JP2007058351A - Work execution support device, work execution support method and work execution support program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To effectively utilize the execution content of work specified for execution in response to comments attached to electronic documents. <P>SOLUTION: A work support device for supporting the execution of work specified for execution in response to comments attached to electronic documents inputs execution content information representing the actually executed content of the work via an operation part 64, and stores the execution content information in association with comment information representing the comments corresponding to the execution content information. In a progress management server 40, when the execution of work is specified, a determination part 41A determines whether or not comment information representing a comment specifying the execution of the same or substantially same work as the work is stored in a secondary storage part 45, and if the determination part 41A determines that such comment information is stored in the secondary storage part 45, a display control part 41B provides control to cause a display part 63 to display the execution content information stored in association with the comment information. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a work execution support apparatus, a work execution support method, and a work execution support program. More specifically, the present invention relates to a work execution support apparatus that supports execution of work instructed to be executed according to a comment attached to an electronic document. The present invention relates to a work execution support method and a work execution support program.

  In recent years, a technique for attaching additional information such as character information, image information, audio information, and link information to an arbitrary position of an electronic document without affecting the text of the electronic document has been widely used. Note that the additional information is collectively referred to as an annotation in this specification.

  Examples of systems that can attach this annotation to an electronic document include DocuWorks (registered trademark) of Fuji Xerox Co., Ltd. and Acrobat (registered trademark) of Adobe Corporation in the United States.

  By the way, as a usage form of a system that can attach an annotation as described above to an electronic document, a form in which a review based on information indicated by the annotation is electronically performed via a network by a predetermined reviewer Can be considered. Here, “review” means a work for evaluating whether a document created as a work product having a certain purpose is valid as a work product.

Patent Literature 1, Patent Literature 2 and Patent Literature 3 disclose techniques for supporting the above review. In particular, Patent Literature 3 enables a user to efficiently perform a review. Technology for attaching an annotation to an electronic document and reviewing the electronic document for the purpose, and setting a work execution item by associating with an annotation about questions and problems related to the electronic document to be reviewed after the review is completed And a technology for supporting a review cycle until the work of the work execution item is executed.
JP-A-5-225194 JP 2004-199408 A JP 2004-348310 A

  By the way, managing the execution contents of the work execution item is extremely important in effectively using the execution contents of the work. For example, when executing a work for which execution has been newly instructed, the execution contents of similar work executed in the past are referred to.

  However, in the technique disclosed in Patent Document 3, although the execution status of the work of the work execution item is managed, the actual execution content is not managed. There was a problem that it could not be used effectively.

  The present invention has been made to solve the above-described problems, and a work execution support apparatus and work capable of effectively utilizing the execution content of work instructed to be executed in accordance with a comment attached to an electronic document. An object is to provide an execution support method and a work execution support program.

  In order to achieve the above object, a work execution support apparatus according to claim 1 is a work execution support apparatus that supports execution of a work that is instructed to be executed according to a comment attached to an electronic document. Input means for inputting execution content information indicating the content actually executed, and storage means for storing the execution content information and comment information indicating the comment corresponding to the execution content information in association with each other. .

  The work execution support apparatus according to claim 1 supports execution of a work instructed to be executed in accordance with a comment attached to an electronic document, and execution content information indicating the content actually executed of the work Is input by the input unit, and the execution content information and the comment information indicating the comment corresponding to the execution content information are stored in association with each other by the storage unit. The information input by the above input means is input from an external device via a communication line such as a LAN (Local Area Network), the Internet, or an intranet, in addition to input via an input device such as a keyboard and a pointing device. Is included. The storage means includes a RAM (Random Access Memory), an EEPROM (Electrically Erasable and Programmable Read Only Memory), a semiconductor storage element such as a flash EEPROM (Flash EEPROM), a smart media (SmartMedia (registered trademark)), a flexible Examples include a portable recording medium such as a disk and a magneto-optical disk, a fixed recording medium such as a hard disk, or an external storage device provided in a server computer connected to a network.

  As described above, according to the work execution support apparatus according to claim 1, in supporting the execution of the work instructed to be executed in accordance with the comment attached to the electronic document, the content actually executed of the work is determined. The execution content information is input, and the execution content information and the comment information indicating the comment corresponding to the execution content information are stored in association with each other by the storage unit, so the execution content information stored in the storage unit By using the comment information, it is possible to effectively use the execution content of the work instructed to be executed in accordance with the comment attached to the electronic document.

  In the present invention, as in the invention described in claim 2, when execution of the work is instructed, comment information indicating a comment instructing execution of the work that is the same as or substantially the same as the work is stored in the memory. Determination means for determining whether or not the information is stored by the means, and the execution stored in association with the comment information when the determination means determines that the comment information is stored by the storage means Display control means for controlling the content information to be read from the storage means and displayed may be further provided. The display by the control by the display control means includes a visible display by a display device or the like, a permanent visible display by a printer or the like, an audible display by a speaker or the like.

  Further, according to the present invention, as in the invention described in claim 3, when the execution of the work is instructed, the comment information indicating the comment instructing the execution of the work that is the same as or substantially the same as the work is stored in the memory. Determination means for determining whether or not the information is stored by the means, and the execution stored in association with the comment information when the determination means determines that the comment information is stored by the storage means It may further comprise processing execution means for reading content information from the storage means and executing processing related to the execution content indicated by the execution content information.

  Further, the invention described in claim 3 may further include a presentation unit that presents an execution state of the process executed by the process execution unit, as in the invention described in claim 4. The presentation by the presenting means includes presentation by display such as visual display by a display device or the like, permanent visual display by a printer or the like, audible display by a speaker or the like.

  Further, as in the invention according to claim 5, the determination means of the present invention acquires at least one keyword of the content of the comment and the document content that is the subject of the comment, and matches the acquired keyword. It may be determined that the comment information is stored in the storage unit when there is a document whose degree is greater than or equal to a predetermined degree.

  Further, according to the present invention, as in the invention described in claim 6, the work may be at least one of a work for replacing a word and a work for replacing a sentence.

  On the other hand, in order to achieve the above object, the work execution support method according to claim 7 is a work execution support method for supporting execution of a work instructed to be executed according to a comment attached to an electronic document, Execution content information indicating the actual execution content of the work is input, and the execution content information and comment information indicating the comment corresponding to the execution content information are associated with each other and stored by a storage unit.

  Therefore, according to the work execution support method described in claim 7, since it operates in the same manner as the invention described in claim 1, the execution is performed according to the comment attached to the electronic document as in the invention described in claim 1. The execution contents of the instructed work can be used effectively.

  On the other hand, in order to achieve the above object, the work execution support program according to claim 8 is a work execution support program that supports execution of work instructed to be executed in accordance with a comment attached to an electronic document, An input step of inputting execution content information indicating the actual execution content of the work, and a storage step of storing the execution content information and comment information indicating the comment corresponding to the execution content information in association with each other by a storage unit; Are executed by a computer.

  Therefore, according to the work execution support program of the eighth aspect, it is possible to cause the computer to act in the same manner as the first aspect of the invention. Therefore, similarly to the first aspect of the invention, it is attached to the electronic document. The execution contents of the work instructed to be executed according to the comment can be used effectively.

  According to the present invention, in supporting the execution of a work instructed to be executed in accordance with a comment attached to an electronic document, the execution content information indicating the content actually executed of the work is input, and the execution content information And the comment information indicating the comment corresponding to the execution content information are stored in association with each other by the storage unit, so that the execution content information and the comment information stored in the storage unit are used to attach to the electronic document. It is possible to effectively use the execution contents of the work instructed to be executed according to the comment.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. Here, a case where the present invention is applied to a document processing system configured as a client / server system will be described.

[First Embodiment]
〔System configuration〕
FIG. 1 is a diagram showing an overall schematic configuration of a document processing system 90 according to the present embodiment.

  As shown in the figure, the document processing system 90 includes electronic data used in the document processing system 90 (including not only document data but also all other electronic data supported by the document processing system 90). And a client system 94 used by users of the document processing system 90 (including reviewers and work performers to be described later).

  The server system 92 includes a document management server 10 that manages electronic documents (hereinafter also simply referred to as “documents”) and an annotation management server 20 that manages annotations. The document management server 10 is a server that mainly stores and retrieves documents, and the annotation management server 20 is a server that mainly stores and retrieves annotations attached to documents.

  As shown in FIG. 1, the document management server 10 includes a control unit 11 that controls the operation of the entire document management server 10, a main storage unit 12 that is used as a work area when various programs are executed, and a display such as a liquid crystal display. , A display unit 13 including a keyboard, an operation unit 14 including a mouse and a pointing device, a document database DB1 to be described later, various programs, secondary parameters for storing various parameter information, and the like. A storage unit 15 and a transmission / reception unit 16 for exchanging various types of information between external devices are provided, and these units are electrically connected via a system bus S1. That is, the document management server 10 according to the present embodiment is configured by a normal personal computer (hereinafter also referred to as “PC”).

