JP2005182476A - Filing system, filing method, filing program, and storage medium - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To surely prevent an unfamiliar user who grasps no types of documents required for each business and grasps no sequence of the business from making a mistake in business such as shifting toward the next business though required documents are unavailable or performing business in a erroneous sequence, by enabling even such a user to easily handle a filing system. <P>SOLUTION: The filing system is disclosed in which a business status control section 50 selects any business from a business list 51, a general control section 30 conducts filing processing for the documents corresponding to the selected business, a judgment section 40 judges whether all the documents required for the selected business have been subjected to the filing processing based on a document list 41, and when judgment is made that all the documents required for the selected business have been subjected to the filing processing, the business status control section 50 selects the business next to the presently selected business based on the business list 51, and the general control section 30 shifts toward the filing processing for the documents corresponding to the selected business. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to a filing system, a filing method, a program, and a recording medium that store contents recorded on a paper medium such as a form as image data.

  In general, the filing system reads the content recorded on a paper medium such as a form by a scanner or the like, and adds a keyword to the read image (file) and saves it. When a necessary image is read out from a large number of images stored in the filing system, a desired image can be specified by designating a keyword attached when the image is stored.

  In a conventional filing system, a keyword is input by operating a keyboard by selecting a characteristic character string recorded in a form, for example, a form number or a title.

  Incidentally, there is another OCR device (optical character reader) as a device for reading the contents recorded on a paper medium such as a form. The OCR apparatus can read an image such as a form, recognize characters representing the form number and title recorded in the form, and output a text file composed of character codes.

  The scanner device can output the image itself as an image file.

Furthermore, using this OCR device, the contents recorded on the paper medium are read as an image to create an image file, and a text file is created by performing character recognition processing on the characters included in the image. There has been proposed a filing system having a function of reading image files and text files and systematically filing them. There exists patent document 1 in this kind of literature.
JP-A-10-97606

  However, the conventional filing system described in Patent Document 1 is limited to systematically filing an image file and a text file, and there is no definition of processing related to the file.

  For this reason, it is necessary for the user himself to determine whether or not all necessary files have been filed, and there is a problem that filing leakage or the like may occur.

  In addition, even after determining that all the paper media related to a predetermined process have been filed, in order to move to the next process, the user must perform a process transfer operation each time. there were. For this reason, there is a problem that a user who is unfamiliar with the operation and does not recognize a process (business) to be performed next cannot smoothly shift to the next process.

  Therefore, in the case of an unfamiliar user who does not know the types of documents required for each job as described above or who does not know the order of the jobs, the next job is available even if the necessary documents are not available. It is also anticipated that mistakes such as migration or mistakes in the order of operations will occur frequently.

  The present invention has been made to solve the above-described problems, and an object of the present invention is to select any business from a business list stored in advance, and to select a document corresponding to the selected business. Perform filing processing (reading processing by reading means, character recognition processing by character recognition means, storage processing of reading results and document recognition results in memory), and necessary for the selected job based on the document list It is determined whether or not all the documents have been filed, and if it is determined that all the documents necessary for the selected job have been filed, the next currently selected based on the job list The image representing the content recorded on a paper medium such as a form is selected by shifting to the filing process of the document corresponding to the selected job. For each type of paper medium, it is possible to file with a unique code attached to the paper medium in advance, and when the files in the definition table are ready, it is possible to shift to the next work process without any special user operation. Even an inexperienced user who does not know the types of documents required for each job or who does not know the order of tasks, has moved to the next job even if the necessary documents are not available. It is to provide a filing system, a filing method, a program, and a recording medium that can surely prevent mistakes such as waiting or mistaken order of work.

