparatus such as a copying machine or a multi function peripheral (MFP) via a network. The present invention relates to a suitable document management apparatus, document management system, and document management program.

  In recent years, image forming apparatuses such as copiers, in addition to the function of immediately printing out electronic document data such as print data and facsimile data, store the document data in an internal storage device and print it at a timing desired by the user. It has a function to output.

  In addition, a configuration is also provided in which the document data is classified and classified into folders called “boxes” for each user or group, and a document management apparatus or system having a function of storing them is provided.

  For example, Japanese Patent Laying-Open No. 2006-287806 (Patent Document 1) is of this type.

This Patent Document 1 has a plurality of document management devices and server devices connected via a network, and the document management device separates and stores various types of information and documents that store documents in the boxes. And when the server apparatus accepts a document accumulation request, the server apparatus is any one of information relating to the document relating to the accumulation request, information relating to the document management apparatus, and box information of the document management apparatus. A function for determining a document management device and a box for actually storing the documents based on one or more pieces of information, transmitting the document to the document management device having the determined box, and storing the document in the box; Even in an office where multiple document management devices such as image forming devices are installed, documents can be stored in any image forming device box. It is obtained by the so as not to get lost or al good.
JP 2006-287806 A

  However, in Patent Document 1 described above, when storing document data, it is necessary to designate a document box formed in advance in the document management apparatus, and there is room for improvement in improving usability.

  The present invention has been made to solve such a problem. When document data including image data is stored, the document data can be stored in an appropriate location using attributes such as name and type related to the document data. An object is to provide a document management apparatus, a document management system, and a document management program.

  In order to solve such a problem, the document management apparatus according to the present invention acquires an attribute related to stored document data and acquires and manages information related to an existing document box in which the document data is stored. A storage unit that stores management data of the document management unit, and a control unit that controls a storage operation by the document management unit when a storage request for the document data is received. When a save operation is instructed by the control unit, the stored management data is referred to, and based on the attribute of the requested document data, an actual document box suitable for saving the document data is selected and the document data is saved. It is characterized by control.

  The document management apparatus of the present invention has a communication unit that communicates with the outside via a network, and the document management unit receives information on an existing document box and stores the document data requested to be stored via the communication unit. A configuration for performing storage control is also possible.

  In the document management apparatus of the present invention, the control unit may control to associate the attribute of the document data requested to be stored with the virtual box, and the document management unit may store and control the document data associated with the virtual box. It is.

  The document management apparatus according to the present invention may be configured to have a user management unit that operates at least the document management unit or the control unit when the input user password matches a preset password.

  In the document management apparatus of the present invention, the user management unit determines whether the input user name matches the preset user name, and the document management unit relates to the user name when the user name matches. A configuration in which only document data is stored and controlled is also possible.

  In a document management system according to the present invention, an image forming apparatus that holds document data and a document management apparatus are connected via a network, and the document management apparatus relates to document data with the image forming apparatus. A communication unit that communicates information, and a document management that acquires and manages information related to an existing document box in which document data is stored from the image forming apparatus via the communication unit while acquiring attributes related to document data requested to be stored A storage unit that stores the management data of the document management unit, and a control unit that controls a storage operation by the document management unit when receiving a storage request for the document data. When a save request is instructed from the control unit, the stored document is referred to, and based on the attribute of the requested document data, the actual document suitable for saving the document data By selecting the box that is configured to store controlled via the communication unit to the document data.

  In the document management system of the present invention, the control unit may control to associate the attribute of the document data requested to be stored with the virtual box, and the document management unit may store and control the document data associated with the virtual box. It is.

  The document management system according to the present invention may have a configuration including a user management unit that operates at least the document management unit or the control unit when the input user password matches a preset password.

  In the document management system of the present invention, the user management unit determines whether the input user name matches the preset user name, and the document management unit relates to the user name when the user name matches. A configuration in which only document data is stored and controlled is also possible.

  In the document management apparatus according to the present invention as described above, the document management unit acquires and manages the attribute related to the stored document data and also acquires and manages information related to the existing document box in which the document data is stored. The management data of the management unit is stored in the storage unit, and when the control unit receives a request to save the document data, the storage operation by the document management unit is controlled, and when the storage unit is instructed to save, the document management unit However, since the stored data is referred to, the actual document box suitable for storing the document data is selected based on the attribute of the document data requested to be stored, and the document data is stored and controlled. It is possible to save in an appropriate location using attributes such as name and type.