  The annotation management server 20 also includes a control unit 21 that controls the overall operation of the annotation management server 20, a main storage unit 22 that is used as a work area when executing various programs, and a display such as a liquid crystal display. Secondary storage for storing a display unit 23, an operation unit 24 including a keyboard and a mouse, a sticky note annotation database DB2, a pen input annotation database DB3, various programs, various parameter information, etc. And a transmission / reception unit 26 for exchanging various types of information with an external device. These units are electrically connected via a system bus S2. That is, the annotation management server 20 according to the present embodiment is also configured by a normal PC.

  On the other hand, the server system 92 according to the present embodiment has a message sharing server 30 that functions as an electronic bulletin board (Bulletin Board System). The message sharing server 30 is a server that mainly stores and retrieves messages exchanged on the electronic bulletin board.

  As shown in the figure, the message sharing server 30 also includes a control unit 31 that controls the overall operation of the message sharing server 30, a main storage unit 32 that is used as a work area during execution of various programs, and a display such as a liquid crystal display. A display unit 33 configured to include a keyboard and a mouse, a secondary storage unit 35 to store a message database DB4, various programs, various parameter information, and the like, which will be described later, And a transmission / reception unit 36 that exchanges various types of information with an external device, and these units are electrically connected via a system bus S3. That is, the message sharing server 30 according to the present embodiment is also configured by a normal PC.

  By the way, the document processing system 90 according to the present embodiment is assumed to be reviewed by a plurality of predetermined reviewers (reviewers) starting from the annotations given to the electronic document. This is performed using an electronic bulletin board provided by the message sharing server 30.

  Then, the server system 92 according to the present embodiment manages the progress status of the work executed based on the review, and the worker who performs the work (hereinafter referred to as “work performer”). It has a progress management server 40 that performs management.

  As shown in the figure, the progress management server 40 also includes a control unit 41 that controls the overall operation of the progress management server 40, a main storage unit 42 used as a work area when various programs are executed, and a display such as a liquid crystal display. A display unit 43 configured to include a keyboard, an operation unit 44 configured to include a keyboard and a mouse, a worker database DB5, a category database DB6, a progress management database DB7, various programs, various parameter information, and the like, which will be described later. A secondary storage unit 45 and a transmission / reception unit 46 for exchanging various kinds of information with an external device, and these units are electrically connected via a system bus S4. That is, the progress management server 40 according to the present embodiment is also configured by a normal PC.

  The client system 94 includes a plurality of client devices 60 provided for each user of the document processing system 90, each having a pen-type annotation device 67 used for pen input (handwriting input). Has been.

  As shown in the figure, the client device 60 is also configured to include a control unit 61 that controls the operation of the entire client device 60, a main storage unit 62 that is used as a work area when various programs are executed, and a display. A display unit 63, an operation unit 64 configured to include a keyboard and a mouse, a secondary storage unit 65 for storing various types of information, and a transmission / reception unit 66 for controlling transmission / reception of various types of information to / from an external device; These parts are electrically connected via a system bus S6.

  The client device 60 is configured to display an image on the display unit 63 based on data read from the main storage unit 62 or the secondary storage unit 65 or data acquired from the server system 92 or the like via the transmission / reception unit 66. ing.

  The client device 60 according to the present embodiment is configured as a so-called tablet PC that employs a display unit 63 provided with a touch panel display that is configured by overlapping a touch panel (not shown) on the display surface. Thus, the annotation device 67 can directly instruct (handwritten input) on the display surface of the display unit 63.

  As described above, when the client device 60 reads a paper document, the client device 60 writes the document using the annotation device 67 in the same way as adding a mark such as an underline or a circle to the document and writing a comment. Input is possible.

  In addition to the handwriting input function using the annotation device 67 as described above, the client device 60 can display a predetermined shape (in this embodiment) at an arbitrary position of the document in a state where the display unit 63 displays the document. , A rectangular sticky note attached function is provided. Here, an arbitrary comment can be directly described in the tag, or link information indicating a link destination such as a comment or a related article can be associated with the tag. When link information is associated with a tag, the link destination information indicated by the link information is displayed on the tag. In this case, in the document processing system 90 according to the present embodiment, the tag attached to the document by the tag attachment function is used as an annotation.

  As described above, when the client device 60 reads a paper document, the client device 60 attaches a sticky note to an arbitrary position such as a noteworthy place or a place requiring supplementary explanation, as in the case of sticking a sticky note to the document. State.

  In the document processing system 90, the document management server 10, the annotation management server 20, the message sharing server 30, the progress management server 40, and a plurality of client devices 60 as described above are connected to each other via a transmission / reception unit provided in each network 96. It is configured to be electrically connected by. In the document processing system 90 according to the present embodiment, the Internet is applied as the network 96. However, the present invention is not limited to this, and various networks such as an intranet, a LAN, a VAN, a telephone line network, an echo net, and a HomePNA are used alone. Or they can be applied in combination.

  The document management server 10, the annotation management server 20, the message sharing server 30, and the progress management server 40 according to the present embodiment function as an HTTP (Hypertext Transfer Protocol) server, and each client device 60 functions as an HTTP client. Thus, the document management server 10, the annotation management server 20, the message sharing server 30, the progress management server 40, and each client device 60 can access each other via the network 96.

  Information related to annotations handwritten by the client device 60 using the annotation device 67 (hereinafter also referred to as “handwritten input annotations”) and annotations attached as sticky notes (hereinafter also referred to as “sticky note annotations”). Is temporarily stored in the main storage unit 62, then transmitted to the annotation management server 20 via the network 96 at a predetermined timing, and stored in association with the document body. When the client device 60 reads and displays the document later, the annotation can be displayed together with the document based on the information related to the annotation previously given to the document.

[Configuration of Display Screen of Client Device 60]
FIG. 2 is a diagram showing a schematic configuration of a display screen related to annotation attachment by the display unit 63 of the client device 60 according to the present embodiment.

  As shown in the figure, in the display screen, a button display area 63B that is an area for displaying a plurality of buttons each having a predetermined role on the display area 63A in the display unit 63 of the client device 60; A document display area 63C, which is an area for displaying the document 84 to be attached with the annotation, is provided.

  In the client device 60 according to the present embodiment, a document reading button 70 specified when reading a document managed (stored) in the document management server 10 and a tag annotation are attached to the document as the plurality of buttons. The annotation button 72 specified at the time, the save button 74 specified when saving the tag annotation 86 and the handwritten input annotation 88 displayed in the document display area 63C, and managed (stored) in the annotation management server 20. A search button 76 that is specified when an annotation that has been searched for and displayed in the document display area 63C is displayed in the button display area 63B.

  Further, as the plurality of buttons, a document list button 78 specified when displaying a document list screen D1 (see also FIG. 12) described later in the display area 63A, and a page of the displayed document are moved back and forth. A page turning button 82 consisting of a previous page turning button 82A and a next page turning button 82B for turning on is displayed in the button display area 63B.

  The client device 60 is equipped with a function (page turning display function) for switching the display in units of pages while turning a page so as to read a book. By using this page turning display function, for example, it is captured. It is configured so that desired information can be quickly searched from a large number of information.

  That is, when searching for information in the client device 60, the page turning operation is performed by pointing the two buttons of the previous page forward button 82A and the next page forward button 82B with the annotation device 67, the keyboard of the operation unit 64, the mouse, or the like. The desired page information can be displayed on the display unit 63 while performing the above.

  Further, the client device 60 can execute the function assigned to the button other than the page turning button 82 by specifying the pointing with the annotation device 67, the keyboard of the operation unit 64, the mouse, or the like. .

  As described above, in the client device 60 according to the present embodiment, buttons for executing various functions by being displayed in the display area 63A of the display unit 63 are provided as software. It goes without saying that hardware buttons may be provided on the display unit 63, the operation unit 64, or the like, or a predetermined key on the keyboard of the operation unit 64 may be used as each button.

  In the client device 60 according to the present embodiment, as described above, when link information is associated with a tag annotation, the link destination information indicated by the link information is displayed on the tag annotation. The review starting from the information is performed using an electronic bulletin board provided by the message sharing server 30 by a plurality of predetermined reviewers.

  The messages exchanged by each reviewer using the electronic bulletin board are displayed in the display area 63A of the display unit 63 by pointing the corresponding tag annotations with the annotation device 67, the keyboard of the operation unit 64, the mouse, or the like. can do.

