JP2005222118A - Minutes management support system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a system capable of performing formation of conference minutes, distribution of a draft to attendants, correction thereof, and distribution of final conference minutes in real-time base to reduce the time and labor hour of the correction, and keeping the credibility of the contents of minutes by including alteration prevention of minutes to the final minutes. <P>SOLUTION: The minutes management support system provided with an image forming device acquires authentication information from a person who has the right of authentication, accumulates the authentication information, manages the accumulated information, and reads and outputs the accumulated information to the image forming apparatus. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to an image processing system capable of scanning, recognizing and printing a paper medium.

  2. Description of the Related Art Conventionally, minutes preparation support systems for meetings held in organizations such as corporations have been proposed and put into practical use to electronically create minutes, distribute them for proofreading, and distribute final versions of minutes.

  For example, in Patent Document 1 below, the meeting organizer automatically creates minutes and distributes them to attendees to reduce the amount of work for the organizer and prevent the minutes from being omitted.

  Further, in Patent Document 2, a control means (PC) having a display is provided, and each input field such as a meeting name, agenda, and date / time is displayed on the display, and information input in each input field is a predetermined number of a personal computer. Votes made by attendees registered in this file are counted on the PC, and the actual time from the start of the conference to the end of the conference is counted. The contents of the vote including the results are automatically displayed on the display as minutes.

Moreover, in patent document 1, the terminal is arrange | positioned for every meeting attendee and the electronic blackboard which writes the discussion content of a meeting is installed. In addition, a conference support server will be installed to create and distribute the minutes of the conference. These and each attendee's personal computer are connected via a network, register the attendee name by logging in each terminal, and when all log out, the meeting support server automatically edits the minutes, The minutes are automatically distributed to all attendees.
JP 2001-316613 A JP 2003-141343 A

  However, the above-mentioned minutes creation support system has a drawback in that it takes time to distribute the final version of the minutes because the minutes are created and proofread after the meeting.

  For example, in Patent Document 1, a meeting support is mainly used, and a new method is not taken in a proofreading / distribution flow of minutes. A supervisory approval step is included, but all attendees are not involved in proofreading the minutes.

  In Patent Document 2, the opinions of attendees regarding the contents of the proceedings are reflected in the minutes, but there is no right to approve the minutes themselves and there is no falsification prevention system.

  In Patent Document 1, the main purpose is to support the conference system, and the minutes are only distributed. There is no flow in which all attendees can confirm the contents in real time. The only way to approve the minutes is by the superior, and there is no way to approve all attendees.

  In view of the above problems, the minutes management support system of the present invention creates meeting minutes, distributes drafts to attendees, proofreads, and distributes final minutes in real time, and at the same time reduces time and labor for proofreading. The purpose is to provide a system that maintains the credibility of the content of the minutes by incorporating the falsification of the final minutes into the final minutes. It is also intended to provide a flow for all attendees to confirm the contents of the minutes that were entrusted to the operation.

In order to solve the above problems, the present invention provides:
A minutes management support system including an image forming apparatus, an acquisition unit for acquiring authentication information from a person having an authentication right, a storage unit for storing the authentication information, and a storage management for managing the storage information And an output means for reading the stored information and outputting it to the image forming apparatus, the storage managing means having a function of preventing tampering of the authenticated information and managing the authenticated information It is a minutes management support system.

  Further, it is characterized in that a participant who has the right to approve is authenticated.

  Still further, the authenticated information is characterized in that new information can be added while maintaining the originality.

[Action]
By providing the above technical means, the present invention allows all certifiers to immediately authenticate information that needs to be authenticated, and manage it as shared information.

  As described above, according to the present invention, all the certifiers can immediately authenticate information that needs to be authenticated and can be managed as shared information. Also, meeting minutes are created, drafts are distributed to attendees, proofreadings, and final minutes are distributed in real time, reducing the time and labor of proofreading, and at the same time preventing falsification of the final minutes into the final minutes. A system that maintains the authenticity of the contents of the minutes can be provided.

