JP2008035360A - Fax collective management system and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To surely transmit a plurality of faxes to a plurality of destinations by reducing efforts in the case of transmitting the faxes to the plurality of destinations. <P>SOLUTION: A destination database 11 storing destination information for specifying a fax destination, a fax collective management system 1 provided with the destination database 11, an operational branch fax 4 to be an originator of fax transmission, an operational branch PC 5 connected to the fax collective management system 1 and installed in an operational branch with the operational branch fax 4 installed therein, a fax 2 of an office work concentration center x, a fax transmission slip 8, and a form 9 are provided. A QR code is previously printed in the form 9, information shown by the QR code is encoded in each type (business ) of the printed form 9, information stored in the destination database 11 is accessed on the basis of the QR code D, and a fax destination is specified. A QR code prepared by operation on the operational branch PC 5 connected to the fax collective management system 1 is written in the fax transmission slip 8. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a FAX centralized management system and program for reliably transmitting a plurality of FAXes to a plurality of transmission destinations.

  Conventionally, transmission of documents and the like by FAX is performed. In this FAX transmission, various measures are taken in order to transmit without error to the other party intended for FAX transmission. Along with the recent enforcement of the Customer Information Protection Act, customer information leaks if faxes are sent incorrectly to unintended destinations.

  In such a situation, when a slip handwritten by a customer is input at a sales office such as a bank, the slip is sent to the central office for batch processing. The organizational structure of the office concentration center varies depending on whether the business is handled or if it is divided for each area in charge of the sales office. The sales office confirms that the fax has arrived at the central office after fax transmission in order to prevent erroneous transmission of the fax leading to customer information leakage. At the central office, the transmission entered in the fax transmission form is performed. Matching of the number of sheets and the number of received sheets is confirmed to prevent erroneous transmission of FAX.

  In addition, in order to prevent a fax number from being erroneously input when sending a fax and sending the fax to an unintended partner, the fax number input is visually confirmed by two people when sending a fax. ing.

  Further, in order to prevent an erroneous FAX number from being input to the address book stored in the FAX transmission terminal and as a result FAX transmission to an incorrect destination, a new FAX number is added to the address book in which the FAX numbers are collected. Is registered, the arrival test FAX is sent to the other party to register the FAX number for confirmation.

Further, the FAX number of the other party described in the transmission original to be FAX-transmitted is read by an optical reader, and the FAX data is transmitted by dialing with the read data (see Patent Document 1).
Model registration No. 3011849

  However, in the conventional technology as described above, since the destination of the office concentration center is different for each business or slip, it is necessary to perform FAX transmission by the number of corresponding office concentration centers.

  Also, it has been difficult to determine whether or not a double paper feed has occurred on the receiving side.

  In addition, since it is necessary to create a FAX transmission form corresponding to the corresponding office concentration center, excessive office work is required.

  The present invention has been made in view of such a problem, and an object of the present invention is to reduce labor for transmitting a FAX to a plurality of transmission destinations and to reliably transmit a plurality of FAX to a plurality of transmission destinations. There is to send.

  According to the first aspect of the present invention, in order to centrally manage destinations when selectively transmitting the intended material to the intended destination and transmitting the FAX, the FAX transmission serving as a cover of the FAX transmission from the FAX transmission source. In order to transmit the intended data to the intended party on behalf of the FAX transmission source, the transmission destination database storing the transmission destination information for specifying the FAX transmission destination, and the PC terminal for transmitting the vote creation request. Created by a two-dimensional code conversion unit for converting confirmation information into a two-dimensional code, a FAX transmission form creation unit for creating a FAX transmission form describing the two-dimensional code, and the FAX transmission form creation unit A FAX transmission form output unit for transmitting and outputting the FAX transmission form to the PC terminal of the FAX transmission source, and a FAX transmission unit disposed at the FAX transmission source, A FAX reception receiving unit for collectively receiving and receiving the FAX transmission slip and the material transmitted by FAX from the AX transmission unit, and the two-dimensional described in the FAX transmission slip received by the FAX reception receiving unit Based on the confirmation information acquired from the code, a transmission permission / non-permission determining unit for determining whether or not the material can be faxed, and a transmission destination of the material determined to be capable of FAX transmission by the transmission permission / non-permission determining unit A transmission destination identifying unit, a transmission material sorting unit for allocating a transmission destination for each material based on the transmission destination identified by the transmission destination identifying unit, and after the transmission destination is sorted by the transmission material sorting unit A FAX proxy transmission unit for FAX transmission on behalf of the FAX transmission source, and a FAX reception unit for receiving the material transmitted from the FAX proxy transmission unit; In the FAX central management system, the transmission destination specifying unit includes a type identification code that is two-dimensionally encoded and assigned to the material for specifying the type and content of the material for each material, and the FAX transmission. The transmission destination of the material is specified based on the two-dimensional code described in the vote and the transmission destination information stored in the transmission destination database.

