JP2006293453A - Attendance management system and computer program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a new technological means for preventing answering his/her name for him/her. <P>SOLUTION: An attendance management system (1) is provided with an attendance database (DB2) in which an attendant (S) performs access by using terminal equipment (5) and registers his/her attendance, wherein the attendance registration time of each attendant (S) is registered in the attendance database (DB2), and the attendance management system (1) is provided with a means for determining whether or not the attendance registration time shifts from an attendance registration reference time by a predetermined time or more. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a system and a computer program for managing presence / absence of attendance at school classes and the like.

Patent Document 1 is a presence status management method that is connected via a network to a terminal operated by an attendance status management target person and manages the presence status using information supplied from the terminal. A presentation stage for generating keyword information and presenting the keyword information so that the keyword information can be confirmed in a situation where the presence manager is present, and information input to the terminal by the presence manager And a comparison stage for comparing the information with keyword information, and a management stage for managing the presence status of the presence status management target person according to the comparison result. Has been.
Patent Document 1 also describes that keyword information is presented only to a person who is present in an attendance status management by displaying the keyword information on a display device other than the terminal of the attendance status management target person. ing.
JP2002-290561

However, in the thing of patent document 1, the response | compatibility to what is called a substitution is not enough.
That is, in the method of performing attendance registration from the terminal device via the network, attendance registration is possible from places other than the place to attend (for example, a classroom). In addition, the spread of mobile phones, laptop computers, etc. makes it possible to easily communicate between attendees and absentees.
For this reason, even if the keyword information is displayed on a display device other than the terminal of the attendance management target person, if the keyword information is transmitted from the attendee to the absentee by mobile phone, the absentee will attend from outside the classroom. The problem of being able to register occurs.

  Accordingly, an object of the present invention is to provide a new technical means for suppressing unauthorized attendance registration.

  The present invention is an attendance management system having an attendance database in which attendees are registered to access and attend using a terminal device, and the attendance database includes a time at which each attendee has registered for attendance. It is registered and includes means for determining whether or not the attendance registration time is deviated from the attendance registration reference time by a predetermined time or more.

If an attendance manager (for example, in the case of a school class, a teacher or staff for attendance management) prompts attendees to register for attendance, those who are actually attending perform registration operations all at once. Therefore, attendance registration is performed at almost the same time.
On the other hand, if attendance is registered from a place other than the place where attendees should be contacted by attendees (for example, classrooms in the case of school classes), attendance registration will be slower than attendees, and real attendance will occur. There is a time lag compared to attendance registration.
The present invention utilizes the above, and it is possible to register a legitimate attendance by determining whether or not the predetermined attendance registration reference time (the time when the attendance manager urged attendance) is more than a predetermined time. Can find attendance registrations that may not be.
In addition, “attendance management” in the present invention refers to management of whether or not a person who should participate in a gathering that must participate, and not only management of attendance to classes by students, The concept includes attendance management and attendance management for company employees.

In addition, the attendance management system for registering that an attendee is accessing and attending using a terminal device has a registration enabled state in which the attendee can register attendance to the system, It is preferable to have a registration impossible state in which attendance registration cannot be performed with respect to the system.
When an attendance manager prompts attendees to register for attendance, leave the system in a registerable state, let attendees register for attendance during that time, and otherwise leave the system in a non-registerable state. It is possible to prevent the absence of attendance from being registered afterwards or in advance.

When attendance registration is performed, there is provided means for extracting a part of attendees registered for attendance and displaying the names of the attendees on the screen of the attendance manager's terminal device. Is preferred.
In the event that an attendee keeps the terminal device of an absentee and tries to register the attendance of the absentee, the names of some of those registered by attendance managers such as teachers It can be suppressed by calling and asking for a reply. According to the above means, when attendance registration is performed, a part of attendees registered for attendance are extracted, and the names of the attendees are displayed on the screen of the attendance manager's terminal device. Therefore, the attendance manager can call the displayed name and confirm whether or not the person who registered for attendance is actually attending. The reason why only some attendees are extracted is that it is not necessary to call all the names from the viewpoint of deterring unauthorized attendance registration.