  The best mode for carrying out the present invention will be described below.

First embodiment

  Hereinafter, an image processing system according to an embodiment of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a block diagram showing the configuration of the image processing system of the present embodiment. In FIG. 1, reference numeral 220 denotes a multifunction peripheral (hereinafter, MFP), a scanner unit 2270 that is an image input device, a printer unit 2295 that is an image output device, a control unit 2200, and an operation unit that is a user interface. 2212, a reader / writer 2271 for writing to and reading from the external storage medium. Here, an embodiment using mainly a non-contact identification tag RFID (Radio Frequency Identification) as an external storage medium will be described. The scanner unit 2270, the printer unit 2295, and the operation unit 2212 are each connected to the control unit 2200 and controlled by commands from the control unit 2200. The control unit 2200 is connected to network transmission means such as a local area network (LAN) 2011.

  In addition to the MFP 220, the second MFP 200 may be connected to the LAN 2011.

  FIG. 2 is a block diagram showing a detailed configuration of the controller unit of the MFP 220. As shown in FIG. 2, the control unit 2000 is connected to a scanner 2070 that is an image input device and a printer 2095 that is an image output device, and on the other hand, is connected to a LAN or a public line (WAN), whereby image information and devices are connected. A controller that inputs and outputs information.

  In the control unit 2000, the CPU 2001 controls the entire system, and includes an internal clock 2052 control. A RAM 2002 is a system work memory used for the CPU 2001 to operate. The RAM 2002 is also an image memory for temporarily storing image data. A ROM 2003 is a boot ROM, and stores a system boot program. An HDD 2004 is a hard disk drive, and stores system software, image data, image processing algorithms necessary for performing original guarantee / verification, reader / writer control information, and the like.

  An operation unit I / F 2006 controls an interface with the operation unit (UI) 2012 and outputs image data to be displayed on the operation unit 2012 to the operation unit 2012. Also, it plays a role of transmitting information input by the user via the operation unit 2012 to the CPU 2001.

  A network interface 2010 is connected to the LAN 2011 and inputs / outputs information to / from the LAN 100. A modem (MODEM) 2050 manages connection to the public line and inputs / outputs information to / from the public line. The above devices are arranged on the system bus 2007.

  An image bus interface (Image Bus I / F) 2005 is a bus bridge that connects a system bus 2007 and an image bus 2008 that transfers image data at high speed, and converts a data structure. The image bus 2008 is configured by a PCI bus or IEEE1394.

  The following devices are arranged on the image bus 2008. A raster image processor (RIP) 2060 expands the PDL code transmitted from the network into a bitmap image. The device I / F unit 2020 connects the scanner 2070 and the printer 2095, which are image input / output devices, to the control unit 2000, and performs synchronous / asynchronous conversion of image data.

  The scanner image processing unit 2080 calculates, recognizes, corrects, processes, and edits feature amounts for input image data. A printer image processing unit 2090 performs processing such as printer correction, resolution conversion, and addition of electronic information on print output image data. The image rotation unit 2030 rotates image data, and the image compression unit 2040 performs JPEG compression / decompression processing on multilevel image data and JBIG, MMR, and MH compression processing on binary image data. The clock 2052 manages the time display and the standard time of the weekly timer function, and provides the date and time information at the time of registration as required by the appraisal system as an operation related to the present invention.

  FIG. 3 shows the appearance of the MFP 220 in this embodiment. A scanner 2070 as an image input device shown in FIG. 3 optically reads an image by scanning an image on a paper medium with a CCD line sensor (not shown), and generates and outputs raster image data. When the user sets the tray 2073 of the paper medium feeder 2072 and instructs the start of reading in the operation unit 2012, the controller CPU 2001 feeds the paper medium one by one, and the scanner 2070 reads the image on the paper medium. Perform the action.

