JP2005327158A - Document management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To realize a management system for processing document data in operation modes which are easily and intuitively understood by a user by carrying out predetermined processing such as erasure to document data being the origin of a document image according to the processing of a user who inputs an electronic paper EP on which a document image is displayed and stored to a stocker device 51. <P>SOLUTION: In this document management system, a document image is displayed and stored at a display part 2(12), and when the electronic paper EP which stores ID to specify the document in a memory 6(16) is inputted to a stocker device 512, document ID is read by a reading means 51a, and transmitted to a server 52. A document data managing means 52a retrieves a document DB 53, and erases document data pertinent to the document ID. In a stocker device 51, an erasing means 51b erases a document image displayed on the electronic paper EP. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  According to the present invention, the display recording medium that displays and holds the document image in the non-powered state is associated with the document data stored in the memory so that the display recording medium is placed in a predetermined place such as a stocker device. Accordingly, the present invention relates to a technique for performing processing such as erasure on corresponding document data, and in particular, a memory function for storing identification information for specifying a document as electronic data, and wireless communication for wirelessly transmitting data stored in the memory. The present invention relates to a technique suitable for using electronic paper having a display unit function for holding a function, optically written or electrically written document image without power as a display recording medium.

  A document such as a document is created in an electronic data format by a document processing function of a personal computer, and a document image based on the document electronic data is printed on a sheet by a printer and used for browsing the contents of the document. In addition, with the recent improvement of the network environment, content provided on the Internet as a document is printed on paper and viewed.

  In recent years, as a document browsing medium that can replace paper, which is a paper medium, such a document converted into electronic data is flexible and thin like paper, and a document image is displayed on a display unit without power. Electronic paper that can be displayed and held has been developed. According to such electronic paper, it is possible to rewrite and repeatedly use a document image displayed and held by the display unit, and it is also possible to hold various data related to the document image in a memory and transmit / receive it to / from the outside. In addition to making it possible, for example, by viewing multiple electronic papers that display and hold document images side by side on a desk, the searchability of documents and ease of comparison are improved, so that you can browse with your hand Browsing and using documents composed of electronic data without stress in the natural behavior of human beings such as browsing between multiple users by circulation, stacking, bundling or handing them to others Can be made possible. In particular, if you want to create a working environment that allows you to print multiple documents on the media (display and hold) and list them, so that you can easily select the documents you want and increase work efficiency. When paper media is used, unnecessary media is wasted for unnecessary documents, but electronic paper can be rewritten to display and hold documents, thus realizing an efficient work environment without wasting media resources. can do.

The electronic paper is a device having a display unit that displays and holds a document image in a non-powered state, for example, and is roughly classified according to the writing format of the document image on the display unit. There are self-writing type electronic paper having a function of writing on a display unit, and optical writing type electronic paper that holds a projected document image on a display unit.
Unlike electronic paper, such electronic paper can erase or overwrite the document image displayed and held on the display unit, and can update and hold the information held on the display. Use promotion is also desired from the viewpoint of saving.

Displaying and holding a document image based on document data on a display recording medium such as electronic paper makes it easy to view the contents of the document and improves handling such as carrying the document.
However, since the document image displayed and held in this way is not related to the original document data, for example, the user who viewed the document image held and displayed does not need the document. Even if the image is discarded, the corresponding document data remains stored in a memory of a personal computer or the like, and there is a problem that the document data is not sufficiently managed, such as unnecessary data remaining.

  The present invention has been made in view of the above-described conventional circumstances, and in a document image viewing environment using a display recording medium having a display unit and a storage unit typified by electronic paper, the user's treatment for the display recording medium is provided. Correspondingly, for the purpose of realizing the management of document data in an operation mode that is easy for the user to understand intuitively by performing predetermined processing such as erasing, filing, authentication, etc. on the original document data of the document image Yes.

  In the present invention, the display recording medium includes a display unit that displays and holds a document image in a non-powered state, and a storage unit such as a memory that holds identification information used to specify the displayed and held document. The document data corresponding to the document image displayed and held on the display recording medium is subjected to predetermined processing based on the user's action on the display recording medium.