  In the document management system according to the present invention, in a document management apparatus connected to an image forming apparatus that holds document data via a network, information related to the document data is communicated with the image forming apparatus by a communication unit. The document management unit acquires an attribute related to the document data requested to be stored and acquires and manages information related to the actual document box in which the document data is stored from the image forming apparatus via the communication unit. The management data is stored in the storage unit, and when the storage request for the document data is received, the control unit controls the storage operation by the document management unit, and when the storage request is instructed from the control unit, the document The management unit refers to the stored management data, selects an actual document box suitable for storing the document data based on the attribute of the document data requested to be stored, and selects the document data. Since saving control via the communication unit the data capacity of the document data, it is possible to store the appropriate image forming apparatus using the name, the attribute type and the like.

  In the present invention, in the configuration in which the attribute of the document data requested to be stored is associated with the virtual box and the document data associated with the virtual box is controlled to be stored, if the document data requested to be stored is associated with the virtual box, Automatically saved in a real document box.

  In the present invention, in the configuration in which the document management unit or the control unit is operated when the input user password matches the preset password, the security of the document data can be ensured.

  In the present invention, in a configuration in which a match / mismatch between an input user name and a preset user name is determined and only the document data related to the user name is stored and controlled, the document data other than the user is stored. Therefore, it is possible to ensure the security of the document data.

  Embodiments of a document management apparatus, a document management system, and a document management program according to the present invention will be described below with reference to the drawings.

  For convenience, the document management system and the document management program will be described in the course of describing the document management system.

  1 and 2 are a schematic configuration diagram and a schematic block diagram showing an embodiment of a document management system including a document management apparatus according to the present invention.

  As shown in FIG. 1, the document management system according to the present invention is configured by connecting a personal computer 1 as a document management apparatus and multifunction machines 3 and 3 a as image forming apparatuses via a network 7. The multifunction machines 3 and 3a are also document management apparatuses, and the virtual box and the document box in the figure will be described later.

  First, the personal computer 1 as a document management apparatus will be described.

  As illustrated in FIG. 2, the personal computer 1 includes a communication unit 13, a user management unit 15, a document management unit 17, a storage unit 19, a control unit 21, a display unit 23, and an input unit 25 connected via a bus 11. In addition, it has a general configuration as a personal computer.

  The communication unit 13 predetermines the attributes and document data (to be described later) related to the document data including the image data, and information on the existing document boxes (to be described later) 47 and 47a in which the document data is stored with the MFPs 3 and 3a. It is an interface part which transmits / receives with the protocol of.

  As shown in FIG. 3A, the user management unit 15 creates a user management table in which the user name “AAA” is associated with the password “***” and the device ID for the user who uses the personal computer 1, and manages this. In addition, it has a function of storing in the storage unit 19 and changing the user management table and overwriting it in the storage unit 19 when the user name, password and device ID need to be added, deleted, modified, etc. ing.

  The user management unit 15 has a function of executing operations described later of the document management unit 17 and the control unit 21 when the input user password matches the preset password.

  Device IDs in FIG. 3A are device (device) numbers “1” and “2” set in advance to identify the multifunction peripherals 3 and 3 a connected to the network 7.

  As shown in FIGS. 3B, 3C, 3D, and 3D, the document management unit 17 creates and manages management data (database) such as a device management table, a real box management table, a virtual box management table, and a document management table. And has a function of storing in the storage unit 19.

  These device management table, real box management table, virtual box management table, and document management table are linked together with information items together with the user management table, and are created and input by an input instruction from the input unit 25 as in the user management table. Changes are made. Other functions of the document management unit 17 will be described later.

  The device management table includes device numbers “1” and “2” corresponding to the multifunction devices 3 and 3a, and IP addresses “10. ***” and “10” indicating locations of these multifunction devices 3 and 3a on the network 7, for example. . *** ”, model names“ ModelA ”and“ ModelB ”of the multifunction machines 3 and 3a are created in a table.

