JP2007145602A - Document control system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document control system comparatively simply structured and capable of reliably performing information control. <P>SOLUTION: This document control system comprises a storage rack having a plurality of storage boxes for storing multiple types of documents, opening/closing doors openably fitted to the storage boxes of the storage racks, lock means 17 for openably locking the opening/closing doors, an input means 62 for inputting identification information for identifying the multiple types of documents, a controlled document database 66 in which the information on the multiple types of documents is registered, and a control means 32 for controlling the lock means 17. When the specific identification information of a specific document is input by the input means 62, the control means 32 releases the lock of the lock means corresponding to a storage place in which the specific document is stored based on the registered document information registered in the controlled document database 66 and the specific identification information. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a document management system for managing documents such as medical records and prescriptions.

  2. Description of the Related Art As a document management system for managing documents such as medical records, a storage management shelf having a storage shelf having a large number of storage spaces is known (see, for example, Patent Document 1). In this document management system, a shelf display lamp (for example, a light emitting diode) for displaying a shelf on the storage shelf is provided, and a file display lamp (for example, a file display lamp (for example, a light emitting diode) is stored in each storage case. The shelf display lamp and the file display lamp are controlled to be turned on by the control device. The control device includes main control means for controlling the entire system, and sub-control means for controlling lighting of a file display lamp installed in the storage shelf and installed in the storage shelf. And the sub-control means, and the sub-control means and the file display lamp can communicate with each other so that information can be transmitted and received using, for example, infrared rays.

  In this document management system, when ID information of a specific document is input, the main control means turns on a shelf display lamp corresponding to a storage shelf in which the specific document is stored. When the operator moves to the storage shelf and operates the display switch of the sub-control means, the sub-control means turns on the file display lamp of the file case in which the specific document is stored. By turning on the file display lamp, the operator can easily find and take out a specific document corresponding to the input ID information.

JP-A-9-86614

  However, the document management system described above has the following problems to be solved. First, the control device is composed of main control means and sub-control means installed in each storage shelf, and the main control means and sub-control means are transmitted and received by infrared rays, and the sub-control means and each file case The document management system is a large system and can be applied to large hospitals such as university hospitals and general hospitals, but it is applicable to small private hospitals. Difficult to do. Secondly, since the file to be managed is stored in a file case with a file display lamp, a large number of expensive file cases are required to manage a large number of files, and the system becomes expensive. Thirdly, since the file to be managed is simply stored in the storage shelf, it is insufficient in terms of management of personal information that is particularly important in recent years.

An object of the present invention is to provide a document management system that has a relatively simple configuration and can reliably manage information.
Another object of the present invention is to provide a document management system that can be advantageously applied in a small hospital, pharmacy, or other business establishment.

According to a first aspect of the present invention, there is provided a document management system including a storage shelf including a plurality of storage boxes for storing a plurality of types of documents, and an opening / closing door that is openably / closably attached to each storage box of the storage shelf. A lock means for locking the open / close door so that it can be opened and closed, an input means for inputting identification information for identifying the plurality of types of documents, and a management document for registering information relating to the plurality of types of documents A database and control means for controlling the locking means;
When the specific identification information of the specific document is input by the input unit, the control unit determines the storage location in which the specific document is stored based on the registered document information registered in the management document database and the specific identification information. When the lock means of the door corresponding to the storage location is selected and the lock means is unlocked, and the specific document is taken out and the door is closed, the control means locks the lock means of the door. It is characterized by being in a state.

  In the document management system according to claim 2 of the present invention, at least one lighting display means is provided corresponding to each storage box, and specific identification information of a specific document is input by the input means. And the control means selects a storage location in which the specific document is stored based on the registered document information registered in the management document database and the specific identification information, and the opening / closing door of the door corresponding to the storage location is selected. When the lock means is unlocked, the lighting display means corresponding to the storage location is turned on, and when the specific document is taken out and the open / close door is closed, the control means opens the lock means of the open / close door. In addition to the locked state, the lighting display means is turned off.