  The printer 2095, which is an image output device, is a part that prints raster image data on paper. The method includes an electrophotographic method using a photosensitive drum and a photosensitive belt, and an ink jet method in which ink is ejected from a minute nozzle array and an image is directly printed on a sheet. However, any method may be used. Note that the printing operation is activated by an instruction 2070 from the controller CPU 2001.

  The printer 2095 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and there are paper cassettes 2101, 2102, and 2103 corresponding to the respective paper feed stages. The paper discharge tray 2111 receives paper that has been printed.

  FIG. 4 is a diagram showing the configuration of the operation unit 2012 shown in FIG. As shown in FIG. 4, a touch panel sheet 2019 is affixed on the LCD display unit 2013 to display a system operation screen and soft keys, and when the displayed key is pressed, Position information indicating the pressed position is transmitted to the controller CPU 2001.

  A start key 2014 shown in FIG. 4 is used when starting a reading operation of a paper medium image. At the center of the start key 2014, there is a green and red two-color LED display section 2018, which indicates whether or not the start key 2014 can be used depending on the color. The stop key 2015 functions to stop an operation in progress. The ID key 2016 is used when inputting the user ID of the user, and the reset key 2017 is used when initializing settings from the operation unit.

  FIG. 5 is a block diagram showing a detailed configuration of the operation unit of MFP 200 shown in FIG. As described above, the operation unit 2012 is connected to the system bus 2007 via the operation unit I / F 2006. A CPU 2001, a RAM 2002, a ROM 2003, and an HDD 2004 are connected to the system bus 2007. The CPU 2001 comprehensively controls access to various devices connected to the system bus 2007 based on a control program stored in the ROM 2003 and the HDD 2004. Further, the CPU 2001 reads input information from the scanner 2070 via the device I / F 2020, and performs image rotation processing 2030 depending on the use of the scanner image processing unit 2080 or the operator via the device I / F 2020. An image signal is output as output information to the printer 2095. The RAM 2002 functions as a main memory, work area, and the like for the CPU 2001.

  The above is the configuration and operation of the MFP 200 or 220.

  Next, the operation of the system that guarantees the original shown in this embodiment will be described. In the present embodiment, a system is assumed in which an original made of paper or the like is registered and verified using the above-described MFP.

  FIG. 6 is a block diagram of the minutes management support system, and FIG. 18 is a flowchart for explaining the processing.

  First, the minutes draft 601 created by the minutes creator 603 is made public (S1801). Next, each participant confirms the contents of the published minutes draft and performs an approval process (S1802).

  19 and 20 are flowcharts of the approval process performed by the MFP 220 as the approval terminal. When the published minutes draft is received by the MFP 220 (S1901), the participant first selects “output minutes” in the operation unit 2012 shown in FIG.

  When “output minutes” is selected, the MFP 220 performs user authentication (S1902). The authentication method may be password input from the panel or personal authentication using the ID key 2016. 9 to 12 show examples of screens when the above minutes draft is output. In FIG. 9A, reference numeral 903 denotes an input unit for inputting characters, which has the same configuration as the keyboard layout of a personal computer. Therefore, it is possible to input a user name obtained by converting an alphabet input as well as an alphabet input. Reference numeral 901 denotes a portion that displays a character string input by the input unit 903. When the input of the user name is completed by the above input procedure, the input is completed with the button 902. Hereinafter, the password entry is created in the same procedure. When the user authentication is completed, a list of draft minutes (1001 to 1003) stored as shown in FIG. 10 is displayed. When the minutes are selected (S1903) and the minutes information on the confirmation screen as shown in FIG. 11 is confirmed (S1904), the minutes are output by pressing the button 1103 (S1905), and FIG. A processing completion notification like this is displayed. Also, when canceling the output, the output process is stopped by pressing the 1102 button, and a process stop notification as shown in FIG. 12-2 is displayed.

  Subsequently, the user who has confirmed the contents of the output minutes draft selects “Approve minutes” in the operation unit 2012 shown in FIG.