As the identification information, for example, a document ID given to the document data, a URL specifying the document data stored on the network, or the like can be used, or a medium ID given to the display recording medium or a display recording medium A user ID that identifies the user can also be used. When the medium ID or the user ID is used, a table for associating the medium ID or the user ID with the document data may be created, and the document data may be specified indirectly by the medium ID or the user ID.
In addition, the identification information is stored in the storage unit in the form of electronic data and is electronically read out as necessary, and the storage unit is barcoded as a barcode printed or pasted on the surface of the display recording medium. It is also possible to optically read the identification information.

According to the present invention, when a user inserts a display recording medium for displaying and holding a document image into a stocker apparatus such as a tray or a box that accommodates the display recording medium, the information reading unit of the stocker apparatus stores the storage of the display recording medium. The identification information is acquired from the section, and the document management means performs predetermined processing on the corresponding document data stored in the document storage means based on the acquired identification information.
Here, the document storage means may be a document database dedicated to the document management apparatus constituting the present invention, or may be a file server on a network. The document storage unit only needs to store each document data in an identifiable manner, and each document data may be associated with each other based on the document ID, the medium ID, and the user ID.

  More specifically, according to the present invention, predetermined configurations such as erasure of document data, release of association between identification information and document data, filing of document data, addition of an approved mark to document data, and the like are configured according to the following configuration. Process.

For example, the information reading unit is configured as a stocker device of a display recording medium installed for erasing a document, and the document management unit applies the corresponding document data based on the identification information acquired from the display recording medium inserted in the stocker device. Is deleted from the document storage means.
Further, for example, the information reading means is configured as a stocker device for a display recording medium installed for erasing the document, and the document management means is obtained based on the identification information obtained from the display recording medium inserted in the stocker device. The process of canceling the association between the identification information and the document data stored in the document storage means is performed.
In addition, in accordance with such erasure and association release processing, the erasure unit of the stocker device erases the document image that is displayed and held by applying an erasure voltage or overwriting the image on the inserted display recording medium. You may make it do.

Also, for example, a plurality of files for classifying document data are configured in the document storage means, and a plurality of information reading means are configured as a stocker device for display recording media installed in correspondence with the files, and are loaded into the stocker device Based on the identification information acquired from the display recording medium, the document management means performs processing for storing the document data corresponding to the file corresponding to the stocker apparatus in which the display recording medium is inserted.
Further, for example, the information reading unit is configured as a stocker device of a display recording medium installed for document approval or browsing, and the document management unit is based on identification information acquired from the display recording medium inserted in the stocker device. Then, a process of adding a mark indicating approval or browsing to the corresponding document data stored in the document storage means is performed.

  In the present invention, the output management means reads the document data stored in the document storage means in response to the output instruction, and based on the read document data, the output means such as electronic writing or optical writing method. In addition to displaying and holding the document image on the display unit of the display recording medium, the document data is written to the display unit of the display recording medium and the document storage unit based on the document data input from the outside Document data may be stored in the. For example, based on the document data input from the outside, the output unit displays and holds the document image on the display unit of the display recording medium, and the output management unit acquires the document data from the output unit, and the document data Is stored in the document storage means.

  Here, the present invention is preferably realized by using electronic paper as a display recording medium. The electronic paper has a memory for storing identification information as electronic data as a storage unit, and the information reading means receives the identification information. It is assumed that wireless communication means for transmitting the information is provided, and the identification information is transmitted and received between the electronic paper and the information reading means by wireless communication.

  According to the present invention, predetermined processing such as erasure, filing, authentication, etc. is performed on the document data that is the original of the document image in response to the user's action on the display recording medium that displays and holds the document image. Document data can be processed in an intuitively easy-to-understand operation mode, and a management system for associating and processing document images on a display recording medium and document data can be realized.

The present invention will be specifically described based on an example.
First, an example of a display recording medium used in the present invention will be described with reference to FIGS.
The display recording medium shown in the drawing is a medium called electronic paper, and is roughly classified according to the recording method of the document image. The optical writing type shown in FIGS. 7 to 10 and the self-writing type shown in FIGS. There is a thin device like paper so that it can be called so-called electronic paper.

FIG. 7A shows the optical writable electronic paper EP viewed from the front, and FIG. 7B shows the optical writable electronic paper EP viewed from the side. The electronic paper EP shown in the figure has a display unit 2 for displaying and holding a document image and a processing unit 3 for managing electronic data. In FIG. The functional part is also shown.
The optical writable electronic paper EP is a flexible thin thin film, for example, as large as A4 size paper, and the processing section 3 is provided on one piece of the display section 2 that occupies most of the area. In addition, the magnitude | size of the display part 2 is arbitrary, can also be used as a tag or a card | curd, and shall be the magnitude | size according to a use.

