JP2008090383A - Conference material management program and apparatus - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To improve convenience in using digitized conference materials used for a conference. <P>SOLUTION: At the start of a conference, a conference ID determining process part 53 determines the conference ID of the conference and a folder creating process part 54 registers the conference ID of the conference and information about the location of the conference-related materials in a storage location information table 62 in association with each other. A participation history information managing part 55 creates participation history information by associating the present time as the time of attendance with the user ID of a user and the conference ID of the conference when the user participates in the conference, and registers this participation history information in a participation history information table 61. When a conferee leaves or when the conference ends, the present time is set as the leaving time in the participation history information including the corresponding conference ID and user ID. During or after the conference, an overall conference system control part 57 refers to the tables 61, 62 and specifies a folder to store the conference-related materials based on the time and date input and the user ID of the user who has input the time and date. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to an electronic conference material management program and management apparatus created in association with a conference.

  When using materials in electronic conferences, there are many cases where they are used as follows. That is, a conference participant such as a document provider or a server administrator creates a folder in the file server in advance. Then, the material provider stores the digitized material in a predetermined folder of the file server before the start of the conference. Then, while the conference is in progress, the presenter reads the material from a predetermined folder and displays it on the shared screen set up in the conference room, or the participant individually reads the material from the predetermined folder and uses the client ( Hold a conference while displaying on the display of a PC. Further, materials relating to the conference such as minutes newly created during or after the conference are stored in the above-described folder and shared with the conference members. Then, the conference members are notified of the use stored in the folder by using e-mail or the like.

  By the way, various systems suitable for the above-described conference form have been proposed (for example, Patent Documents 1 to 4).

JP 2004-213271 A JP 2000-92048 A JP-A-6-266632 JP 2004-13632 A

  However, in the past, a folder for storing materials is created with a name that allows a meeting member to identify the conference body that uses the material, and the folder creation location (file server, disk, etc.) Had to expand to members. In addition, the conference member must remember the storage location and folder name of the material. Of course, if each user is participating in only one or few meetings, it may be possible to rely on memory, but if you participate in many meetings, associate the meeting with the folder storage location etc. It is not always easy to remember.

  In addition, when a meeting is suddenly held, folders may not be prepared, which may cause confusion in the organization and handling of meeting materials.

  It is an object of the present invention to facilitate the use of conference materials such as storage and reference of electronic conference materials used for conferences.

  In order to achieve the above object, the conference material management apparatus according to the present invention stores a storage location that associates and stores conference identification information and specific information of a storage location of an electronic conference material file The information table holding means, the storage information specifying the location of the conference material file shared by the members of the conference at the start of the conference, and the identification information of the conference are associated with each other and stored in the storage location information table Participation history information table for holding participation history information in which location information setting registration means, user identification information, conference identification information, and attendance time information and withdrawal time information of the user are associated with each other Participation history information generated by associating the holding means with the identification information of the user, the identification information of the conference, and the attendance time information of the user when the user attends the conference Participation that can be specified from the identification information of the user registered in the participation history information table and the identification information of the conference when the user leaves the conference or the conference ends when registered in the participation history information table Based on the date and time information and the identification information of the user who made the processing request, when the participation history information setting registration means for setting and registering the leaving time information in the history information and the processing request for the meeting material file with the date and time information specified are input Storage location specifying processing means for specifying the storage location of the conference material file to be processed by referring to the participation history information table and the storage location information table.

  The conference material management program according to the present invention includes a storage location information table holding means for holding a computer in association with conference identification information and storage location identification information of an electronic conference material file. Storage location information setting registration means for associating the specific information of the storage location of the conference material file shared by the members of the conference at the start with the conference identification information and registering it in the storage location information table, user identification A participation history information table holding means for holding participation history information in which information, meeting identification information, attendance time information and leaving time information of the user are associated, and when the user attends the meeting The participation history information generated by associating the identification information of the user, the identification information of the conference, and the attendance time information of the user with the participation history information. When the user leaves the conference or when the conference ends, the user leaves the participation history information that can be identified from the user identification information registered in the participation history information table and the conference identification information. Participation history information setting registration means for setting and registering time information, when a processing request for a conference material file for which date / time information is specified is input, the participation history information table based on the date / time information and the identification information of the user who made the processing request And by referring to the storage location information table, it functions as storage location specifying processing means for specifying the storage location of the conference material file to be processed.