  The review can be performed starting from a sticky note annotation in which a comment is directly described or a handwritten input annotation. However, in order to avoid complications, the electronic review provided by the message sharing server 30 will be described below. A description will be given assuming that the review is performed only on the tag annotation associated with the link information with the bulletin board as the link destination.

  On the other hand, a general-purpose application program for document editing (hereinafter referred to as “document editing AP”) is installed in the client device 60 according to the present embodiment. By executing the document editing AP, the editing operation is performed in a state where a document editing screen (not shown) in a state where an electronic document to be edited is displayed is displayed in the display area 63A of the display unit 63. Become.

  The client device 60 according to the present embodiment is configured to be able to display a plurality of screens in the display area 63A, and when editing an electronic document is performed with reference to the annotation attached to the electronic document In this case, both the document editing screen by the document editing AP and the display screen related to annotation attachment shown in FIG. 2 are displayed in the display area 63A.

[Document Management Server 10 and Document Database DB1]
By the way, the document management server 10 according to the present embodiment accepts registration of an electronic document and reading of the registered electronic document in accordance with an instruction from the outside.

  The instruction for registering the electronic document is, for example, 'http: // datacenter. company. co. jp / access. cgi? As shown in DocumentID = 8gjk3cl3 ', it is given from the outside together with a path such as a URL (Uniform Resource Locators) indicating a storage location of a document to be registered in the document database DB1 and a path to a directory.

  The document management server 10 sequentially assigns document IDs to the document (group) indicated by the given path, and registers the document name and document text in the document database DB1 for each document ID. In the document management server 10 according to the present embodiment, a unique ID number is assigned to each document stored in the document database DB1 as the document ID. Further, the document management server 10 registers with different document IDs as long as the document file name of the document instructed for registration is the same as long as it has been posted to the document database DB1 multiple times.

  On the other hand, in the document processing system 90 according to the present embodiment, a unit in which a plurality of users jointly use a registered document in order to achieve a common purpose using the document processing system 90 is a “task”. The task information indicating to which task a registered document belongs can be registered in the document database DB1 for each document. The task information can be registered via the client device 60 or directly by the document management server 10 when the corresponding document is registered in the document database DB1 or at an arbitrary timing after registration.

  At this time, the data structure in the document database DB1 is as shown in FIG. 3 as an example. Here, the document name or the document text may be a path to a document such as a URL.

  In the document processing system 90 according to the present embodiment, the reviewer is assumed to be a user belonging to a task to which a document attached with a tag annotation that is a starting point of review belongs.

  On the other hand, when it is detected that the document reading button 70 is specified in any client device 60, the client device 60 notifies the document management server 10 of information indicating that. In response to this, the document management server 10 creates a list of document names in the document database DB1 and transmits it to the client device 60 that is the access source.

  In response to this, the client device 60 displays a list of document names in a list box or the like, and prompts the user to select. In response to this, when the user designates a desired document name with the annotation device 67 or the keyboard or mouse of the operation unit 64, the client device 60 transmits the designated document name to the document management server 10. .

  In response to this, the document management server 10 reads the document text and document ID corresponding to the document name received from the client device 60 from the document database DB1 and transmits the document text to the client device 60. As a result, the text of the document corresponding to the designated document name is displayed in the document display area 63C of the display unit 63 of the client device 60.

[Annotation management server 20, annotation database for sticky note DB2, annotation database for pen input DB3]
On the other hand, the annotation management server 20 according to the present embodiment accepts annotation storage and annotation search according to external instructions.

  That is, when it is detected that an annotation is given to the document in a state where the document is displayed on the display unit 63 in any one of the client devices 60 and the save button 74 is specified, the client device 60 does so. Is sent to the annotation management server 20. As a result, the annotation management server 20 associates the information related to the annotation instructed to be saved with the document with the annotation, and when the annotation is a tag annotation, the annotation is stored in the tag annotation database DB2. If it is a handwritten input annotation, it is registered (stored) in the pen input annotation database DB3.

  That is, for example, when the annotation management server 20 receives an annotation storage instruction from any of the client devices 60 and the annotation to be stored is a tag annotation, the annotation registration process is performed as follows. Is done.

  First, the annotation management server 20 includes position information indicating a position to which an annotation to be saved is attached, a link destination when the annotation is linked, a document ID of the document with the annotation, and the saving. The client device 60 is given the terminal ID of the client device 60 that issued the instruction. At this time, the user name (or user ID) of the user who has given the annotation to be stored and the time (generation time) at which the annotation was given are also given from the client device 60.

  Then, the annotation management server 20 stores the annotation ID, terminal ID, user ID (or user name), document ID, position information, link destination, and generation time in the tag annotation database DB2 in a table format.

  At this time, the data structure in the tag annotation database DB2 is as shown in FIG. 4 as an example.

  In the figure, the annotation ID is used to manage individual annotations, and a unique ID number is assigned to each annotation for one tag. Here, the annotation ID includes a method issued on the client system 94 side and a method issued on the annotation management server 20 side. Note that at least two combinations of annotation ID and document ID need to be unique. If the given annotation ID or the above-mentioned two-tuple is not new, the line indicated by that annotation ID or the above-mentioned two-tuple is overwritten.

  The terminal ID is an ID number that uniquely identifies the client device 60. Here, the terminal ID may directly indicate the hardware of the client device 60 used by the user, or may correspond to an IP (Internet Protocol) address or a host name. The user ID (or user name) is information for uniquely identifying the user who is operating the client device 60, and corresponds to, for example, a login user name. Further, the document ID is a document ID registered in the document database DB1 of a document with a corresponding annotation.

  On the other hand, the position information is information indicating an attachment position (attachment position) of an annotation for one sticky note. In the present embodiment, the page number in the document indicated by the corresponding document ID and the position coordinates on the page indicated by the page number (here, the coordinates of the two points of the upper left corner point and the lower right corner point of the annotation) Indicated by a combination of In the present embodiment, the document display area 63C is set in the horizontal and vertical directions, and the size based on the horizontal size and the vertical size of the document displayed in the document display area 63C (here, in the horizontal direction). A rectangular area of 1/50 (1/50) of the horizontal size of the display document and 1/60 (1/60 of the vertical size of the display document) in the vertical direction is divided into a matrix. A consecutive number is assigned in advance in the horizontal direction from the upper left to each divided region, and the number is applied as the position coordinate.

  The link destination indicates link information associated with the annotation. In the document processing system 90 according to the present embodiment, as an example, the link information is represented as 'http: // MessageServer / threadViewer?' It is assumed that a path such as a URL or a path to a directory such as MessageId = 1517 'is given.

  The user can set a link destination for each annotation to be given. This link destination can be set every time an annotation is given or every time an annotation storage instruction is issued.

  In the document processing system 90 according to the present embodiment, a tag annotation with a link is displayed in a state where the information of the link destination is displayed inside. For example, in the example shown in FIG. 'Is displayed on the tag annotation 86 as link destination information.

  The generation time is a time when an annotation for one sticky note is attached (drawn in the display area 63A) in the client device 60, and includes a date and a time. This is managed for each annotation for one tag in a centralized manner by the server separately from the time when the save button 74 is designated and saved on the client device 60.

  The above is a description of the case where the annotation to be saved is a tag annotation, but when the annotation to be saved is a handwritten input annotation, the annotation management server 20 uses the annotation as shown below. Registration processing is performed.

  First, the annotation management server 20 includes the annotation content of the annotation to be saved, the position information and color and shape of the annotation, the document ID of the document with the annotation, and the terminal ID of the client device 60 that issued the saving instruction. Is provided from the client device 60. At this time, the user name (or user ID) of the user who has given the annotation to be saved and the time when the annotation was given are also given from the client device 60.

  Then, the annotation management server 20 includes an annotation ID, terminal ID, user ID (or user name), document ID, position information, annotation content, color shape, line type, and generation time in a pen input annotation database. Save to DB3. At this time, the data structure in the pen input annotation database DB3 is as shown in FIG. 5 as an example.

  In the figure, the annotation ID, terminal ID, user ID, document ID, position information, and generation time are the same as those in the above-mentioned tag annotation database DB2. However, regarding the annotation ID, what is registered in the annotation database for sticky note DB2 is assigned for each sticky note, whereas it is assigned for each stroke in the annotation database DB3 for pen input. Different.

  On the other hand, the annotation content in the figure is the trajectory information of one-stroke annotation, and is data used to reproduce the drawn annotation, for example, data such as bitmap or vector data. The color shape is the color of the ink used for the annotation and shape information such as a circle or a square. Further, the line type indicates a line type such as the thickness of the annotation, a solid line, or a dotted line.

