JP2005197796A - Electronic board and control method therefor - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an electronic board capable of easily distributing data obtained by scanning characters and graphics or the like drawn on a whiteboard in a conference or the like to participants of the conference or the like and other distribution destinations while ensuring the security and to provide a control method therefor. <P>SOLUTION: The electronic board searches whether or not use of its installed place is reserved and when the use of the place is reserved, acquires and stores information with respect to the user of the place . Then the electronic board detects an object including characters or graphics drawn on the board face to generate an image file. Further, the electronic board displays the stored information with respect to the user on its screen as an output destination of the image file and outputs the image file to the output destination. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to an electronic board that is installed in a conference room or the like and includes an electronic board surface used for writing characters and figures in a conference and the like, and a control method therefor.

  In general, an electronic board such as a white board is often used in meetings and meetings because characters and figures can be easily written. In addition, a minutes is generally created after the meeting or the like is finished. For this purpose, it is necessary to record characters, figures and the like written on the whiteboard during the meeting. Here, when considering only recording of characters, for example, a user who is proficient in the operation of a personal computer can input faster than recording by handwriting on paper. However, it is difficult to input a figure as fast as a character. Therefore, a printer that has a whiteboard with a printer function and can print out characters, graphics, and the like is widely used.

As one of such conventional technologies, a reading / writing mechanism for reading and writing images is provided on a whiteboard, and input / output, character recognition processing, printout, and image reading of a document are performed. An electronic blackboard device provided with an output mechanism is disclosed (for example, see Patent Document 1). According to this technique, it is possible to print out characters, figures, etc. drawn on a whiteboard in a meeting or the like on a medium, or to output them as data in a text format file.
JP-A-9-224112

  However, even in the case of using the above-mentioned conventional technology, the minutes are created based on the hard copy etc. printed by scanning the whiteboard screen and distributed to the attendees of the meeting. There is a need to. Alternatively, scan the whiteboard screen to create an image file, compress the image file, launch the email software, attach the compressed image file to the email, and attend the meeting It is necessary to specify and send an e-mail address. That is, both methods are very time-consuming.

  Further, when the output hard copy is read by a scanner or the like and transmitted to a third party by in-house mail or the like, it takes more time. As a result, the creation and distribution of the minutes may be delayed, the hard copy paper may be lost, and the hard copy of the whiteboard may not be handed over to some of the conference participants. Problems arise.

  Identify meeting attendees accurately, especially if the meeting attendees span many departments and their delegates attended the meeting on that day instead of the intended attendees The problem is that it may be difficult to distribute a hard copy of the image on the whiteboard or the minutes that have been created.

  Further, even when the prior art disclosed in Patent Document 1 is used, text data is stored in a storage medium such as a floppy (registered trademark) disk or a USB memory, and the image file is imported to a personal computer. It is a time-consuming work that requires compression, launching the e-mail software, attaching the compressed image file to the e-mail, specifying all the e-mail addresses of the conference participants, etc., and sending them. There is no change.

  Furthermore, there is no solution to the problem of tending to forget to distribute the meeting materials to those who were scheduled to attend the meeting but were unable to attend the day.

  The present invention has been made in consideration of such circumstances, and data obtained by scanning characters and figures drawn on a whiteboard at a meeting or the like is sent to participants or other distribution destinations at the meeting or the like. It is an object of the present invention to provide an electronic board that can be easily distributed while ensuring security and a control method thereof.

In order to solve the above problems, the present invention is an electronic board provided with a board surface on which an object including characters or figures can be drawn, installed in a specific place,
Search means for searching whether use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition means for acquiring information about the user of the specific location;
Storage means for storing information about the user;
Generating means for detecting an object drawn on the board surface and generating an image file;
Display means for displaying on the screen information about the user stored in the storage means as an output destination of the image file;
Output means for outputting the image file to the output destination.