  Further, according to a second aspect of the present invention, in the first aspect, the transmission material distribution unit equally distributes the materials to be transmitted according to the number of FAX lines each of the destinations have.

  According to a third aspect of the present invention, in the first aspect, the transmission destination database stores the transmission source name, the type and content of the material, the transmission destination name and the transmission FAX number as the transmission destination information. is doing.

  According to a fourth aspect of the present invention, in the first aspect, the two-dimensional code described in the FAX transmission slip includes at least processing contents, the number of transmission materials, and transmission source identification information.

  Further, according to the present invention, the FAX transmission is performed from the FAX transmission source in the PC terminal in order to centrally manage the destination when selectively transmitting the intended material to the intended destination and FAX transmission. A request to create a FAX transmission slip to be used as a cover page, a transmission destination information storage step for storing transmission destination information for specifying a FAX transmission destination, and a FAX transmission source for materials intended for an intended partner A two-dimensional code conversion step for converting confirmation information necessary for transmission on behalf of a two-dimensional code, a FAX transmission slip creation step for creating a FAX transmission slip on which the two-dimensional code is described, and the FAX transmission A FAX transmission form output step of transmitting the FAX transmission form created by the form creation unit to the PC terminal of the FAX transmission source and outputting the same, A FAX reception acceptance step for collectively receiving the FAX transmission slip and the material for FAX transmission to the user, and confirmation information acquired from the two-dimensional code described in the FAX transmission slip received in the FAX reception acceptance step. A transmission permission / inhibition determining step for determining whether or not the document can be faxed based on the transmission, a transmission destination specifying step for specifying a transmission destination of the document for which the FAX transmission is determined to be possible in the transmission permission / inhibition determining step, A transmission material distribution step that distributes the transmission destination for each material based on the transmission destination specified in the destination specification step, and the FAX after the transmission destination is distributed in the transmission material distribution step on behalf of the FAX transmission source. Fax transmission proxy step for transmitting, and a fax reception step for receiving the fax transmitted by the fax transmission proxy step. In the transmission destination specifying step, the type identification that is two-dimensionally encoded and assigned to the material in order to specify the type and content of the material for each material The transmission destination of the material is specified based on the code, the two-dimensional code described in the FAX transmission slip, and the transmission destination information.

  According to the present invention, it is possible to reduce labor when transmitting a FAX to a plurality of transmission destinations, and to reliably transmit a plurality of FAX to a plurality of transmission destinations.

<First Embodiment>
FIG. 1 is a schematic overall configuration diagram according to an embodiment of a FAX central management system.

  In FIG. 1, a transmission destination database 11 storing transmission destination information for specifying a FAX transmission destination, a FAX centralized management system 1 including the transmission destination database 11, and a branch office that is a transmission source of FAX transmission. FAX 4, a sales office PC (personal computer terminal) 5 installed at a sales office connected to the FAX central management system 1 and a sales office FAX 4, a central office x x FAX 2, and an office central center y FAX 3 LAN 7, extension (or public network) 6, FAX transmission slip 8, slip 9, and FAX material 10 are shown.

  Further, the FAX transmission slip 8 is created by an operation on the branch office PC 5 connected to the FAX central management system 1 and has a QR code (two-dimensional code) written therein. The information (confirmation information) included in the QR code includes, for example, “code = J” as the processing ID, the number of transmission materials, the identification ID of the FAX sender, and the like. The sales office is specified using the identification ID of the sender.

  In this configuration, a QR code (slip code) is printed on the slip 9 in advance, and the slip 9 on which the slip code is printed is used at the sales office. The information indicated by the QR code (slip code) is coded for each type (work) of the printed slip 9 with settings corresponding to the information. The QR code printed on the slip 9 is coded, for example, information (code D) for identifying that it is a slip and information (business ID: 001) indicating business content. Is identified based on the code D that the document is a slip 9. By this identification, the information stored in the transmission destination database 11 is accessed to identify the corresponding FAX transmission destination.

  The configuration of the destination database 11 preferably has a data table structure as shown in FIG. 2, for example. The destination name, the contents of the material, the destination name and the destination FAX number are stored in association with each other. The transmission destinations can be automatically distributed according to the contents (for example, the work contents of the slip).

