JP2007316907A - Personal information computerization system, its control method and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a personal information computerization system, capable of easily computerizing a form describing personal information by capturing the form as image data. <P>SOLUTION: When personal information of a customer is entered to a form format printed out by a form print processing part 26, this form is scanned by a scanner part 22. An image acquisition part 27 transmits image data scanned by the scanner part 22 with an identification mark to a server-side sub-system 40 through a communication line 30 to store them in a storage device 42. A print processing part 28 forms receipt information including a serial number, and prints it on the form by a print part 21. The form with the receipt information printed thereon is returned to the customer, so that no paper information is left in a store. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

The present invention relates to a personal information digitizing system that digitizes paper information such as a form on which personal information is described to achieve paperlessness.

In retail stores and the like, various types of personal information regarding many customers are handled, and various forms are used depending on the type of customer information. For example, each form is processed using a dedicated form such as a customer member registration form, a delivery slip, and a crime prevention registration application form, and a large amount of personal information is described in each form. Also, depending on the type of form, one piece of paper information can be copied onto multiple pieces of paper,
There are many copies such as copy slips that are distributed and used.

As mentioned above, it is difficult to keep all of the paper information in a safe place such as a locked locker at all times when handling a lot of paper information containing personal information. For this reason, it may be left in an unsafe place temporarily, which may cause information leakage, which is a big problem in information management.

Therefore, in order to prevent information leakage, paper information is digitized, and development of a system for making paperless by this has been promoted. For example, Patent Document 1 discloses a system for registering information related to a prospective participant of a campaign. Here, personal information is entered on the registration screen provided by the server computer, and coded information created based on this personal information is attached to the application form and provided to prospective participants. The personal information is managed based on the coded information.
JP 2002-169950 A

However, in the conventional system for digitizing paper information, it is necessary to input all information from a keyboard or the like on a dedicated screen for inputting information, and there is a problem that this input work becomes a heavy burden. Especially in the field where many kinds of forms are handled for many customers such as storefronts,
Since it is burdensome to input electronic information each time, it is often processed once with paper information and then re-registered with electronic information. As a result, there is a problem that information may be leaked from paper information.

Even in the system described in Patent Document 1, it is necessary for a prospective participant to input personal information on a dedicated registration screen, which is a heavy burden on the prospective participant. In addition, since the application form on which personal information is written is paper information, it is easy to touch other people's eyes, and there is a risk of information leakage.

Therefore, the present invention has been made to solve these problems, and provides a personal information digitization system that facilitates digitization of forms by inputting paper information described in the form as image data. For the purpose.

According to a first aspect of the personal information digitizing system of the present invention, personal information is obtained by acquiring a form in which personal information has been entered as image data, and returning receipt information on the form immediately after the acquisition of the image data. An electronic system comprising an image acquisition unit that acquires the form as image data, an image storage processing unit that stores the acquired image data together with an identification code that identifies the image data, and reception information of the image data A print processing unit that directly or indirectly prints the form; and a control unit that stores the identification code together with the image data and controls the units so as to print the receipt information when the image data is acquired. It is characterized by that.

By storing the completed form as image data in the image acquisition unit, it is not necessary to store the form. Since it is not necessary to store the form, it is possible to prevent the form from being lost or personal information from leaking. In addition, by managing the image data with an identification code that identifies the image data, it is possible to prevent leakage of personal information entered in the form.

Another aspect of the personal information digitizing system according to the present invention further includes an image data receiving unit that receives the image data and the identification code from the control unit via a communication line, and the image data and the identification code. And a server control unit that controls the image data receiving unit and the image storage processing unit to store and store the received image data and the identification code.

By providing an image storage processing unit for storing image data on the server side, it is easy to prevent outflow of image data.

Another aspect of the personal information digitizing system according to the present invention includes a multifunction printer having at least a printing unit and a scanner unit, wherein the image acquisition unit acquires the image data using the scanner unit, and the printing process The printing is performed using the printing unit.

By using a multi-function printer having a printing function and a scanner function, the system configuration can be simplified and the cost can be reduced.

Another aspect of the personal information digitizing system according to the present invention further includes a form print processing unit that selects any one of the form formats set in advance for each use and prints the form on the printing unit.
The form is a form additionally entered in a form format printed by the form print processing unit.