  On the other hand, when the client device 60 detects that the search button 76 is specified in a state where the document is displayed in the document display area 63C of the display unit 63, the client device 60 notifies the annotation management server 20 of information indicating that. In response to this, the annotation management server 20 reads information related to the annotation for which the search has been instructed from the tag annotation database DB2 and the pen input annotation database DB3.

  That is, the annotation management server 20 receives an instruction for searching for an annotation from the client device 60. At this time, the annotation management server 20 receives information regarding the document ID and the annotation assignment range from the client device 60. Then, the annotation management server 20 searches the tag annotation database DB2 and the pen input annotation database DB3 based on these information (search conditions), reads information on the annotation that can be displayed, and accesses the client device 60 that is the access source. Send to.

  In response to this, the client device 60 displays the annotation indicated by the information received from the annotation management server 20 so as to overlap the document being browsed. FIG. 2 shows an example of a state in which the tag annotation 86 and the handwritten input annotation 88 are displayed superimposed on the document 84 by the above processing.

[Message sharing server 30 and message database DB4]
On the other hand, the message sharing server 30 according to the present embodiment functions as an electronic bulletin board by a user of the document processing system 90.

  That is, when a message is written from one of the client devices 60 to be handled by the document processing system 90 to the electronic bulletin board, the message sharing server 30 registers information related to the message in the message database DB4.

  In an electronic bulletin board, the first message is usually written together with the title by one of the users, a message about the message is written from another user who refers to the message, and the message about the message is also sent to other users or The message is first written by the user who wrote the message first. At this time, a message other than the first message is provided with a title corresponding to the title provided in the first message, so that the reply message is referred to as a parent by referring to the title or when creating a reply. By embedding the ID of the received message, the parent-child relationship of each message can be grasped.

  The message sharing server 30 sequentially registers the messages written from the users on the electronic bulletin board in this way in the message database DB4 together with the titles corresponding to the messages. At this time, the data structure in the message database DB4 is as shown in FIG. 6 as an example.

  In the figure, a message ID manages each message, and a unique ID number is assigned to each message. Here, there are a method of issuing the message ID on the client system 94 side and a method of issuing on the message sharing server 30 side.

  The update time is information indicating the time when the message is written on the electronic bulletin board, and consists of a date and a time. In this embodiment, the update time is registered using date and time information measured by a timer (not shown) provided in the control unit 31 of the message sharing server 30. However, the present invention is not limited to this, and information indicating the message writing time is given from the client device 60 which is the message writing source, and this can be registered.

  The immediately preceding message ID is information indicating the message ID assigned to the message corresponding to the parent of the corresponding message. Further, the immediately preceding message ID is information indicating that the corresponding message is a child of the message indicated by the immediately preceding message ID. On the other hand, the immediately after message ID is information indicating the message ID assigned to the message corresponding to the latest child of the corresponding message. In the document processing system 90 according to the present embodiment, the corresponding message is the first message, and the immediately preceding message ID when there is no parent message and the immediately following message ID when there is no child message, Information that cannot be obtained as a message ID ('0' in the present embodiment) is registered.

  In the example shown in the figure, the messages with message IDs “1517”, “1518”, and “1519” are the first message because the immediately preceding message ID is “0”. In addition, since the message with the message ID “1519” has both the immediately preceding message ID and the immediately following message ID “0”, there is no other message with the immediately preceding message ID “1519”. Then, it can be seen that it is a single message that is the first message and has no child messages. Furthermore, since the message ID is set to “1520”, the immediately preceding message ID is set to “1517” and the immediately following message ID is set to “0”, so the immediately preceding message ID is set to “1520”. If there is no other message, it can be seen that the message corresponds to the latest child of the message having the message ID “1517” and has no child message.

  On the other hand, the title is information indicating the title provided in the corresponding message, the message is information indicating the message body, and the contributor is information for specifying the person who posted (sent) the message. .

  On the other hand, when display of the electronic bulletin board is instructed from any client device 60, the message sharing server 30 reads information on each message from the message database DB4 and displays a list of the titles of each message so that the parent-child relationship can be identified. Information that can be processed is created and transmitted to the client device 60 of the access source. In response to this, the client device 60 displays a list of the titles of each message using the received information, so that the user of the client device 60 can select a desired title from the annotation device 67, the keyboard of the operation unit 64, By designating pointing with a mouse or the like, a message corresponding to the title can be displayed, or a message can be written to the displayed message.

[Progress management server 40, worker database DB5, category database DB6, progress management database DB7]
On the other hand, the progress management server 40 according to the present embodiment mainly manages work performers and reviews (in this case, links of sticky note annotations linked to the electronic bulletin board provided by the message sharing server 30). This is to manage the progress of work (hereinafter referred to as “action item”) executed based on the previous information as a starting point.

  That is, when an instruction to register a work performer is given from any client device 60, the progress management server 40 registers the work performer in the worker database DB5. In the document processing system 90 according to the present embodiment, the work performer also serves as the reviewer. However, the present invention is not limited to this, and a user of the document processing system 90 other than the reviewer can be the work performer. .

  FIG. 7 shows an example of the data structure of the worker database DB5 according to the present embodiment.

  In the figure, task information is information for specifying a task to which a work performer to be registered belongs. In the progress management server 40 according to the present embodiment, the task information is the same as the task information of the document database DB1 described above. Have applied. Further, the worker ID manages individual work performers, and a unique ID is assigned to each work performer. Here, the worker ID may be issued on the client system 94 side or on the progress management server 40 side. That is, in the document processing system 90 according to the present embodiment, work performers are managed in units of tasks.

  Furthermore, the field in charge in the figure indicates the specialized field of the corresponding work performer, and the specialized field (for example, “computer field”, “natural science field”, “ Preliminary numerical information is registered for each “political field”, “history field”, and the like.

  Note that, in the document processing system 90 according to the present embodiment, when a work performer is registered by the client device 60, the work performer to be registered and the work performer to the user of the client device 60. Each information of the task to which the task belongs and the field of responsibility of the work performer is input, and the input information is transmitted to the progress management server 40, and the progress management server 40 receives the information from the client device 60. However, the present invention is not limited to this. For example, the information is directly input by the progress management server 40 and registered. You can also.

  On the other hand, in the progress management server 40 according to the present embodiment, a category database DB6 is prepared in advance as information to be referred to when an execution content presentation function described later is executed.

  FIG. 8 shows an example of the data structure of the category database DB6 according to the present embodiment.

  In the figure, the category ID is information for specifying the category type, and a unique ID number is assigned to each category. The effective period is information indicating the effective period of the action item belonging to the corresponding category, and the keyword is information indicating the keyword belonging to the corresponding category. In the category database DB6 shown in the figure, for example, an action item belonging to a category to which “C001” is assigned as a category ID has a validity period of one year and the keywords to which it belongs are “land price”, “land”, and “price”. Etc.

  On the other hand, in the progress management server 40 according to the present embodiment, the sticky note annotation linked to the message on the electronic bulletin board provided by the message sharing server 30 is based on the review starting from the information of the link destination. Information for managing the progress and execution contents of action items to be performed is registered in the progress management database DB7. Here, a case will be described in which the action item is a correction operation for the document content of a partial area corresponding to the position where the tag annotation of the electronic document is attached.

  FIG. 9 shows an example of the data structure of the progress management database DB7 according to the present embodiment.

  In the same figure, the item ID is information for specifying the action item to be managed, and the progress management server 40 according to the present embodiment has the message ID that is the source of determining the execution of the corresponding action item. The same message ID as in the message database DB4 described above is applied.

  The action item is information indicating the content of the action item, and the progress is information indicating the degree of progress of the corresponding action item. In the progress management server 40 according to the present embodiment, the work item is set as a default. Information indicating the state before the start (here, “0”) is registered, and information indicating the degree of progress of the work by the work performer himself after the work is started (here, the degree of work completion is 100%) The approximate degree at the time of the update is input by inputting via the client device 60. Note that the setting of the progress is not limited to such a self-reporting type, but the progress management server 40 such as a form that calculates the ratio of the number of completed work items to the total number of work items when there are a plurality of work items. Can be automatically calculated and updated appropriately.

  The status is information indicating the progress status of the corresponding action item in a plurality of predetermined stages. In the progress management server 40 according to the present embodiment, “start” indicating the stage before the start of the correction work. “Previous”, “Necessary correction” indicating the stage where the execution of the correction work is instructed, “In progress” indicating the stage where the correction work is being executed, and waiting for approval for the execution result of the correction work “Waiting for approval” indicating that there is a “rejection” indicating the stage where the execution result of the above correction work is rejected, and a stage where the execution result of the above correction work is approved and the result of the correction work is reflected in the electronic document 6 stages of “complete” shown are applied. In the document processing system 90 according to the present embodiment, as an approver having the authority to approve the result of the executed work, a predetermined one of the work performers belonging to the task to which the document to be executed is assigned. However, the present invention is not limited to this, and other users predetermined as work approvers can also be applied.