  For example, an item of “sales office” as a FAX transmission source, an item of “code” for identifying a preset FAX transmission method, and “A” individually assigned for managing each FAX transmission. The “work ID” item is stored in the data table. Further, as the items of the destination information regarding the destination of the FAX transmission, the item “Office Central Center” in which the name of the office concentration center of the FAX transmission destination is described, and the department name in the office concentration center of the FAX transmission destination are described. In addition, an item of “Department”, an item of “FAX number” in which the telephone number of the FAX transmission destination is described, and an item of “Number of lines” in which the number of FAX lines provided in the office concentration center of the FAX transmission destination are described. And are described in the data table.

  As a specific process using the data table having such a configuration, a method of FAX transmission in which “code” is indicated by “J” from “1” of “sales office” (to a plurality of sales offices). The FAX transmission job having the content specified by “001” as the “job ID” is started by the transmission method for distributing FAX). As for the FAX transmission with the “business ID” “001”, the “transmission destination information” is “office concentration center” called “y”, and the “department” that actually receives the FAX here is “b”. It is specified. The “FAX number” of “b” is “03-111-1111”, and the number of FAX lines of “y” which is the “office concentration center” includes “3” lines.

  Next, a basic procedure for centrally managing FAX destinations executed by using the FAX central management system 1 in the configuration shown in FIG. 1 will be described along (1) to (4) in the figure. .

  First, in FIG. 1 (1), a FAX sender (not shown) logs in to the FAX central management system 1 in order to create a FAX transmission form 8. This login is performed by inputting a preset user ID and password into the sales office PC 5.

  Next, by the operation of the logged-in FAX sender, a FAX transmission form 8 in which a QR code including a work ID, the number of transmission materials, and an identification ID of the FAX sender is created in the FAX central management system. In the FAX transmission form 8, the number of FAX materials 10 to be FAX-transmitted is also described as information. The created FAX transmission form 8 is printed out from a printer or the like (not shown) connected to the sales office PC 5.

  Next, in FIG. 1 (2), the FAX transmission form 8 and FAX materials 10 (slip 9 and related leaf materials and documents) having different transmission destinations are collected together, and the FAX centralized management system at a time. FAX to 1.

  Here, regarding the FAX transmission slip 8 and the FAX material 10 transmitted by FAX from the branch office FAX 4 to the FAX central management system 1, the address of the destination is determined by the QR code of the slip 9 included in the FAX transmission slip 8 and the FAX material 10. Since the centralized center is specified, it is not necessary to collect the FAX materials 10 for each destination office centralized center, but the order may be different.

  Further, regarding the order of documents and documents on the page following the slip 9 of the FAX document 10, it is necessary to associate the slip 9 with the document, and the document is stored on a predetermined page on and after the slip 9. Arrange them in order. The subsequent pages following the slip 9 are recognized as one set with the slip 9.

  Then, it is determined whether or not the number of FAX materials 10 received by FAX matches the number information included in the QR code described in the FAX transmission form 8 (transmission availability determination unit). If the number of FAX materials 10 and the number information indicated by the QR code do not match, an error notification is transmitted to the sales office that is the FAX transmission source. Upon receiving this error notification, the branch office retransmits the corresponding FAX material 10 to the FAX central management system 1 again.

  Next, when the number of FAX materials 10 received by FAX matches the number information included in the QR code described in the FAX transmission form 8, the FAX central management system 1 combines them with the FAX transmission form 8 and moves to the next page. Each QR code described in the following slip 9 is subjected to OCR processing.

  Next, according to the information included in the QR code read in this process, the corresponding office concentration center is specified (transmission destination specifying unit), and FAX transmission is distributed (transmission material distribution unit). Note that the processing performed here is only distribution processing, and FAX transmission to the office concentration center is not performed.

  Further, when the FAX material 10 is composed of a slip 9 (including any attached material), the number of FAX materials 10 to be transmitted is equalized according to the number of FAX lines possessed by a certain office concentration center. The distribution process is performed as follows. Further, when the FAX document 10 is composed of the slip 9 and the attached material, the load is not concentrated on a specific line as to the load of a plurality of lines, although it is not evenly distributed as in the case where there is no attached material. The sorting is executed as follows.

  Next, at (4) in FIG. 1, the FAX centralized management system 1 performs all the distribution to the corresponding office centralized center via the public network 6 after the FAX material 10 (slip 9) is sorted by FAX destination. Send a fax to the number of lines. The FAX transmission executed here is transmission of only the FAX material 10, and the FAX transmission slip 8 is not transmitted by FAX.