When an attendee registers attendance via a terminal device, some attendees are extracted from the registered attendees and displayed on the screen of the attendee's terminal device. It is preferable to provide means for displaying an instruction message.
In the event that an attendee keeps the terminal device of an absentee and attempts to register the attendance of the absentee, the attendance manager will be told the name of the attendees, etc. It can also be suppressed by having them take actions that are difficult to do without actually attending. According to the above means, when the attendance registration is made, an instruction message including a message indicating that the name should be given to the attendance manager is displayed on the screens of the terminal devices of some of the attendees who have attendance registration. It is possible to confirm whether or not the person who has registered for attendance actually attends by performing an action according to the instruction message displayed (such as giving a name to the attendance manager).

  The present invention relating to a computer program is a computer program for causing a computer to function as the attendance management system.

When it is determined whether or not the predetermined attendance registration reference time is over a predetermined time, it is possible to find an attendance registration that may not be a valid attendance registration.
Further, when the system is set to the registration disabled state when the attendance registration is not possible, it is possible to prevent the absence from being registered after attendance or in advance.

Hereinafter, preferred embodiments of the present invention will be described with reference to the drawings.
FIG. 1 shows an attendance management system 1 and a classroom in a school where the system 1 is used. This attendance management system 1 is a database (D / B) having a web server 2 for users such as students and teachers to access via a user terminal via a network such as the Internet and a LAN, and various databases D / B. And a server 3.
In the classroom of the school, the student S who is an attendant can operate a mobile terminal device 5 such as a mobile phone, a laptop computer, or a PDA that can be connected to the network or a terminal device installed in the classroom, and the terminal device 5 can connect to the network. The attendance management system 1 can be accessed (logged in) via A teacher T who is an attendance manager can also operate a portable terminal device that can be connected to a network or a terminal device 6 installed in a classroom, and access (login) the attendance management system 1 from the terminal device 6 via the network. Is possible.

Attendance registration by the student S attending the class is performed according to the following procedure.
First, the attendance management system 1 is normally in a state where attendance registration cannot be performed (registration is disabled), and when the attendance is confirmed, the teacher T operates the terminal device 6 to register the system 1. The student S is made to register attendance while the registration is possible.

More specifically, when confirming attendance, the student S is kept waiting in a state where the attending student S can immediately perform an attendance registration operation.
Then, when all the attending students S are on standby, the teacher T operates the terminal device 6 to perform an operation for making the system 1 ready for registration (attendance registration start processing). Furthermore, at the same time that the registration is possible, the teacher T verbally instructs the student S to register the student for attendance (attendance registration processing).
When all the students S have been registered, the teacher T operates the terminal device 6 to make the system unregisterable (attendance registration end processing).
It usually takes about 30 seconds from the start of registration to the end of registration, and attendance registration is possible only for such a short period of time, so it is difficult for those who have not actually attended to register. .

Hereinafter, the attendance registration start process, the attendance registration end process, and the attendance registration process will be described in detail.
[Attendance registration start processing]
In order to perform the attendance registration start process, first, the teacher T logs into the system 1 from the terminal device 6. When the teacher T selects or inputs a class (subject name) to be confirmed using the terminal device 6 after logging in, the system 1 receives the teacher code obtained at the time of logging in as shown in FIG. The attendance management database DB1 (see FIG. 3) corresponding to the class for which attendance is to be confirmed is read from the database server 3 using the and subject codes as keys.
The attendance management database DB1 has data items of “teacher code”, “subject code”, “number of students”, and “registrable”, and the system 1 stores the data items of the attendance management database DB1 read from the database server 3. In the “Registerable” item, “1” indicating that registration is possible is set, and the contents of the database DB1 are updated. As a result, the class with the subject code “1234” shown in FIG. 3 is ready for attendance registration.
In the above, the class (subject name) selection operation on the terminal device 6 and the attendance registration start operation are shared, but the class (subject name) selection operation on the terminal device 6 and the attendance are started. The registration start operation may be separate.

