JP2006252123A - Information identification management system related to document - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To make it possible to associate identification information of a document and identification information of a person indicated output of the document, in an information identification management system related to the document. <P>SOLUTION: This information identification management system 10 related to the document comprises: a main body part including a main body control part 40 and a printer 21; an IC card reader 22 reading indicating person identification information; a wireless tag issuing and sticking machine 24; and a tally sealing machine 26 or the like. The main control part 40 includes: a CPU 42; an input part 44 inputted with the document identification information for identifying desired document information; various kinds of interfaces; a document information accumulation storage device 30; and an authentication storage device 54 or the like storing the registered indicating person identification information. In the CPU 42, an association part integrates the indicating person identification information and the document identification information to form association identification information, and an output part 68 has a function writing the association identification information in a wireless tag, sticking it to a paper sheet printed with the desired document information, and putting a tally seal. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to an information identification management system relating to a document, and more particularly to an information identification management system for managing identification information of a document and identification information of a person who has instructed output of the document.

  For identification of documents including characters and graphics, for example, document titles are used, and document information is managed in association with these document identification information in a document database storing a plurality of documents.

  In addition, when outputting an arbitrary document from a document database by hard copy or the like, in order to prevent the document information from being distributed to a third party who has nothing to do with it, authentication may be performed for a document output instruction. . In this case, for example, an authentication card is used for authentication of the output instruction person.

  As described above, information management regarding a document includes identification of a document and identification management of an instructor. Not only for documents, but for general identification and management of articles that are distributed, the identification information of articles, for example, the article name, etc. is represented by a barcode, a barcode label is attached to the surface of the article, and the barcode is read by a barcode reader. A method of reading a code is well known. Therefore, a barcode can be used for information management regarding a document.

  The content of the bar code is usually an article name, and in the case of document management, the title of the document, the name of the instructor, and the like. Therefore, when the title of the document is long, or the classification information of the content of the document or the like is handled as the identification information, a normal barcode cannot be used. Similarly, the information capacity that can be displayed with a normal bar code is insufficient for handling information such as gender, age, and work affiliation other than the name as identification information of the instructor. In addition, the barcode printed on the label cannot be rewritten, and when the data is changed, it is necessary to use another new barcode label. Therefore, in recent years, a memory module with a wireless function has been used as one capable of taking a large memory capacity and rewriting data.

  A memory module with a wireless function is a small module that combines a memory that can read and write data and an antenna, etc., and performs non-contact wireless communication with an external reader / writer. The data stored in the memory module with a wireless function can be read out. As such a memory module with a wireless function, an IC card with a wireless function, a so-called wireless tag (TAG) or an ID tag attached to a component is known.

  For example, it is well known that an IC card incorporating a wireless tag is used as an identification card for identifying an instructor. When a memory module with a wireless function such as a wireless tag is used, the capacity of identification data can be increased and the accuracy of identification is improved. Further, since the data can be rewritten or added, for example, even if the instructor information is changed, data relating to the history can be added.

  Although not related to a document, for example, Patent Document 1 discloses an individual management system for a white robe with an ID tag, as identification management using a memory module with a wireless function.

JP 2002-169879 A

  As shown in Patent Document 1, wireless tags and the like are widely used for identification management in general article distribution. By the way, the management related to the document is roughly classified as described above, and document identification and instructor identification management are performed. However, document identification management is mainly performed in the document management server. For example, document identification information is used when a desired document is output by a printer or the like. The identification management of the instructor is so-called authentication management, and is used, for example, for access to the document management server or access permission to output means such as a printer connected to the document management server. The identification management of these documents and the identification management of the instructor are performed independently in each aspect and are not related.

  For example, when a document output by a printer or the like is associated with the identification information of the document and the identification information of the person who instructed the output of the document, in addition to the identification of the document, who gives an instruction to output the document It is convenient for information identification management regarding documents, such as whether the instructor has authority or whether the instructor has authority.

  SUMMARY OF THE INVENTION An object of the present invention is to provide an information identification management system related to a document that enables association between the identification information of the document and the identification information of the person who instructed the output of the document.