  Further, the computer is further caused to function as a conference material processing unit that stores the conference material file in the storage location specified by the storage location specifying processing unit in response to a conference material file registration processing request input by a user. .

  Further, the computer is further caused to function as a conference material processing unit that reads the conference material file from the storage location specified by the storage location specifying processing unit in response to a conference material file reference processing request input by a user.

  The storage location information setting registration unit generates a storage location of a conference material file shared by members of the conference at the start of the conference.

  According to the present invention, it is possible to specify a storage location of conference material related to a conference in which the user participated on the date and time simply by inputting and specifying the date and time.

  Hereinafter, preferred embodiments of the present invention will be described with reference to the drawings.

  FIG. 1 is an overall configuration diagram of the electronic conference system according to the present embodiment. FIG. 1 shows a configuration in which a presenter terminal device 10 and a participant terminal device 20 installed in a conference room, a personal terminal device 30, a document management server 40, and a conference control server 50 are connected via a network 2. It is shown. The presenter terminal device 10 is used by a user (hereinafter referred to as “presenter”) who provides conference materials to be used in the conference, or moderates the conference, such as proceeding with the proceedings or switching the shared screen (not shown). The display 11 and the IC card reader 12 are connected to each other. The participant terminal device 20 is a terminal device that is arranged at each seat of the conference room 1 and is used individually by the attendees of the conference. The display 21 and the IC card reader 22 are connected to the participant terminal device 20. The personal terminal device 30 is a terminal device that is used personally by the user regardless of the inside or outside of the conference room 1. In the present embodiment, it is assumed that the personal terminal device 30 is set in its own seat in the office. . A display 31 and an IC card reader 32 are also connected to the personal terminal device 30. The document management server 40 holds and manages electronic documents such as conference materials used by users of this system. The conference control server 50 controls execution of the electronic conference while operating in cooperation with various devices included in the system.

  In the present application, the electronic conference system is not necessarily limited to a conference that is performed by connecting remote locations, as can be understood from the system configuration described above, and the presenter terminal device 10 and the participant terminal device 20. This is a general term for meetings held using computers. The electronic conferencing system in the present embodiment has a configuration showing a personal terminal device 30 mainly including a presenter terminal device 10, a participant terminal device 20, a document management server 40, and a conference control server 50. It is suitable for implementing the processing function described later in this system configuration.

  FIG. 2 is a hardware configuration diagram of a computer forming the conference control server 50 in the present embodiment. The conference control server 50 in the present embodiment can be realized by a general-purpose hardware configuration that has existed in the past. That is, as shown in FIG. 2, the conference control server 50 includes a CPU 501, a ROM 502, a RAM 503, an HDD controller 505 connected to a hard disk drive (HDD) 504, a mouse 506 and a keyboard 507 provided as input means, and a display device. An input / output controller 509 for connecting the respective displays 508 and a network controller 510 provided as communication means are connected to an internal bus 511.

  The document management server 40 in the present embodiment may have the same hardware configuration as that shown in FIG. Further, since the presenter terminal device 10, the participant terminal device 20, and the personal terminal device 30 are assumed to be realized by a personal computer (PC), the basic hardware configuration is almost the same as that in FIG. Good. However, in the case of the present embodiment, an IC card reader is connected to authenticate and identify a user who uses each terminal device 10-30.