The present invention also includes a board surface on which an object including characters or figures can be drawn, and a control method for an electronic board installed at a specific location,
A search step for searching whether use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition step of acquiring information about the user of the specific location;
A storage step of storing information about the user in a storage means;
A generation step of detecting an object drawn on the board surface and generating an image file;
A display step of displaying information on the user stored in the storage means as an output destination of the image file;
An output step of outputting the image file to the output destination.

Furthermore, the present invention is a program for controlling an electronic board provided with a board surface on which an object including characters or figures can be drawn and installed in a specific place,
A search procedure for searching whether or not use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition procedure for acquiring information about the user of the specific location;
A storage procedure for storing information about the user in a storage means;
A generation procedure for detecting an object drawn on the board surface and generating an image file;
A display procedure for displaying information on the user stored in the storage means as an output destination of the image file;
An output procedure for outputting the image file to the output destination is executed.

  According to the present invention, it is possible to easily distribute data obtained by scanning characters or figures drawn on a whiteboard at a meeting or the like to participants or other distribution destinations at the meeting or the like while ensuring security. it can.

  Hereinafter, an electronic board and a control method thereof according to an embodiment of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a diagram showing a system configuration including an electronic board according to an embodiment of the present invention. In FIG. 1, reference numeral 100 denotes a white board (electronic board), which is installed in a conference room or the like of a company or the like, and freely draws characters, figures and the like at the conference. The whiteboard 100 has a general scan function and print function, and further includes an image file storage unit 101 that stores an image file obtained by scanning an object such as a character or a graphic on the board as an image. .

  In addition, the whiteboard 100 includes a participant table storage unit 102 that stores a participant table including information on participants who participate in a conference or the like. Further, the whiteboard 100 has a distribution control application 103 for controlling distribution means such as e-mail and facsimile. Further, the whiteboard 100 has various functions similar to those of the whiteboard 100, a display / operation unit 104 such as a touch panel for operating the distribution control application 103, and other general PC functions. Yes.

  The whiteboard 100 is connected to the personnel server 110 and the globalware server 120 via a communication line 160 such as an in-house LAN. The whiteboard 100 acquires various data from each server and updates the participant table. It can be carried out. For example, the e-mail address of a participant (user) can be acquired from the personnel server 110, and the reservation status of the conference room, the schedule of each employee, and the like can be acquired from the globalware server 120. Further stored in the communication line 160 are a reservation PC 130 for a user who reserves a conference room and the like, a participant PC 140 (usually a plurality of PCs) for participants in a conference, and the image file storage unit 101. A printing apparatus 150 capable of printing an image file or the like is connected and can communicate with the whiteboard 100.

  FIG. 2 is a block diagram showing a hardware configuration of the whiteboard 100 according to the present embodiment. In FIG. 2, reference numeral 21 denotes a CPU, which controls the entire whiteboard 100 having the various functions described above. A RAM 22 functions as a data work area and a temporary save area. A ROM 23 stores various control programs for controlling the OS and the whiteboard 100, setting information, and the like. For example, the distribution control application 103 shown in FIG. 1 is also stored in the ROM 23. A hard disk (HDD) 28 stores various data such as an image file obtained by reading characters and figures drawn on a board at a meeting or the like with a scanner function.

  Reference numeral 24 denotes a LAN adapter, which transmits and receives data and the like to and from various peripheral devices connected to the communication line 160 described above via a communication line 160 such as a LAN. 26 is a touch panel, and the user can operate various functions of the wide board while viewing the display screen on the panel. Reference numeral 25 denotes an external storage device, which includes a CD-ROM, CD-R / RW, DVD-ROM, DVD-R / RW, DVD-RAM, and the like. Reference numeral 20 denotes a system bus that interconnects the above-described components. Further, 27 is a timer for measuring time, and can notify the CPU 21 of a specific time.