  In the document management system according to claim 3 of the present invention, the input means includes a first input means for inputting identification information attached to the document side, and identification information not attached to the document side. Second input means for inputting, and the control means includes take-out / return determining means for judging taking out of the document and returning of the document, and the take-out / return determining means has the first input. When the identification information is input by the means, it is determined that the document is returned, and when the identification information is input by the second input means, it is determined that the document is taken out.

  In the document management system according to claim 4 of the present invention, the registered document information registered in the management document database includes extraction time information which is time information for extracting the document and time information for returning the document. The control means includes an expired document selection means for selecting an expired document whose set management period has expired, and selection of the expired document is input by the input means. And the expiration selection unit selects a storage location in which the expired document is stored based on the return time information of the registration document information and the set management expiration date, and the control unit selects the opening / closing corresponding to the storage location. The lock of the lock means of the door is released.

  In the document management system according to claim 5 of the present invention, the control means includes storage location determination means for determining a storage location of the document, and when storing a new document, the storage location determination is performed. The means is characterized in that the storage location is determined in accordance with a specific order and taking into consideration an empty space.

  Furthermore, in the document management system according to claim 6 of the present invention, each storage box is provided with 5 to 25 lighting display means, and 2 to 5 kinds of documents are stored corresponding to each lighting display means. It is characterized by being.

  According to the document management system of claim 1 of the present invention, when the specific identification information of the specific document is input by the input means, the specific document is based on the registered document information of the management document database and the input specific identification information. A storage location is selected. Since the door of the storage box is normally held in a locked state, the documents stored in the storage box can be stored in a secret state, and when the storage location is selected as described above, the storage box Since the locking means of the door is released, it can be easily taken out. Further, when the specific document is taken out and the door is closed, the lock means of the door is locked, so that the stored document can be managed in a secret state.

  According to the document management system of the second aspect of the present invention, at least one lighting display means is provided corresponding to each storage box. When the specific identification information of the specific document is input by the input means, the storage location of the specific document is selected based on the registered document information of the management document database and the input specific identification information, and the lighting display means corresponding to the storage location Is turned on, and the locking means of the open / close door corresponding to the storage location is released, so that the document can be taken out more easily. Also, when the specified document is taken out and the door is closed, the lighting display means is turned off, so when the door is open, the lighting display means is kept in the lighting state, and by observing the lighting state of the lighting display means, The open state of the door can be easily known.

  According to the document management system of claim 3 of the present invention, the first input means for inputting the identification information attached to the document side and the identification information not attached to the document side are input. Second input means. When the identification information is input by the first input means, the information on the document side itself is read. Therefore, the document corresponding to this information is taken out from the storage box. Therefore, the take-out / return determining means is It is determined that the document is returned. On the other hand, when the identification information is input by the second input means, since the information on the document side itself is not read, the document corresponding to this information is stored in the storage box. It is determined that the document has been removed. As described above, the control of the entire system can be simplified because the return of the document and the removal of the document are determined and controlled in relation to the input by the input means.

  According to the document management system of claim 4 of the present invention, when the input unit performs an input operation for selecting an expired document, the expiration selection unit returns the registered document information registered in the management document database. Select the storage location where the expired documents are stored based on the time information and the setting management time limit, and the lock means of the storage box door corresponding to this storage location is released, so you can easily find and retrieve the expired documents Can do.

  According to the document management system of the fifth aspect of the present invention, when storing a new document, the storage location determining means determines the storage location according to a specific order and taking into account the empty location. Documents are stored in order according to a specific order while eliminating documents, and the documents can be stored in an orderly manner. The specific order is, for example, an order in which the numbers increase gradually, for example, first, second, and the storage space can be easily grasped by managing the storage in this way.

  Furthermore, according to the document management system according to claim 6 of the present invention, since 3 to 5 types of documents are stored corresponding to each lighting display means, compared with the case where one is provided for each document. The required number of lighting display means can be reduced.

  Hereinafter, an embodiment of a document management system according to the present invention will be described with reference to the accompanying drawings. FIG. 1 is a perspective view showing a storage shelf in a medical record management system as an example of a document management system, and FIG. 2 is a perspective view showing a part of the storage shelf in FIG. 1 with an open / close door opened. 3 is a perspective view showing a chart case stored in the storage box of the storage shelf of FIG. 2 and a chart stored therein, and FIG. 4 is a block diagram showing a control system of the chart management system. 5 is a flowchart showing a flow of taking out a chart in the chart management system, FIG. 6 is a flowchart showing a flow of returning the chart in the chart management system, and FIG. 7 is a chart showing how to extract an expired chart in the chart management system. It is a flowchart which shows a flow.