  The real box management table includes real box IDs “1” and “2” indicating the real document boxes 47 and 47a, names “AAA-Box” and “AAA-Box” of the real document boxes 47 and 47a, The device IDs (image forming apparatus IDs) “1” and “2” having the built-in 47a, their free capacities (GB) “500” and “100”, processing priority levels “high” and “medium” of the stored document data are set. It was created in the form of a table.

  The virtual box management table includes box IDs “1” and “2” indicating a virtual document box 27 to be described later, names “VirtualPrint” and “VietualFax” of the virtual document box 27, and document data types (functions) to be associated with the virtual document box 27. ) "Print", "Fax", etc. are created in a table.

  The document management table includes numbers “1” and “2” corresponding to document data, attributes relating to desired document data, that is, document data names “DocA” and “DocB”, and document data type (function) “Print”. “Fax”, virtual box IDs “1” and “2” associated with document data, real box IDs “1” and “2”, and the like are created in a table.

  As will be described later, by referring to management tables such as a device management table, a real box management table, a virtual box management table, and a document management table, real document boxes 47 and 47a that are most suitable for storing the requested document data are stored. Selected.

  The storage unit 19 functions as a data storage unit that stores management tables such as a user management table, a device management table, a real box management table, a virtual box management table, and a document management table, and stores and stores an operation program of the personal computer 1. Hard disk (HDD) or the like.

  The document management unit 17 acquires attributes relating to document data requested to be stored, and information related to the existing document boxes 47 and 47a in which the document data is stored from the image forming apparatuses 3 and 3a via the communication unit 13, for example, The names “AAA-Box” and “AAA-Box” of the real document boxes 47 and 47a, the device IDs (image forming apparatus IDs) “1” and “2” in which the real document boxes 47 and 47a are built, and the free space (GB) ) It has a function of acquiring and managing “500”, “100”, processing priority “high”, “medium”, etc. of the stored document data.

  The document management unit 17 also has a function of updating management data arbitrarily or periodically.

  As will be described later, when the document data storage request from the control unit 21 is instructed and associated with the virtual box 27, the document management unit 17 refers to the management data stored in the storage unit 19 and stores the request. For example, the actual document box 47 is selected from the actual document boxes 47 and 47a suitable for storing the document data based on the attribute of the selected document data, and the document data is transmitted to the selected actual document box 47 from the communication unit 13. It has a function of controlling storage by IP address or the like.

  In other words, the document management unit 17 refers to the management data in the storage unit 19, and based on the attribute of the document data requested to be stored, for example, the type of printing or FAX in addition to the data capacity, the MFP 3, 3 a From the real document boxes 47 and 47a, the real document boxes 47 and 47a that can be stored in terms of storage capacity and that have an early print order are selected and stored.

  When the document data to be stored is input from the input unit 25, the control unit 21 determines the device management table, the actual box management table, the attribute relating to the document data, for example, the name of the document data, the data capacity, the print job or the FAX job, Reference is made to a management table such as a virtual box management table and a document management table, and a function for creating a virtual display form in which the document data is virtually stored in the corresponding virtual box 27 is provided. 23.

  The virtual box 27 temporarily associates attributes such as the name and type of document data, and is displayed as, for example, a local folder of the personal computer 1. The virtual box 27 stores the document data. It doesn't mean.

  As shown in FIG. 4, the virtual box 27 is actually a folder such as “PrintBox”, “ScanBox”, “CopyBox”, and “FaxBox” displayed in a tree shape under a root folder, for example, a “user-defined” folder.

  When the user management unit 15 determines a match / mismatch between the input user name and the preset user name and determines a match of the user name, the control unit 21 displays only the attribute of the document data related to the user name. The virtual box 27 has a function of controlling display and a function of instructing to save the document data.

  The control unit 21 has a main control function for controlling the above-described user management unit 15, document management unit 17 and the like, and has a CPU that is a main part of the control calculation function and a ROM that stores an operation program of the CPU. It operates based on the operation program that is formed and stored in the hard disk (HDD) described above, and controls the MFPs 3 and 3a in addition to the communication unit 13, the storage unit 19, the display unit 23, and the input unit 25, and the document management unit. 17 and its functions are realized.

  The display unit 23 is a CRT display or a liquid crystal display that specifically displays the virtual box 27 described above in addition to various images under the control of the control unit 21 (see FIG. 4), and has a user interface (GUI) function. Have.