  By printing out the form format in the form print processing unit, the form inventory is not required.

Another aspect of the personal information digitizing system according to the present invention is characterized in that the print processing unit directly prints the receipt information on the form using the printing unit.

By printing the receipt information on the form, it is possible to return the form to the customer also as a receipt, etc., and it becomes unnecessary to issue a receipt or store the form.
Another aspect of the personal information digitizing system according to the present invention is characterized in that the control unit is a network device provided in the multi-function printer. The network device has communication means and controls peripheral devices. As an example of the present invention, a network-compatible interface, a multifunction printer control means, and other peripheral device control means are provided to control the multifunction printer and to download / upload data via the network. And controls peripheral devices such as a keyboard.

By using the network device provided in the multifunction printer, it is not necessary to use a personal computer or the like, and a simple system can be configured.

Another aspect of the personal information digitization system according to the present invention includes a digital camera and a label printer, wherein the image acquisition unit acquires the image data using the digital camera, and the print processing unit acquires the label printer. It is characterized by printing using.

By using a digital camera and a label printer, image data of forms and articles can be easily acquired and pasted on objects even when specific forms need to be used or when articles need to be handled It becomes.
Another aspect of the personal information digitization system according to the present invention is characterized in that the image storage processing unit stores the image data obtained by capturing the form and the article together with the digital camera together with the identification code. .

By storing the form and the article as one piece of image data, it is possible to prevent an increase in the number of image data and facilitate management.

In another aspect of the personal information digitizing system according to the present invention, the print processing unit prints the receipt information on the form label and the article label, respectively, using the label printer. .

  As a result, it is possible to manage the form and the article with the same receipt information.

Another aspect of the personal information digitizing system according to the present invention is characterized in that the control unit is configured to be able to set an access right to the image data.

  Thereby, it is possible to prevent the leakage of personal information.

In another aspect of the personal information digitization system according to the present invention, the server control unit further includes a character data conversion unit that performs image processing on the image data and converts the image data into character data.

By providing the character data conversion unit, it is possible to manage, for example, a customer name in addition to the reception information.

According to a first aspect of the control method of the personal information digitizing system according to the present invention, there is provided a personal information digitizing system for storing a written form as image data, the step of acquiring image data of the form, and the image data Are stored together with an identification code for specifying the image data, and the receipt information of the image data is printed.

Another aspect of the control method of the personal information digitizing system according to the present invention further includes a step of selecting and printing any one of the form formats set in advance for each application.

According to a first aspect of the program for controlling the personal information digitizing system of the present invention, the computer is caused to execute each step in the method for controlling the personal information digitizing system.

If it is such a structure, an effect | action and effect equivalent to the personal information digitization system concerning the aspect of this invention mentioned above can be acquired by reading and executing this program with a computer.

As described above, according to the present invention, by processing a form in which personal information is entered as image data, the electronic information can be easily digitized without generating a new input load of electronic data. Can be provided.

In addition, since the form filled with the image data is returned to the customer immediately after being processed as image data, there is no need to manage the form, and there is no risk of personal information leaking from the form. It is done.

A configuration of a personal information digitizing system in a preferred embodiment of the present invention will be described in detail with reference to the drawings. In addition, about each structural part which has the same function, the same code | symbol is attached | subjected and shown for simplification of illustration and description.

FIG. 1 is a block diagram showing a configuration of a personal information digitizing system according to an embodiment of the present invention. The personal information digitization system 10 of this embodiment includes a store-side subsystem 20 installed in each store, and a server-side subsystem 40 connected to each store via a communication line 30.

The personal information digitization system 10 of this embodiment manages a form that a customer has entered by handwriting or the like as image data of electronic data. The form format entered by the customer can be output by the store-side subsystem 20 and may be output from the store-side subsystem 20 at the time of entry by the customer. In addition, when a created form format exists as inventory, it can be entered by the customer using this.