  In addition, software such as groupware is installed in the ROM 23 of the whiteboard 100 in addition to software such as a distribution control application such as e-mail software. Further, the whiteboard 100 may include a wireless module or an infrared communication module that can communicate with an RF-ID or a mobile phone. The ROM 23 (memory) or the hard disk 28 of the whiteboard 100 has a number for a conference room or the like installed in advance (for example, the conference room 11), a user for accessing the groupware server 120 or the personnel server 130. ID, password, etc. are registered.

  Hereinafter, the present embodiment will be described in detail using a system including the above-described Howard board and its peripheral devices.

  In conducting a conference in a conference room or the like, first, a conference room reservation person first performs a process for registering reservation information in the conference room reservation table managed by the groupware server 120, that is, the conference data and Pre-register data such as participants. FIG. 3 is a flowchart for explaining a processing procedure when a conference reservation person reserves a conference room in which the whiteboard 100 according to the present embodiment is installed using the reservation person PC 130. Note that the conference reservation person may be one of the participants who participate in the conference, or may be a person who does not participate. Accordingly, the reservation person PC 130 in FIG. 1 may be the same as or different from the participant PC 140.

  Prior to this processing, it is assumed that the reservation person transmits a URL from the reservation person PC 130 to the groupware server 120 and further transmits a login user ID, password, and the like for login. First, the reservation person PC acquires a reservation screen for the conference room from the groupware server 120 connected via the communication line 160. Therefore, when there is an access from the reservation person PC 130, the groupware server 120 transmits a reservation screen to the reservation person PC 130 (step S331). As a result, the reservation person PC 130 receives the reservation screen from the groupware server 120 and displays it on the screen (step S301).

  Next, a reservation person such as a conference room, based on the display of the reservation input screen received on the reservation person PC 130, information necessary for reservation of the conference room where the whiteboard 100 is installed (hereinafter referred to as "reservation information"). Is input using a keyboard or a mouse (step S302). The reservation information includes information for specifying the conference room and information for specifying the date and time (start time and end time). Furthermore, information such as the number of users and equipment used may be included, and the names of prospective participants may be registered. Then, the reservation person PC 130 transmits the input reservation information to the groupware server 120 (step S303). The groupware server 120 receives the reservation information transmitted from the reservation person PC 130 (step S321).

  The groupware server 120 that has received the reservation information from the reservation person PC 130 registers the reservation information in, for example, the hard disk of the server (step S322). Thereby, reservation of the conference room etc. in which the wide board 100 is installed can be performed. Further, the groupware server 120 transmits a completion notification including, for example, a message “reservation registered” to notify the reservation person PC 130 that the reservation is completed (step S323). Then, the reservation person PC 130 receives the completion notification transmitted from the groupware server 120 (step S304), whereby the reservation person confirms that the reservation of the conference room or the like where the whiteboard 100 is installed has been completed. be able to.

  Here, the CPU 21 of the whiteboard 100 refers to the information regarding the schedule of the conference room registered in the groupware server 120, and stores the participant information such as the employee number and email address of the employee who reserved the conference room in the hard disk 28. To the work file. Further, the CPU 21 of the whiteboard 100 refers to the scheduler of the day of the groupware server 120 (for example, by issuing a query to the scheduler DB or an indexed file to obtain a response) and uses the conference room. The employee number of the employee inputting the schedule (that is, the participant of the meeting) is stored in the work file in the hard disk 28, and the employee number is used as a key to collate with the employee master of the personnel server 110 so that the employee ( Participant's department name, e-mail address, PC IP address used, facsimile number of the department, name of the printing device of the department, IP address, and mobile phone number The work file in the hard disk 28 is stored. By referring to the scheduler of the groupware server 120 three days before the meeting, the employee number of the employee who was originally scheduled to participate in the meeting can also be stored in the work file in the hard disk 28 of the whiteboard. . By configuring in this way, it was possible to send a scanned image of the whiteboard to employees who had originally planned to participate but who canceled the participation.