  The input unit 25 instructs input of document data to be stored, instructs creation and change of management tables such as a device management table, a real box management table, a virtual box management table, and a document management table, and inputs individual items. In addition to the function to perform, the creation of the virtual box 27, the input of the name of the created virtual box 27, etc., the instruction input of the attributes such as the name and type of the document data virtually put in the virtual box 27, and the like are input. Such as an expression panel.

  Next, the multifunction machine 3 as an image forming apparatus will be described.

  As illustrated in FIG. 2, the multifunction machine 3 includes a communication unit 33, a user management unit 35, a storage unit 39, a control unit 41, a display unit 43, an input unit 45, and a print engine 49 connected via a bus 31. In addition, it has a general configuration as the multifunction machine 3.

  The communication unit 33 is an interface unit that transmits and receives attributes relating to document data including image data and information on the document data itself between the personal computer 1 and the multifunction peripheral 3a using a predetermined protocol.

  As shown in FIG. 3A, the user management unit 35 creates a user management table in which a password “***” is associated with the user name “AAA” for the user who uses the multifunction machine 3 (3a), and the storage unit The user management table is changed and overwritten in the storage unit 39 when the user name or password needs to be added, deleted, modified, or the like.

  The user management unit 35 has a function of suppressing the later-described operation of the control unit 41, as with the personal computer 1, when the input password matches the preset password.

  The storage unit 39 functions as a data storage unit that stores a management table such as document data or a user management table, and is a hard disk (HDD) that stores an operation program of the multifunction machine 3.

  The control unit 41 refers to a management table such as a user management table on the basis of an instruction related to document data from the input unit 45 and controls storage of the document data in the actual document box 47, as well as document data in the actual document box 47. Is output to the display unit 43 or output to the print engine 49. The actual document box 47 is a conventionally known document box.

  The control unit 41 has a function of performing communication output control on the actual document box 47 requested from the personal computer 1 via the communication unit 13 and the document data stored in the real document box 47 and their attributes, and communicates from the personal computer 1 side. The document data received via the unit 33 is stored in a designated actual document box 47.

  The control unit 41 is formed to include a CPU that is a main part of the control operation function and a ROM that stores an operation program of the CPU, and operates based on the operation program stored in the hard disk (HDD) described above. In addition to the storage unit 39, the display unit 43, the input unit 45, and the print engine 49, the above-described functions are controlled between the personal computer 1 and the multifunction peripheral 3a.

  The display unit 43 is a touch-type liquid crystal display that specifically displays various images under the control of the control unit 41, and has a user interface (GUI) function.

  The input unit 45 is used for inputting document data, instructing creation and change of a management table such as a user management table, and inputting individual items, as well as creating and creating a real document box 47. 47 is used to input instructions for inputting the name and type, and is provided together with or integrally with a touch-type liquid crystal display as the display unit 43.

  The print engine 49 is a known color or monochrome printing unit that develops toner data from the document data in the actual document box 47 and other image data into print image image data, transfers the toner development onto the printing paper, and fixes the toner. It is.

  Further, a multifunction machine 3a as a document management apparatus will be described.

  As shown in FIG. 2, the multifunction machine 3 a has substantially the same configuration as the bus 31, the communication unit 33, the user management unit 35, the storage unit 39, the control unit 41, the display unit 43, and the input unit 45 that constitute the multifunction machine 3. That is, in addition to having a bus 31a, a communication unit 33a, a user management unit 35a, a storage unit 39a, a control unit 41a, a display unit 43a, and an input unit 45a, it has a general configuration as a multifunction device 3a. Since this is the same as 3, the description is omitted.

  Next, an outline of the operation of the document management system according to the present invention will be described with reference to the sequence diagram of FIG. FIG. 5 shows an operation of saving from the personal computer 1 to the actual document box 47 of the multifunction machine 3.

  The document management unit 17 preliminarily stores information related to the existing document boxes 47 and 47a in which the document data is stored from the MFPs 3 and 3a via the communication unit 13, for example, the free capacity of the existing document boxes 47 and 47a and the existing composites. The management table is created by periodically acquiring the IP address information and the like of the machines 3 and 3a.

  When the control unit 21 receives a user name and password together with a document data storage request from the input unit 25, the control unit 21 displays the document data in association with the virtual document box 27 and instructs the document management unit 17 to store the document.