  An information identification management system relating to a document according to the present invention includes: a document storage unit that stores document information in association with document identification information; and an authentication storage unit that stores a previously authenticated document output instructor in association with the instructor identification information. Instructor identification information for authenticating the document output instruction person, instruction acquisition means for acquiring the document identification information of the output instruction document, and the authentication storage means using the acquired instruction person identification information as a key to search the document output instruction person An identification unit for identifying the document, a document storage unit for searching the document storage unit using the acquired document identification information as a key according to the result of the identification unit, and acquiring corresponding document information, an instructor identification information, and a document identification information, And associating and forming as association identification information, and output means for outputting the association identification information together with the acquired document information. And it features.

  The output unit preferably provides the obtained document information by outputting it on a recording medium, writes association identification information to the wireless tag, and provides the written wireless tag.

  The information identification management system relating to a document according to the present invention preferably includes a pasting unit for pasting the provided wireless tag onto a recording medium on which the document information is output.

  In the information identification management system according to the present invention, it is preferable that the wireless tag attached on the recording medium on which the document information is output is provided with index output means for pressing the index across the recording medium.

  The output means may output and provide the acquired document information on a recording medium, and output the association identification information on the recording medium as a two-dimensional barcode that can be read by an arbitrary reading means.

  Further, it is preferable that the output means outputs the two-dimensional bar code to an edge portion on the recording medium and outside the document information output area.

  In the information identification management system relating to a document according to the present invention, it is preferable that an association identification information storage unit for storing association identification information is provided.

  In addition, the information identification management system relating to the document according to the present invention is preferably an integrated device including a wireless tag providing unit, a pasting unit, and a marking unit.

  With the above configuration, the instructor identification information and the document identification information are associated and integrated to form association identification information, and the formed association identification information is output together with the acquired document information. Therefore, the output document is associated with the identification information of the document and the identification information of the person who instructed the output of the document, and the association identification information is provided together with the output of the document. Convenient for identification management.

  Further, since the association identification information is provided by being written in the wireless tag, the content of the association identification information can be made sufficient compared to a normal barcode, which is convenient for information identification management regarding documents.

  In addition, since the wireless tag provided on the recording medium on which the document information is output is pasted, the output document and the association identification information stored in the wireless tag are provided as a unit, and information identification regarding the document is performed. Convenient for management.

  In addition, since the tally is pushed over the recording medium with respect to the wireless tag, it is possible to suppress, for example, a third party peeling off the wireless tag or attaching it to another wireless tag.

  Further, since the association identification information is output as a two-dimensional bar code that can be read by an arbitrary reading means, it is convenient as compared with the case where a wireless tag is used without requiring steps such as pasting and tallying. Further, since the two-dimensional barcode is used, the content of the associated identification information can be made sufficient compared to a normal barcode, which is convenient for information identification management regarding documents.

  In addition, since the two-dimensional barcode is output to the edge of the recording medium and outside the document information output area, the data of the associated identification information can be arranged in an inconspicuous place on the recording medium.

  In addition, since the association identification information storage means for storing the association identification information is provided, it is convenient for managing the data of the association identification information itself.

  In addition, since the information identification management system is an integrated device including the wireless tag providing means, the sticking means, and the marking means, it is possible to reduce the size and the like.

  Embodiments according to the present invention will be described below in detail with reference to the drawings. In the following, it is assumed that the document is output on paper, but the paper may be general recording paper, special paper such as coated paper, etc. It may be provided or may be printed with a pattern according to the application. Further, it may be other than sheet-like paper, for example, a closed notebook or the like. Further, it may be a recording medium other than paper, for example, a plastic medium such as a transparent plastic sheet, a cloth or the like. Further, the document may include only character information, and may include drawings, photographs, and the like.

  The document information management system is described as an integrated device. For example, the document information storage device may be an independent document storage server and connected via a network or the like. Further, the main body unit may be a general copying machine or printer with a control device, and an IC card reader, a wireless tag issuing machine, its sticking machine, its marking machine, etc. may be connected to this separately by a signal line. Of course, these functions may be arbitrarily divided or integrated to constitute a combination of a plurality of types of units.

  There are various types of so-called wireless tags in the market, but the term wireless tag used in this specification is similar to that of a reader / writer, regardless of the terminology used in the market. A wireless function-equipped memory module including an antenna that can be wirelessly communicated with a wireless transmission / reception terminal and can be fixedly attached to a product and an outer box is included.