  FIG. 4 is a flowchart for explaining a processing procedure in which the whiteboard 100 acquires participant information of an employee who uses a conference room or the like. FIG. 7 is a diagram illustrating a data configuration example of a participant table stored in the participant table storage unit 102.

  In the present embodiment, the whiteboard 100 performs the following participant information confirmation process at regular time intervals (for example, every 30 minutes). Therefore, the whiteboard 100 continues to wait until the time for performing the confirmation process (for example, every hour 25 minutes and 55 minutes) (step S401). And it is judged whether the confirmation time of participant information has come (step S402). This process can be performed using the CPU 21 and the timer 27, for example. As a result, for example, when the current time is X hour 25 minutes, the confirmation time has arrived (Yes), and the scheduled start time is between X hour 25 minutes and 55 minutes simultaneously (eg, scheduled to start from X hour 30 minutes). Information regarding the conference is extracted as a search condition (step S403), and the search condition is transmitted to the groupware server 120 (step S404).

  The groupware server 120 receives the search condition transmitted from the whiteboard 100 (step S421), and searches for the corresponding information from the stored information according to the search condition (step S422). That is, the conference room reservation information including the time (X: 30) (reservation information in which the conference starts from the time or the conference is held at the time, and the reservation with the time as the scheduled end time is Does not include.) And it is judged whether the reservation information applicable to the said search conditions exists in the meeting room reservation table in the groupware server 120, for example (step S423).

  As a result, if there is information corresponding to the search condition (Yes), the process proceeds to step S425. On the other hand, if there is no information corresponding to the search condition (No), the process proceeds to step S424.

  In step S424, the groupware server 120 transmits empty information indicating that there is no reservation information for the corresponding conference room to the whiteboard 100 (step S424). When the whiteboard 100 receives vacancy information from the groupware server 120 (step S405), the whiteboard 100 returns to step S401 and waits for the arrival of the next confirmation process.

  On the other hand, in step S425, referring to the schedule information on the day of the groupware server 120, the name, employee number, department name, department name, or email address of the employee who has entered the schedule for using the conference room The information (namely, applicable person information) regarding applicable persons (users), such as these, is extracted. Step S425). Then, the extracted corresponding person information is transmitted to the whiteboard 100 (step S426).

  When the whiteboard 100 receives information about the user from the groupware server 120 (step S406), the whiteboard 100 stores the received information in the hard disk 28 as a participant table in the participant table storage unit 102 (step S407).

  As shown in FIG. 7, the participant table includes conference start time, employee number, e-mail address, department code, division, status, etc., which are information about the user. For example, the classification of the employee who reserved the conference room is 1 and the classification of other employees is 0. The status indicates whether or not the transmission of the information transmitted to each mail address is successful. For example, 2 is displayed when successful, and 3 is displayed when failed.

  According to the process shown in FIG. 4 described above, for example, a person who is scheduled to participate in the conference can be known by confirming immediately before the start of the conference, but an employee who is not initially scheduled attends the conference suddenly. There is. In such a case, when the minutes are distributed after the conference is over, the name is not in the participant list only by the above processing. Therefore, in this embodiment, a process for registering employees who participated in the conference immediately before or during the conference and updating the participant table will be described.

  FIG. 5 is a flowchart for explaining a processing procedure in which the whiteboard 100 acquires participant information of an employee and updates the participant table when an unscheduled employee participates in the conference. First, the whiteboard 100 continues to wait until the time for performing the process comes (step S501). And it is judged whether the confirmation time of participant information has come (step S502). For example, the processing after step S502 is continued at an interval of about 10 seconds. This process can be performed using the CPU 21 and the timer 27, for example.