  On the other hand, the work performer is information for identifying the work performer who executes the corresponding action item, the period is information indicating the scheduled execution period of the action item, and the status change time is the status This is information indicating the date and time of change.

  The execution content is information indicating the actual execution content of the corresponding action item, the keyword is information indicating a keyword related to the corresponding action item, and the availability is indicated by the execution content presented later by the corresponding action item. This is information indicating whether the function can be used, the operation is information indicating the operation content at the time of execution of the corresponding action item, and the automatic applicability indicates that the execution content of the corresponding action item is automatically It is information which shows whether it may be applied automatically.

  In the progress management server 40 according to the present embodiment, information indicating “before start” is registered as the default of the status. In the progress management server 40 according to the present embodiment, the same information as the worker ID in the worker database DB5 is applied as the worker. In the document processing system 90 according to the present embodiment, the work performer and the period are registered by a predetermined reviewer (for example, a task leader).

[Execution content presentation function]
By the way, as described above, the document processing system 90 according to the present exemplary embodiment performs electronic processing by the message sharing server 30 on a tag annotation attached to an electronic document as schematically illustrated in FIG. 10 as an example. Link information for linking to a message (comment) written on the bulletin board can be associated. Moreover, the action item instructed to be executed by the user can also be associated with link information for linking to a corresponding message (comment).

  A plurality of action items can be associated with one tag annotation attached to an electronic document. The action item corresponding to the tag annotation attached to the electronic document can be a message in which a plurality of action items are linked among the reply messages of the message linked to the tag annotation.

  Then, the document processing system 90 provides information on a comment instructing the execution of an action item that is the same as or substantially the same as the comment when the comment is attached to the electronic document via a tag annotation. In the case of registration, the execution content presentation function for presenting execution content information included in the information is provided.

  FIG. 11 is a block diagram showing a functional configuration of the document processing system 90 for realizing the execution content presentation function.

  As shown in the figure, in the progress management server 40 according to the present embodiment, when execution content information indicating the content actually executed of an action item in any client device 60 is input via the operation unit 64. In addition, the execution content information is registered in the progress management database DB 7 of the secondary storage unit 45 in a state associated with the corresponding comment.

  On the other hand, as shown in the figure, in order to realize the execution content presentation function, the progress management server 40 includes a determination unit 41A, a display control unit 41B, a process execution unit 41C, and a presentation unit 41D.

  The determination unit 41A according to the present embodiment, when any client device 60 is instructed to execute the action item, information related to a comment instructing execution of an action item that is the same as or substantially the same as the action item Is registered in the progress management database DB7 of the secondary storage unit 45. Note that the determination unit 41A according to the present embodiment acquires the content of the comment and the keyword of the content of the document that is the subject of the comment, and there is a case where the degree of matching of the acquired keyword is equal to or greater than a predetermined level. In this case, it is determined that the information related to the comment is registered in the progress management database DB7.

  Further, the display control unit 41B according to the present embodiment determines that information related to a comment instructing execution of an action item that is the same or substantially the same as the action item by the determination unit 41A is registered in the progress management database DB7. In such a case, the execution content information included in the information is read from the secondary storage unit 45 and displayed on the display unit 63 of the client device 60.

  In addition, when the determination unit 41A determines that the information related to the comment is registered, the process execution unit 41C according to the present embodiment reads the execution content information included in the information from the secondary storage unit 45, The processing related to the execution content indicated by the execution content information is executed.

  Furthermore, the presentation unit 41D according to the present embodiment presents the execution state of the process executed by the process execution unit 41C on the display unit 63 of the client device 60.

  Next, in the client device 60 according to the present embodiment, a flow of processing executed when the document list button 78 (see FIG. 2) displayed on the display unit 63 is designated for pointing will be briefly described. .

  At this time, the control unit 61 of the client device 60 reads out the document names of all the documents registered in the document database DB1, and displays a document list screen having a predetermined configuration using the read document names. The display unit 63 is controlled to do so.

  FIG. 12 shows an example of the document list screen D1 displayed on the display unit 63 by this. As shown in the figure, the document list screen D1 displays a list of the read document names, and three buttons, a “review button”, a “message button”, and an “action item button” for each document name. Is displayed.

  When the document list screen D1 as shown in the figure is displayed by the display unit 63, the user designates the “review button” as a pointing designation when displaying any electronic document with an annotation attached. To do. In response to this, the control unit 61 of the client device 60 reads various information about the electronic document corresponding to the designated “review button” from each database, and displays the electronic document with annotations attached. The display unit 63 is controlled. As a result, the display unit 63 displays the electronic document with the annotation attached, as shown in FIG.

  On the other hand, when displaying a message browsing screen that allows a user to browse a message exchanged at the time of a review starting from information on the link destination of a tag annotation attached to any electronic document, Point to "Message button". In response to this, the control unit 61 of the client device 60 sends various information about the message exchanged starting from the link destination information of the tag annotation attached to the electronic document corresponding to the designated “message button”. The display unit 63 is controlled to display the message browsing screen D2 that is read from the database DB4 and configured in advance using the read information. As a result, a message browsing screen D2 as shown in the figure is displayed on the display unit 63 as an example.

  As shown in the figure, on the message browsing screen D2, the title of each message is displayed in a list along with the name of the contributor in a state representing a hierarchical structure. Therefore, the user designates the title for which a message is to be displayed. In response to this, the control unit 61 controls the display unit 63 to display the message corresponding to the title specified in the lower part of the message browsing screen D2 together with the “reply button” and the “action item input button”.

  When transmitting a reply message to the displayed message, the user designates a “reply button” for pointing. In response to this, the control unit 61 controls the display unit 63 to display a reply message input screen (not shown). As a result, the screen is displayed on the display unit 63, and as a result of the user inputting a reply message on the screen, the reply message is registered in the message database DB4.

  On the other hand, the action item is registered by a predetermined reviewer (here, the leader of the task to which the electronic document to be reviewed belongs) when the review progresses and the opinions of each reviewer are collected. At this time, the reviewer points and designates the “action item input button” displayed on the message browsing screen D2. In response to this, the control unit 61 reads out worker IDs of all workers belonging to the task to which the electronic document corresponding to the message being displayed belongs from the worker database DB 5 and uses the read information to determine in advance. The display unit 63 is controlled to display the action item entry screen configured as described above.

  FIG. 13 shows an example of the action item entry screen D4 displayed on the display unit 63 thereby. As shown in the figure, the action item entry screen D4 displays the read worker ID so that it can be selected, and also displays a rectangular frame for inputting the execution period of the action item and the content of the action item. The

  When the action item entry screen D4 as shown in the figure is displayed by the display unit 63, the user designates the worker ID of the work performer who executes the action item and specifies the action item execution period and After inputting the contents of the action item in the corresponding rectangular frame, pointing is specified for the “OK button” displayed at the bottom of the screen. In response to this, the control unit 61 causes the progress management server 40 to execute the action item registration process for registering the designated worker ID, the input execution period and the content of the action item in the progress management database DB7. Instruct. In response to this, the control unit 41 of the progress management server 40 executes the action item registration process. At this time, the control unit 41 registers the message ID of the message displayed together with the action item input button specified on the message browsing screen D2 as the item ID of the action item to be registered.

  On the other hand, when the document list screen D1 (see FIG. 12) is displayed on the display unit 63, the user is instructed to execute the information according to the link destination information of the tag annotation attached to any electronic document. To display an action item list screen for displaying a list of action items, an “action item button” is designated for pointing. In response to this, the control unit 61 of the client device 60 reads information on the action item that is instructed to be executed with respect to the electronic document corresponding to the designated “action item button” from the progress management database DB 7, and uses the read information. The display unit 63 is controlled to display an action item list screen having a predetermined configuration. As a result, an action item list screen D3 as shown in the figure is displayed on the display unit 63 as an example.

  As shown in the figure, in the action item list screen D3, the content of the action item to be displayed, the person in charge (worker), the start date and end date (period), the state (status), and the operation Each information is listed.

  When the action item list screen D3 is displayed by the display unit 63, when the user changes the status (status) of any action item, the user designates the display area of the status of the action item to be changed. To do. In response to this, the control unit 61 of the client device 60 displays a state designation screen for selectively designating the changed state of the corresponding action item for the designated display area. 63 is controlled. As a result, a state designation screen D5 as shown in FIG. 14 is displayed on the display unit 63 as an example. In the figure, the state designation screen D5 is displayed with three states of “Before start”, “In progress”, and “Completed” selectable. All the states you get will be displayed.