  FIG. 1 is a diagram illustrating a configuration of an information identification management system 10 relating to a document. The information identification management system 10 relating to a document is a kind of document printer, and when a person possessing an IC card 8 designates and accesses a desired document, the desired document is stored in the document information storage / storage device 30. The function of extracting the information, writing the identification information of the document and the identification information of the holder of the IC card 8 on the wireless tag, and providing the paper 12 on which the wireless document is pasted and the desired document information is printed. It is a device that has. Identification information and the like written in the wireless tag can be read out using a reader / writer for the wireless tag having a predetermined wireless function, and information related to the document can be managed.

  An information identification management system 10 relating to a document includes a main body 20 incorporating a printer 21, an IC card reader 22 that reads information when an IC card is inserted, a wireless tag issuance / pasting machine 24, a marking machine 26, It includes an output tray 28 on which a sheet 12 on which a wireless tag is pasted and document information is printed, and a document information storage device 30.

  FIG. 2 is a block diagram illustrating the configuration of the information identification management system 10 relating to a document. Elements similar to those in FIG. 1 are denoted by the same reference numerals. The document information identification management system 10 includes a main body control unit 40 included in the main body unit 20, the printer 21 built in the main body unit 20 as described above, the IC card reader 22, the wireless tag issue / paste machine 24, and the like. , Composed of a marking machine 26 and the like. The main body control unit 40 is a computer or a control circuit block corresponding to the computer, and includes an input unit 44 that is a keyboard or an interactive operation panel, an output I / F 46 that is an interface of the printer 21, and an IC card reader 22. IC card I / F 48 which is an interface, wireless tag machine I / F 50 which is an interface of the wireless tag issuing / pasting machine 24, a marking machine I / F 52 which is an interface of the marking machine 26, a document information storage / storage device 30, an IC card possession An authentication storage device 54 that stores the authentication data of the user, and an association identification information storage device 56 that stores association identification information to be described later. These elements are connected to each other via an internal bus.

  The CPU 42 includes an instruction acquisition unit 60 that acquires instructioner identification information that is identification information of a person who instructs document creation, and document identification information that is identification information of an output instruction document, and an authentication storage device that stores the contents of the instructioner identification information. 54, an identification unit 62 that identifies the instructor in comparison with the content stored in 54, a document acquisition unit 64 that obtains desired document information from the document information storage device 30 in accordance with the document identification information, and the instructor identification information And an association unit 66 that associates the document identification information with the document identification information and forms them as association identification information, and an output unit 68 that outputs a sheet on which the wireless tag is pasted and the document information is printed. The output unit 68 further includes a wireless tag writing module 70 for writing association identification information on a wireless tag, a wireless tag pasting module 72 for pasting a wireless tag on a sheet on which desired document information is printed, and desired document information printing. A marking module 74 that pushes the marking between the printed sheet and the wireless tag. These functions can be realized by software, specifically, by executing an information identification management program related to the corresponding document. Moreover, you may comprise so that a part of each function may be implement | achieved by hardware.

  The document information storage / storage device 30 is a device for storing a plurality of document information data, and can be constituted by a large-capacity hard disk device, for example. Each piece of document information data is stored in association with the document identification information. The document identification information is a so-called document ID. In addition to a combination of numbers or symbols ordered according to a predetermined rule, the document type, document size, document title, document content keyword, document creation date, document creator matters, etc. The code shown may be included. Therefore, the document information storage / storage device 30 is hierarchized according to the contents for identifying these various documents, and the desired document data can be searched using each as a search key.

  The authentication storage device 54 is a device for registering and storing identification information of a person who is permitted to access the information identification management system 10 relating to a document, in particular, access to the document information storage device 30. For example, a hard disk or a semiconductor memory or the like. Can be configured. Each piece of identification information is identification information of a document creation instructor, and specifically is instructor identification information stored in the IC card 8. The instructor identification information is a so-called person ID, and can include a code indicating a gender, age, affiliation workplace name, title, etc., in addition to a combination of numbers or symbols ordered according to a predetermined rule. Therefore, in the authentication storage device 54, it is possible to search whether or not the person is registered using the instructor identification information read from the IC card 8 as a search key.