  As a result, when the confirmation time has arrived (Yes), an inquiry signal is transmitted (step S503), and reception of a response signal within a certain distance (for example, within a radio wave transmission / reception range) is awaited (step S504). This can receive a response signal transmitted in response to an inquiry signal from an IC card, RF-ID, or in-house mobile phone included in an employee ID card held by an actual employee in the conference room. Here, it is assumed that the response signal includes an employee number or a telephone number of a mobile phone, and all the response signals are stored in the RAM 22 until a predetermined time elapses. Then, the CPU 21 determines whether or not a response signal has been received (step S505). As a result, if there is no response, the process returns to step S501.

  If a response signal is received in step S505 (Yes), the whiteboard 100 accesses the personnel server 110 and collates with the employee master using the employee number in the participant table as a key (step S506). At the time of the verification, the information extracted from the scheduler of the server in the extraction of information about the user in the groupware server 120 described above (step S425) includes the participant's department, department name, and email address. If not included, the e-mail address, department, or department name is extracted from the employee master, and the participant table in the participant table storage unit 102 is updated. Further, the employee name, mobile phone number, and IP address of the PC used are also extracted from the employee master, and the participant table is updated. Further, the department master is referred to using the department name as a key, the FAX number and information (such as the IP address of the printing apparatus) specifying the printing apparatus are extracted, and the participant table is updated.

  Then, as a result of the collation in step S506, it is determined whether or not there is a corresponding employee who has received a response signal based on whether or not the employee number or mobile phone number of the employee exists in the employee master (step S506). S507). As a result, when the corresponding employee exists (Yes), it is determined whether or not the participant information of the employee is stored in the participant table storage unit 102 (step S508). No) updates the participant table in the same manner as described above (step S509).

  For example, employee ID (for example, ID card with built-in IC chip) data or RF-ID of an employee who has approached the whiteboard 100 within a certain distance (for example, about 0.5 m to 1.5 m) during the meeting time. The employee number is identified through communication with the data or the mobile phone, the employee (user) is identified, the e-mail address and department are also searched, and stored in the participant table storage unit 102 realized on the hard disk 28. The participant table being updated is updated. Note that the address of the participant PC 140 of the participant who participates in each conference and the information of the nearest printing device 150 may be searched and added to the participant list. This mobile phone is provided by the company, and the telephone number is stored in the employee master.

  On the other hand, if there is no corresponding employee in step S507 (No), the process returns to step S504 to continue waiting for a response signal. If the transmission time has not yet arrived (No in step S502), or if there is no response signal (No in step S505), the participant information related to the employee of the received response signal is already registered in the table. If yes (Yes in step S508), the process returns to step S501 to wait for an inquiry signal transmission.

  Next, a process for collectively transmitting data such as minutes during or after the conference to the participants such as the conference registered in the participant table as described above will be described. FIG. 6 is a flowchart for explaining a processing procedure when data is transmitted from the wide board 100 according to the present embodiment. FIG. 8 is a diagram illustrating an example of the display / operation unit 104 realized by the touch panel of the whiteboard 100.

  First, when the scan button 81 on the touch panel is pressed during or after the meeting, scanning of objects such as characters and figures drawn on the whiteboard is executed, and the read image (image) is compressed. Are stored in the image file storage unit 101 as image files. At the same time, the destination of the employee who was scheduled to attend the conference in advance, the IC card data of the employee ID card of the person who was approaching the whiteboard 100, the RF-ID data, or the mobile phone Through communication, a transmission destination candidate of stored image data is specified.

  Specifically, the touch panel waits for pressing of the scan button 81 (step S601), and it is determined whether or not the scan button 81 is pressed (step S602). If it is determined that the scan button 81 has been pressed (Yes), the image on the whiteboard is scanned (step S603), and then a transmission method button (for example, e-mail, print, shared folder, It waits for pressing of any one of FAX and mobile phone buttons 82 to 86 (step S604), and determines whether or not the button is pressed (step S605).