The store-side subsystem 20 includes a multi-function printer 23 having at least a printing unit 21 and a scanner unit 22 and a control unit 25 that performs predetermined control. For example, a router 31 may be used for connection with the communication line 30. Further, an input device 24 is provided so that data can be input to the control unit 25 from the outside. The control unit 25 includes a form print processing unit 26, an image acquisition unit 27, and a print processing unit 28.
On the other hand, the server-side subsystem 40 includes a server control unit 41 that receives and processes data from the store-side subsystem 20 via the communication line 30, and a storage device 42 that is connected to the server control unit 41. Yes. The server control unit 41 includes an image data receiving unit 43 and an image storage processing unit 44, and the image storage processing unit 44 is configured to store image data and the like using the storage device 42.

The form print processing unit 26 stores a form format set in advance for each use.
In the present embodiment, a print output can be requested by selecting from the input device 24. The selected form format is printed out by the printing unit 21. The form format is stored in the storage device 42 of the server side subsystem 40, and the server side subsystem 40 is connected to the communication line 30.
You may download it and obtain it.

In the personal information digitizing system 10 of the present embodiment, an identification code is used to specify image data. As this identification code, for example, a serial number counted by a counter function can be used. When the serial number is used, when the form print processing unit 26 outputs the form format, the serial number can be printed out at a predetermined position of the form format.

When the form format is printed out from the printing unit 21, the customer enters the customer's personal information in the form format. The form in which the personal information is entered is scanned by the scanner unit 22 of the multi-function printer 23 and is taken in as image data by the image acquisition unit 27. However, in order to identify the scanned form, it is assumed that the serial number entered in the form is input from the input device 24 before the form is scanned. Alternatively, the serial number may be input immediately after scanning the form, or image processing may be performed after taking the image data and only the serial number at a predetermined position may be converted into character data.

The image acquisition unit 27 stores the image data acquired using the scanner unit 22 in the storage device 42 together with the serial number via the communication line 30 to the server side subsystem 40.
Send to. As an identification code for specifying the image data, a date or the like may be added in addition to the serial number, and the date may be stored in the storage device 42.

The print processing unit 28 creates receipt information that proves that the form has been received, and prints the received information to the printing unit 2.
1 is used to print on a predetermined part of the form. The reception information preferably includes the serial number and date described above. For example, the reception information may include a serial number and a date when image data is acquired. As the printing location of the receipt information, a blank portion on the back side or front side of the form can be set in advance.

The form in which the customer has entered the personal information by hand is stored in the personal information digitization system 10 as image data. Therefore, the form, which is paper information, is returned to the customer so that the paper information is not left in the store. be able to. Further, since the receipt information is printed on the form returned to the customer, it is not necessary to issue a separate receipt or the like, and the form returned to the customer can be used as the receipt.

On the other hand, in the server side subsystem 40, the server device 41 receives the form image data and the serial number from the control unit 25 of the store side subsystem 20 via the communication line 30. The server device 41 includes an image data receiving unit 43 and an image storage processing unit 44, and the image data receiving unit 43 receives the image data and the serial number. The received image data and serial number are stored in the storage device 42 in a format in which the image storage processing unit 44 makes them correspond to each other.

In the personal information digitizing system 10 of this embodiment, image data of a form including customer personal information is stored in the server side subsystem 40, and image data is not stored in the store side subsystem 20. ing. Since the paper information of the form is not stored in the store-side system, there is no possibility of leakage of personal information entered in the form at the store. In addition, the control unit 25 can set the access authority to the image data so that only the worker who is given the viewing authority from the store side subsystem 20 can view the image data stored in the server side subsystem 40. It is preferable to use a simple structure.

As a configuration capable of preventing access to the image data from the control unit 25, for example, the control unit 25 can be configured as a thin client having only necessary functions. That is, when the control unit 25 is configured as a thin client, image data can be transmitted from the control unit 25 to the server control unit 41, but an operator who is not given viewing authority from the control unit 25 to the server control unit 41 The image data can be requested and cannot be viewed.

For example, a personal computer can be used as the control unit 25. However, if the multifunction printer 23 is equipped with a network device that makes it intelligent so that a plurality of controls can be performed on the printer, this can be used as a control unit. 25 can also be used.

Next, with respect to the form processing method using the personal information digitizing system 10 of the present embodiment, an example of the flow of processing from requesting the form format to saving as image data will be described with reference to FIG. Will be described below.

First, a required form format is requested from the input device 24 in response to a request from a customer (
Step S1). When there is a request for the form format, the form format requested by the form print processing unit 26 is printed out together with the serial number from the printing unit 21 (step S2). When the form format is output, the customer creates predetermined forms by handwriting predetermined personal information (step S3).