  The association identification information storage device 56 is a device that stores association identification information, and can be configured by, for example, a hard disk or a semiconductor memory. Each piece of identification information is stored in a hierarchy of instructor identification information and document identification information constituting the association identification information. Therefore, in the association identification information storage device 56, it is possible to retrieve the association identification information of a document that has already been output using the instructor identification information and the document identification information as search keys.

  The printer 21 has a function of printing document information data on paper, and can be configured by a general printing apparatus. For example, a digitally controlled ink jet printer or laser jet printer can be used.

  The IC card reader 22 includes an IC card 8 attachment / detachment mechanism, and has a function of reading information stored in the inserted IC card 8, in particular, instructioner identification information. As the IC card reader 22, a contact or non-contact card reader for reading an IC card can be used.

  The wireless tag issuance / pasting machine 24 is a composite device having a function of writing predetermined data on a wireless tag and pasting the wireless tag on which the data is written onto a sheet on which desired document information is printed. The wireless tag issuance / sticking machine 24 can be composed of a wireless tag reader / writer and a sticking machine that holds the wireless tag, applies an adhesive to the wireless tag, and sticks it to a sheet. The applicator uses a transparent cover sheet with adhesive applied on one side instead of applying adhesive, positions the wireless tag on the paper, and then covers the surface with the adhesive applied on the paper side. An apparatus for attaching a sheet may be used.

  The marking machine 26 is an apparatus that prints a marking mark on a sheet across the sheet and the wireless tag. The tally mark may be an appropriate one, but since it is required to be a mark that is continuous across the step between the wireless tag and the paper, a circular mark or an ellipse mark having a certain line width is desirable. Such a marking machine 26 can be used to apply ink to a so-called stamp-like printing jig and press it against a paper and a wireless tag to print a marking mark. An ink jet printer or the like may be used. The ink used for the marking is preferably a water-insoluble one such as a pigment ink.

  Here, the wireless tag is a memory module with a wireless function capable of communicating data with a reader / writer for the wireless tag, transmitting the data, and writing the received data. FIG. 3 is a plan view and a side view of the wireless tag 80, which is a very general configuration of a so-called wireless tag. That is, the wireless tag 80 is an electronic component mounting circuit module having a substantially rectangular shape, the wireless tag IC 84 is disposed on the circuit board 82, and the peripheral wiring 86 constituting the antenna connected thereto is formed as a pattern. As a whole, appropriate resin potting or resin sealing is applied. If necessary, other electronic components 88 are also arranged and connected. As an example of dimensions, the circuit board 82 has a thickness of about 0.4 mm and a shape of about 15 to 22 mm square. The wireless tag IC 84 has a thickness of about 0.9 mm, and its size is about several millimeters both vertically and horizontally. The surrounding wiring 86 constituting the antenna is wound, for example, about 4 turns. These numerical values are merely examples for explanation, and other values may be used. As the wireless tag 80, for example, a wireless tag for 13.56 MHz band capable of short-range wireless communication can be used.

  The wireless tag IC 84 in the wireless tag 80 is a semiconductor chip sometimes referred to as an RFID-IC or simply referred to as an RFID, and is a memory IC with a wireless function capable of reading and writing data by wireless communication with the outside. The inside of the wireless tag IC 84 includes a transmission / reception circuit, a circuit that generates operating power based on a wireless signal received from an antenna, a data memory, a CPU, and the like. As the data memory, a non-volatile memory capable of reading and writing data such as an EEPROM (Electrical Erasable Programmable Read Only Memory) can be used.

  The operation of the information identification management system 10 related to the document having the above configuration, particularly each function of the CPU 42 will be described in detail. When the user wants to print and output a desired document, first the information identification management system 10 related to the document is started, and after initialization, an information identification management program related to the document is started. First, the IC card 8 is inserted into the IC card reader 22 for user authentication. Also, identification information regarding a desired document is input from the input unit 44.

  As for the input of the identification information regarding the document to the input unit 44, the document ID itself which is the document identification information can be input. Further, for example, a list of titles of documents stored from the document information storage device 30 may be displayed, and desired document information may be specified by clicking on the list. Further, desired document information may be specified using keyword search or the like.