  1 and 2, the chart management system shown as an example of the document management system includes a storage shelf 2 installed in a room such as an office. The storage shelf 2 includes a rectangular parallelepiped shelf main body 4, and the shelf main body 4 includes a vertical partition wall 6 and a vertical direction (figure shown in FIG. 1 and FIG. 2) spaced apart from each other in the horizontal direction. 1 and FIG. 2 are provided with horizontal partition walls 8 arranged at intervals in the vertical direction, and a plurality of storage boxes 10 are defined in the shelf body 4 by the vertical partition walls 6 and the horizontal partition walls 8. Yes. In this embodiment, storage boxes 10 for storing medical charts 12 (see FIG. 3) as documents are provided in 10 rows in the horizontal direction and in 5 levels in the vertical direction, and a total of 50 storage boxes 10 are provided. . In addition, the number of the storage boxes 10 provided in the storage shelf 2 can be set as appropriate. For example, 5 to 15 rows in the horizontal direction and 3 to 6 columns in the vertical direction can be provided.

  An opening / closing door 14 is attached to the opening of each storage box 10 so as to be freely opened and closed. The open / close door 14 is attached using, for example, a hinge. In the open state, as shown in relation to the upper left storage box 10 in FIG. The stored medical chart case 16 (the medical chart 12 is stored in the medical chart case 16 as shown in FIG. 3) can be taken out, and in the closed state, the rest of FIG. 1 and FIG. As shown, the opening of the storage box 10 is closed. The shelf body 4, the vertical partition wall 6, the horizontal partition wall 8, and the opening / closing door 14 are formed of a metal material such as steel, and by forming such a material, sufficient strength can be obtained and the storage box 10 can be externally provided. The inside cannot be visually observed, and the chart management can be performed while maintaining a sufficiently confidential state.

  A lock mechanism 15 (see FIG. 4) for locking the open / close door 14 so as to be freely opened and closed is provided. The lock mechanism 15 is provided at the upper end portion of each storage box 10 and the upper end portion of the open / close door 14 corresponding thereto. The lock means 17 is provided (see FIG. 2). The locking means 17 includes a receiving member 20 having an engaging receiving portion 18 and an engaging member 24 having an engaging claw portion 22, and the engaging claw portion 22 on the opening / closing door 14 side is on the storage box 10 side. The engagement receiving portion 18 is releasably engaged to be locked. In this locked state, the engaging claw portion 22 of the engaging member 24 engages with the engaging receiving portion 18 of the receiving member 20, the open / close door 14 is held in the closed state, and is stored in the storage box 10. 16 cannot be taken out, and the stored medical chart 12 can be managed safely. Further, in the unlocked state, the engaging claw portion 22 can be disengaged from the engaging receiving portion 18 to open the opening / closing door 14. In addition, engagement with the engagement receiving part 18 and the engagement claw part 22 can be performed by using a mechanical mechanism using an electromagnetic solenoid and a spring member, for example. In addition, it is preferable that each open / close door 14 is provided with a spring member or the like so that when the lock state by the lock means 17 is released, the open / close door 14 is automatically released by the action of the spring member. By configuring, the release operation of the open / close door 14 can be omitted, and the chart case 16 can be easily taken out.

  In the storage shelf 2, a lighting display unit 26 for lighting display is provided above the opening of each storage box 10, and a plurality of (in the specific example, Ten (10) light emitting diodes 28 (constituting lighting display means) are provided. The number of the light-emitting diodes 28 is set as appropriate according to the number of chart cases 16 (that is, charts 12) stored in the storage box 10, and 5 to 25 lighting display portions 26 of each storage box 10 are provided. Two to five (three in this embodiment) chart cases 16 are accommodated in correspondence with the light emitting diodes 28, and the number of light emitting diodes 28 to be used can be reduced by this configuration. It can be effectively stored while reducing. As in the prior art, one chart case 16 may correspond to one light emitting diode 28.