As will be described later, the processing unit 3 includes an electrode 4 for applying a voltage for driving the display unit 2, a wireless unit 5 for wireless communication with the outside, a memory 6 for holding electronic data in a readable and writable manner, and a wireless unit 5. A battery 7 for supplying driving power for the memory 6 is also provided.
The optical writing type electronic paper EP transmits / receives electronic data to / from the memory 6 by wirelessly communicating with an external device (stocker device or printer device) having a wireless communication function by the wireless unit 5. Can be held.

For example, the optical writable electronic paper EP displays a document image on the liquid crystal panel 40 as shown in FIG. 8, and the optical writable electronic paper EP is superimposed on the liquid crystal panel 40 while applying a voltage to the electrode 4 from an external power source. By irradiating light, the document image displayed on the liquid crystal panel 40 can be transferred to the display unit 2 and displayed and held.
It is also possible to transfer the description content image of the document to the display unit 2 and display and hold it by irradiating light on the optically writable electronic paper EP while applying a voltage to the electrode 4. In short, the optical writable electronic paper EP transfers the projected image information to the display unit 2 by applying a voltage to the electrode 4, and after the voltage applied to the electrode 4 is removed, the image information is displayed. It has a function to keep it in the display state.

  The optical writable electronic paper EP includes an organic photoconductive material layer (organic photoconductive layer) 20 and a liquid crystal display material layer used in a copying machine, as shown in FIG. (Microencapsulated cholesteric liquid crystal layer) 21 is combined, these layers are sandwiched between a pair of front and back transparent electrodes 22, and this laminate is sandwiched between a pair of front and back transparent substrate films 23. In this configuration, the white display in which the cholesteric liquid crystal layer 21 reflects light and the light is transmitted through the liquid crystal layer 21 and absorbed by the black layer 24 provided between the cholesteric liquid crystal layer 21 and the organic photoconductive layer 20. Black display monochrome image display is possible. Furthermore, since the cholesteric liquid crystal has a characteristic of interference-reflecting color light according to the helical pitch, color display can be realized with a simple structure by forming the cholesteric liquid crystal layer 21 by laminating liquid crystals having different helical pitches. It is also possible.

  The optical writable electronic paper EP displays an image transferred to, for example, a dimming element panel (light emitting panel) 25 for image writing and displays the display unit 2 as shown in FIG. When the voltage is applied to the electrode 4, the intensity of light is instantaneously converted to the reflection density and the projection image is held. The image information held in the display unit 2 can be erased by applying an erasing voltage to the electrode 4, and the optical writable electronic paper EP can be reused many times by repeating writing and erasing. Note that the optical writing type electronic paper EP does not perform such an erasing process, but applies the voltage to the electrode 4 as described above to project a new image, whereby the image information held in the display unit 2 is stored. Can be overwritten and can be reused again and again by such overwriting.

Therefore, the optical writing type electronic paper EP has the property of holding the image information transferred by projecting the image without power in addition to the property of being thin and flexible like paper, so that it is used for a printer or a copying machine. It is a display recording medium that can be used like paper and can be reused repeatedly.
Furthermore, since the optical writing type electronic paper EP of this example has a wireless communication function and a memory function, as will be described later, electronic data (identification information for identifying a document, etc.) recorded in the memory 6 is stored. It can send and receive without contact.

FIG. 11A shows the self-writing electronic paper EP as viewed from the front, and FIG. 11B shows the self-writing electronic paper EP as viewed from the side. The illustrated electronic paper EP includes a display unit 12 that displays and holds an information image and a processing unit 13 that controls processing of electronic data. FIG. 1A shows various functional units built in the processing unit 13. Is also represented.
The self-writing type electronic paper EP, like the optical writing type electronic paper EP, is a flexible thin display device having a size such as, for example, A4 size paper, and is processed into a piece of the display unit 12 occupying a large area. A portion 13 is provided. Note that the size of the display unit 12 is set according to the application, similar to the optical writable electronic paper EP.

