JP2005352975A - Document browsing check program, document browsing check method, and document browsing check system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document browsing check program, method and system for performing, for browsing check of a document, warning notification to an object to browse the document in case that he/she has not browsed it. <P>SOLUTION: This program comprises an access log recording procedure for recording browsers who accessed a document DB, a browsing check procedure for comparing the access logs with a browsing object DB storing the objects to browse the document to specify a non-browsing person, and a warning report means performing warning report to the non-browsing person. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a document browsing check, and more particularly to a document browsing check program, a document browsing check method, and a document browsing check system that issue a warning when a target person who should browse by referring to an access log does not refer to the document. .

  In order to reduce costs, many companies have made production overseas and design domestic. In companies that take this form of production, if there is a change in the design drawings or production instructions, etc., until a short time ago, these design drawings and production instructions will be sent to overseas factories by mail or fax. I was out. However, since it takes time for mailing and the number of faxes that can be sent in terms of resolution is limited, recently documents such as manufacturing drawings and production instructions are registered as databases in domestic servers, and overseas. Factories can access these via a network and view them directly or download and print them out.

  As described above, documents can be accessed directly at overseas factories, but it is necessary to make the officials of the overseas factories aware of changes in the documents. Even if it is known that a change has been made, it is necessary to reliably access the document and grasp the contents of the change. Eventually, you will depend on the morale of the parties involved, but you may forget that the changes were made due to the mistakes of the parties involved. In such a case, a great loss is generated, and there is a need for a system for checking whether or not a document that has been changed is thoroughly observed and whether or not the document has been changed reliably. Such a problem is not only for factories overseas, but is similar in Japan.

As one solution to the above problem, it has been proposed to send a database change notification to clients that have previously accessed the database. Further, it has been proposed that a client with access experience detects that the access has not been made after the change and performs further notification (Patent Document 1).
JP 2000-003087 A

  As shown above, when there was a change in the design drawings, etc., there was a problem of notifying the people involved in production thoroughly and how to check the system.

  In order to solve this problem, in Patent Document 1 described above, a change notification is given to a past access person, and further, a notice for prompting a browsing is given to a non-access person. However, if the contents of the database are intended for an unspecified number of people in this case, the database change is well known and there is no particular problem, but the production relationship such as production drawings and production instructions related to production It becomes a problem when it is targeted at a person. In other words, the past accessor is not necessarily the person concerned, and in that case, it is meaningless to issue a notification. In addition, if the person who should be accessing has not been accessed, or if the party has changed due to organizational changes, the new party is considered to have no access history in the past and no change notification will be made. .

  SUMMARY OF THE INVENTION An object of the present invention is to provide a document browsing check program, a document browsing check method, and a document browsing check system that perform browsing checking so as to reliably access a change in a document such as a manufacturing drawing to a person to be accessed. There is.

The document browsing check program, the document browsing check method, and the document browsing check system of the present invention are configured as follows.
(1) 1st invention 1st invention performs warning notification, when the browsing object person is not browsing the document which should be browsed.

  The principle will be described with reference to FIG. The first invention includes an access log recording procedure 10, a browsing check procedure 20, and a warning notification procedure 30 as shown in FIG.

  The access log recording procedure 10 records an access log of a viewer who has accessed a document DB 40 (DB: database) storing document information. For example, the accessed document, the date and time, the ID of the viewer, etc. are recorded.

  The browsing check procedure 20 compares the access log with the browsing target person DB 50 that stores the target person to be browsed with respect to the document. To check. That is, it is checked whether or not the target person to be browsed is viewing the document to be browsed.

The warning notification procedure 30 performs a warning notification when the target person to be browsed in the check in the browsing check procedure 20 is not browsed.
(2) Second invention In the second invention, document update date information is also stored in the document DB 40 storing document information, and is browsed within a period determined from the update date in the browse check procedure. It is checked whether or not the target person should be browsing the document to be viewed.
(3) Third invention In the third invention, a warning notification is given not only to the person to be viewed but also to the manager. The browsing target person DB 50 stores the information of the manager in addition to the browsing target person, and when there is an unread target person in the browsing check, the unread target person and the administrator in the warning notification procedure Warning notification is given to both.
(4) Fourth Invention The fourth invention is a document browsing check method based on the first invention.
(5) Fifth Invention The fifth invention is a document browsing check system based on the first invention.