  If any one of the transmission method buttons is pressed (Yes), the whiteboard 100 displays the contents of the participant table on the display unit 87 according to the type of the button pressed on the touch panel ( Step S606). For example, the employee name and department (affiliation department) of the participant are always displayed, and when sent by e-mail, an e-mail address is displayed as shown on the display unit 87. In the case of other than e-mail, instead of the e-mail address shown in FIG. 7A, as shown in FIG. 7B, when sending to the printing apparatus, the IP address of the printing apparatus is displayed and shared. When transmitting (uploading) to a folder, the IP address of the PC is displayed, when transmitting by facsimile to the FAX, the FAX number is displayed, and when transmitting to the mobile phone, the mobile phone number or the like is displayed.

  Next, the process waits for the transmission button 88 to be pressed (step S607). Then, it is determined whether or not the send button 88 has been pressed (step S608). As a result, when it is determined that the send button 88 has been pressed (Yes), transmission data of the transmission method (e-mail or the like) selected based on the contents of the participant table is generated (step S611).

  Thereafter, the image data scanned and compressed in step S603 is transmitted to each transmission destination (step S612). For example, when sending by e-mail, it is sent to a specified e-mail address, when sending to a printing apparatus, it is sent to the IP address of the printing apparatus, and when sending to a shared folder, it is specified by the IP address of the PC. When sending by FAX, the fax is sent to a predetermined fax number. When sending to a mobile phone, it is sent to a predetermined mobile phone number.

  Then, it is determined whether or not the transmission of the image data is successful (step S613). As a result, if the transmission is successful (Yes), the status of the participant table is changed to “2” indicating successful transmission, and the process returns to step S601 to repeat the above processing. On the other hand, when transmission fails (No), the transmission destination where transmission failed is displayed, and the status of the row in the participant table corresponding to the successful transmission is changed to “2”. Note that the status of the row in the participant table corresponding to the failed transmission is changed to “3” indicating the transmission failure. If transmission fails, an error is displayed (step S614), and the process returns to step S604 again. In other words, the cause of the failure is removed, and the button is waited to be transmitted again by the same transmission method or another transmission method.

  If it is determined in step S608 that the send button 88 has not been pressed (No), it is then determined whether or not the change button has been pressed (step S609). Here, the change button is any one of the selection button 89, the delete button 90, the add button 91, the previous page button 92, and the next page button 93 shown in FIG. If any of these change buttons is pressed (Yes), the process proceeds to step S610.

  After a specific detail row (for example, Ichiro Yamamoto's row 94) is selected in step S609, when the delete button 90 is pressed, the data in that row 94 is deleted from the participant table. When the add button 91 is pressed, a screen for connecting to the employee master of the personnel server 110 and referring to the employee master is displayed on the touch panel. Or you may provide further the correction function which corrects the information in the selected detail line. That is, the whiteboard 100 according to the present embodiment further has a function of performing editing processing such as selection, deletion, addition, or correction. When the previous page button 92 and the next page button 93 are pressed, the display information is changed, but the status of the participant table is not updated. Next, the process returns to step S606, and transmission destination candidates are displayed again based on the updated contents of the participant table. If not pressed (No), the process returns to step S608 and waits for the transmission button to be pressed.

<Other embodiments>
In addition to the above embodiment, when each destination button 82 to 86 (for example, e-mail, printing with the nearest multifunction device, PC shared folder, FAX, sending to a mobile phone by IrDA, etc.) is selected. In addition to outputting a hard copy, the image data may be transmitted by e-mail to a reservation person in the conference room, a person in charge of creating the minutes, or the like. This e-mail is sent from the e-mail address of the whiteboard 100, and the conference room reservation person can reply to this e-mail to send the scanned image to other participants for the first time. . In addition, after the minutes are created on the personal computer or the like, the minutes can be reliably transmitted to other participants. That is, a list of names, departments, and email addresses of conference participants is attached to the email from the whiteboard 100 to the conference room reservation person, and the conference room reservation person modifies this list (for example, By adding and deleting) and replying, an e-mail is sent to the target person in the list including the conference room reservation person.