[Attendance registration end processing]
In order to perform the attendance registration end process, the teacher T may perform an attendance registration end operation on the terminal device 6. When the attendance registration end operation is performed, as shown in FIG. 4, the system 1 uses the teacher code and subject code obtained at the time of login as keys to attendance management corresponding to the class to end attendance confirmation. The database DB1 (see FIG. 3) is read from the database server 3.
Here, the system 1 sets “0” indicating that registration is not possible in the “registration possible” item of the attendance management database DB1, and updates the contents of the database DB1. As a result, the class of the subject code “1234” shown in FIG.

[Attendance registration process]
In order to perform an operation for attendance registration, the student S who is an attendant first logs into the system 1 using the terminal device (mobile phone) 5 (see FIG. 5A). Then, an attendance registration screen as shown in FIG. 5B is displayed on the terminal device 5. On this attendance registration screen, a class (subject name) can be selected, and a number (or symbol) designated by the teacher T who is an attendance manager can be selected from the list. When attendant S is told by teacher T to prepare for attendance confirmation, he / she logs in to system 1 and selects the class, and if he / she selects the number (or symbol) indicated by teacher T, the attendance registration operation Wait for it to complete. When the teacher T instructs the number (or symbol) to be selected, the attendee S operates the terminal device 5 to select the number (or symbol). FIG. 5C shows that “7” is to be selected.
Note that the input of the number or symbol instructed by the teacher T may be a key input instead of a selection from the list, but if it is a selection from the list, the operation is easy and input errors can be suppressed. .

In addition, attendance registration may be performed a plurality of times in one class. When performing multiple times, it is possible to distinguish which number of attendance registrations by changing the instruction number (or symbol) for each time. Multiple attendance registrations, for example, may be performed multiple times for all attendees, or formal (not late) attendance registration at the beginning of the lesson, At the end stage, attendance registration for late participants may be made.
For example, if the teacher instruction number for official attendance registration is “7”, each registration can be distinguished by setting the teacher instruction number for late attendance registration to “9”.

  6 and 7 show the detailed processing procedure of the attendance registration process. When the attendee S logs in to the system 1 and selects the subject name (class) and the instruction number of the teacher on the terminal device 5 (step S1, FIGS. 5B and 5C), the system 1 The attendance management database DB1 is read using the lesson subject code (if necessary, the teacher's code in charge of the lesson) as a key (step S2). If the “registrable” item in the database DB1 is “1”, the system 1 determines that the class is in an attendance registration enabled state, and otherwise (the “registrable” item is “0”). If so, it is determined that the class is in an attendance registration disabled state (step S3).

If the registration is not possible, the system 1 causes the attendee S's terminal device (mobile phone) 5 to display that the attendance registration is not possible (step S4), and the process ends.
If the registration is possible, the system 1 proceeds to attendance registration processing. That is, the system 1 sets predetermined item data in the attendance database DB2 shown in FIG. Specifically, the attendee's “user ID”, “teacher code” in charge of the class, “subject code”, “teacher instruction number”, “attendance registration date”, “attendance registration time” (hours) Minute second) ”is set. In the system 1, the time is managed in hours, minutes, seconds, and milliseconds, but the database DB2 is set with hour, minute, and second data, excluding milliseconds, in milliseconds. Is set in the variable “B” (step S5). For example, if the attendance registration time / minute / second is 14: 23: 25: 08 milliseconds, the variable “B” is set to “08”.

[Attendee extraction process]
Subsequently, a process for nominating some persons (several persons) from those who intend to register for attendance is performed (steps S6 to S13). Here, the process is performed so as to extract a substantially constant number of people (about 6 people) regardless of the number of students taking the class. First, the system 1 refers to the “number of students” data in the attendance management database DB1 of the class, and if the number of students is more than 600, sets “1” to the variable “A” (step S6). S7). If the number of students is 600 or less and more than 60, the system 1 sets “(10 × 60 ÷ number of students) quotient” in the variable “A” (steps S8 and S9). . For example, if the number of students is 100, “6” is set. If the number of students is 59 or less, the system 1 sets “10” to the variable “A” (step S10).
And if the millisecond “B” of the attendance registration time of the person who intends to attend registration is “A” or less, the system 1 sets the “Random Nomination Target” item in the attendance database DB2 to 1 Is a random nomination target (steps S11 and S12).
If “B” is larger than “A”, the system 1 sets the “random nomination target” item in the attendance database DB2 to 0, and the person is excluded from the random nomination target (steps S11 and S13).
When the data is set in the random nomination target item, the attendance database DB2 is updated with the contents (step S14).