  In the storage shelf 2, for example, the chart 12 is stored as shown in FIG. That is, the chart 12 describing the patient's symptoms, treatments, and the like is stored in the chart case 16 for each patient, and stored and managed in the storage box 10 while being stored in the chart case 16. As the chart case 16, an open top and one side can be used, and a bar code 30 as identification information for identifying the chart 12 as a document is attached to the lower part of the chart case 16, for example. Using the code 30, the chart 12 is identified as described later. In this embodiment, the bar code 30 is used, but an IC tag, an IC chip, or the like may be used instead. Further, instead of the chart case 16, a chart storage bag or the like may be used.

  This chart management system is controlled by the control system shown in FIG. In FIG. 4, the chart management system includes a microcomputer 32 as a control means, and the microcomputer 32 is constituted by a CPU, for example. Since the microcomputer 32 functions as will be described later, the operation control means 34, the data registration means 36, the data reading means 38, the data collating means 40, the storage location selecting means 42, the initial diagnosis determining means 44, and the storage location determining means 46. And a take-out / return determination means 48. The operation control unit 34 controls the lighting of the light emitting diode 28 of the lighting display unit 26, which will be described later, and controls the operation of the locking unit 17 of the locking mechanism 15 as described later. Further, the data registration means 36 registers the input information and the like as will be described later, the data reading means 38 reads the registered information as will be described later, and the data collation means 40 collates various information as will be described later. The storage location selecting means 42 selects the storage location of the chart 12 as will be described later. The initial visit determination means 44 determines that the initial visit is made as will be described later, and the storage location determination means 46 determines the storage location of the patient's chart 12 for the first visit and takes out / returns and the determination means 48 as will be described later. Determines whether to remove the chart 12 or return the chart as described later.

  The microcomputer 32 includes an expired chart selection means 50, a forgotten return chart selection means 52, a timing means 54, and a memory means 56. The expired chart selection means 50 selects a chart 12 (specifically, the chart case 16) whose management period has expired as will be described later, and the forgotten return chart selection means 52 forgets to return it to the storage box 10. A chart 12 (specifically, a chart case 16) is selected. The time counting means 54 measures the time, and when the chart 12 is taken out, the taking-out time is counted, and when the taken chart 12 is returned to the storage box 10, the returning time is counted. Further, the memory means 56 temporarily stores various information.

  The microcomputer 32 further includes a storage location cancellation unit 53, a storage prohibition setting unit 55, and a storage prohibition release unit 57. The storage location canceling means 53 cancels the registration of the previous storage location when moving the storage location of the medical record 12, and the storage prohibition setting means 55 prohibits the storage of the medical record 12 at the storage location (in this way prohibited). Then, the storage location determination means 46 does not determine the empty space as a storage location even though there is a space for storing the file), and the storage prohibition release means 57 sets the storage prohibition setting. The state of prohibiting storage of empty space by means 55 is canceled.

  The document management system further includes a storage device 58 for registering various types of information, a display device 60 for displaying various types of information, and input means 62 for inputting information. The storage device 58 includes a hard disk device or the like, and includes a patient database 64 in which information related to a patient is registered, a management medical record database 66 in which information related to the medical record 12 is registered, and an expired medical record database 68 in which information related to the expired medical record 12 is registered. It is out. The patient information registered in the patient database 64 includes a patient management number given to each patient together with the patient's name, address, telephone number, health insurance number, and the like. The chart information registered in the management chart database 68 includes the chart management number associated with the patient number, the chart storage location (the box number of the storage box 10 in which the chart 12 is stored, and the lighting display section 26 of the storage box 10). The arrangement number of the light-emitting diode 28 arranged in (3), the chart take-out time, the chart return time, and the like are included. Further, the expired chart information registered in the expired chart database 68 includes a chart management number associated with the patient number, a management end time, and the like.

  The display device 60 includes a liquid crystal display device, a CRT, or the like. The input unit 62 includes a keyboard 70, a mouse 72, a barcode reader 74, and a card reader 76. In this embodiment, in the first visit, a patient's name, address, etc. are input using the keyboard 70 and the mouse 72, and a patient card (for example, a magnetic card or a card using an IC card) based on such input information. (Not shown) is created, and information such as a patient number, a patient name, and a patient telephone number is registered in the patient card. The card reader 76 is used when reading information registered in the patient card, and the bar code reader 74 is used when reading information on the bar code 30 applied to the medical chart case 16.