The processing unit 13 includes a driver 14 that drives the display unit 12, a wireless unit 15 for wireless communication with the outside, a memory 16 that holds electronic data in a readable and writable manner, and driving power for the driver 14, the wireless unit 15, and the memory 16. An operation unit 18 such as a button for receiving an operation input for image display by the battery 17 and the driver 14 to be supplied is provided.
The self-writing type electronic paper EP transmits / receives electronic data to / from the memory 16 by wirelessly communicating with an external device having a wireless communication function (stocker device or printer device to be described later) by the wireless unit 15. Can be held.

Further, unlike the optical writing type electronic paper EP, the self-writing type electronic paper EP displays a document image on the display unit 12 by the driver 14 based on the document data held in the memory 16. The document image to be displayed can be switched and changed in response to the operation input, and even when the driving power of the driver 14 is removed, the display unit 12 has a function of continuously holding the document image in the display state.
As shown in FIG. 13 showing the cross-sectional structure of the display unit 12, the self-writing type electronic paper EP has fine colored particles (white particles 31 and black particles 32 in the illustrated example) used as toner in the copying machine. Is sealed between a pair of front and back electrodes 33 whose surface side is transparent, and is sandwiched between a pair of front and back film substrates 34 whose surface side is transparent. An air layer is formed between the electrode layers 33 so that the colored particles 31 and 32 can freely move, and the matrix-like electrode layer 33 is provided with an insulating layer 35 that prevents contact with the colored particles 31 and 32. It has been. Note that a color display can be realized with a simple structure by using a color filter.

  The self-writing type electronic paper EP is in a state where no voltage is applied to the electrode 33 (however, the electrode 33 is charged to the polarity at the previous driving) as shown in FIG. ), The negatively charged white particles 31 accumulate on the back side, while the positively charged black particles 32 accumulate on the front side. When the display unit 12 is viewed from the front side, the display unit 12 is observed. Becomes a black state. Then, when the electrode polarity of the required portion of the matrix corresponding to the image information displayed by the operation of the driver 14 based on the document data is inverted, the positional relationship between the white particles 31 and the black particles 32 is switched, and the display unit 12 is switched. A document image based on the contrast between the white particles 31 and the black particles 32 is displayed. By operating the driver 14 based on different document data, the document image displayed on the display unit 12 can be switched depending on the contrast between the white particles 31 and the black particles 32, and can be reused many times. .

Accordingly, the self-writing type electronic paper EP has the property of holding the image information displayed on the display unit 12 with no power supply in addition to the property of being thin and flexible like paper, so that the display can be used like paper. It is a recording medium.
Further, since the self-writing electronic paper EP of this example has a wireless communication function and a memory function, electronic data (identification information for identifying a document, etc.) recorded in the memory 16 is stored as will be described later. It can send and receive without contact.

Here, regardless of the optical writing type or the self writing type, the wireless communication function such as the wireless unit 5 (15) or the memory 6 (16) or the memory function unit is displayed on the electronic paper as shown in FIG. The wireless IC tag (RFID) 41 may be configured separately from the unit 2 (12), and the wireless IC tag 41 may be attached to the electronic paper EP to have the same configuration as described above. In the case of a wireless IC tag, the battery may be a capacitor that holds an electromotive force from the tag reader.
In addition, the recording unit of the display recording medium according to the present invention has a main function of holding identification information used for specifying a document displayed and held on the display unit 2 (12). Then, the barcode 42 in which the identification information is encoded may be printed or pasted on the electronic paper EP, and a stocker apparatus to be described later optically reads the barcode 42 to acquire the identification information.

In addition, the present invention can be applied to electronic papers other than formats such as self-writing type electronic paper and optical writing type electronic paper. For example, the electronic paper can be loaded into an external rewriting device and the display unit can be self-writing type. The document image may be written electronically. That is, the self-writing electronic paper is an example of an electronic paper that does not require an external image writing device, and the optical writing electronic paper is an example of an electronic paper that requires an external image writing device. .
In addition, as the display unit 2 (12) of the electronic paper EP, a liquid crystal having a memory property typified by a ferroelectric liquid crystal, an electrophoretic method in which a charged particle is moved to switch a display, and a charged particle is rotated. Alternatively, a particle rotation method for switching the display, a magnetophoresis method for switching the display by moving particles by magnetism, a thin battery-driven thin liquid crystal or an EL element may be used.