  FIG. 3 is a block diagram of the electronic conference system according to the present embodiment. In FIG. 3, the presenter terminal device 10 includes a communication processing unit 13, a card ID reading unit 14, a document processing unit 15, and a presenter terminal conference control unit 16. The communication processing unit 13 performs information communication with the other computers 20 to 50 via the network 2. The card ID reading unit 14 cooperates with the IC card reader 12 to read the card ID recorded on the IC card carried by the presenter. The document processing unit 15 executes processing for an electronic document such as registration and editing by executing a document editing application. The conference control unit 16 for the presenter terminal operates the presenter terminal device 10 as a terminal device used by the presenter while operating in cooperation with the other components 13 to 15 and the conference control server 50. Perform execution control. Each component 13-16 in the presenter terminal device 10 is implement | achieved by the cooperation operation | movement of the computer which implement | achieves the presenter terminal device 10, and the program which operate | moves with CPU mounted in the computer.

  The participant terminal device 20 includes a communication processing unit 23, a card ID reading unit 24, a document processing unit 25, and a participant terminal conference control unit 26. The communication processing unit 23 performs information communication with the other computers 10, 30 to 50 via the network 2. The card ID reading unit 24 reads the card ID recorded on the IC card carried by the participant in cooperation with the IC card reader 22. The document processing unit 25 executes processing for an electronic document such as registration and editing by executing a document editing application. The participant terminal conference control unit 26 operates the participant terminal device 20 as a terminal device used by the participant while operating in cooperation with the other components 23 to 25 and the conference control server 50. Perform execution control. The constituent elements 23 to 26 in the participant terminal device 20 are realized by a cooperative operation of a computer that realizes the participant terminal device 20 and a program that operates on a CPU mounted on the computer.

  The personal terminal device 30 includes a communication processing unit 33, a card ID reading unit 34, a document processing unit 35, a time information input unit 37, and a personal terminal conference control unit 36. The communication processing unit 33 performs information communication with the other computers 10, 20, 40 to 50 via the network 2. The card ID reading unit 34 operates in cooperation with the IC card reader 32 and reads the card ID recorded on the IC card carried by the user. The document processing unit 35 executes processing for an electronic document such as registration and editing by executing a document editing application. The time information input unit 37 inputs time information specified by the user. The personal terminal conference control unit 36 controls the execution of the electronic conference so that the personal terminal device 30 can operate in cooperation with the electronic conference system while operating in cooperation with the other components 33 to 35 and 37 and the conference control server 50. . The components 33 to 37 in the personal terminal device 30 are realized by a cooperative operation of a computer that implements the personal terminal device 30 and a program that operates on a CPU mounted on the computer.

  The document management server 40 includes a communication processing unit 41, a document management unit 42, and a document database (DB) 43. The communication processing unit 41 performs information communication with other computers 10 to 30 and 50 via the network 2. The document database 43 is a means for storing electronic documents such as conference materials used for the conference and minutes created after the conference ends. The document management unit 42 registers the electronic document in the document database 43 and stores the document. Maintains and manages electronic documents managed by the system. Each component 41 to 42 in the document management server 40 is realized by a cooperative operation of a computer that implements the document management server 40 and a program that operates on a CPU mounted on the computer. The document database 43 is realized by an external storage device mounted on the document management server 40.