  When the IC card 8 is inserted, a reading instruction is given to the IC card reader 22 via the IC card I / F 48 by the function of the instruction acquisition unit 60 of the CPU 42, and the instructor identification information is read from the IC card 8, The read instructioner identification information is transferred to the CPU 42. When the document identification information is input to the input unit 44, the input document identification information is transferred to the CPU. As described above, when the document title or the like is specified, the document information storage / storage device 30 is searched, the document identification information regarding the document is specified, and transferred to the CPU 42.

  The instructioner identification information transferred and acquired is authenticated by the function of the identification unit 62 as to whether or not it is a registered instructionor. Specifically, the authentication storage device 54 is searched using the acquired instructor identification information as a search key, and based on the search result, it is determined whether or not the instructor identification information has already been registered. If it is determined that it is registered, the instructor identification information is authenticated as a result of identification, and the process proceeds to the next step. If it is not determined that it is registered, access by the IC card 8 is rejected, and a message to that effect is displayed on the interactive input unit.

  When authenticated by the identification of the instructor identification information, the function of the document acquisition unit 64 searches the document information storage / storage device 30 using the document identification information transferred and acquired to the CPU 42 as a search key, and the corresponding document information. Data is acquired and transferred to the printer 21 via the CPU 42.

  Next, by the function of the associating unit 66, the acquired instructor identification information and document identification information are associated and formed as integrated association identification information. One example of association is that the instructor identification information and the document identification information are simply connected in series and arranged. For example, if the indicator identification information is 16 bytes and the document identification information is 32 bytes, the 32-byte document identification information is arranged as it is after the 16-byte indicator identification information, and the association identification information of 48 bytes in total is formed. be able to. In addition to this, additional information such as a document output date may be added. The formed association identification information is stored in the association identification information storage device 56 described above.

  In the output unit 68, the function of the RFID tag writing module 70 gives an instruction to the RFID tag issuing / pasting machine 24 via the RFID tag I / F 50, and data is still written from the RFID tag storage tray (not shown). The wireless tag that has not been taken out is taken out and associated identification information is written in it. During this time, the document information data transferred from the document acquisition unit 64 is printed on a predetermined sheet by the printer 21. The printed paper is sent to the wireless tag issue / paste machine 24.

  The function of the RFID tag pasting module 72 continues to give an instruction to the RFID tag issuing / pasting machine 24 via the RFID tag I / F 50, and the paper sent from the printer 21, that is, the desired document information data is printed. The wireless tag in which the association identification information is written is pasted on the sheet. Next, the function of the marking module 74 gives an instruction to the marking machine 26 via the marking machine I / F 52, and the marking is pushed across the wireless tag and the sheet on the sheet.

  FIG. 4 is a diagram showing the state of the paper 12 on which the desired document information 14 has been printed as a result of being created and provided to the output tray 28, the wireless tag 80 being pasted, the index 90 being pressed, and the like. Thus, since the wireless tag 80 in which the association identification information is written is pasted on the same sheet 12 together with the desired document information 14, it is stored in the wireless tag 80 as identification information integrated with the document information 14. Association information can be used. The association identification information stored in the wireless tag 80 can be read using the wireless tag reader / writer as described above, and additional information can be written as necessary.

  In addition, since the mark is applied, if a third party intentionally peels off the wireless tag 80 or replaces another wireless tag 80, it can be found immediately, so that tampering or the like can be prevented. Therefore, the authenticity of the paper 12 on which the desired document information 14 is printed can be guaranteed.

  FIG. 5 is a diagram illustrating an example in which a two-dimensional barcode 92 is used instead of using a wireless tag. In the case of this example, a two-dimensional barcode 92 is printed where the edge 16 of the paper 13 on which the desired document information 14 is printed is inconspicuous. In this case, the information identification management system related to the document is provided with a two-dimensional bar code printer instead of the wireless tag issuance / sticking machine 24 and the marking machine 26, and the function of the output unit 68 is changed to associate the identification information with the two-dimensional information. A function of converting to a barcode, and a function of controlling a two-dimensional barcode printer and printing a two-dimensional barcode including the associated identification information on the edge 16 of the paper 13 on which the desired document information 14 is printed. To be changed.