  In this embodiment, door opening / closing detection means 78 for detecting the open / closed state of the plurality of storage boxes 10 of the storage shelf 2 is further provided, and the door opening / closing detection means 78 is related to the opening / closing door 14 of each storage box 10. The opening / closing switch 80 is provided. Each open / close switch 80 is provided, for example, at the opening of the storage box 10 and is closed (on) when the open / close door 14 is closed, and open (off) when the open / close door 14 is open. The switch 80 can detect the open / closed state of the door 14. Such an open / close switch 80 may be provided in association with each locking means 17.

  Next, with reference to FIGS. 5 and 7 together with FIGS. 2 and 4, taking out and returning of the medical chart in the medical chart management system described above will be described. First, taking out a medical chart will be described mainly with reference to FIGS. 2, 4 and 5. When taking out a medical chart, patient information is inputted using the input means 62 (step S1). In this embodiment, when inputting using the keyboard 70, mouse 72 or card reader 76, there is no medical record case 16 at hand, and therefore the take-out / return determining means 48 has the medical record 12 placed in the storage shelf 2. It is determined that the chart 12 is taken out as being stored (step S2). In the first visit, when the patient card is forgotten, etc., patient information is input using the keyboard 70 and mouse 72, and in the case of a revisit, patient information is input using the patient card and card reader 76. Is called. The patient information input in this way is temporarily stored in the memory means 56 of the microcomputer 32.

  When the patient information is input in this way, the patient information registered in the patient database 64 of the storage device 58 is compared with the input patient information (step S3), and the patient registered by this verification is registered. If there is information, the process proceeds from step S4 to step S5. If there is no registered patient information, the process proceeds from step S4 to step S6. The fact that the patient information is not registered means that the patient has come to the hospital for the first time, and the initial examination determination means 44 of the microcomputer 32 determines that the patient is the first examination (step) S6).

  Thus, when it determines with the first medical examination, the storage location determination means 46 determines the storage location of the chart 12 newly produced (step S7). The determination of the storage location is performed, for example, in order from the left side to the right side of the upper left storage box 10 of the storage shelf 2, and when all the uppermost storage boxes 10 are filled, the second storage box from the top 10, the process is performed from the left side to the right side of the second-stage storage box 10, and then the third-stage storage box 10, the fourth-stage storage box 10, and the lower side are sequentially performed. At this time, if there is a space in the storage box 10 (for example, a space is generated by taking out the expired chart 12), the space is determined as the space, and the space is also moved from the left side to the right side of the uppermost storage box 10. This is done in order from the top to the bottom. Then, the patient information of the first visit patient is registered in the patient database 64 by the data registration means 36 (step S8), and the chart information is registered in the management chart database 66 (step S9).

  When registering the chart information, the association with the barcode 30 attached to the chart case 16 is performed. The barcode 30 of the medical record case 16 is read using the barcode reader 76, and the barcode information thus read is associated with the storage location of the storage box 10, and this barcode information, Information (for example, medical record number) and patient information (for example, patient number) are associated, and the medical record information thus associated with the patient information is registered in the management medical record database 66. Then, medical chart storage management is performed using the newly registered patient information and medical chart information.

  On the other hand, if the registered patient information exists, the patient 12 is a revisited patient, so that the chart 12 stored and managed in the storage box 10 of the storage shelf 2 is taken out. In the retrieval, first, the storage location selecting means 42 selects a storage location in which the patient's medical record 12 is stored based on the inputted patient information and the medical record data in the management medical record database 66 (step S5), and the operation control is performed. The means 34 turns on the light emitting diode 28 corresponding to the selected storage location (step S10), and releases the lock state of the locking means 17 of the open / close door 14 corresponding to the lighted light emitting diode 28 (step S11). In this way, the light emitting diode 28 is turned on and the open / close door 14 is opened, so that the operator can easily find the place where the patient's specific medical record 12 is stored, and go to the storage box 10 to specify it. The chart 12 can be taken out (step S12). In this embodiment, in order to simplify the configuration of the storage shelf 2, three chart cases 16 (that is, charts 12) are assigned to one light emitting diode 28, so The specific chart 12 is found by looking at several charts 12, but since the number of charts 12 to be searched is small, it can be easily found. When the opening / closing door 14 is opened, the opening / closing switch 80 corresponding to the opening / closing door 14 is opened.