  The first invention of the present invention is a reading means (scanner device 10 shown in FIG. 1) for reading a paper medium in which a unique code for each type of paper medium is written as an image to create an image file, and the reading means. The character recognition means (character recognition function of the scanner device 10 shown in FIG. 1) that performs character recognition processing on the characters included in the image created by the above, and the image file and text file created respectively. Is stored in a systematic manner by a unique code assigned to each type of paper medium in the text file (file storage unit 35 shown in FIG. 1 (external storage device shown in FIG. 2). 9)), a business list defining a plurality of business flows (business list 51 shown in FIG. 3), and the business list Second storage means (external storage device shown in FIG. 2) for storing a document list (document list 41 shown in FIG. 4) in which documents necessary for each business defined in (2) are defined by a document type code indicating the document type 9), a selection unit (operation status control unit 50 shown in FIG. 1) for selecting one of the operations from the operation list stored in the second storage unit and managing the operation status, and a selection by the selection unit As a filing process of a document corresponding to the job being performed, a control means (shown in FIG. 1) that controls execution of reading processing by the reading means, character recognition processing by the character recognition means, and storage processing in the first storage means Based on the overall control unit 30) and the document list stored in the second storage unit, all documents necessary for the job selected by the selection unit are filed. A determination unit (determination unit 40 shown in FIG. 1) for determining whether or not the file processing has been completed, and all documents necessary for the job selected by the selection unit by the determination unit have been filed. If it is determined that there is, the selection unit selects the next job currently selected based on the job list stored in the second storage unit, shifts to the next job, and the control unit Performs filing processing of a document corresponding to the job transferred by the selection means (steps S115 to S118 in FIG. 8 → step S101 in FIG. 6).

  According to a second aspect of the present invention, when it is determined by the determination means that all documents necessary for the job selected by the selection unit have not yet been filed, the control unit continues to the job. A corresponding filing process is performed (step S115 in FIG. 8 → step S101 in FIG. 6).

  According to a third aspect of the present invention, the selection means is in a state in which, in an initial state, the first work in the work list stored in the second storage means is selected, and the control means is selected by the selection means. A filing process of a document corresponding to the selected first job is started.

  According to a fourth aspect of the present invention, when the control means stores the image file created by the reading means and the text file created by the character recognition means in the first storage means, It is determined whether or not the file already exists in the first storage means (step S104 in FIG. 6). If it is determined that the file already exists, the user is asked to select whether or not to overwrite, and overwrite is selected. In this case, each file is overwritten (steps S104 to S106 in FIG. 6).

  According to a fifth aspect of the present invention, when the determination unit stores the image file created by the reading unit and the text file created by the character recognition unit in the first storage unit, Based on the document list stored in the second storage means, it is determined whether the stored image file and text file are documents necessary for the job selected by the selection means (see FIG. Step S110 of FIG. 7) Only when it is determined that the stored image file and text file are documents necessary for the job selected by the selection unit, the job selected by the selection unit is changed. It is determined whether all necessary documents have been filed (step S110 in FIG. 7 to step S115 in FIG. 8). The features.

  According to a sixth aspect of the present invention, when the control means determines that the image file and text file subjected to the storage process are not documents necessary for the job selected by the selection means. Is characterized in that the image file and text file subjected to the storage process are controlled to be deleted from the first storage means.

  According to a seventh aspect of the present invention, when the determination means stores the image file created by the reading means and the text file created by the character recognition means in the first storage means, And determining whether the image file and the text file are documents necessary for the job selected by the selection unit based on the document list stored in the storage unit. Only when it is determined that the file and the text file are documents necessary for the job selected by the selection unit, the file is stored in the first storage unit, and is necessary for the job selected by the selection unit. It is characterized in that it is determined whether or not all documents are already filed.

  The eighth invention of the present invention is included in the image created by the reading means for reading the paper medium in which the unique code for each type of paper medium is described as an image and creating an image file. Character recognition means for generating a text file by performing character recognition processing on characters, and at least one of the created image file and text file is a unique code assigned to each type of paper medium in the text file The first storage means that systematically stores the data, a business list that defines a plurality of business flows, and a document type code that indicates the type of the document that is required for each business defined in the business list In a filing system having second storage means for storing the document list A selection step (step before step S101 in FIG. 6, step S117 in FIG. 8) for selecting one of the jobs from the job list stored in the second storage means and managing the job status; As a filing process of a document corresponding to the selected job, a filing process for controlling execution of a reading process by the reading unit, a character recognition process by the character recognizing unit, and a storing process in the first storage unit (FIG. 6). Steps S101 to S118 in FIG. 8 and the document list stored in the second storage means determine whether all documents necessary for the selected job have been filed. The determination process (step S115 in FIG. 8) to be executed and all documents necessary for the job selected by the determination process are filed. If it is determined that processing has been completed, the next job currently selected is selected based on the job list stored in the second storage means, and the document corresponding to the selected job is filed. And a transition process (steps S115 to S118 in FIG. 8) for transitioning to processing.