  Instead of scanning the white board, the board surface of the white board 100 may be pressure sensitive or detect static electricity to detect the drawing of characters, figures, etc. on the white board 100.

  As described above, the embodiment has been described in detail. However, the present invention can take an embodiment as a system, apparatus, method, program, storage medium, or the like, and specifically includes a plurality of devices. The present invention may be applied to a system that is configured, or may be applied to an apparatus that includes a single device.

  In the present invention, a software program (in the embodiment, a program corresponding to the flowchart shown in the figure) that realizes the functions of the above-described embodiment is directly or remotely supplied to the system or apparatus, and the computer of the system or apparatus Is also achieved by reading and executing the supplied program code.

  Accordingly, since the functions of the present invention are implemented by computer, the program code installed in the computer also implements the present invention. In other words, the present invention includes a computer program itself for realizing the functional processing of the present invention.

  In that case, as long as it has the function of a program, it may be in the form of object code, a program executed by an interpreter, script data supplied to the OS, or the like.

  As a recording medium for supplying the program, for example, floppy (registered trademark) disk, hard disk, optical disk, magneto-optical disk, MO, CD-ROM, CD-R, CD-RW, magnetic tape, nonvolatile memory card ROM, DVD (DVD-ROM, DVD-R) and the like.

  As another program supply method, a client computer browser is used to connect to an Internet homepage, and the computer program of the present invention itself or a compressed file including an automatic installation function is downloaded from the homepage to a recording medium such as a hard disk. Can also be supplied. It can also be realized by dividing the program code constituting the program of the present invention into a plurality of files and downloading each file from a different homepage. That is, a WWW server that allows a plurality of users to download a program file for realizing the functional processing of the present invention on a computer is also included in the present invention.

  In addition, the program of the present invention is encrypted, stored in a storage medium such as a CD-ROM, distributed to users, and key information for decryption is downloaded from a homepage via the Internet to users who have cleared predetermined conditions. It is also possible to execute the encrypted program by using the key information and install the program on a computer.

  In addition to the functions of the above-described embodiments being realized by the computer executing the read program, the OS running on the computer based on the instruction of the program is a part of the actual processing. Alternatively, the functions of the above-described embodiment can be realized by performing all of them and performing the processing.

  Furthermore, after the program read from the recording medium is written in a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, the function expansion board or The CPU or the like provided in the function expansion unit performs part or all of the actual processing, and the functions of the above-described embodiments are realized by the processing.

  As described above, by using the whiteboard according to the present embodiment, it is possible to easily distribute hard copy image data while ensuring necessary security. In addition, the effort to identify the conference participants is greatly reduced, and even in the case of proxy attendees, distribution omissions can be minimized. Furthermore, since an image can be easily attached, it is not necessary to input a figure with a word processor or the like when creating the minutes.

It is a figure which shows the system configuration | structure containing the electronic board which concerns on one Embodiment of this invention. It is a block diagram which shows the hardware constitutions of the whiteboard 100 which concerns on this embodiment. It is a flowchart for demonstrating the process sequence at the time of the conference reservation person making a reservation of the conference room in which the whiteboard 100 which concerns on this embodiment is installed using reservation person PC130. It is a flowchart for demonstrating the process sequence in which the whiteboard 100 acquires the participant information of the employee who uses a conference room etc. 7 is a flowchart for explaining a processing procedure for acquiring participant information of an employee and updating a participant table when an unscheduled employee participates in a conference. It is a flowchart for demonstrating the process sequence at the time of transmitting data from the wide board 100 which concerns on this embodiment. It is a figure which shows the example of a data structure of the participant table stored in the participant table storage part. 3 is a diagram illustrating an example of a display / operation unit 104 realized by a touch panel of the whiteboard 100. FIG.