  After the specific chart 12 is taken out in this way, the door 14 is closed and the locking means 17 is locked (step S13). As a result, the open / close switch 80 corresponding to the open / close door 14 is closed from the open state, and the operation control means 34 turns off the light emitting diode 28 based on the close signal of the open / close switch 80 (step S14). 12 is completed, this chart extraction information is added to the chart information, and new chart information is registered in the management chart database 66 (step S15). When the opening / closing door 14 is closed and the opening / closing switch 80 is closed from the open state, the time measuring means 54 measures time information at that time, and this time information is added to the chart information as chart extraction time information.

  The taken out specific medical chart 12 is returned as follows. Referring mainly to FIGS. 2, 4 and 6, when returning the chart 12, the barcode 30 attached to the chart case 16 is read using the input means 62, in this case, the barcode reader 74 (step). S 21), barcode information is input using the barcode reader 74. In this embodiment, when input is performed using the bar code reader 74, the medical record case 16 exists at hand, and therefore, the take-out / return determining means 48 determines that the specific medical record 12 is returned (step S22).

  In the case of returning the medical chart 12, the storage location selecting means 42 selects the storage location of the extracted specific medical record 12 based on the input medical record information and the medical record information registered in the management medical record database 66 (step S23). The operation control means 34 turns on the light emitting diode 28 corresponding to the selected storage location (step S24), and releases the locked state of the locking means 17 of the open / close door 14 corresponding to the lighted light emitting diode 28 (step S25). Thereby, the operator can find the place where the specific chart 12 should be returned by the light-emitting diode 28 lit, and can easily return the taken out specific chart 12 to the original storage place (step S26). When the opening / closing door 14 is opened, the corresponding opening / closing switch 80 is opened.

  After the specific medical record 12 taken out in this way is returned to the original storage location, the door 14 is closed and the locking means 17 is locked (step S27). As a result, the open / close switch 80 corresponding to the open / close door 14 is opened to closed, and the operation control means 34 turns off the light emitting diode 28 based on the close signal of the open / close switch 80 (step S28). 12 is completed, this chart return information is added to the chart information, and new chart information is registered in the management chart database 66 (step S29). When the opening / closing door 14 is closed and the opening / closing switch 80 is closed from the open position, the time measuring means 54 measures time information at that time, and this time information is added to the chart information as chart return time information.

  The extraction of the chart 12 whose time limit managed by the storage box 10 of the storage shelf 2 has expired is performed as follows. For example, a patient who has passed 6 months without undergoing a medical examination has a very high possibility that the illness he has visited has been completely cured. However, it is desirable to carry out in another storage place, for example, a storage cabinet (not shown), and thus the expired chart 12 is extracted when the storage place is moved from the storage shelf 2 to another place.

  Referring mainly to FIG. 2, FIG. 4 and FIG. 7, when the expired chart 12 is extracted, the management means period, for example, 6 months is input by the input means 62, and the extraction command for the management expired chart 12 is input ( Step S31). When input is made in this way, collation with the chart information registered in the management chart database 66 is performed (step S32), and in this embodiment, the last return time in the last return time information among the chart return time information of the chart information. The expired chart selection means 50 selects the chart 12 for which the predetermined management period has passed as the expired chart 12 (step S33), and creates a list of the expired charts 12 It is displayed on the display device 60.

  When the expired chart 12 is selected in this way, the storage location selection means 42 selects the storage location of the selected expired chart 12 based on the chart information in the management chart database 66 (step S34), and the operation control. The means 34 turns on the light emitting diode 28 corresponding to the selected storage location (step S35), and releases the locked state of the locking means 17 of the open / close door 14 corresponding to the lighted light emitting diode 28 (step S36). The lighting of the light emitting diode 28 and the opening of the open / close door 14 are performed for the plurality of expired charts 12 when there are a plurality of expired charts 12. Then, taking out the expired chart 12 with the light-emitting diode 28 as a mark, the extraction is performed (step S37).