FIG. 1 shows an example of a document management system according to the present invention using the electronic paper EP as described above.
Various types of electronic paper EP can be used, as long as the document image can be displayed and held on the display unit in a non-powered state and identification information for specifying the document can be held. As the identification information, at least one type of document ID for identifying each document, device ID (medium ID) for identifying each electronic paper EP, user ID for identifying a user of electronic paper, and the like is used. Whether to use the identification information is selected by an association method for specifying document data in the system configuration.
In the example shown in FIG. 1, the document ID is used as identification information, and a case where document data is erased will be described.

The document management system includes an output device 50, a stocker device 51, and a server 52. The server 52 in this example has a document database 53 that stores and holds document data.
The output device 50 is a device for writing a document image on the display unit of the electronic paper EP based on the document data by an optical writing method or a self-writing method. In addition to such an image writing function, the output device 50 stores the document on the electronic paper EP. Wireless communication means 50a for wirelessly transmitting the ID data or the like and storing it in the memory 6 (16) of the electronic paper EP. Various means for inputting or outputting data to the electronic paper EP are set in accordance with the data input / output format of the electronic paper. For example, when the electronic paper EP includes a data input terminal, the wireless communication means 50a is used instead. The output device 50 is provided with contact type communication means having a data output terminal connected to the data input terminal of the electronic paper and transmitting the document ID and the like to the memory 6 (16) by terminal connection.

  The output device 50 is a printer that displays and records a document image on the display unit 2 (12) of the electronic paper EP based on the document data supplied from the document database 53 by the server 52 as shown in FIG. Consists of devices. 2 outputs a document image on the display unit 2 (12) of the electronic paper EP based on document data input from a data source such as a computer (not shown) separately from the server 52. A process of displaying and recording and discharging is also performed, and a process of outputting the document data input from the outside to the server 52 so as to be stored in the document DB 53 is also performed.

The stocker device 51 is, for example, a device having a box-type or tray-type housing for storing the loaded electronic paper EP, and is wirelessly communicated with the loaded electronic paper EP and held in the memory 6 (16). Reading means 51 a for acquiring the identification information (document ID) and outputting it to the server 52. Therefore, when the user inserts the electronic paper EP in which the document image is displayed and held on the display unit into the stocker device 51, the ID of the document is acquired from the electronic paper EP and input to the server 52.
The means for performing data communication with the electronic paper EP is variously set according to the data input / output format of the electronic paper. For example, when the electronic paper EP includes a data output terminal, instead of the wireless communication type means 51a, The stocker device 51 is provided with contact type communication means having a data input terminal connected to the data output terminal of the electronic paper and receiving and acquiring the document ID and the like held in the memory 6 (16) by the terminal connection.

  The stocker device 51 also has an erasing unit 51b for erasing a document image displayed and held on the display unit by applying an erasing voltage to the inserted electronic paper EP or overwriting a blank image. As will be described later, in response to the insertion of the electronic paper EP into the stocker device 51, the document data corresponding to the document image displayed and held on the electronic paper EP is erased or deallocated, and the The document image displayed and held on the electronic paper EP is also erased.

The server 52 is a device that plays a central role as a document management device in the system of this example, and erases or deletes the corresponding document data stored in the document DB 53 based on the document ID acquired by the stocker device 51. Document data management means 52a that performs association cancellation processing, and document output management means 52b that specifies the document and reads out the corresponding document data stored in the document DB 53 in accordance with an output instruction input from the outside and supplies the output device 502. And have.
Note that the document output management unit 52b of this example also performs a process of assigning a document ID to the document data input from the output device 50 and storing it in the document DB 53.

The document DB 53 is a storage device that identifies and stores a large number of document data by document ID, and permits access to the document data by the document data management means 52a and the document output management means 52b.
Note that a file server on the network may be used as the document storage unit. In this case, the document data management unit 52a and the document output management unit 52b access the document data of the file server through network communication. do it.

In the document management system configured as described above, when an output instruction specifying a document to the server 52 is input, the document output management unit 52b reads the designated document data and its document ID from the document DB 53 and supplies them to the output device 50.
In the output device 50, the document image based on the supplied document data is written and held in the display unit 2 (12) of the electronic paper EP, and the document ID is transmitted and received by the wireless unit 5 (15) to be stored in the memory. 6 (16), and the electronic paper EP is discharged.