Here, if the number of students is 60 or less, about 6 people can be randomly designated by selecting those whose registration time milliseconds “B” is less than 10 as random candidates. it can. For example, in the case of 50 people, the number of random nomination targets is about 50 × 10/100 = 5 in terms of probability. Note that if the number of students is 10 or less, the number of candidates for random nomination is zero because of the probability, but such a small class can not be substantially reimbursed.
In addition, in the case of a class of more than 60 students, the larger value of “10 × 60 ÷ number of students” or “1” is set to “A”. It can be about the name.
In addition, the method of extracting a random designation | designated object person is not limited to said thing.

When a person who intends to register for attendance is subject to random nomination, the system 1 informs the teacher that he / she has attended and registered his / her name and / or student ID number on the screen of the terminal device (mobile phone) 5 of that person. Display “instruction message” (steps S15 and S16) Further, it is preferable to display that “If no name or the like is given, it is regarded as a substitute”.
Even if there are several students S, it is difficult to register without being in the place (classroom) because they may be appointed. In other words, when the absentee properly registers outside the classroom, or when the attendee registers not only his / her own terminal device 5 but also the absentee's terminal device 5 and registers attendance for a plurality of persons. When nominated by the above display, since the name cannot be announced, it is possible to suppress the substitution.

[Cash check by random nomination]
The faculty member T can perform a return check using the random nomination function as follows. First, at the time of attendance registration, a display like step S16 in FIG. 7 is made on some of the mobile terminals 5 of the students S, and several students S tell the teacher T their names. Teacher T keeps a note of the name informed. Then, after the class, it is confirmed whether or not a person who is registered for attendance on the attendance database DB2 and who is the object of random nomination has given the name properly. If there is a student S who is subject to random nomination but has not given a name, that person can be considered as a substitute.
The teacher T may perform the above-described confirmation by operating the terminal device 6 in the classroom without taking notes.

[Attendee Extraction Processing for Student Face Confirmation by Teachers After Attendance Registration]
When attendance registration is performed, the teacher T can confirm that the attendance registrant is actually in that case by calling the name of the registered attendee S and checking his / her face.
In order to perform the face confirmation, first, the system 1 requests the teacher T from the terminal device 6 for the following initial setting (initial input). As initial input, the search order for attendance registration (ascending order or descending order), subject code, teacher instruction number specified at the previous attendance registration, and number of persons displayed when displaying the target students for face confirmation on the terminal device 6 Is requested (step S21).
Then, the counter is initialized to 0 (step S22), and the attendance database DB2 of the class is read using the teacher code in charge of the class (obtained by the teacher's login) and the subject code as keys. At the time of this reading, the attendance data of each attendee S in the ascending order (step S24) or descending order (step S25) of the attendance registration hour / minute / second based on the “attendance registration hour / minute / second” data in the attendance database DB2. Is read.

Then, the attendance data of each attendee S is read out until the database DB2 becomes EOF (END OF FILE; code indicating the end of data), and the following processing is repeated based on the attendance data of the attendee S (step S26). ). First, if the initial input subject and the subject code in the attendance database DB2 match (step S27), and the initial input teacher instruction number and the attendance database DB2 teacher instruction number match (step S28), 1 is added to the counter. (Step S29) If the value of the counter is not larger than the initial input display number (Step S30), the name of the attendee S (obtained based on the user ID) is set as display target data on the terminal device 6 ( Step S31).
When the value of the counter is larger than the initial number of display persons (step S30) or when the database DB2 becomes EOF, the process of S23 to S31 is repeated, and the display target data up to that point is displayed on all terminal devices 6. (Step S32).