  Here, the two-dimensional barcode refers to a code that can express information in a vertical and horizontal two-dimensional direction, whereas a normal barcode can express information only in a one-dimensional direction. A plurality of methods for expressing the two-dimensional barcode are proposed. For example, a QR code (a trade name of DENSO WAVE, Quick Response code) can be used. Since the QR code data amount is 7,089 bits in terms of numeric data, it has a sufficient capacity to express the association identification information.

  Since the two-dimensional barcode 92 including the associated identification information is printed on the same sheet 12 together with the desired document information 14, it is stored in the two-dimensional barcode 92 as identification information integrated with the document information 14. Association information can be used. Further, as compared with the case where a wireless tag is used, the pasting and marking process becomes unnecessary. The association identification information stored in the two-dimensional barcode can be read out using a two-dimensional barcode reader corresponding to the specification, and information identification management regarding the document can be performed.

It is a figure which shows the structure of the information identification management system regarding the document in embodiment which concerns on this invention. It is a block diagram which shows the structure of the information identification management system regarding the document in embodiment which concerns on this invention. It is the top view and side view of a wireless tag. In the embodiment according to the present invention, it is a diagram showing a state of a sheet on which a desired tag information is printed by attaching a wireless tag in which association identification information is recorded, pressing a label, and printing. In another embodiment, it is a figure which shows the mode of the paper on which the two-dimensional barcode containing correlation identification information was printed with desired document information.

Explanation of symbols

  8 IC Card, 10 Document Information Identification Management System, 12, 13 Paper, 14 Document Information, 16 Edge, 20 Main Body, 21 Printer, 22 IC Card Reader, 24 Wireless Tag Issuing / Attaching Machine, 26 Marking Machine, 28 Output tray, 30 document information storage device, 40 main body control unit, 42 CPU, 44 input unit, 46 output I / F, 48 IC card I / F, 50 wireless tag machine I / F, 52 labeling machine I / F, 54 authentication storage device, 56 association identification information storage device, 60 instruction acquisition unit, 62 identification unit, 64 document acquisition unit, 66 association unit, 68 output unit, 70 wireless tag writing module, 72 wireless tag pasting module, 74 marking module , 80 wireless tag, 82 circuit board, 84 wireless tag IC, 86 circuit wiring, 88 electronic components, 90 percent mark, 9 2 Two-dimensional barcode.

Claims (8)

Document storage means for storing document information in association with document identification information;
Authentication storage means for storing a pre-authenticated document output instructor in association with the instructor identification information;
Instruction acquisition means for acquiring the instruction identification information for authenticating the document output instruction and the document identification information of the output instruction document;
Searching the authentication storage means using the obtained instructor identification information as a key, and identifying means for identifying the document output instructor;
According to the result of the identification unit, the document storage unit is searched using the acquired document identification information as a key, and the corresponding document information is acquired.
An association unit that associates and integrates the instructor identification information and the document identification information, and forms as association identification information;
An output means for outputting the association identification information together with the acquired document information;
An information identification management system relating to a document, comprising: In the information identification management system regarding the document according to claim 1,
The output means is
An information identification management system for a document, characterized in that the acquired document information is output and provided on a recording medium, the association identification information is written in the wireless tag, and the written wireless tag is provided. In the information identification management system regarding the document according to claim 2,
An information identification management system for a document, comprising: a pasting unit for pasting the provided wireless tag onto a recording medium on which the document information is output. In the information identification management system regarding the document according to claim 3,
An information identification management system relating to a document, characterized by comprising index output means for pressing an index across a recording medium for a wireless tag attached to the recording medium from which the document information is output. In the information identification management system regarding the document according to claim 1,
The output means is
An information identification management system relating to a document, characterized in that the obtained document information is output and provided on a recording medium, and the associated identification information is output on the recording medium as a two-dimensional barcode that can be read by any reading means. . In the information identification management system regarding the document according to claim 5,
The output means is
An information identification management system for a document, characterized in that a two-dimensional barcode is output to a portion on an edge of a recording medium and outside a document information output area. In the information identification management system regarding the document according to claim 1,
An information identification management system relating to a document, comprising association identification information storage means for storing association identification information.   5. The information identification management system for documents according to claim 4, wherein the information identification management system for documents is an integrated device including a wireless tag providing means, a pasting means, and a marking means.

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