In addition, when the inventory form format is used, only the serial number is requested from the input device 24, and this can be printed on the form by handwriting or by the printing unit 21.

When the form is created, after the serial number is input from the input device 24 (step S4)
The created form is scanned by the scanner unit 22 (step S5). Image acquisition unit 27
Acquires the serial number input from the input device 24 and the image data scanned by the scanner unit 22 (step S6), and transmits it to the server side subsystem 40 via the communication line 30 (step S7).

In the print processing unit 28, receipt information including a serial number and the like is printed on a form using the printing unit 21 (step S8). Finally, the form on which the receipt information is printed is returned to the customer and the process is terminated (step S9).

As described above, according to the personal information digitizing system 10, since a necessary form format is printed out each time, it is not necessary to have a stock of sheets of a plurality of types of form formats. In addition, since personal information can be written on the form by hand, it does not impose a new burden such as inputting electronic data to a customer or a store clerk.

Since the handwritten form is stored as image data, there is no risk of loss, and there is no need to distribute information using a copy slip or the like. Furthermore, since the handwritten form is printed with the receipt information and returned to the customer, it is not necessary to store the form, and there is no possibility of losing or personal information leaking. Further, even when verification is necessary, it is possible to easily read out information including target image data immediately from the serial number. At this time, a serial number may be read by using a handy scanner as the input device 24.

In the present embodiment, after the form in which personal information is entered is scanned by the scanner unit 22, the receipt information is printed on the form by the printing unit 21. In order to print the receipt information on a form with a normal multi-function printer, it is necessary to insert the form into the manual sheet feeder.

FIG. 3 shows an example of a multi-function printer that can continuously print receipt information on a form after the form is scanned. When only the scan is performed using the multi-function printer 51, the scan head 53 is turned on in advance and the print head 55 is turned off. Then, a document to be scanned is inserted from the insertion port 56, and the document feed belt 52 is used to scan the scan head 53. (Fig. 3 (a)).

When only printing is performed, the scan head 53 is turned off in advance and the print head 55 is turned off.
Is turned on, and the guide 54 is further rotated approximately 90 degrees counterclockwise, and then a document to be printed is inserted from the insertion slot 56 and passed under the print head 55 by the document feed belt 52 (FIG. 3B). .

When printing receipt information continuously after scanning a form using such a multi-function printer 51, both the scan head 53 and the print head 55 are turned on in advance, and the guide 54 is set in FIG. In this state, it is possible to insert a form from the insertion port 56, pass the document feed belt 52 over the scan head 53, and then pass under the print head 55. By using such a multi-function printer 51, it is not necessary to manually feed the form to the multi-function printer 23 in order to print the receipt information.

Another embodiment of the personal information digitizing system of the present invention will be described below with reference to FIG. The personal information digitizing system 60 of the embodiment shown in the figure is configured by only the store side subsystem 20 of the personal information digitizing system 10 shown in FIG. 1, and is operated in only one store. belongs to.

Also in this embodiment, the form print processing unit 26 first selects a form format according to a request input from the input device 24 and prints it out from the printing unit 21 of the multi-function printer 23. When the customer enters the personal information in the printed form format by handwriting, the serial number or the like is input from the input device 24, and then the handwritten form is scanned by the scanner unit 22. As a result, the image acquisition unit 61 acquires the serial number input from the input device 24 and the image data scanned by the scanner unit 22.

The image data and serial number acquired by the image acquisition unit 61 are stored in the storage device 42 by the image storage processing unit 44. The image storage processing unit 44 and the storage device 42 are provided in the server side subsystem 40 in the first embodiment shown in FIG.

The receipt information is printed by the print processing unit 28 on the form scanned by the scanner unit 22. The reception information can be made up of, for example, a serial number and a date when image data is acquired, as in the first embodiment. After printing the receipt information, the form is returned to the customer as a receipt, so that the form is not left in the store.

In the personal information digitizing system 60 configured as described above, the processing of the image acquiring unit 61 is different from that of the image acquiring unit 27 of the personal information digitizing system 10. That is, the image acquisition unit 27 transmits the image data and serial number to the server side subsystem 40 via the communication line 30 and passes them to the image storage processing unit 42. On the other hand, in the image acquisition unit 61 of the present embodiment,
The image data and serial number are directly passed to the image storage processing unit 42.