  According to a ninth aspect of the present invention, there is provided a program for executing the filing method described in the eighth aspect.

  A tenth aspect of the present invention is characterized in that a program for executing the filing method described in the eighth aspect is stored in a recording medium so as to be readable by a computer.

  According to the present invention, a job is selected from a job list stored in advance, and a document filing process corresponding to the selected job (reading process by a reading unit, character recognition process by a character recognition unit, reading) is performed. Storing the result and the document recognition result in the memory) and determining whether or not all the documents necessary for the selected job have been filed based on the document list, and selecting the selected If it is determined that all the documents required for the current job have been filed, the next job currently selected based on the job list is selected, and the document filing process corresponding to the selected job is performed. Therefore, an image representing the content recorded on a paper medium such as a form is represented by a unique code previously assigned to the paper medium for each type of paper medium. Filing Te, it can be transferred without any special operation by the user to the processing of the next operations in stages with uniform file in the definition table.

  Therefore, even an inexperienced user who does not know the types of documents required for each job or who does not know the order of the jobs, moves to the next job even if the necessary documents are not available. Such as mistakes and mistakes in the order of operations can be reliably prevented.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

  FIG. 1 is a block diagram showing a functional configuration of a filing system showing an embodiment of the present invention.

  As shown in FIG. 1, the filing system of this embodiment includes a scanner device 10 having an OCR function, a host control unit 25, a filing control unit 36, a transfer control unit 52, a document control unit 42, and the like.

  In FIG. 1, a scanner device 10 having an OCR function reads the contents recorded on a paper medium such as a form, a document, a book, and a newspaper to create an image file 21 and performs character recognition processing on characters included in the image. To create a text file 22.

  The host control unit 25 controls reading processing and OCR processing in the scanner device 10 by the scanner device control unit 20, stores the processing results (image file 21 and text file 22) in the temporary storage unit 23, and filing the processing results. The control unit 36 performs a process for systematically registering.

  The filing control unit 36 reads the image file 21 and the text file 22 created by the scanner device 10 under the control of the host control unit 25 and performs filing systematically. 32, a display 33, a keyboard 34, a file storage unit 35, and the like.

  The overall control unit 30 controls the entire filing system including the functions of the filing control unit 36, the host control unit 25, the document control unit 42, and the transfer control unit 52.

  The printer 32 prints out the contents of various filed files. The display 33 is used for displaying the contents of various files filed, displaying guides, and the like. The keyboard 34 is used for operation control with respect to the filing control unit 36, keyword input for file search, and the like.

  The file storage unit 35 is constituted by, for example, an optical disk drive unit, and stores various files. The image file 21 and the text file 22 filed in the file storage unit 35 are specified and read based on a unique code assigned to each paper medium and used as a title when filing.

  The document control unit 42 determines whether or not the files defined in the document list 41 are prepared. The document control unit 42 includes a document list 41 and a determination unit 40 which are one of the definition tables. The determination unit 40 performs various determination processes shown in flowcharts shown in FIGS.

  The transfer control unit 52 shifts the processing to the next processing step defined in the business list 51, and includes a business list 51 and a business status control unit 50 which are one of the definition tables. This business status control unit 50 selects a business from the business list 51 and manages the business status.

  FIG. 2 is a block diagram showing a hardware configuration of the filing system shown in FIG.

  As shown in FIG. 2, the filing system of the present invention includes an information processing apparatus 100 such as a personal computer, a scanner apparatus 10, a printer 32, and the like.