  According to the first aspect of the present invention, it is possible to provide a program that makes a subject who is obligated to browse a document thoroughly browse.

  According to the second aspect of the present invention, it is possible to provide a program that can check browsing of a document for a predetermined period of time and can automatically issue a warning notification, and can perform browsing more thoroughly.

  According to the third aspect of the invention, not only the unviewed target person but also the manager is notified of the warning, so that it is possible to provide a program that allows more thorough browsing.

  According to the fourth invention and the fifth invention, it is possible to provide a method and a system for making a subject who is obligated to browse a document thoroughly browse.

  When the target person who is obligated to view the document is not browsing, it is now possible to automatically notify the warning.

  An embodiment of the present invention will be described with reference to FIGS.

  FIG. 2 shows an example of the entire system configuration. That is, the document server 100, the network 200, and the client terminal 300 are included.

  Based on the request from the client terminal 300, the document server 100 transmits the document data requested from the document DB provided in the server to the client terminal. At this time, an access log is recorded. In addition, the server separately stores the viewers to be browsed with respect to the stored documents, identifies the non-viewers by comparing the access log with the viewers, and this non-viewers A warning notice is sent to. Details of the document server 100 will be described later.

  The network 200 is a dedicated line such as a WAN (WAN: Wide Area Network).

  The client terminal 300 is a personal computer, for example. A request for document browsing is sent from the client terminal 300 to the document server 100, and document data transmitted from the document server 100 is downloaded and displayed. Each client terminal 300 has an IP address and receives and displays a warning notification transmitted from the document server 100.

  FIG. 3 shows a configuration example of the document server 100. The document server 100 records a log of access to a CPU 110 that controls programs and data, a communication control unit 120 that controls transmission and reception of data via a communication line, and a document DB 140 described below, Document browsing check program 130 composed of a program that performs processing such as specifying and notifying a warning, document DB 140 storing document information, access log DB 150 storing access history, and information of persons to be browsed of documents are stored. The browsing target person DB 160 and the notification destination DB 170 that stores a notification destination for notifying the browsing target person of a warning are configured.

  The document browsing check program 130 includes an access log recording processing unit 131, a browsing check processing unit 132, and a warning notification processing unit 133. Next, an outline of these functions will be described.

  The access log recording processing unit 131 performs a process of sequentially recording the log in the access log DB 150 when the viewer accesses the document DB 140.

  Here, data examples of the document DB 140 and the access log DB 150 will be described. First, FIG. 4 shows an example of data in the document DB, which is composed of drawing ID, version number, update date, drawing name, and drawing data fields. For example, the drawing whose drawing ID is F7010 is version 5.1 (ver .: version), the date of the update is May 20, 2004, and the name of the drawing is the processing specification. Next, FIG. 5 shows an example of data in the access log DB, which is composed of fields of drawing ID, version number, viewer ID, and access date / time. For example, the first history recorded in the access log of FIG. 5 is that the accessed document is a drawing of F7010 version ver. 5.1, which was read by a viewer with ID 1234 May 21, 2004 It shows that it was viewed at 10: 1 on the day.

  The browsing check processing unit 132, which is the next program, starts the program at a predetermined time and refers to the document DB 140 to extract a document that has passed a predetermined period from the update date. Then, a viewer for the drawing extracted with reference to the access log DB 150 is obtained. On the other hand, the browsing target person who is obliged to browse the extracted drawing can know by referring to the browsing target person DB 160. Therefore, the previously extracted viewers are compared with the viewers who are required to browse, and the unreaders are identified.

  Here, a data example of the browsing target person DB 160 is shown in FIG. It consists of fields of drawing ID and subject ID. For example, from FIG. 6, a drawing with the drawing ID F7010 is required to be browsed by persons having three viewing target person IDs “1234”, “6789”, and “2221”.