  When the state designation screen D5 is displayed by the display unit 63, the user designates pointing of the display area of the state after the change. In response to this, the control unit 61 of the client device 60 changes (updates) the state (status) of the corresponding action item in the progress management database DB7 to the state corresponding to the designated display area.

  Here, when “complete” is designated by the user, the control unit 61 of the client device 60 further uses the information indicating the content of the action item being displayed to set an action item having a predetermined configuration. The display unit 63 is controlled to display the execution result input screen.

  FIG. 14 shows an example of the action item execution result input screen D6 displayed on the display unit 63 by this. As shown in the figure, the action item execution result input screen D6 displays the contents of the action item and a rectangular frame for inputting the execution result (execution contents) of the action item.

  When the action item execution result input screen D6 as shown in the figure is displayed by the display unit 63, the user inputs the execution content of the displayed action item in the rectangular frame, Pointing is specified for the “OK button” displayed at the bottom. In response to this, the control unit 61 registers information indicating the input execution content in the progress management database DB7.

  FIG. 14 shows a case where the action item is a work for replacing a sentence in an electronic document. However, the action item is not limited to this, and as shown in FIG. 15 as an example, the action item is an electronic document. It is also possible to use a form that makes an answer to a question regarding the description content of.

  Note that the document processing system 90 according to the present embodiment can correct the information indicating the execution content after the registration of the information indicating the execution content of the action item in the progress management database DB7 is completed. Yes.

  That is, the action item list screen D3 according to the present embodiment is registered in the action item operation column for which the information indicating the execution content has been registered in the progress management database DB7, as shown in FIG. 16 as an example. An “example correction button” designated when correcting the information indicating the execution content is displayed.

  When the action item list screen D3 as shown in the figure is displayed by the display unit 63, when the user wants to correct the information indicating the already registered execution contents, the corresponding “example correction button” is displayed. Specify pointing. In response to this, the control unit 61 of the client device 60 reads information indicating the execution contents of the action item corresponding to the designated “example correction button” from the progress management database DB 7, and displays the read information and the currently displayed information. Using the information indicating the content of the corresponding action item, the display unit 63 is controlled so as to display the action item example modification screen having a predetermined configuration.

  FIG. 16 shows an example of the action item example modification screen D7 displayed on the display unit 63. As shown in the figure, the action item example modification screen D7 is configured in substantially the same manner as the action item execution result input screen D6 (see also FIG. 14), but the action item execution content is input. The information indicating the execution content of the action item registered at that time is displayed in the rectangular frame for performing the search, and the information indicating the execution content is searched for when executing the execution content presentation function described later The difference is that an availability determination screen D8 for designating whether to use is displayed.

  When the action item embodiment correction screen D7 as shown in the figure is displayed by the display unit 63, the user corrects the execution content of the displayed action item and also executes the execution content of the action item after correction. When the information indicating “” is used for the above search, the “Yes” display area of the availability designation screen D8 is designated for pointing. When not used, the “No” display area of the availability designation screen D8 is designated for pointing. In response to this, the control unit 61 updates the information in the corresponding progress management database DB7 so as to be information indicating the execution contents after correction, and responds to information indicating the designation result for the availability designation screen D8. It registers in the progress management database DB 7 as information indicating whether or not the action item can be used. As shown in FIG. 9, in the progress management database DB7 according to the present embodiment, when the user designates a display area of “Yes” on the availability designation screen D8 as information indicating availability. Is registered as “possible”, and “impossible” is registered when the display area of “do not” is designated in the availability designation screen D8.

  By the way, in the document processing system 90 according to the present embodiment, the execution content presentation function is realized by software by executing an action item registration processing program.

  Hereinafter, the operation of the progress management server 40 when executing the action item registration processing program will be described with reference to FIG. Note that FIG. 17 shows the progress when the “OK button” on the action item entry screen D4 displayed by the display unit 63 of the client device 60 is pointed and execution of the action item registration process is instructed. 4 is a flowchart showing a flow of processing of an action item registration processing program executed by the control unit 41 of the management server 40, and the program is stored in advance in a predetermined area of the secondary storage unit 45.

  First, in step 100 of the figure, the worker ID designated by the user on the action item entry screen D4, the entered execution period and the contents of the action item are registered in the progress management database DB7, and the next step 102 is entered. Then, information related to the registered action item (hereinafter referred to as “processing target action item”) (here, a comment instructing execution of the processing target action item, and a tag annotation linked to the comment are attached) A text in the vicinity of the attached position of the attached electronic document (here, a sentence for one paragraph located at a position closest to the attached position) is read from each database, and in the next step 104, a characteristic is read from the read information. A word is extracted using a conventionally known keyword extraction technique.

  In the next step 106, the characteristic word extracted by the process of step 104 is registered in the progress management database DB7 as the keyword of the action item registered by the process of step 100. In the next step 108, the registered characteristic is registered. Specific category (hereinafter referred to as “keyword”) identifies the category to which the action target action item belongs. In the action item registration processing program according to the present embodiment, the category is specified by referring to the category database DB6 and specifying the category containing the largest number of registered keywords. However, it is also possible to use a form that the user inputs when registering an action item.

  In the next step 110, the progress management database DB7 is searched using the keyword extracted by the process of step 106, and in the next step 112, action items similar to the process target action item are registered in the progress management database DB7. If the determination is negative, the process proceeds to step 120 described later, whereas if the determination is affirmative, the process proceeds to step 114.

  In step 112 above, whether or not an action item similar to the processing target action item (hereinafter referred to as “similar action item”) is registered is determined based on all actions except the processing target action item from the progress management database DB7. It is determined by reading a keyword related to the item and determining whether or not there is an action item whose keyword matches all of the keywords of the processing target action item. Whether or not there is a form that is determined by determining whether there is something that exceeds the degree, or whether there is a degree of similarity between the content of the action item to be processed and the content of the action item exceeding the predetermined degree To determine by determining It can also be a. Here, the similarity can be derived using a conventionally known method (for example, the vector space method described in Japanese Patent Application No. 2004-181841 by the present applicant).

  In step 114, it is determined whether or not the registered similar action item is appropriate. If a negative determination is made, the process proceeds to step 120 described later, whereas if an affirmative determination is made, step 116 is performed. Migrate to

  In step 114, whether the similar action item is appropriate (hereinafter referred to as “appropriate similar action item”) is determined by the same process as in step 108 to determine the category to which the similar action item belongs. The identified category matches the category to which the action target action item identified by the process of step 108 belongs, and the similar action item is applied (approved) within the effective period of the category indicated by the category database DB6. However, the present invention is not limited to this mode.

  In step 116, it is determined whether or not the appropriate similar action item is usable with reference to the availability information in the progress management database DB7. If the determination is negative, the process proceeds to step 120 described later. On the other hand, if the determination is affirmative, the routine proceeds to step 118.

  In step 118, control is performed so that the example presentation screen D9 for displaying information related to the appropriate similar action item is displayed on the display unit 63 of the client device 60 that is the access source.

  FIG. 18 shows an example of the example presentation screen D9 displayed by the display unit 63 of the access source client device 60 by the process of step 118. In the example shown in the figure, information indicating the content of the appropriate similar action item (information “Please touch the load when other applications are used together”) and information indicating the execution content of the appropriate similar action item (“ "The anti-virus software that realized light operation" is changed to "I do not feel any load even when using other applications.") Is displayed.

  When the embodiment presentation screen D9 as shown in the figure is displayed by the display unit 63, the user is displayed at the bottom of the screen when adopting the execution content of the displayed appropriate similar action item. If the “adopted button” is not adopted, the “non-adopted button” displayed at the bottom of the screen is designated for pointing. In response to this, the control unit 41 of the progress management server 40 automatically executes the same processing as the execution content of the appropriate similar action item as work corresponding to the processing target action item when the “adopt button” is designated. After this, the action item registration processing program is terminated. On the other hand, when the “non-adopted button” is designated, the action item registration processing program is terminated without executing the processing. When a plurality of appropriate similar action items are extracted, information on the plurality of appropriate similar action items is displayed on the example presentation screen D9. In that case, any appropriate similar action is displayed. When adopting the execution content of the item, the user designates the execution content of the appropriate similar action item to be adopted.

  On the other hand, in step 120, control is performed so that a screen indicating that registration of the processing target action item in the progress management database DB 7 is completed is displayed on the display unit 63 of the access source client device 60. The registration processing program is terminated. An example of the image displayed on the display unit 63 of the client device 60 that is the access source by the processing in step 120 is an action item list screen D3 shown in FIG.