  The conference control server 50 includes a communication processing unit 51, a user authentication processing unit 52, a conference ID determination processing unit 53, a folder generation processing unit 54, a participation history information management unit 55, a conference information management unit 56, and a conference system overall control unit 57. Have. The communication processing unit 51 performs information communication with other computers 10 to 40 via the network 2. The user authentication processing unit 52 performs user authentication in response to user authentication requests from the terminal devices 10 to 30. The conference ID determination processing unit 53 determines a conference ID as information for identifying a conference to be held. The folder generation processing unit 54 generates a new folder, associates the storage location information specified from the generated folder with the conference ID of the conference that manages the electronic document using the folder, and stores the storage location information. Register in the table 62. In the present embodiment, since the folder generation destination is the document management server 40, strictly speaking, a folder generation request to the document management server 40 and storage location information management using the storage location information table 62 are performed. Become. The participation history information management unit 55 stores and manages the participation history of each user in the conference using the participation history information table 61. The conference information management unit 56 holds and manages information for managing the conference using a conference information database (DB) 63. The information collectively held in the conference information database (DB) 63 includes unit groups (hereinafter referred to as “conferences”) such as departments such as the technical development department and general affairs department, departments such as business department managers and section managers. Information on the body "), date and time of the meeting, location, information on the conference such as the conference body, information on the conference room such as the location of the conference room, information on various devices installed in the conference room, user identification information (user ID ), Information on the IC card held by the user (card ID), the user's name, information about the user such as the affiliated organization, and the like. The conference system overall control unit 57 performs execution control of the entire electronic conference so that the electronic conference system can be provided while operating in cooperation with the other components 51 to 56 and the other computers 10 to 40.

  In the present embodiment, the conference information management unit 56 basically manages information necessary for implementing the present embodiment. However, user authentication in which user information or a user ID and a password are associated with each other. Information that does not need to be specialized in the electronic conference system such as information may be held and managed by another server computer without being limited to the configuration shown in FIG.

  The components 51 to 57 in the conference control server 50 are realized by a cooperative operation of a computer that realizes the conference control server 50 and a program that operates on a CPU mounted on the computer. In addition, the participation history information table 61, the storage location information table 62, and the conference information database (DB) 63 are realized by an external storage device or RAM mounted on the conference control server 50.

  The various programs installed in each of the computers 10 to 50 can be provided not only by communication means but also by being stored in a recording medium such as a CD-ROM.

  FIG. 4 shows IC card information and conference body information used in the present embodiment among various types of information registered in the conference information database 63. The IC card information is information used at the time of user authentication, and is formed by associating the card ID of the IC card carried by each user with the user ID of the user. The conference body information is information for identifying a user belonging to each conference pair, and the identification information (the conference body name in FIG. 4) of each conference body corresponds to the user ID of the user belonging to the conference body. It is formed by attaching.

  Next, the operation in this embodiment will be described. First, processing in the conference control server 50 that is performed between the start and end of an electronic conference will be described with reference to the flowchart shown in FIG.

  First, the presenter of the conference causes the IC card reader 12 connected to the presenter terminal device 10 to read the IC card being carried. When the card ID reading unit 14 reads the card ID recorded on the IC card in response to this user operation, the presenter terminal conference control unit 16 receives the card ID and the user input via the communication processing unit 13. A user authentication request including the password is transmitted to the conference control server 50.

  In the conference control server 50, when information is input via the communication processing unit 13 in the conference control server 50, if it is a user authentication request (step 101), the user authentication processing unit 52 performs user authentication. (Step 102). That is, the user authentication processing unit 52 refers to the IC card information shown in FIG. 4 in response to this instruction, acquires the corresponding user ID from the input card ID, and uses the user ID and the input password. User authentication is performed (step 102). Here, the description is continued assuming that the user authentication is successful.

  After the user authentication, the conference system overall control unit 57 identifies the conference body to which the authenticated user belongs by referring to the conference body information shown in FIG. 4 (step 103). If the user belongs to a plurality of conference bodies, a list of the conference bodies is displayed on the display 11 of the presenter terminal device 10, and a conference body that holds the conference is selected from the list. When the conference body that holds the conference is specified in this way, the conference system overall control unit 57 causes the conference ID determination processing unit 53 to determine identification information (conference ID) that can identify the conference (step 104). . Then, the conference system overall control unit 57 instructs generation of participation history information.