  In this way, it is possible to configure a FAX centralized management system in which the FAX centralized management system 1 automatically distributes FAX transmission destinations according to business contents and transmits the FAX, and the FAX transmission source responds to the business contents. There is no need to specify the destination.

  FIG. 3 is an explanatory diagram for explaining a case where FAX transmission is performed from one sales office to two office concentration centers.

  In FIG. 3, from the sales office 16, a FAX transmission form 8, a plurality of slips x i to 12 and a plurality of slips y to 13 are paired with the FAX transmission slip 8. The fax is transmitted only once via the store FAX 4.

  The FAX central management system 1 reads the QR code described in the FAX transmission slip 8 received by FAX, and identifies that the FAX transmission is processing ID = J (transmission method for distributing FAX to a plurality of sales offices). Next, it is confirmed whether or not the plurality of slips x i to ho 12 and the plurality of slips y i to ho 13 are double-sheet fed in FAX transmission. Further, the QR codes described in the slips x i to ho 12 and the slips y i to ho 13 are read by OCR processing, and the slips x i to ho 12 are addressed to the office concentration center x2, and the slips y i to ho 13 Is identified and assigned to the office concentration center y3.

  Next, the FAX line for FAX transmission is assigned so as to be used evenly. For example, three FAX lines are assigned to each of the office concentration center x2 and the office concentration center y3 to equalize them.

  Then, the FAX central management system 1 starts FAX transmission to each of the destination central office x2 and central office y3.

  As described above, the FAX transmission time can be shortened by equally allocating the FAX lines and performing simultaneous transmission. For example, when 50 faxes are transmitted, a transmission time of “50 sheets × 2 sheets” is required when a conventional simple fax server is used, but by using the FAX central management system 1, “50 The transmission time can be shortened to "number of sheets + 50 sheets / number of office centralized management center lines".

  That is, if applied to FIG. 3, since three fax lines are assigned to each of the office concentration center x2 and the office concentration center y3, 50 sheets + 50 sheets / 3 lines = 50 sheets + 17 sheets = 67 sheets. Only a FAX transmission time is required, and a 30% reduction in FAX transmission time can be achieved as compared with a simple FAX server configuration.

  FIG. 4 is an explanatory diagram for explaining a case where FAX transmission is performed from two branch offices to two office concentration centers.

  In contrast to the configuration already described with reference to FIG. 3, in FIG. 4, the number of sales offices [1] 20 and sales office [2] 21 is increased. Also in this case, from the sales office [1] 20 to the FAX centralized management system 1, a FAX transmission slip 8 and a plurality of slips x i to ho 12 and a plurality of slips y a The fax machine 13 is faxed only once via the branch office FAX4. Similarly, from the sales office [2] 21, a FAX transmission form 8, a plurality of slips x to 25 and a plurality of slips y to 26 are paired with the FAX transmission slip 8. Fax is transmitted only once via the branch office FAX4.

  The FAX centralized management system 1 reads the QR codes described in the FAX transmission slips 8 of the sales office [1] 20 and the sales office [2] 21 that have received the FAX, and processing ID = J (FAX to a plurality of sales offices). It is identified that the transmission method is a FAX transmission.

  Further, after confirming whether or not double paper feeding is performed, the QR described in each of the slips x i to ho 12, slips y i to ho 13, slips x h to n 25 and vouchers y h to n 26, respectively. The code is read by OCR processing, and vouchers xi to e12 and vouchers x to n25 are addressed to the office concentration center x2, and vouchers y i to e13 and vouchers y to n26 are addressed to the office concentration center y3. Identify and distribute.

<Second Embodiment>
In the first embodiment, the FAX transmission is simply transmitted to the designated destination. In the second embodiment, the FAX line for FAX transmission is allocated so as to be used evenly. To do.

  For example, three fax lines are assigned to each of the office concentration center x2 and the office concentration center y3 to equalize them, and FAX transmission is executed to the destination office concentration center x2 and the office concentration center y3.

  According to the present embodiment described above, it is possible to reduce labor when transmitting a FAX to a plurality of transmission destinations, and to reliably transmit a plurality of FAXes to a plurality of transmission destinations.

  Further, when a plurality of slips are transmitted by FAX, the FAX transmission can be distributed and sent to a plurality of sales offices by one FAX transmission.