  The document management unit 17 acquires an attribute from the document data requested to be stored, refers to the management data in the storage unit 19 based on the attribute, and uses the attribute of the document data requested to be stored as an argument to the actual document box 47. 47a, the attributes of these actual document boxes 47 and 47a are acquired, the optimum actual document box 47 for saving the document data requested to be saved is selected, and the selected actual document box 47 is selected. Save control.

  Moreover, although not shown, the user management unit 15 operates the document management unit 17 and the control unit 21 only when the user password input from the input unit 25 of the personal computer 1 matches the preset user password, and the user management unit 15 executes a virtual box creation operation and document data storage processing by the document management unit 17 and the control unit 21.

  Such a process becomes the document management program of the present invention.

  In such a document management system according to the present invention, a personal computer 1 serving as a document management apparatus is connected to a multi-function device 3, 3 a that holds document data via a network 7.

  The personal computer 1 communicates information related to the document data with the MFPs 3 and 3a, acquires attributes related to the document data requested to be stored, and communicates with the communication unit 13 from the MFPs 3 and 3a. A document management unit 17 that acquires and manages information relating to the existing document boxes 47 and 47a in which the document data is stored, a storage unit 19 that stores the management data by the document management unit 17, and the document data And a control unit 21 that controls the storage operation by the document management unit 17 when a storage request is received. When the document management unit 17 is instructed by the control unit 21, the stored management data is stored. Based on the attribute of the document data requested to be stored, actual document boxes 47 and 47a suitable for storing the document data are selected, and the sentence is stored in the selected actual document box 47. Data via the communication unit 13 has a configuration of storing the control.

  Therefore, the document data to be stored is stored in an appropriate actual document box 47 in accordance with attributes such as a name and a type related to the document data, and the document data is stored in a format structure that does not depend on a device such as the personal computer 1 or the multifunction peripheral 3 or 3a. Therefore, the document document data for printing, the received fax document data, the document data for each department, and all the document data for the administrator can be stored in the related actual document boxes 47 and 47a according to the purpose of the user. It can be stored, improving the user-friendliness, and does not require a special server for providing a box.

  Moreover, when the document data requested to be stored is displayed as a local folder of the personal computer 1 in association with the virtual box 27, it can be stored in the appropriate actual document boxes 47 and 47a, and the document data storing operation is also simple. Operability is improved.

  In addition, when the user password is input from the input unit 25 and matches the preset user password, the user management unit 15 operates the document management unit 17 and the control unit 21, and when the passwords do not match, they do not operate them. It is easy to ensure security for creating the virtual box 27 and storing the document data.

  If the passwords do not match, the object of the present invention can be achieved if the operation is performed so that at least one of the document management unit 17 and the control unit 21 is prohibited.

  Further, when the user management unit 15 determines that the input user name matches the preset user name, the control unit 21 controls to save only the document data related to the user name, so that document data other than the user is not saved, It is possible to ensure the security of document data.

  The above-described embodiment is a document management system in which the personal computer 1 and the multifunction peripherals 3 and 3a are connected via the network 7. However, the individual personal computers 1 and multifunction peripherals 3 and 3a themselves as document management apparatuses are used. It is possible to constitute the present invention. Of course, the same applies to the server.

  Further, referring to the document management program according to the present invention, information for controlling the document management apparatus such as the personal computer 1 connected via the network 7 to the image forming apparatus such as the multifunction machine 3 or 3a in which the document data is stored. A document management process for acquiring the attribute of the document data requested to be stored in the processing computer, and acquiring and managing information on the existing document box in which the document data is stored from the image forming apparatus, and the document management process The storage process for storing the management data obtained in the storage unit 19, the main control process for controlling the saving operation by the document management process when the document data saving request is received, and the document data saving request by the main control process When the request is received, the stored management data is referred to, and the actual document box suitable for saving the requested document data is selected and selected. And the actual document box is intended to execute a document storage process of storing controlling the document data.

  In such a document management program, the main control processing executes processing for displaying the attribute of the document data requested to be stored in a form associated with the virtual box, and the document storage processing is processing for storing the document data displayed in the virtual box. A configuration for executing at least a user management process for operating a document management process or a main control process when the input user password matches an already set password, and the user management process for the input user password It is possible to determine whether or not the name matches the preset user name, and the document management processing can be configured to execute storage control only for the document data related to the user name when the user name matches. An effect similar to that of the document management system can be obtained.