  In response to this instruction, the participation history information management unit 55 generates participation history information and sets and registers it in the participation history information table 61 (step 105). This participation history information is generated by associating the user ID, the attendance time, the leaving time, and the conference ID as shown in FIG. Therefore, the participation history information management unit 55 uses the user ID and conference ID notified from the conference system overall control unit 57, and the time when the user attended the conference, specifically the current date and time, as the attendance time. Each is set and participation history information is newly generated, and this participation history information is registered in the participation history information table 61. In addition, it can recognize that the said user attended the meeting identified by meeting ID by referring to the participation log | history information produced | generated in this way. However, since the user has not left at this time, “99:99” is set as the data indicating that the user has not yet left, as illustrated in the last record in FIG.

  When the participation history information is generated as described above, the folder generation processing unit 54 subsequently generates a folder for storing an electronic document shared by the members holding the conference (step 106). In the present embodiment, since the folder generation destination is the document management server 40, more precisely, the folder generation processing unit 54 requests the document management unit 42 of the document management server 40 to generate a folder. Become. When the storage location information of the shared document specified by the folder generated in response to the request is returned from the document management server 40, the folder generation processing unit 54 associates the storage location information with the conference ID of the conference. In addition, the setting is registered in the storage location information table 62. An example of setting registration in this storage location information table 62 is shown in FIG.

  As described above, after the environment setting for holding the conference is performed at the start of the conference, the subsequent processing will be described with reference to FIG.

  The attendees of the conference read the IC card carried from the IC card reader 22 connected to any of the participant terminal devices 20 installed in the conference room 1. When the card ID reading unit 24 reads the card ID recorded on the IC card in response to the user operation, the participant terminal conference control unit 26 receives the card ID and the user input via the communication processing unit 23. A user authentication request including the password is transmitted to the conference control server 50.

  In the conference control server 50, when information is input via the communication processing unit 51 in the conference control server 50, if it is a user authentication request (Y in step 107), the conference system overall control unit 57 sends the information to the user authentication processing unit 52. User authentication is performed by instructing user authentication (step 108). Since this user authentication process is the same as step 102, the description thereof is omitted. Here, the description will be continued assuming that the user has been successfully authenticated.

  And like step 103, you may make it the said user select from the meeting body list | wrist displayed on the display 21 by which meeting body participates in the meeting, but in this Embodiment, it is a presenter terminal. Since the conference body has already been specified at the time of user authentication of the presenter who uses the apparatus 10, the presentation using the presenter terminal apparatus 10 installed in the same conference room 1 as the participant terminal apparatus 20 that has transmitted the user authentication request is used. Automatically selected the same meeting body as the party. Further, since it is clear that the conference ID is determined in correspondence with the conference held by the conference body, no new conference ID is generated here. Moreover, since the folder has already been generated corresponding to the conference to be held, it is not necessary to generate it here.

  Subsequently, the conference system overall control unit 57 instructs the participation history information management unit 55 to generate participation history information, and the participation history information management unit 55 generates participation history information in response to this instruction and The history information is set and registered in the participation history information table 61 (step 109). Since this process is the same as step 105 described above, a description thereof will be omitted.

  Subsequently, when not a user authentication request (N in Step 107) but a user leaving request is input to the conference control server 50, the conference system overall control unit 57 instructs the participation history information management unit 55 to perform a leaving process. (Y in step 110). In response to this instruction, the participation history information management unit 55 refers to the participation history information table 61 to identify participation history information from the user ID and conference ID included in the input leaving request, and the participation The time when the user leaves the meeting, specifically the current date and time, is set at the leaving time included in the history information (step 111).

  As described above, according to the present embodiment, the attendance time and the leaving time of each user in the conference are set in the participation history information, so that the user's participation status in the conference can be grasped. . According to the registration example shown in FIG. 6, the user with the user ID “101” attends the meeting on y1 year m1 / d1 identified by the meeting ID “1” from 10:00 to 10:50, Participating in the conference identified by the conference ID “3” from 11:00 to 11:30 by moving the place. Thereafter, the user returns to the conference identified by the conference ID “1” at 11:40 and can grasp that he / she participated until 12:30. In addition, each user with user IDs “102” and “103” participates in a meeting on January 1st, m1 d2 (today) identified by the meeting ID “2” at 10:00. Among them, the user with the user ID “102” leaves the seat at 11:10. On the other hand, the user with the user ID “103” is in a state of participating in an ongoing conference because “99:99” is set as the leaving time.