1 is a schematic overall configuration diagram according to an embodiment of a FAX central management system. 2 shows an example of the configuration of a transmission destination database according to an embodiment of a FAX central management system. An example of a FAX transmission process according to the embodiment of the FAX central management system is shown. An example of a FAX transmission process according to the embodiment of the FAX central management system is shown.

Explanation of symbols

1 Fax centralized management system 2 Fax of central office x
3 Fax of office concentration center y
4 branch office FAX
5 branch office PC
6 Public network 7 LAN
8 FAX transmission slip 9 Voucher 10 FAX document 11 Destination database

Claims (5)

In order to centrally manage the destination when selectively sending the intended material to the intended destination and sending it by fax,
A PC terminal for transmitting a FAX transmission slip creation request as a cover of the FAX transmission from a FAX transmission source;
A destination database that stores destination information for specifying a FAX destination;
A two-dimensional code conversion unit for converting confirmation information for transmitting the intended document to the intended partner on behalf of the FAX sender into a two-dimensional code;
A FAX transmission form creation unit for creating a FAX transmission form in which the two-dimensional code is described;
A FAX transmission form output unit for transmitting and outputting the FAX transmission form created by the FAX transmission form creation unit to the PC terminal of the FAX transmission source,
A FAX transmission unit arranged at the FAX transmission source;
A FAX reception accepting unit for collectively receiving and accepting the FAX transmission slip and the material transmitted by FAX from the FAX transmitting unit;
A transmission permission determination unit for determining whether the document can be faxed based on confirmation information acquired from the two-dimensional code described in the FAX transmission slip received by a FAX reception receiving unit;
A transmission destination specifying unit for specifying a transmission destination of the material for which FAX transmission is determined to be possible by the transmission permission determination unit;
Based on the transmission destination specified by the transmission destination specification unit, a transmission material distribution unit for distributing the transmission destination for each material,
A FAX proxy transmission unit for transmitting the document after distributing the transmission destination by the transmission material distribution unit on behalf of the FAX transmission source;
A FAX central management system comprising: a FAX receiver that receives the material transmitted from the FAX proxy transmitter;
In the transmission destination specifying unit, a type identification code that is two-dimensionally coded and assigned to the material in order to specify the type and content of the material for each material, a two-dimensional code described in the FAX transmission form, and A centralized FAX management system that identifies a transmission destination of the material based on transmission destination information stored in the transmission destination database. The transmission material sorting means is:
2. The FAX central management system according to claim 1, wherein the materials to be transmitted are evenly distributed according to the number of FAX lines that each of the destinations has.   2. The FAX centralized management according to claim 1, wherein the transmission destination database stores, as transmission destination information, a transmission source name, a material type and content, a transmission destination name, and a transmission FAX number in association with each other. system.   2. The FAX central management system according to claim 1, wherein the two-dimensional code described in the FAX transmission form includes at least processing contents, the number of transmission materials, and transmission source identification information. In order to centrally manage the destination when selectively sending the intended material to the intended destination and sending it by fax,
In the PC terminal, a creation request step of sending a fax transmission slip creation request as a cover of the fax transmission from a fax transmission source;
A destination information storage step for storing destination information for identifying a FAX destination;
A two-dimensional code conversion step for converting confirmation information necessary for transmitting the intended document to the intended partner on behalf of the FAX sender into a two-dimensional code;
A FAX transmission form creating step for creating a FAX transmission form in which the two-dimensional code is written;
A FAX transmission form output step of transmitting and outputting the FAX transmission form created by the FAX transmission form creation unit to the PC terminal of the FAX transmission source,
A FAX reception acceptance step for collectively receiving the FAX transmission slip and the material for FAX transmission to an intended destination;
A transmission permission determination step of determining whether the document can be faxed based on the confirmation information acquired from the two-dimensional code described in the FAX transmission slip received in the FAX reception acceptance step;
A transmission destination specifying step for specifying a transmission destination of the material for which FAX transmission is determined to be possible in the transmission permission determination step;
A transmission material distribution step of distributing a transmission destination for each material based on the transmission destination specified in the transmission destination specification step;
A FAX transmission proxy step of performing FAX transmission on behalf of the FAX transmission source on behalf of the material after the transmission destination is allocated in the transmission material distribution step;
A FAX centralized management program comprising: receiving a FAX transmitted by the FAX transmission proxy step;
In the transmission destination specifying step, a type identification code that is two-dimensionally coded and assigned to the material for specifying the type and content of the material for each material, the two-dimensional code described in the FAX transmission form, and A FAX centralized management program for specifying a transmission destination of the material based on the transmission destination information.

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