Here, when document data is input from the outside to the output device 50 and the document image is displayed and held on the electronic paper EP, the output device 50 sends the document data to the document output management means 52b as described later. When the document ID is given, the corresponding document ID provided from the document output management means 52b is stored in the memory 6 (16), and the electronic paper EP is discharged.
The document output management unit 52b stores the document data input from the output device 50 in the document DB 53 in association with the document ID assigned.

When the user viewing the document image determines that the document is unnecessary for the electronic paper EP discharged from the output device 50 as described above, the user inputs the electronic paper EP into the stocker device 51. .
As a result, the document image displayed and held on the inserted electronic paper EP is erased by the erasing means 51 b, and the document ID that identifies the document is read by the reading means 51 a and input to the server 52.

In the server 52, the document data management unit 52a searches the document DB 53 based on the document ID input from the reading unit 51a, and deletes the document data associated with the document ID from the document DB 53.
Therefore, the stocker device 51 performs an action such as browsing the document image displayed on the display unit 2 (12) and throwing away unnecessary documents into the trash box, such as throwing unnecessary documents into the trash box. It is possible to erase the document image and document data related to the electronic paper EP input to the.

  In the above example, the corresponding document data is deleted based on the document ID acquired from the electronic paper EP. However, the device ID (medium ID) for identifying the electronic paper or the electronic document is stored in the memory 6 (16) of the electronic paper EP. A user ID for identifying a user of the paper EP is stored, and the server 52 acquires a device ID (medium ID) or a user ID from the electronic paper EP loaded in the stocker device 51 and deletes the corresponding document data. You may do it.

  In this case, for example, as shown in FIG. 3, the device 52 manages the device ID of the electronic paper managed by the system and the user ID of the user in the tables 52c and 52d, and displays and holds the document image from the output device 50. When the electronic paper EP is output, the server 52 acquires the device ID (medium ID) and the user ID from the electronic paper EP via the output device 50, describes them in the tables 52c and 52d, and displays them on the electronic paper EP. The device ID (medium ID) and the user ID are associated with the held document data by a pointer or the like.

Thereby, the electronic paper in which the document image is written and discharged from the output device 50 is associated (linked) with the corresponding document data stored in the document DB 53 by the device ID or the user ID stored in the electronic paper. .
Therefore, as described above, by inserting the electronic paper EP into the stocker device 51, the document data corresponding to the document displayed and held on the electronic paper EP is erased.

In the above example, the corresponding document data stored in the document DB 53 is erased. However, by releasing the association link as described above, the same document image is again displayed by the electronic paper EP input to the stocker device 51. May not be viewed, and processing equivalent to erasure may be performed in a sense.
For example, by using the device ID of the electronic paper EP input to the stocker apparatus 51 as a key, the server 52 releases the link between the device ID and the document ID as shown in FIG. The relationship between the EP and the corresponding document data is released.

This means that even if the server 52 is accessed using the device ID (that is, electronic paper) as a key, the document image based on the document data is not displayed again on the same electronic paper. Stored available for use in electronic paper and other devices.
Even with such processing, it is possible to prevent a situation in which another user uses the electronic paper that has been inserted into the stocker device 51 to be erased by a certain user and view the document image. Can be maintained.
Note that the same processing can be performed by using a user ID instead of the device ID.

FIG. 4 shows another example of the document management system according to the present invention using the electronic paper EP as described above.
In this example, a process of filing document data into a plurality of files 53a, 53b, and 53c provided in the document DB 53 will be described using the document ID as identification information. In addition, about the part similar to the example shown in FIG. 1, the same code | symbol is attached | subjected and the overlapping description is omitted.

A plurality (three in this example) of stocker devices (A to C) 51 each having a reading unit 51a for obtaining a document ID from the input electronic paper EP are provided corresponding to the file files 53a, 53b, and 53c. Yes.
Further, the document data management means 52a of the server 52 has a function of storing the document data in the files 53a to 53c corresponding to the stocker devices (A to C) 51 into which the electronic paper EP is inserted. Then, filing processing for moving the document data stored in the storage area of the document DB 53 to the storage area of the corresponding file is performed.