  After taking out the expired chart 12 in this way, the door 14 is closed and the locking means 17 is locked (step S38), as described above. Thus, the open / close switch 80 corresponding to the open / close door 14 is closed from the open state, and the light emitting diode 28 is extinguished (step S39). Thus, the extraction of the expired chart 12 is completed, and the chart information on the extracted chart 12 Is deleted from the management chart database 66 (step S40), and the chart information relating to the expired chart 12 is registered in the expired chart database 68 of the storage device 58 (step S41).

  The search for forgetting to return the chart 12 taken out from the storage shelf 2 is performed as follows. In other words, when searching for the forgotten return chart 12, the forget-to-return search command may be input by the input means 62, and when this is entered, the chart information registered in the management chart database 66 is read out, and the extraction time in the chart information is taken out. The information is compared with the return time information, and the forget-to-return chart selection means 52 has the take-out time information registered, but the forget-to-return chart for those for which the return time information corresponding to the take-out time information is not registered. 12 is selected, a list of such forgotten return charts 12 is created, and the created list is displayed on the display device 60. By viewing this list, the operator can easily determine which chart 12 is forgotten to return Can grasp.

  Further, when the thickness of the chart 12 becomes thick and occupies the adjacent storage space, for example, the storage location of the chart 12 adjacent to the thick chart 12 is changed as follows. That is, the chart information of the adjacent chart 12 is input by the input means 62, and the storage location of the chart is read out. Then, the adjacent chart 12 stored in the read storage location is taken out, and a storage location cancellation command is input for the extracted storage location by operating the input means 62. Thus, the storage location canceling means 53 cancels the storage location information out of the chart information of the chart 12 taken out based on this storage location cancellation command, and the new storage location for the extracted chart 12 is the same as described above. The storage location information newly set and set by the storage location determination means 46 is added to the chart information, and the extracted chart 12 is stored in the set storage location and the storage location is changed. When the storage location is changed in this way, a storage space is newly secured next to the thick medical chart 12, and the thick medical chart 12 can be stored as required.

  After changing the location of the chart 12 in this way, the storage prohibition command for the storage location taken out by operating the input means 62 is input. Thus, the storage prohibition setting means 55 sets the storage prohibition for the taken-out storage location, and the storage location setting means 46 does not set this storage location as the storage location of the chart 12 even though the storage space exists. With this configuration, this storage location becomes a dedicated storage location for the thick medical record 12, and this thick medical record 12 occupies two storage locations and is stored and managed. When the chart 12 is further thickened, the storage location of the adjacent chart 12 is canceled again and changed to a new storage location. This storage location is in a storage-inhibited state. In this way, the size of the occupied storage place can be changed according to the thickness of the chart 12.

  When the storage management of the thick medical record 12 is completed (for example, the management time limit expires), the thick file 12 is taken out and moved to another storage location. At this time, the input means 62 is operated to cancel the prohibition. Enter the command. In this way, the storage prohibition canceling means 57 releases the storage prohibition state of the storage location that has been in the storage prohibition state until now, and the storage location determined by the storage location determination means 46 is determined when the chart 12 is stored. In this way, the new chart 12 can be stored and managed.

  In the embodiment described above, the lighting display unit 26 is provided above the opening of each storage box 10, but such a lighting display unit is provided in the upper part of each storage box 10 as shown in FIG. You may do it. In FIG. 8, in this modification, the lighting display unit 26A is disposed in the upper portion of the storage box 10, and the lighting display unit 26A is provided with a plurality of light emitting diodes 28 spaced apart in the horizontal direction. Other configurations of this modified embodiment are substantially the same as those of the above-described embodiment.

  In such a modification, when the storage box 10 is closed with the open / close door 14 of the storage shelf 2 closed, the lighting display portion 26A is covered by the open / close door 14 and the light emitting diode 28 is stored as shown in FIG. Housed in box 10. Therefore, there are no protrusions on the front surface of the shelf body 4A, and the shelf body 4A is refreshed. In this case, it is desirable that the opening / closing door 14 is automatically opened when the lock unit 17 is released from the locked state.