  Subsequently, when a request that is neither a user authentication request, a leaving request, nor a conference end request is input to the conference control server 50 (N in steps 107, 110, and 112), the process specified by the request is executed. (Step 113). Examples of the processing performed in step 113 include the following processing. When a storage location information acquisition request specifying a conference ID is sent from each of the terminal devices 10 to 30, the conference system overall control unit 57 stores the request corresponding to the conference ID included in the acquisition request. The storage location information is taken out from the storage location information table 62 and returned.

  Finally, when a conference end request is input to the conference control server 50 (Y in step 112), the conference system overall control unit 57 instructs the participation history information management unit 55 to update the participation history information. Specifically, the participation history information management unit 55 extracts the participation history information in which the conference ID included in the conference end request is set from the participation history information table 61, and includes the extracted participation history information. Then, the participation history information with “99:99” set as the leaving time is extracted, and the current date and time and time are set as the leaving time of the extracted participation history information (step 114). In this way, by setting the current time as the leaving time of the participation history information of the user who is participating in the conference, all attendees to the conference to be ended are withdrawn.

  In the present embodiment, as described above, participation history information is generated and attendance time is recorded when attending a meeting, and the leaving time is recorded when leaving the meeting or when the meeting ends. , It became possible to grasp the participation status of each user to the meeting.

  Next, a document process for registering a shared document in a folder that can be identified from the user and storage location information using the participation history information and referring to the shared document stored in the folder is described with reference to the flowchart shown in FIG. explain. Here, a case where the user performs an operation from the personal terminal device 30 in his / her seat after the conference ends will be described as an example.

  The user causes the IC card carried by the IC card reader 32 connected to the personal terminal device 30 to be read. When the card ID reading unit 34 reads the card ID recorded on the IC card in response to the user operation (step 201), the personal terminal conference control unit 36, via the communication processing unit 33, the card ID and the user. A user authentication request including the input password is transmitted to the conference control server 50 to request user authentication (step 202).

  In response to this request, in the conference control server 50, the user authentication processing unit 52 performs user authentication as described above. Here, it is assumed that the authentication is successful and the user ID is returned as a result.

  After acquiring the user ID sent from the conference control server 50 in response to the user authentication request (step 203), the personal terminal conference control unit 36 displays an input screen on the display 31 and allows the user to input the date and time. This is accepted (step 204). The reason for inputting the date and time here is as follows.

  Electronic documents such as meeting materials and minutes created by the user need to be registered in a folder generated corresponding to each meeting in the electronic meeting process. Thereby, the electronic document can be shared by the members of the conference. Here, the document registration destination folder is generally named by the name of the meeting, etc., but the user may belong to only one meeting body and attend only one meeting soon. For example, it may be possible to store the generation destination and name of the folder. However, if the user belongs to a plurality of conference bodies and attends a plurality of conferences, it is not always possible to reliably store the folder name, the disk name of the folder generation destination, and the like. Therefore, when a folder is created, the folder creator or the like notifies each member of the conference of information related to the folder using e-mail or the like. However, the trouble of notifying this is troublesome. On the other hand, each user generally remembers when he / she attended a meeting, and even if he / she does not remember the time / date of attendance in minute units such as minutes, what time / hour / minute It's something you remember in rough time.

  Therefore, in this embodiment, the user can specify the date and time when he / she participated in the meeting because the user does not need to store information about the folder to which the document is registered (that is, storage location information). The registration destination of the electronic document related to the conference and the folder from which the electronic document is acquired can be specified.

  Returning to the flow of FIG. 8, when the date and time input by the user is received (step 204), the personal terminal conference control unit 36 receives the user ID and user acquired at the time of user authentication via the communication processing unit 33. A storage location information acquisition request including the input date and time is transmitted to the conference control server 50 (steps 205 and 206).