  As described above in detail, in the present embodiment, in order to support the execution of a work (here, an action item) instructed to be executed in accordance with a comment attached to an electronic document, the work is actually executed. The execution content information indicating the content is input, and the execution content information and the comment information indicating the comment corresponding to the execution content information are associated with each other and stored in the storage means (here, the secondary storage unit 45). Therefore, by using the execution content information and the comment information stored in the storage unit, it is possible to effectively use the execution content of the work instructed to be executed according to the comment attached to the electronic document.

  Further, in the present embodiment, when the execution of the work is instructed, whether or not comment information indicating a comment instructing the execution of the work that is the same or substantially the same as the work is stored in the storage unit. And determining that the execution content information stored in association with the comment information is read out from the storage means and displayed when it is determined that the comment information is stored in the storage means. Therefore, the execution content of the work instructed to be executed in accordance with the comment attached to the electronic document can be used more effectively and easily.

  In particular, in the present embodiment, when it is determined that the comment information is stored by the storage unit, the execution content information stored in association with the comment information is read from the storage unit and the execution is performed. Since the process related to the execution content indicated by the content information is executed, the convenience can be improved.

  Further, in the present embodiment, the comment content and the keyword of the document content that is the subject of the comment are acquired, and the comment is found when there is a keyword whose degree of matching is equal to or greater than a predetermined level. Since it is determined that information is stored in the storage unit, the determination can be easily performed.

  Furthermore, in the present embodiment, since the work is a work for replacing a sentence, the work can be easily performed.

  In the present embodiment, the case where the work of replacing a sentence is applied as the work of the present invention has been described. However, the present invention is not limited to this, for example, the work of replacing a word is applied. It can also be set as the form to do. Also in this case, the same effects as in the present embodiment can be obtained.

[Second Embodiment]
In the second embodiment, a description will be given of an example in which processing similar to the execution content of the appropriate similar action item is automatically executed. Since the configuration of the document processing system 90 according to the second embodiment is the same as that according to the first embodiment, description thereof is omitted here.

  In the document processing system 90 according to the second exemplary embodiment, the operation content at the time of executing the action item is limited to a plurality of predetermined types. In the document processing system 90 according to the present embodiment, the type of the operation content includes “document correction” indicating an action item for correcting a document, “file attachment” indicating an action item for attaching a digitized file, and the like. Has been applied.

  Then, in the action item list screen D3 according to the second embodiment, the state designation screen D5 is displayed by the display unit 63 as shown in FIG. 14, and when “in progress” is designated by the user, As an example, as shown in FIG. 19, information indicating the type of operation content supported by the document processing system 90, such as “document correction” and “file attachment”, can be specified in the operation column of the corresponding action item. Is displayed.

  When the action item list screen D3 as shown in the figure is displayed on the display unit 63, when the user executes any action item, a display area for information indicating the type of operation content to be executed Specify pointing. In response to this, the control unit 61 of the client device 60 performs processing according to the specified type, and registers information indicating the type of the specified operation content in the corresponding operation column of the progress management database DB7.

  Here, when the type designated by the user is “document modification”, the control unit 61 reads the electronic document corresponding to the corresponding action item, executes the above-described document editing AP, and The document is edited by the user in a state where the document editing screen on which the read electronic document is displayed is displayed on the display unit 63 as shown in FIG.

  After that, when the correction work is finished and approved, the user designates “complete” on the state designation screen D5 of the action item list screen D3. As a result, the display unit 63 causes the action item execution result input screen D6 ( (See also FIG. 14). When the action item execution result input screen D6 is displayed, the execution content of the action item is input by the user on the screen, and information indicating the execution content is registered in the progress management database DB7.

  As a result, as shown in FIG. 19, the action item list screen D3 displays information indicating the registered execution contents in the operation column of the action item for which the information indicating the execution contents has been registered in the progress management database DB7. Since the “Example correction button” specified at the time of correction is displayed, if the user wants to correct the information indicating the already registered execution contents, the corresponding “Example correction button” is specified by pointing. To do. In response to this, the control unit 61 of the client device 60 reads information indicating the execution contents of the action item corresponding to the designated “example correction button” from the progress management database DB 7, and displays the read information and the currently displayed information. Using the information indicating the content of the corresponding action item, the display unit 63 is controlled so as to display the action item example modification screen having a predetermined configuration.

  FIG. 19 shows an example of the action item example correction screen D7 according to the second embodiment displayed on the display unit 63. As shown in the figure, the action item example correction screen D7 has substantially the same configuration as the action item example correction screen D7 (see also FIG. 16) according to the first embodiment. However, the difference is that an automatic applicability designation screen D10 for designating whether or not the execution contents of the displayed action item may be automatically applied is displayed.

  When the action item embodiment correction screen D7 as shown in the figure is displayed by the display unit 63, the user corrects the execution content of the displayed action item and also executes the execution content of the action item after correction. Is automatically specified, pointing is specified for the “automatic application” display area of the automatic applicability designation screen D10. If not, the “none” display area of the automatic applicability specification screen D10 is pointed. specify. In response to this, the control unit 61 updates the information in the progress management database DB7 corresponding to the information indicating the execution contents after correction, and handles the information indicating the designation result for the automatic applicability designation screen D10. Is registered in the progress management database DB 7 as information indicating whether or not the action item to be automatically applied can be applied. As shown in FIG. 9, in the progress management database DB7 according to the present embodiment, the “automatic application” display area of the automatic application availability designation screen D10 is designated by the user as information indicating whether or not automatic application is possible. If it is selected, “Possible” is registered, and if “None” display area of the automatic applicability designation screen D10 is designated, “Not possible” is registered.

  Next, with reference to FIG. 20, the operation of the progress management server 40 when executing the action item registration processing program according to the second embodiment will be described. Note that FIG. 20 shows the progress when the “OK button” on the action item entry screen D4 displayed by the display unit 63 of the client device 60 is pointed and execution of the action item registration process is instructed. 4 is a flowchart showing a flow of processing of an action item registration processing program executed by the control unit 41 of the management server 40, and the program is stored in advance in a predetermined area of the secondary storage unit 45. Also, steps for performing the same processing as in FIG. 17 of the same figure are denoted by the same step numbers as in FIG.

  In step 150 of the figure, among the appropriate similar action items obtained by the processing so far, the type of operation content of the item most similar to the processing target action item (hereinafter referred to as “application candidate action item”). Is included in the types supported by the document processing system 90 by determining whether or not the operation information corresponding to the application candidate action item is registered in the progress management database DB7. If the determination is affirmative, the process proceeds to step 158 described later, whereas if the determination is affirmative, the process proceeds to step 152.

  In step 152, the execution contents of the application candidate action item are automatically determined by referring to the progress management database DB7 and determining whether or not the automatic application applicability corresponding to the application candidate action item is “possible”. It is determined whether or not the application can be performed. If the determination is negative, the process proceeds to step 158 described later, whereas if the determination is affirmative, the process proceeds to step 154.

  In step 154, processing similar to the execution content of the application candidate action item is automatically executed as work corresponding to the processing target action item, and thereafter, the process proceeds to step 156, and is similar to the execution content of the application candidate action item. Control is performed so that a screen indicating that the above process is automatically executed is displayed on the display unit 63 of the client device 60 that is the access source, and then the action item registration process program is terminated.

  On the other hand, in step 158, as in the process of step 118 of the action item registration process program according to the first embodiment, the example presentation screen D9 that displays information related to the appropriate similar action item is the client device 60 that is the access source. The display is performed by the display unit 63, and then the action item registration processing program is terminated.

  When the above action item registration processing program is executed, as shown schematically in FIG. 21 as an example, when the content of the action item is input on the action item entry screen D4 and the “OK button” is designated for pointing, The execution contents of similar action items registered in the progress management database DB7 so far are automatically reflected in the electronic document only when they are appropriate.

  As described in detail above, the present embodiment can achieve the same effects as those of the first embodiment, and automatically executes the process related to the execution content indicated by the execution content information. Therefore, convenience can be further improved.

  In particular, in the present embodiment, since the execution state of the process related to the execution content indicated by the execution content information is presented, the validity of the automatically executed process can be determined for the user. It is possible to prevent a problem from occurring when the automatically executed process is not an appropriate process.

  As mentioned above, although this invention was demonstrated using embodiment, the technical scope of this invention is not limited to the range as described in the said embodiment. Various changes or improvements can be added to the above-described embodiment without departing from the gist of the invention, and embodiments to which such changes or improvements are added are also included in the technical scope of the present invention.

  Further, the above embodiments do not limit the invention according to the claims (claims), and all combinations of features described in the embodiments are not necessarily essential to the solution means of the invention. Absent. The embodiments described above include inventions at various stages, and various inventions can be extracted by appropriately combining a plurality of disclosed constituent elements. Even if some constituent requirements are deleted from all the constituent requirements shown in the embodiment, as long as an effect is obtained, a configuration from which these some constituent requirements are deleted can be extracted as an invention.