  The above-described process for identifying a non-browser will be described with reference to data examples in FIGS. 4 to 6 (here, for the sake of simplicity, it is assumed that only data displayed in the figure is stored). For example, if the predetermined period is set to “7 days from the update date”, when the date when the browsing check processing unit 132 is automatically started is May 27, 2004, the target update date is 2004. As of May 20, the drawing with the drawing ID F7010 and the version number 5.1 is extracted from the document DB of FIG. Subsequently, referring to the access log DB 150 in FIG. 5, the person who has viewed the drawing with the drawing ID F7010 and the version number 5.1 is the person with the browsing ID “1234”. The persons who are obliged to view the drawing whose drawing ID is F7010 from the viewing target person DB 160 of FIG. 6 are “1234”, “6789”, and “2221”. Accordingly, it is specified that the persons having the browsing target person IDs “6789” and “2221” are unread persons.

  The warning notification processing unit 133, which is the last program, performs processing for transmitting a warning notification to the non-browser identified by the browsing check processing unit 132. For sending a warning notification, a warning text is created and transmitted to the IP address of the client terminal of the identified browsing target person with reference to the notification destination DB 170.

  Here, a data example of the notification destination DB 170 is shown in FIG. It consists of a subject ID, subject name, subject IP address, department, manager name, manager title and IP address field. For example, the name of the person whose target ID is “1234” is “Taro Yamada”, the IP address of the client terminal is “10.11.11.11”, the department is “First Manufacturing Section”, and the administrator is “Makoto Sato”. The manager's title is “Manager” and the terminal's IP address is “10.11.11.82”. With reference to this notification destination, a warning notification is issued to the unread person and the manager.

  Next, the processing flow will be described.

  FIG. 8 shows the flow of processing when the viewer accesses the document DB 140 of the document server 100 from the client terminal. The document server 100 receives access information such as a drawing ID and a version number input by the viewer from the client terminal 300 (step S110). Based on this access information, the document server 100 retrieves drawing data having the designated drawing ID and version number from the document DB 140 (step S120). Subsequently, this drawing data is transmitted to the requested client terminal 300 (step S130). The document server 100 opens the access log DB 150 and records the transmitted drawing ID, version number, browser ID, and access date and time. If there are a plurality of accessed drawings, logs for the plurality of drawings are recorded in the access log DB 150 (step S140). The above flow is processed by the access log recording processing unit 131 of the document browsing check program 130 of FIG.

  FIG. 9 shows a flow in which the document server 100 identifies a non-browser and issues a warning notification. First, it is assumed that this processing program is automatically activated at a set time. Then, the date of the current day is obtained from a system clock (not shown) of the document server 100, and the drawing ID and the version number of the current date are extracted with reference to the document DB 140 (step S210). ). Next, referring to the access log DB 150, the drawing ID extracted in step S210 and the viewer ID who browsed the drawing of the version number are extracted (step S220). Then, the target person ID that is obliged to browse the drawing with the extracted drawing ID is taken out from the browsing target person DB 160. This target person ID is compared with the viewer ID extracted in step S210, and an unviewed target person ID is obtained (step S230). If there is an unviewed subject ID, that is, if there is an unviewed subject, a warning message is created and transmitted to the IP address of the unviewed subject with reference to the notification destination DB 170. Further, a warning notification is transmitted to the IP address of the unreader's administrator with reference to the notification destination DB 170 (steps S240 and S250).

An example of a warning notification for an unread person is shown in FIG. The drawing ID, the version number, the drawing name, and the date of update are clearly shown along with the message for requesting browsing. Further, as shown in FIG. 11, the administrator is notified of the name of the non-viewer and the information of the unviewed drawing together with a message requesting the non-viewer to view.
Alert notifications for administrators are not sent at the same time as non-browser users, but a warning notification is issued when a user has not yet browsed even after a few days since the warning notification was given to the non-browser first. Also good. The warning notification may be e-Mail.

  The communication line may be a public line.