  In the conference system overall control unit 57 in the conference control server 50, the participation history information including the date and time sent between the attendance time and the leaving time is specified from the participation history information related to the user ID sent. The conference ID included in the participation history information is extracted, the storage location information set in the storage location information table 62 corresponding to the conference ID is extracted and returned to the personal terminal device 30.

  The personal terminal device 30 acquires the storage location information in this way (step 207), but if it cannot be acquired (N in step 208), it performs a predetermined error process (step 209). When the storage location information can be acquired (Y in Step 208, Step 210), the following processing is performed according to the processing performed by the user thereafter. That is, for example, when the user receives a conference material registration instruction by performing a file copy operation or a save operation in the document editing application (“registration” in step 211), the document processing unit 35 or the like The folder specified by the storage location information is automatically selected as the storage location, and the conference material to be registered is stored in that folder (step 212). Also, for example, if a meeting participant creates a minutes etc. and stores it in the folder by the above document registration process, the user who attended the meeting wants to refer to the minutes, or the document registrant edits the document. When it is desired to retrieve the document for the purpose (“refer” in step 211), the document processing unit 35 automatically selects and opens a folder that can be specified from the storage location information acquired from the conference control server 50, and opens the conference material. Display a list. Then, the conference material selected by the user is read out (step 213).

  In the present embodiment, as described above, the folder that is the registration destination or reference destination of the conference material related to the conference can be specified by the time of attending the conference instead of the folder name. The name of the folder is often given as a general rule so that it can be easily shared and understood by the members of the meeting, but basically the folder name can be arbitrarily determined by the subjectivity of the folder creator. . Therefore, the other members cannot access the folder without knowing the name, and therefore wait for notification from the folder creator or the like. In this embodiment, each user knows the approximate time that he / she attended the meeting, so if he / she specifies the approximate time, he / she does not know the name of the folder to be accessed. However, it becomes possible to access the target folder. In general, a folder is generated in a hierarchical relationship in terms of data management. However, when the target folder is at a deep hierarchical position, when specifying the folder by the folder name, the upper level is used. It is necessary to open the target folder while sequentially displaying the folders located in the layer or by inputting a long character string path. In this embodiment, the user can read his IC card as usual. After that, as long as the date and time are input, the target folder can be opened, so that user operations during document registration and reference can be reduced.

  In the present embodiment, for convenience, the time information input unit 37 is provided only in the personal terminal device 30, and after the conference ends, conference materials related to the conference are registered in a predetermined folder from a place other than the conference room 1 In addition, the case where it can be referred has been described. However, a time information input unit may be provided in the presenter terminal device 10 or the participant terminal device 20 so that a predetermined folder can be accessed even during a meeting. That is, when a conference participant wants to acquire conference material related to the conference when the conference participant participates in the conference, the conference material can be acquired only by inputting the current time from the participant terminal device 20 without knowing the folder name. can do. In this way, conference participants themselves can obtain conference materials without knowing the folder name where the conference materials are stored, so the presenter can specify the storage location of the conference materials for each conference. This saves the trouble of notifying and distributing to the participants. In addition, it is easy to deal with a user who joins the conference from the middle.

  Furthermore, even if a conference participant wants to acquire conference materials used in other conferences during the conference, as long as the rough date and time when participating in the other conferences are specified, the conference conference room 1 can also be used for other conference materials. Can be easily obtained.

It is a whole block diagram of the electronic conference system in this Embodiment. It is a hardware block diagram of the computer which forms the meeting control server in this Embodiment. It is a block block diagram of the electronic conference system in this Embodiment. It is the figure which showed the example of a setting of the one part information registered into the meeting information database in this Embodiment. It is the flowchart which showed the process in the conference control server implemented between starting and ending an electronic conference in this Embodiment. It is the figure which showed the example of a setting of the participating history information registered into the participating history information table in this Embodiment. It is the figure which showed the example of a setting of the storage location information registered into the storage location information table in this Embodiment. It is the flowchart which showed the document process with respect to a meeting material in this Embodiment.