  According to the document management system of this example, the electronic paper EP in which the document data is displayed and held on the display unit 2 (12) and the document image is displayed and held on the memory 6 (16) is stored in any of the stocker devices (A to C). ) 51, the ID of the document displayed and held is acquired from the electronic paper EP into which the reading unit 51a of the stocker device 51 is inserted, and is transmitted to the document data management unit 52a. Each stocker device 51 uses a method such as changing the signal line to the server 52 or adding its own identification data to the document ID to be transmitted, etc., to determine which stocker device 51 has read the document ID. The management means 52a can be identified.

  In the server 52, the document data management unit 52a searches the document DB 53 based on the document ID input from the reading unit 51a, and corresponds to the stocker device 51 into which the document data corresponding to the document ID is input in the document DB 53. Memorize the file. For example, when the electronic paper EP is loaded into the stocker apparatus A51, the document data corresponding to the document ID is stored in the corresponding file 53a, and when the electronic paper EP is loaded into the stocker apparatus B51, the document is stored in the corresponding file 53b. Document data corresponding to the ID is stored, and when the electronic paper EP is loaded into the stocker device C51, the document data corresponding to the document ID is stored in the corresponding file 53c.

As described above, since each file in the document DB 53 is associated with a plurality of stocker devices 51 that are physically separated, the user who has viewed the document displayed and held on the electronic paper EP is either By simply inserting the electronic paper EP into the stocker device 51, an operation for collecting document data into a desired file can be performed.
Therefore, the document data related to the electronic paper EP input to the stocker device 51 can be filed on the memory by performing a process for making the user intuitively perform actions such as collecting and organizing documents in boxes and shelves.

FIG. 5 shows another example of the document management system according to the present invention using the electronic paper EP as described above.
In this example, a process for giving a mark indicating that a user has already browsed or approved a document content to document data using a document ID as identification information will be described. In addition, about the part similar to the example shown in FIG. 1, the same code | symbol is attached | subjected and the overlapping description is omitted.

The document DB 53 of this example is provided with a storage area 53d for storing an approval mark such as a flag in association with the document data and the document ID, and the document data management means 52a of the server 52 is stored in the stocker device 51. It has a function of adding an approval mark to document data corresponding to a document displayed by the input electronic paper EP.
When the document image is displayed and held on the electronic paper EP by the output device 50 based on the document data to which the approval mark 53d is added, for example, as shown in FIG. An approval mark image 53D is generated based on the approval mark 53d, and the approval mark 53D is displayed and held together with the document image on the display unit 2 (12) of the electronic paper.

  According to the document management system of this example, when the electronic paper EP in which the document data is displayed and held on the display unit 2 (12) and the document image is displayed and held on the memory 6 (16) is input to the stocker device 51, the stocker The ID of the document displayed and held is acquired from the electronic paper EP into which the reading unit 51a of the apparatus 51 is inserted, and is transmitted to the document data management unit 52a.

In the server 52, the document data management unit 52a searches the document DB 53 based on the document ID input from the reading unit 51a, and gives an approval mark 53d to the document data corresponding to the document ID in the document DB 53.
Therefore, a user who has viewed a document displayed and held on the electronic paper EP can simply arrange the electronic paper EP into the stocker device 51 to give a mark such as “approved” or “viewed” to the document data. By performing a process of making the user feel intuitive such as putting a document into a box or a shelf, the document data related to the electronic paper EP loaded into the stocker device 51 can be organized.

  In order to identify authorized users, a plurality of stocker devices 51 are provided for each of a plurality of users, and each stocker device 51 has its own identification data in a document ID to be transmitted to a server 52 with a different signal line. The document data management means 52a can identify which document ID is read by the stocker device 51 by a method such as adding, and the user can identify the approval mark 53d. Good. Alternatively, the user ID of the user of the electronic paper is stored in the electronic paper memory 6 (16), and the reading means 51a of the stocker device 51 acquires the user ID and transmits it to the server 52, and the document The data management means 52a may identify the user who uses the approval mark 53d.

  By using the approval mark that identifies the approval user in this way, the document output management unit 52b generates an approval mark image 53D including the name and ID of the approval user based on the approval mark 53d, and the approval mark 53D is displayed together with the document image. You may make it display-hold on the display part 2 (12) of electronic paper.