  For example, in each of the above-described embodiments, the case where the status of each action item is expressed in six stages of “before start”, “requires correction”, “in progress”, “waiting for approval”, “rejection”, and “complete” is described. However, the present invention is not limited to this, and a new stage may be added to these six stages, or any one of the six stages may be deleted. Also in this case, the same effects as those of the above embodiments can be obtained.

  In each of the above embodiments, the case where the review is performed using the electronic bulletin board has been described. However, the present invention is not limited to this, and for example, the review may be performed using the annotation. . In this case, since it is not necessary to use the message sharing server 30, the document processing system 90 can be constructed at a low cost.

  In each of the above embodiments, the case where the review is performed starting from the information displayed in the tag annotation has been described. However, the present invention is not limited to this, and for example, information indicated by handwritten input annotation It can also be set as the form which reviews from the starting point. Also in this case, the same effects as those of the above embodiments can be obtained.

  Further, in each of the above embodiments, a case has been described in which a link destination message (starting message on an electronic bulletin board) is displayed on a tag annotation, but the present invention is not limited to this, and for example, the tag annotation On the other hand, the user can directly input a comment and display the comment. In this case, it is also possible to associate link information for linking a starting message of a message exchanged on the electronic bulletin board regarding the comment with the tag annotation. Also in this case, the same effects as those of the above embodiments can be obtained.

  Further, in each of the above embodiments, the case where the link information linked to the starting message exchanged on the electronic bulletin board is associated with the tag annotation has been described, but the present invention is not limited to this, for example, Instead of the origin message, link information linked to other messages exchanged with the origin message as the origin may be associated. In this case, the most important message, the latest message, and the like can be displayed on the tag annotation, and convenience can be improved.

  In each of the above embodiments, the case where the handwritten input is realized using the pen-type annotation device 67 has been described. However, the present invention is not limited to this, and for example, input / input such as a keyboard and a mouse can be used. It can also be realized by using an instruction device. In this case, since it is not necessary to use a tablet PC as the client device 60, the document processing system 90 can be constructed at a low cost.

  Further, although cases have been described with the above embodiments where the present invention is applied to a client / server system, the present invention is not limited to this, and is applied to, for example, a P2P (Peer to Peer) system. It is also possible to adopt a form or a form applied to a single (stand-alone) information processing apparatus. Here, when the present invention is applied to a P2P system, the processing of each server in the server system 92 described in each of the above embodiments can be executed in each client device. In addition, when the present invention is applied to a single information processing apparatus, the processing of each server described in each of the above embodiments can be executed in the information processing apparatus. There is no need for processing and configuration for sending and receiving. In these cases, the same effects as those in the above embodiments can be obtained.

  In each of the above embodiments, the case where the document management server 10, the annotation management server 20, the message sharing server 30, and the progress management server 40 are configured as separate bodies has been described. However, the present invention is not limited to this. For example, the function of each server may be realized by a single (stand-alone) information processing apparatus such as a PC or a workstation. Also in this case, the same effects as those of the above embodiments can be obtained.

  In each of the above embodiments, the case where the execution content presentation function is realized by software has been described. However, the present invention is not limited to this, and for example, the function is realized by hardware. You can also. As an example of this case, the progress management server 40 is provided with a functional device that acts in the same manner as the determination unit 41A, the display control unit 41B, the process execution unit 41C, and the presentation unit 41D illustrated in FIG. 11 as an example. It can be illustrated. In this case, the execution content presentation function can be expected to be faster than the above embodiments.

  The data structure of each database (see FIGS. 3 to 9) shown in the above embodiments is also an example, and items to be stored may be added or unnecessary items may be deleted as necessary. Needless to say, the stored contents of each item can be changed as appropriate.

  Further, the configuration of various display screens shown in the above embodiments (see FIGS. 2, 12 to 16, 18, and 19) is also an example, and items to be displayed can be added as necessary. Needless to say, unnecessary items can be deleted, and the display contents of each item can be appropriately changed.

  Moreover, the flow of processing of the action item registration processing program shown in each of the above embodiments (see FIGS. 17 and 20) is also an example, and can be appropriately changed without departing from the gist of the present invention. Needless to say.

  Further, how to allocate each functional element to the server system 92 and the client system 94 in constructing the system is not limited to the one described in the above embodiment, but convenient distribution in constructing the system. Needless to say, you can do it.

1 is a schematic diagram showing an overall configuration of a document processing system according to an embodiment. It is the schematic which shows the structural example of the display screen regarding the attachment of the annotation by the display part of the client apparatus which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the document database which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the annotation database for sticky notes which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the annotation database for pen input which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the message database which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the worker database which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the category database which concerns on embodiment. It is a schematic diagram which shows an example of the data structure of the progress management database which concerns on embodiment. It is a schematic diagram which shows the state which linked | related the link information for linking to the message (comment) written in the electronic bulletin board by the message sharing server with the tag annotation which concerns on embodiment. It is a block diagram which shows the functional structure of the document processing system for implement | achieving the execution content presentation function which concerns on embodiment. It is the schematic which shows the example of a display state of the document list screen, message browsing screen, and action item list screen which concern on embodiment. It is the schematic which shows the example of a display state of the action item entry screen which concerns on embodiment. It is the schematic which shows the example of a display state of the action item list screen which concerns on embodiment, and an action item implementation result input screen. It is the schematic which shows the other example of a display state of the action item implementation result input screen which concerns on embodiment. It is the schematic which shows the example of a display state of the action item list screen which concerns on embodiment, and an action item Example correction screen. It is a flowchart which shows the flow of a process of the action item registration process program which concerns on 1st Embodiment. It is the schematic which shows the example of a display state of the Example presentation screen which concerns on embodiment. It is a schematic diagram with which it uses for description of the process from the execution of the action item in the document processing system which concerns on 2nd Embodiment to the correction | amendment of the information which shows the execution content of an action item. It is a flowchart which shows the flow of a process of the action item registration process program which concerns on 2nd Embodiment. It is a schematic diagram with which it uses for description of the process which automatically reflects the execution content of the action item in the action item registration process program which concerns on 2nd Embodiment.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Document management server 20 Annotation management server 30 Message sharing server 40 Progress management server 41 Control part (determination means, display control means, process execution means, presentation means)
41A determination unit (determination means)
41B Display control unit (display control means)
41C Process execution unit (process execution means)
41D presentation unit (presentation means)
45 Secondary storage (storage means)
60 Client device 61 Control unit 64 Operation unit (input means)
90 Document Processing System 92 Server System 94 Client System 96 Network

Claims (8)

A work execution support device that supports execution of work that is instructed to be executed according to a comment attached to an electronic document,
Input means for inputting execution content information indicating the actual execution content of the work;
Storage means for storing the execution content information and comment information indicating the comment corresponding to the execution content information in association with each other;
A work execution support device. A determination unit that determines whether or not comment information indicating a comment that instructs execution of a task that is the same or substantially the same as the task when the execution of the task is instructed is stored in the storage unit;
When the determination unit determines that the comment information is stored in the storage unit, the execution content information stored in association with the comment information is read from the storage unit and displayed. Display control means;
The work execution support device according to claim 1, further comprising: A determination unit that determines whether or not comment information indicating a comment that instructs execution of a task that is the same or substantially the same as the task when the execution of the task is instructed is stored in the storage unit;
When the determination unit determines that the comment information is stored in the storage unit, the execution content information stored in association with the comment information is read from the storage unit and indicated by the execution content information. Processing execution means for executing processing related to the execution content to be executed;
The work execution support device according to claim 1, further comprising: The work execution support apparatus according to claim 3, further comprising a presentation unit that presents an execution state of the process executed by the process execution unit. The determination unit acquires at least one keyword of the content of the comment and the content of the document that is the subject of the comment, and the comment is obtained when the degree of matching of the acquired keyword is a predetermined level or more. The work execution support apparatus according to claim 2, wherein information is determined to be stored by the storage unit. The work execution support apparatus according to claim 1, wherein the work is at least one of a word replacement work and a text replacement work. A work execution support method for supporting execution of work instructed to be executed according to a comment attached to an electronic document,
Enter execution content information indicating the actual execution content of the work,
Storing the execution content information and comment information indicating the comment corresponding to the execution content information in association with each other by a storage unit;
Work execution support method. A work execution support program for supporting execution of work instructed to be executed in response to a comment attached to an electronic document,
An input step of inputting execution content information indicating the actual execution content of the work;
A storage step of storing the execution content information and comment information indicating the comment corresponding to the execution content information in association with each other by a storage unit;
A work execution support program that causes a computer to execute.

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