As a result of the above processing, among the attendees who performed accurate attendance registration (attendance registration with matching subject codes and instructor instruction numbers), the number of “display people” (for example, 5 people) set in the initial input The name of the attendee is displayed on the display unit of the terminal device 6 of the teacher T. The teacher T can read the name, confirm the face, and make a reply. By performing such attendance confirmation, those who register as attendees impersonating others (absents) are difficult to reply even if their names are called.
In addition, the name display on the terminal device 6 of the teacher T may use elements other than the above-mentioned attendance registration time / minute / second as long as some attendees are randomly extracted and displayed. Also, in the above process, the reading from the attendance database DB2 can be selected in ascending order or descending order. If it is fixed to one, it is likely to be subject to face confirmation when attendance registration is performed. This is because the attendee knows it, and the teacher T can select the ascending order and descending order as appropriate, so that the face can be confirmed regardless of the timing of attendance registration.

In the present system 1, when the switching between the attendance registration enabled state and the registration disabled state described above is not employed (the attendance registration enabled state is always set), the teacher T does not operate the terminal device 6, and the instruction number is not operated. Since it is possible to make the student perform an attendance registration operation simply by telling the student S, it is not necessary for the teacher T to operate the terminal device 6 in the classroom in order for the student to perform the attendance registration operation. Is greatly reduced.
In addition, in the case of a substitute check with a random nomination, if the switching between the attendance registration enabled state and the registration disabled state described above is not adopted (always leave the attendance registration enabled state), the faculty member will perform a check with a random nomination. T does not need to operate the terminal device 6 in the classroom, and the burden on the teacher T is greatly reduced.

[Attendance due to teacher instruction number and registration misregistration time, late check, payment check]
After the class (which may be performed during the class), the teacher T or other attendance managers can perform attendance, lateness, and payment check based on the attendance database DB2. FIG. 10 shows a processing procedure of the system 1 for this check.
First, as an initial setting (initial input) of this check, the system 1 uses the terminal device 6 to specify a number (hereinafter referred to as “attendance number”) designated by the teacher during formal attendance registration (non-late attendance registration). ), The number instructed by the teacher at the time of late attendance registration (hereinafter referred to as “late number”), and the time instructed by attendant S who has not been late by teacher T (hereinafter referred to as “attendance”) Time ”), the time when the teacher T instructed the attendee S who was late to attend (hereinafter referred to as“ late time ”), the default“ attendance time ”or“ late time ” An input of an allowable difference in actual attendance registration time (hereinafter referred to as “deviation time”) is requested (step S41). In FIG. 10, the attendance number is “7”, the late number is “9”, the attendance time is “12:34:46”, the late time is “12:55:12”, and the deviation time is “0:00:30”. An example set in is shown.
The data obtained by these initial inputs may be automatically set using data obtained by operating the terminal device 6 of the teacher T during the lesson.
In addition, the attendance time and the late time may be obtained by automatically calculating the center value of the attendance registration time or the time of high concentration of attendance registration from the “attendance registration time / minute / second”. Further, regarding the deviation time, the input is not determined one by one, but if there is no particular input, the default value may be set to “30 seconds”.

Subsequently, the attendance data of each attendee of the class to be checked is read out from the attendance database DB2 using the teacher code and the subject code as keys (step S42). Then, the following processing is repeated for the attendance data of each attendee until the data becomes EOF (step S43).
First, the system 1 determines whether or not the attendance number (“7”) initially input and the teacher instruction number registered in the attendance database DB2 are the same (step S44). If they are the same (when the teacher instruction number is “7”), “1” indicating attendance is set in the “Attendance” item of the attendance database DB2 (step S45). Even if it is determined that they are not the same in step S44, if the teacher instruction number in the attendance database DB2 is the same as the initial input late number (teacher instruction number is “9”) (step S46), the attendance database “2” indicating lateness is set in the “Attendance” item of DB2 (step S47). If the teacher instruction number in the attendance database DB2 does not match either the attendance number or the late number, attendance registration has been done, but it may be a registration by cash, etc. “9” indicating “unknown” is set in the “Attendance” item of the attendance database DB2 (step S48).