1 is a diagram illustrating a document management system according to an example of the present invention. FIG. It is a figure which shows the output device which concerns on an example of this invention. It is a figure which shows the memory | storage structure of the document data based on an example of this invention. It is a figure which shows the document management system which concerns on another example of this invention. It is a figure which shows the document management system which concerns on another example of this invention. It is a figure which shows the example of a display of the electronic paper which concerns on an example of this invention. It is a figure which shows optical writing type electronic paper. It is a figure explaining the usage method of optical writable electronic paper. It is a figure explaining the principle of operation of optical writing type electronic paper. It is a figure explaining the structure of optical writing type electronic paper. It is a figure which shows self-writing type electronic paper. It is a figure explaining the principle of operation of self-writing change-type electronic paper. It is a figure explaining the structure of self-writing type electronic paper. It is a figure which shows the other example of electronic paper.

Explanation of symbols

EP: display recording medium (electronic paper), 2: display unit,
3: Processing unit, 4: Electrode,
5: Radio unit, 6: Memory,
7: Battery, 12: Display section,
13: processing unit, 14: driver,
15: Radio unit, 16: Memory,
17: Battery, 50: Output device (printer),
51a: Communication means 51: Stocker device
51a: reading means, 51b: erasing means,
52: Server 52a: Document data management means
52b Document output management means, 53: Document database,
53a to 53c: file, 53d: approval mark,

Claims (11)

Document data corresponding to the document image is displayed using a display recording medium having a display unit that displays and holds the document image in a non-powered state and a storage unit that holds identification information used to specify the document. A document management system that performs predetermined processing,
Document storage means for storing document data corresponding to a document image displayed and held on the display recording medium;
Information reading means for acquiring the identification information from the display recording medium;
Document management means for performing predetermined processing on the corresponding document data stored in the document storage means based on the acquired identification information;
A document management system characterized by comprising: The document management system according to claim 1,
The information reading means is a display recording medium stocker installed for erasing a document,
The document management system, wherein the document management means performs processing for deleting the corresponding document data from the document storage means. The document management system according to claim 1,
The information reading means is a display recording medium stocker installed for erasing a document,
The document management unit performs processing for releasing the association between the acquired identification information and the document data stored in the document storage unit. In the document management system according to claim 2 or 3,
The display unit of the display recording medium is capable of erasing a document image displayed and held by applying an erasing voltage or overwriting an image.
The stocker device includes an erasing unit for erasing a document image displayed and held by applying an erasing voltage or overwriting an image to the input display recording medium. . The document management system according to claim 1,
The document storage means has a plurality of files for classifying document data,
The information reading means is a stocker device of a display recording medium installed in correspondence with the file,
The document management system, wherein the document management means stores the corresponding document data in the file corresponding to a stocker apparatus in which a display recording medium is inserted. The document management system according to claim 1,
The information reading means is a stocker device of a display recording medium installed for document approval or browsing.
The document management system performs processing for adding a mark indicating approval or browsing to the corresponding document data stored in the document storage unit. The document management system according to any one of claims 1 to 6,
Output management means for reading out document data stored in the document storage means in response to an output instruction;
A document management system comprising: output means for displaying and holding a document image on a display unit of the display recording medium based on the read document data and outputting the document image. The document management system according to any one of claims 1 to 6,
Output means for displaying and holding a document image on the display unit of the display recording medium based on document data input from outside;
Output management means for acquiring the document data from the output means and storing the document data in the document storage means. The document management system according to any one of claims 1 to 6,
The display recording medium includes a memory that holds the identification information as electronic data as the storage unit, and a wireless communication unit that transmits the identification information so that the previous information reading unit can be received,
The document management system, wherein the identification information is transmitted and received between the display recording medium and the information reading means by wireless communication. An information reading unit of the document management apparatus acquires the identification information from a display recording medium that holds the document image on the display unit in a non-powered state and holds identification information used for specifying the document in the storage unit,
A document management method, wherein the document management means of the document management apparatus performs predetermined processing on corresponding document data stored in a document data storage means based on the acquired identification information. The display unit displays and holds the document image and the storage unit holds identification information used for specifying the document, and outputs a display recording medium having the display unit and the storage unit.
A stocker device that associates processing for document data acquires the identification information from the input display recording medium,
A document management method in which document management means of a document management apparatus performs predetermined processing on corresponding document data stored in a document data storage means based on the acquired identification information.

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