Explanation of symbols

100 Whiteboard 101 Image File Storage Unit 102 Participant Table Storage Unit 103 Distribution Control Application 104 Display / Operation Unit 110 Human Resources Server 120 Groupware Server 130 Reserving PC
140 Participant PC
150 Printer 160 Communication line

Claims (13)

An electronic board equipped with a board surface on which an object including characters or figures can be drawn,
Search means for searching whether use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition means for acquiring information about the user of the specific location;
Storage means for storing information about the user;
Generating means for detecting an object drawn on the board surface and generating an image file;
Display means for displaying on the screen information about the user stored in the storage means as an output destination of the image file;
An electronic board comprising: output means for outputting the image file to the output destination. A communication means for communicating with a server having a scheduler for managing a schedule of users at the specific location;
The acquisition means acquires the output destination information of the image file for the user from the scheduler,
The electronic board according to claim 1, wherein the output unit outputs the image file according to the output destination information. Inquiry signal transmitting means for transmitting an inquiry signal for identifying a user at the specific location actually located near the electronic board;
Response signal receiving means for receiving a response signal transmitted from a transmitter held by the user in response to the inquiry signal;
Determining means for determining whether or not information relating to a user who is actually in the specific place is stored in the storage means;
The electronic board according to claim 2, further comprising: an updating unit that newly adds information on the user that is not stored in the storage unit to the storage unit to update the storage unit.   The response signal receiving means receives a response signal transmitted in response to the inquiry signal from an ID card built in an IC chip held by the user, an RF-ID, or an in-house mobile phone. 3. The electronic board according to 3. The communication means is further communicable with a server that manages the employee information of the user,
The acquisition means acquires the user's email address from the server as information about the user,
The electronic board according to claim 2, wherein the output unit transmits an e-mail with the image file attached to a destination indicated by the acquired e-mail address. The communication means is further communicable with a server that manages the employee information of the user,
The acquisition means acquires a facsimile number of a facsimile machine managed in a department to which the user belongs as information about the user,
The electronic board according to claim 2, wherein the output means transmits the image file by facsimile to a destination indicated by the acquired facsimile number. The communication means is further communicable with a server that manages the employee information of the user,
The acquisition means acquires information about a shared folder of a computer used by the user as information about the user,
The electronic board according to claim 2, wherein the output unit uploads the image file to the acquired shared folder.   The output means transmits an e-mail with the information on the user stored in the storage means and the image file as attached data to the e-mail address of the reservation person at the specific location. The electronic board according to claim 5. Instruction means for performing an output instruction of the image file by a button operation;
Data generation means for receiving output instructions from the instruction means and generating output data compressed and encrypted by the image file;
The electronic board according to claim 5, wherein the output means outputs the output data to the electronic mail address.   The information processing apparatus according to claim 1, further comprising an editing unit that selects and deletes information about a user stored in the storage unit, or performs an editing process of adding information about a new user. Electronic board. It further comprises display means for displaying a list of information about the user,
The electronic board according to claim 10, wherein the editing unit performs the editing process on information on the users displayed in a list. A method for controlling an electronic board having a board surface on which an object including characters or figures can be drawn and installed at a specific location,
A search step for searching whether use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition step of acquiring information about the user of the specific location;
A storage step of storing information about the user in a storage means;
A generation step of detecting an object drawn on the board surface and generating an image file;
A display step of displaying information on the user stored in the storage means as an output destination of the image file;
And an output step of outputting the image file to the output destination. A program for controlling an electronic board installed in a specific place, having a board surface capable of drawing objects including characters or figures,
A search procedure for searching whether or not use of the specific place is reserved;
If the use of the specific location is reserved, an acquisition procedure for acquiring information about the user of the specific location;
A storage procedure for storing information about the user in a storage means;
A generation procedure for detecting an object drawn on the board surface and generating an image file;
A display procedure for displaying information on the user stored in the storage means as an output destination of the image file;
An output procedure for outputting the image file to the output destination.

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