Explanation of symbols

  1 meeting room, 2 network, 10 presenter terminal device, 11, 21, 31 display, 12, 22, 32 IC card reader, 13, 23, 33, 41, 51 communication processing unit, 14, 24, 34 card ID reading 15, 25, 35 Document processing unit, 16 Conference control unit for presenter terminal, 20 Participant terminal device, 26 Conference control unit for participant terminal, 30 Personal terminal device, 36 Conference control unit for personal terminal, 37 hours Information input unit, 40 Document management server, 42 Document management unit, 43 Document database, 50 Conference control server, 52 User authentication processing unit, 53 Conference ID determination processing unit, 54 Folder generation processing unit, 55 Participation history information management unit, 56 Conference information management unit, 57 Conference system overall control unit, 61 Participation history information table, 62 Storage location information table, 63 Conference Distribution Database (DB), 501 CPU, 502 ROM, 503 RAM, 504 hard disk drive (HDD), 505 HDD controller, 506 mouse, 507 keyboard, 508 a display, 509 input-output controller, 510 network controller 511 internal bus.

Claims (5)

Storage location information table holding means for associating and holding the conference identification information and the specific location information of the electronic meeting material file;
Storage location information setting registration means for setting and registering in the storage location information table in association with the specific information of the storage location of the conference material file shared by the members of the conference at the start of the conference and the identification information of the conference;
Participation history information table holding means for holding participation history information in which user identification information, conference identification information, attendance time information and leaving time information of the user are associated with each other,
When the user attends the conference, the participation history information generated by associating the identification information of the user, the identification information of the conference and the attendance time information of the user is registered in the participation history information table, and the user Participants who set and register the leaving time information in the participation history information that can be identified from the identification information of the user registered in the participation history information table and the identification information of the conference when the person leaves the meeting or the meeting ends History information setting registration means;
When a processing request for a conference material file for which date / time information is specified is input, the processing target is referred to by referring to the participation history information table and the storage location information table based on the date / time information and the identification information of the user who has requested the processing. A storage location specifying processing means for specifying a storage location of the conference material file,
A conference material management apparatus characterized by comprising: Computer
A storage location information table holding means for associating and holding the conference identification information and the storage location specific information of the digitized conference material file,
Storage location information setting registration means for setting and registering in the storage location information table by associating the specific information of the storage location of the conference material file shared by the members of the conference at the start of the conference and the identification information of the conference,
Participation history information table holding means for holding participation history information in which user identification information, conference identification information, attendance time information and leaving time information of the user are associated with each other,
When the user attends the conference, the participation history information generated by associating the identification information of the user, the identification information of the conference and the attendance time information of the user is registered in the participation history information table, and the user Participants who set and register the leaving time information in the participation history information that can be identified from the identification information of the user registered in the participation history information table and the identification information of the conference when the person leaves the meeting or the meeting ends History information setting registration means,
When a processing request for a conference material file for which date / time information is specified is input, the processing target is referred to by referring to the participation history information table and the storage location information table based on the date / time information and the identification information of the user who has requested the processing. Storage location specifying processing means for specifying the storage location of the conference material file,
Meeting material management program to function as. Said computer further
A function as meeting material processing means for storing the meeting material file in the storage location specified by the storage location specifying processing means in response to a meeting material file registration processing request input by a user. 2. Meeting material management program described in 2. Said computer further
3. The information processing apparatus according to claim 2, further comprising: functioning as meeting material processing means for reading out the meeting material file from the storage location specified by the storage location specifying processing means in response to a reference processing request for the meeting material file input by a user. The conference materials management program described.   3. The conference material management program according to claim 2, wherein the storage location information setting registration unit generates a storage location of a conference material file shared by members of the conference at the start of the conference.

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