Still another embodiment of the present invention will be described below with reference to FIG. The personal information digitization system 70 shown in the figure is different from the above-described embodiments in the configuration of the store-side subsystem 71. That is, in this embodiment, the digital camera 72 and the label printer 73 are provided, the image acquisition unit acquires image data using the digital camera 72, and the print processing unit prints receipt information using the label printer 73. It is said. Further, unlike the control unit 25 of the previous embodiment, the control unit 74 of the present embodiment does not have the form print processing unit 26.

The personal information digitizing system 70 of the present embodiment can target a form that cannot be printed out at the store side. As such a form, for example, there is a form to be submitted to a government office or the like. It is necessary to use such a form designated by a government office or the like, and it cannot be used after being printed out by a printer.

In this embodiment, after inputting the serial number from the input device 24, a form in which the customer has entered personal information is photographed by the digital camera 72, and the serial number and image data are acquired by the image acquisition unit 27. Since the image acquisition unit 27 acquires image data using the digital camera 72, it is possible to capture not only a handwritten form but also, for example, an article brought in by a customer and convert it into electronic data. is there. If there is such an article, the form and the article can be taken together by the digital camera 72 and acquired by the image acquisition unit 27.

The image data captured using the digital camera 72 is transmitted to the server side subsystem 40 via the communication line 30 by the image acquisition unit 27 together with the serial number.

In addition, the print processing unit 28 prints receipt information including a serial number or the like on a predetermined label using the label printer 73 and outputs it. The label printed with the receipt information is attached to the form and returned to the customer. Further, when there is an article converted into image data together with a form, a label attached to the article is also printed out by the label printer 73.

In this embodiment, since the image acquisition unit 27 acquires image data using the digital camera 72, in some cases, in addition to a form and an article, a driver's license for identification is also digitally collected. It is also possible to take an image with the camera 72 and convert it to image data. The personal information digitization system 70 of the present embodiment having such a configuration is a system suitable for a store that purchases items such as secondhand merchants and recycle stores.

Next, a control method until a form is stored as image data in the personal information digitizing system 70 of the present embodiment will be described below with reference to FIG.

In this embodiment, since a form specified by the government office or the like is used as the form format, the customer first enters personal information in a predetermined form format (step S11). next,
A serial number is input from the input device 24 (step S12), and then a form in which personal information is entered is photographed by the digital camera 72 (step S13). Note that the serial number may be issued by another method, or the personal information digitization system 70 may automatically issue the serial number.

The image acquisition unit 27 acquires the serial number input from the input device 24 and the image data captured by the digital camera 72 (step S14), and transmits it to the server side subsystem 40 via the communication line 30 (step S15). ).

If there is an article brought in by the customer other than the form, the form and the article can be collectively photographed by the digital camera 72 in step S13. In this case, the image acquisition unit 27 acquires image data obtained by capturing a form and an article together.

When the image data is acquired, next, reception information including a serial number and the like is printed on a predetermined label using the label printer 73 in the print processing unit 28 (step S16).
. The label on which the receipt information is printed is affixed to a handwritten form (step S17). Finally, the form with the label attached is returned to the customer and the process is terminated (step S18).

If there is an article brought in by the customer in the above processing flow, in step S16, the print processing unit 28 causes the label printer 73 to print out two types of labels, that is, a label attached to the form and a label attached to the article. Two types of labels are affixed to the form and the article in step S17.

As described above, according to the personal information digitizing system 70 of the present embodiment, even when it is necessary to use a form designated by a government office or the like, by using the digital camera 73 to acquire image data. The form can be saved as electronic data. Also in this embodiment, the handwritten form is attached to the label and returned to the customer, so there is no possibility that the form is lost or personal information is leaked.

In any of the personal information digitizing systems 10, 60, and 70, only the image data of the form and the serial number that is the identification code are stored in the storage device 42. The image data is managed by a serial number, but it may be desirable to manage the image data by, for example, a customer name. In such a case, it is also possible to add character data conversion means to the server control unit 41 so as to convert only handwritten characters written at a predetermined position of the form into character data. As a result, the converted character data can be managed.