1 is a schematic configuration diagram showing an embodiment of a document management system including a document management apparatus according to the present invention. 1 is a schematic block diagram showing an embodiment of a document management system including a document management apparatus according to the present invention. It is a figure which shows the management table in this invention. It is a figure which shows the virtual box in this invention. It is a sequence diagram explaining operation | movement of the document management system which concerns on this invention.

Explanation of symbols

1 PC (document management device)
3, 3a MFP (image forming device, document management device)
7 Network 11, 31, 31a Bus 13, 33, 33a Communication unit 15, 35, 35a User management unit 17 Document management unit 19, 39, 39a Storage unit (data storage unit)
21, 41, 41a Control unit 23, 43, 43a Display unit 25, 45, 45a Input unit 27 Virtual box 47, 47a Real document box 49, 49a Print engine

Claims (13)

A document management unit that acquires and manages information related to an existing document box in which document data is stored and acquires attributes related to stored document data;
A storage unit for storing management data of the document management unit;
A control unit that controls a storage operation by the document management unit when receiving a storage request for the document data;
Comprising
When the saving operation is instructed by the control unit, the document management unit refers to the stored management data, and based on the attribute of the document data requested to be saved, the actual document data suitable for saving the document data A document management apparatus, wherein a document box is selected and the document data is stored and controlled in the selected real document box. A communication unit that communicates with an external device via a network, wherein the document management unit controls the acquisition of information related to the real document box and the storage of the document data requested to be stored via the communication unit. 1. The document management apparatus according to 1. 3. The document management according to claim 1, wherein the control unit controls the attribute of the document data requested to be stored in association with a virtual box, and the document management unit stores and controls the document data associated with the virtual box. apparatus. The document management apparatus according to claim 1, further comprising a user management unit that operates at least the document management unit or the control unit when the input user password matches a preset password. The user management unit determines whether the input user name matches a preset user name, and the document management unit stores and controls only the document data related to the user name when the user name matches. The document management apparatus according to claim 4. A document management system in which an image forming apparatus that holds document data and a document management apparatus are connected via a network.
The document management apparatus includes:
A communication unit that communicates information related to the document data with the image forming apparatus;
A document management unit that acquires and manages information related to an existing document box in which document data is stored from the image forming apparatus via the communication unit, and acquires an attribute related to document data requested to be stored;
A storage unit for storing management data of the document management unit;
A control unit that controls a storage operation by the document management unit when receiving a storage request for the document data,
When the document management unit is instructed to store the data from the control unit, the management unit refers to the stored management data and is suitable for storing the document data based on the attribute of the document data requested to be stored. An actual document box is selected, and the document data is controlled to be stored in the selected actual document box via the communication unit. 7. The document management system according to claim 6, wherein the control unit controls the attribute of the document data requested to be stored in association with a virtual box, and the document management unit stores and controls the document data associated with the virtual box. 8. The document management system according to claim 6, further comprising a user management unit that operates at least the document management unit or the control unit when the input user password matches a preset password. The user management unit determines whether the input user name matches a preset user name, and the document management unit stores and controls only the document data related to the user name when the user name matches. The document management system according to claim 8. An information processing computer that controls a document management apparatus connected to an image forming apparatus in which document data is stored via a network,
A document management process for acquiring the attribute of the document data requested to be stored, and acquiring and managing information on the existing document box in which the document data is stored from the image forming apparatus;
A storage process for storing the management data obtained by the document management process in the storage unit;
A main control process for controlling a saving operation by the document management process when receiving a saving request for the document data;
When the document data storage request is received by the main control processing, the stored management data is referred to, the actual document box suitable for storing the document data requested to be stored is selected, and the selected actual document is selected. A document storage process for storing the document data in a box;
A document management program characterized by causing 11. The main control process executes a process for associating the attribute of the document data requested to be stored with a virtual box, and the document storage process executes the storage process for the document data associated with the virtual box. Document management program described. 12. The document management program according to claim 10 or 11, wherein a user management process for operating at least the document management process or the main control process is executed when the input user password matches a preset password. The user management process determines whether the input user name matches a preset user name, and the document management process executes storage control for only the document data related to the user name when the user name matches. The document management program according to claim 12.

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