  When “Approve minutes” is selected, the corresponding document is designated, and approval information is returned from the operation unit 2012 of the MFP 220. 13 to 17 show examples of screens when the minutes are approved. As in the case of the output of the draft minutes in FIGS. 13-1 and 2, the user name and the password are input to authenticate the user (S 2001). When the user authentication is completed, a list of draft minutes stored as shown in FIG. 14 is displayed. The corresponding minutes are selected (S2002), and the minutes information on the confirmation screen as shown in FIG. 15 is confirmed. When approving, the button 1503 is pressed, and when canceling the approval process, the 1502 button is pressed (S2003). . If the selected minutes have never been output, a confirmation screen for an unoutput document as shown in FIG. 16-1 is displayed (S2004). When approving, the user presses 1603 to return the approval information (S2005), and when canceling the approval process, presses the button 1602. When the approval process is canceled, it is confirmed whether or not to output a minutes draft as shown in FIG. 16-2 (S2006). If Yes, the draft minutes are output (S2007). If No, the process ends. When the approval process is completed, a completion notification as shown in FIG. 17A is displayed. When the approval process is stopped halfway, a treatment stop notification as shown in FIG. 17-2 is displayed.

  If the approval terminal is the PC 602, after confirming the contents of the minutes draft, the approval information is returned.

  The approval information that has been approved by each terminal is collected from all participants (S1803), and the minutes creator 603 adds the collected approval information to the minutes document (S1804). Further, the falsification preventing code is superimposed (S1805), and the final edition minutes 700 are distributed (S1806). This falsification preventing code is a uniquely generated and irreversible calculated value obtained by using, for example, a minutes document or approval information as an input value by a MAC (message authentication code) calculation method of ISO / IEC9797.

  In FIG. 7, it is an example which shows the concept of the final version of minutes. The minutes document 701 describes information such as a meeting title, date and time, and matters to be determined. Further, all the collected participant approval information 702 and 703 are digitized with non-electronic materials and the like, and a falsification prevention code is added to manage them as one document 700.

1 is a block diagram illustrating an overall configuration of an image processing system in an embodiment. It is a block diagram which shows the detailed structure of a controller unit. It is a figure which shows the external appearance of the image processing apparatus in embodiment. FIG. 4 is a diagram illustrating an appearance of an operation unit 2021 illustrated in FIG. 3. FIG. 3 is a block diagram illustrating a detailed configuration of an operation unit illustrated in FIG. 2. It is a schematic diagram which shows the minutes management support system demonstrated by embodiment It is an example of the minutes described in the embodiment. It is a figure which shows one of the setting screens of the minutes approval process demonstrated in embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the output process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a figure which shows one of the setting screens of the approval process of the minutes demonstrated by embodiment. It is a flowchart of the approval process of the minutes demonstrated in embodiment. It is a flowchart of the output process of the minutes in 1st Embodiment. It is a flowchart of the approval process of the minutes in 1st Embodiment.

Explanation of symbols

220 Multifunctional peripheral device (MFP)
601 Minutes draft 603 Minutes creator 2000 Control unit 2001 CPU
2002 RAM
2003 ROM
2004 HDD
2005 Image bus interface 2006 Operation unit I / F
2007 System bus 2008 Image bus 2011 LAN
2010 Network interface 2012 Operation unit 2013 LCD display unit 2050 Modem 2052 Internal clock 2070 Scanner 2095 Printer

Claims (3)

An image processing system that performs transfer means for capturing a paper medium as electronic data by an image reading means and transferring the electronic data to an external storage medium,
A minutes management support system equipped with an image forming device,
An acquisition means for acquiring authentication information from a person who has the right of authentication;
Storage means for storing the authentication information;
Storage management means for managing the storage information;
Output means for reading the stored information and outputting it to the image forming apparatus;
The minutes management support system characterized in that the storage management means has a function of preventing tampering of authenticated information and manages the authenticated information.   2. The minutes management support system according to claim 1, wherein a participant having the right to approve is authenticated.   A minutes management support system characterized in that new information can be added while maintaining the originality of the authenticated information.

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