The following additional notes are disclosed with respect to the above embodiments.
(Appendix 1)
An access log recording procedure for recording an access log of a viewer who has accessed a document DB storing document information;
Browsing check procedure for checking whether the target person has not been browsed or has been browsed for the specified document by comparing the access log with the browsing target person DB storing information of the target person who should browse the document When,
A document browsing check program that causes a computer to execute a warning notification procedure for notifying a target person who has not been browsed.
(Appendix 2)
The document DB includes information on the update date of the document,
The document browsing check program according to appendix 1, wherein the browsing check procedure checks browsing within a predetermined period from the update date.
(Appendix 3)
The browsing target person DB includes information of the manager of the target person in addition to the information of the target person to be browsed,
The document browsing check program according to Supplementary Note 1 or Supplementary Note 2, wherein the warning notification procedure transmits a warning notification to a target person who has not been browsed in the browsing check procedure and a manager of the target person.
(Appendix 4)
An access log recording procedure for recording an access log of a viewer who has accessed a document DB storing document information;
Browsing check procedure for checking whether the target person has not been browsed or has been browsed for the specified document by comparing the access log with the browsing target person DB storing information of the target person who should browse the document When,
A document notification check method comprising: a warning notification procedure for performing a warning notification to the unread target person.
(Appendix 5)
The document DB includes information on the update date of the document,
The document browsing check method according to appendix 4, wherein the browsing check procedure is to check browsing within a predetermined period from the update date.
(Appendix 6)
An access log recording means for recording an access log of a viewer who has accessed the document DB storing document information;
A browsing check means for checking whether the target person has not been browsed or has been browsed for the specified document by comparing the access log with a browsing target person DB storing information of the target person who should browse the document. When,
A document browsing check system comprising: warning notification means for performing warning notification to the unread target person.
(Appendix 7)
The document DB includes information on the update date of the document,
The document browsing check system according to appendix 6, wherein the browsing checking means checks browsing within a predetermined period from the update date.

It is a principle diagram of the invention. It is an example of the whole system configuration. It is a structural example of a document server. It is an example of data of document DB. It is an example of data of access log DB. It is an example of data of browsing object person DB. It is an example of data of a notification destination DB. It is an example of the flow of the document server at the time of access from a client terminal. It is an example of the flow of the warning notification with respect to an unread person. It is an example of a screen of a warning notice to a non-browser. It is an example of a warning notification screen for the administrator.

Explanation of symbols

10 Access log recording procedure 20 Browsing check procedure 30 Warning notification procedure 40 Document DB
50 Target DB
100 Document server 110 CPU
120 Communication Control Unit 130 Document Browsing Check Program 131 Access Log Recording Processing Unit 132 Browsing Check Processing Unit 133 Warning Notification Processing Unit 140 Document DB
150 Access log DB
160 Target DB
170 Notification DB
200 network 300 client terminal

Claims (5)

An access log recording procedure for recording an access log of a viewer who has accessed a document DB storing document information;
Browsing check procedure for checking whether the target person has not been browsed or has been browsed for the specified document by comparing the access log with the browsing target person DB storing information of the target person who should browse the document When,
A document browsing check program that causes a computer to execute a warning notification procedure for notifying a target person who has not been browsed. The document DB includes information on the update date of the document,
The document browsing check program according to claim 1, wherein the browsing check procedure checks browsing within a predetermined period from the update date. The browsing target person DB includes information of the manager of the target person in addition to the information of the target person to be browsed,
3. The document browsing check program according to claim 1, wherein the warning notification procedure transmits a warning notification to a target person who has not been browsed in the browsing check procedure and an administrator of the target person. 4. An access log recording procedure for recording an access log of a viewer who has accessed a document DB storing document information;
A browsing check procedure for checking whether the target person has not been browsed or has been browsed with respect to the specified document by comparing the access log with the browsing target person DB storing information of the target person who should browse the document. When,
A document notification check method comprising: a warning notification procedure for performing a warning notification to the unread target person. An access log recording means for recording an access log of a viewer who has accessed the document DB storing document information;
Browsing check means for comparing the access log with a browsing target person DB storing information of a target person who should browse the document, and checking whether the target person has not been browsed or has already been browsed for the specified document. When,
A document browsing check system comprising: warning notification means for performing warning notification to the unread target person.

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