  In the above-described embodiment, the lighting display unit 26 (26A) is provided corresponding to the storage box 10 of the storage shelf 2 (2A), but the number of medical charts 12 stored in each storage box 10 is small. For example, the lighting display unit 26 (26A) can be omitted.

  As described above, the document management system according to the present invention is applied to a medical record management system for managing medical records as documents. However, the present invention is not limited to the management of medical records, and management of medicine prescriptions, notification documents, authorization documents, customer lists, etc. It can be similarly applied to.

The perspective view which shows the storage shelf in the medical chart management system of one Embodiment. The perspective view which shows a part of storage shelf of FIG. 1 in the state which opened and closed the door. The perspective view which shows the chart case accommodated in the storage box of the storage shelf of FIG. 2, and the chart accommodated in it. The block diagram which shows the control system of the medical chart management system of FIG. The flowchart which shows the flow of taking out a medical chart in a medical chart management system. The flowchart which shows the flow of a chart return in a chart management system. The flowchart which shows the flow of extraction of the expired medical chart in a medical chart management system. The perspective view which shows a part of deformation | transformation form of a storage shelf in the state which opened the opening / closing door.

Explanation of symbols

2 Storage Shelf 4 Shelf Body 10 Storage Box 12 Chart 14 Opening Door 17 Locking Unit 16 Carte Case 28 Light-Emitting Diode 30 Barcode 32 Microcomputer 42 Storage Location Selection Unit 46 Complementary Multiplex Determination Unit 48 Extraction / Return Determination Unit 50 Expired Chart Selection Means 52 Forget to return chart selection means 58 Storage device 62 Input means 64 Customer database 66 Management chart database 68 Expired chart database 74 Bar code reader 76 Card reader

Claims (6)

A storage shelf having a plurality of storage boxes for storing a plurality of types of documents, an opening / closing door that is openably / closably attached to each storage box of the storage shelf, and a lock for locking the opening / closing door to be openable / closable Means, input means for inputting identification information for identifying the plurality of types of documents, a management document database for registering information relating to the plurality of types of documents, and control means for controlling the locking means , And
When the specific identification information of the specific document is input by the input unit, the control unit determines the storage location in which the specific document is stored based on the registered document information registered in the management document database and the specific identification information. When the lock means of the door corresponding to the storage location is selected and the lock means is unlocked, and the specific document is taken out and the door is closed, the control means locks the lock means of the door. Document management system characterized by making it a state.   At least one lighting display means is provided corresponding to each storage box, and when the specific identification information of the specific document is input by the input means, the control means is registered in the management document database. Based on the document information and the specific identification information, the storage location in which the specific document is stored is selected, the lock means of the open / close door corresponding to the storage location is unlocked, and the storage location corresponding to the storage location When the lighting display means is turned on, and when the specific document is taken out and the opening / closing door is closed, the control means puts the locking means of the opening / closing door into a locked state and turns off the lighting display means. The document management system according to claim 1.   The input means includes first input means for inputting identification information attached to the document side, and second input means for inputting identification information not attached to the document side, and the control means includes And taking out / returning judging means for judging taking out of the document and returning of the document, the taking out / returning judging means judges that the document is returned when the identification information is inputted by the first input means, 3. The document management system according to claim 1, wherein when the identification information is input by the second input means, it is determined that the document is taken out.   The registered document information registered in the management document database includes take-out time information that is time information for taking out the document and return time information that is time information for returning the document, and the control means is set. And an expired document selection means for selecting an expired document whose management deadline has expired, and when the selection of the expired document is input by the input means, the expiration selection means selects the return time of the registered document information. The storage location in which the expired document is stored is selected based on the information and the setting management time limit, and the control means unlocks the locking means of the open / close door corresponding to the storage location. Item 1. The document management system according to Item 1.   The control means includes a storage location determination means for determining a storage location of a document. When storing a new document, the storage location determination means determines a storage location according to a specific order and considering an empty space. The document management system according to claim 1, wherein the document management system is determined.   3. The document management according to claim 2, wherein each storage box is provided with 5 to 25 lighting display means, and 2 to 5 types of documents are stored corresponding to each lighting display means. system.

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