The input device 24 can utilize a keyboard or the like, but a handy scanner that can read an optically readable code such as a bar code or a two-dimensional code can also be used. By using a template on which a plurality of barcodes are printed and reading a specific barcode, it is possible to request the form format (step S1) in FIG. If the serial number is printed and output as a barcode in step S2, the serial number input in step S4 can be read by the handy scanner in the previous period, leading to a reduction in the load on the operator and prevention of mistakes. The bar code may be an optically readable 3D code or OCR.

The description in the present embodiment shows an example of the personal information digitizing system according to the present invention, and the present invention is not limited to this. The detailed configuration and detailed operation of the personal information digitizing system in the present embodiment can be changed as appropriate without departing from the spirit of the present invention.

It is a block diagram which shows the structure of the personal information digitization system which concerns on embodiment of this invention. It is a flowchart which shows one Example of the flow of a process of a form. 1 is a schematic configuration diagram illustrating an example of a multifunction printer. It is a block diagram which shows the structure of the personal information digitization system which concerns on another embodiment of this invention. It is a block diagram which shows the structure of the personal information digitization system which concerns on another embodiment of this invention. It is a flowchart which shows another Example of the flow of a process of a form.

Explanation of symbols

10, 60, 70 Personal information digitization system 20, 71 Store side subsystem 21 Printing unit 22 Scanner unit 23 Multi-function printer 24 Input device 25, 74 Control unit 26 Form print processing unit 27, 61 Image acquisition unit 28 Print processing unit 30 communication line 31 router 40 server side subsystem 41 server control unit 42 storage device 43 image data receiving unit 44 image storage processing unit
51 Multifunction Printer 52 Document Feed Belt 53 Scan Head 54 Guide 55 Print Head 56 Insertion Port 72 Digital Camera 73 Label Printer

Claims (14)

A personal information digitizing system that obtains a form filled with personal information as image data, and immediately returns the written information with the receipt information after obtaining the image data,
An image acquisition unit for acquiring the form as image data;
An image storage processing unit for storing the acquired image data together with an identification code for identifying the image data;
A print processing unit that directly or indirectly prints the receipt information of the image data on the form;
A personal information digitizing system comprising: a control unit that stores the identification code together with the image data at the time of obtaining the image data, and controls the units so as to print the receipt information. Furthermore, an image data receiving unit that receives the image data and the identification code from the control unit via a communication line;
A server control unit that receives the image data and the identification code, and controls the image data reception unit and the image storage processing unit so as to store and store the received image data and the identification code. The personal information digitization system according to claim 1. A multifunction printer having at least a printing unit and a scanner unit;
The personal information digitization system according to claim 1, wherein the image acquisition unit acquires the image data using the scanner unit, and the print processing unit prints using the printing unit. Further comprising a form print processing unit that selects one of the form formats set in advance for each use and prints on the printing unit,
The personal information digitizing system according to claim 3, wherein the form is additionally entered in a form format printed by the form print processing unit. The personal information digitization system according to claim 3, wherein the print processing unit directly prints the receipt information on the form using the printing unit. The controller is
The personal information digitizing system according to claim 3, wherein the network device is provided in the multi-function printer. Equipped with digital camera and label printer,
The personal information digitization system according to claim 1, wherein the image acquisition unit acquires the image data using the digital camera, and the print processing unit performs printing using the label printer. The image storage processing unit
The personal information digitizing system according to claim 7, wherein image data obtained by collectively capturing the form and the article with the digital camera is stored together with the identification code. The print processing unit
9. The personal information digitizing system according to claim 8, wherein the receipt information is printed on each of the form label and the article label using the label printer. The controller is
The personal information digitization system according to claim 1 or 2, wherein an access right to the image data can be set. The server control unit
The personal information digitization system according to claim 2, further comprising a character data conversion unit that performs image processing on the image data and converts the image data into character data. In the personal information digitization system that saves the completed forms as image data,
Obtaining image data of the form;
Storing the image data together with an identification code identifying the image data;
Printing receipt information of the image data;
A control method for a personal information digitizing system. The method for controlling a personal information digitizing system according to claim 12, further comprising a step of selecting and printing any one of the form formats set in advance for each use. The program for making a computer perform each step in the control method of the personal information digitization system of the said Claim 12 or 13.

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