Further, the system 1 determines whether or not the attendance registration has an unnatural time difference even if it is determined that attendance or lateness is determined based on the teacher instruction number in steps S44 and S46.
In other words, since attendance registration is performed all at the same time according to the instruction from the teacher T, attendance registration for those who are actually attending is concentrated in the vicinity of the time (attendance time) instructed by the teacher T to register for attendance. On the other hand, if the attendee contacts the absentee with the teacher instruction number and the absentee registers from outside the classroom, or if the attendance registration is performed properly and the teacher instruction number coincides by chance, The attendance registration time will be significantly different from the attendees.

Therefore, in steps S49 and S50, the attendance time or delay time instructed by the teacher T is compared with the data (actual attendance registration time) registered in the attendance database DB2 (actual attendance registration time). It is determined whether or not the difference (absolute value) is greater than the initially input deviation time (30 seconds). The attendance time or lateness time is the attendance registration reference time for checking the deviation from the actual attendance registration time, and if the difference between the actual attendance registration time and the attendance registration reference time is larger than the predetermined deviation time, the attendance “9” indicating “unknown” is set in the “Attendance” item of the attendance database DB of the person.
As described above, attendance managers such as teacher T can confirm attendance by adding information such as attendance and lateness to the attendance database DB2 (step S51), and even if attendance registration is registered “Unknown” is set in the attendance registration that may have been fraudulent, and it is possible to know the possibility of a return.
Although not shown in FIG. 10, the absence process is automatically performed for students who have not attendance registration. Specifically, for those who have not attendance registration among attendees, attendance data in which “0” indicating absence is set in the “Attendance” item is generated and added to the attendance database DB2.

  FIG. 11 shows an example in which a part of the attendance database DB2 after attendance, lateness check, and cash check (attendation registration time / minute / second, teacher instruction number, attendance) are arranged and displayed in the order of teacher instruction number. As shown in FIG. 11, when the teacher instruction number is correctly entered and registered for attendance within 30 seconds before and after the attendance time and the late time, it is handled as attendance or lateness. On the other hand, “9” indicating unknown is set in the attendance registration with a deviation of 30 seconds or more, which is the deviation time. In addition, “9” indicating unknown is set even if the teacher instruction number is not correctly input.

  The present invention is not limited to the above embodiment. The present invention can be variously modified without departing from the gist thereof. For example, “attendance” in the present system 1 can be used not only for attendance of classes at educational institutions such as schools, but also for attendance management in companies.

It is a system outline figure. It is a flowchart of an attendance registration start process. This is the attendance management database DB1. It is a flowchart of attendance registration end processing. It is an example of a screen display on a student's mobile phone. It is a flowchart (first half) of attendance registration processing. It is a flowchart (second half) of attendance registration processing. This is the attendance database DB2. It is a flowchart of the process for face confirmation. It is a flowchart of the process for attendance, a late check, and a cash check. It is an example of a screen display of an attendance database after attendance, lateness, and check for cash.

Explanation of symbols

1 Attendance management system S Student T Teacher 5 Student terminal 6 Teacher terminal DB 2 Attendance database

Claims (5)

An attendance management system having an attendance database that registers that attendees are accessing and attending using a terminal device,
In the attendance database, the time when each attendee registered for attendance is registered,
An attendance management system comprising means for determining whether or not the attendance registration time is deviated by a predetermined time or more from an attendance registration reference time. An attendance management system for registering that attendees are accessing and attending using a terminal device,
A status where attendees can register for attendance to the system,
An attendance management system characterized by having an unregisterable state in which attendees cannot register attendance with the system.   When attendance registration is performed, there is provided means for extracting a part of attendees registered for attendance and displaying the names of the attendees on the screen of the attendance manager's terminal device. The attendance management system according to claim 1 or 2, characterized by the above.   When an attendee registers attendance via a terminal device, some attendees are extracted from the registered attendees and displayed on the screen of the attendee's terminal device. The attendance management system according to any one of claims 1 to 3, further comprising means for displaying an instruction message.   The computer program for functioning a computer as an attendance management system in any one of Claims 1-4.

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