  In FIG. 2, reference numeral 1 denotes a CPU, which controls the devices connected to the system bus 4 based on the program ROM stored in the ROM 3 and the program stored in the external storage device 9, whereby the filing control unit shown in FIG. 36, a host control unit 25, a document control unit 42, a transfer control unit 52, and the like are mounted.

  In particular, the overall control unit 30 in the filing control unit 36 shown in FIG. 1, the scanner device control unit 20 in the host control unit 25, the determination unit 40 in the document control unit 42, and the business status control unit in the transfer control unit 52. Reference numeral 50 corresponds to the overall control processing, scanner device control processing, determination processing, and business status control processing by the CPU 1.

  Further, font data and the like are stored in the font ROM of the ROM 3, and various data are stored in the data ROM of the ROM 3. Reference numeral 2 denotes a RAM, which functions as the main memory and work area of the CPU 1, the temporary storage unit 23 in the host control unit 25 shown in FIG.

  A keyboard controller (KBC) 5 controls input from a keyboard (KB) 34 or a pointing device (for example, a mouse) (not shown). Reference numeral 6 denotes a video controller (VC) which controls display on the display 33.

  A memory controller (MC) 7 controls access to the external storage device 9. The external storage device 9 includes, for example, an optical disk such as a hard disk (HD), a flexible disk (FD), a magneto-optical disk, a CD-ROM, and a DVD-ROM. In addition, a storage area corresponding to the file storage unit 35 in the filing control unit 36 shown in FIG. The external storage device 9 also stores definition tables such as a document list 41 in the document control unit 42 and a business list 51 in the transfer control unit 52. The external storage device 9 may include a storage area corresponding to the temporary storage unit 23 in the host control unit 25 shown in FIG.

  An external interface (I / F) 8 controls communication with the scanner device 10 and the printer 32. The scanner device 10 and the printer 32 may be connected via a network.

  In the description of FIG. 1, the configuration in which the scanner apparatus 10 includes the OCR function has been described. However, the configuration may be provided in the information processing apparatus 100 instead of the scanner apparatus 10. In other words, the CPU 1 of the information processing apparatus 100 may be configured to execute the program stored in the external storage device 9 or the like to realize the OCR function.

  2, the filing system of the present invention has been described with respect to the information processing apparatus 100, the scanner apparatus 10, the printer 32, and the like. However, the filing control unit 36, the host control unit 25, and the like illustrated in FIG. The document control unit 42 and the transfer control unit 52 may be configured to be realized by a plurality of information processing apparatuses.

  Furthermore, the filing system of the present invention may be realized by a digital copying machine having a scanner unit, a printer unit, and a control unit, an MFP (Multi Function Peripheral), or the like.

  Hereinafter, with reference to FIGS. 3 to 5, the document list 41, the work list 51, and the documents read by the filing system of the present invention shown in FIG. 1 will be described.

  FIG. 3 is a diagram for explaining the data structure of the business list 51 shown in FIG.

  The business list 51 defines a business (processing) 54 handled by the filing system of the present invention and a processing sequence 53 of the business. In this embodiment, as shown in FIG. Order processing and billing processing are defined in the order of processing.

  FIG. 4 is a diagram for explaining the data structure of the document list 41 shown in FIG.

  The document list 41 defines a document 43 required for execution and a document type code 44 corresponding to the document 43 for each business process 45 defined in the business list 51 shown in FIG.

  In the present embodiment, as shown in FIG. 4, it is defined that an order request process requires an estimate request form, an order form, and the like, and a billing process requires an invoice, an invoice, and the like.

  FIG. 5 is a schematic diagram showing an example of a document defined in the document list 41 shown in FIG.

  In the figure, reference numeral 60 denotes a document, which corresponds to an estimate request form here. The document 60 includes a document type code 61 for determining the document type. The document type code 61 corresponds to the document type code 44 in the document list 41 shown in FIG.

  Hereinafter, filing processing in the filing system in cooperation with the scanner device will be described with reference to the flowcharts of FIGS.

  6 to 8 are flowcharts showing an example of a first control processing procedure in the filing system in cooperation with the scanner device of the present invention. Note that the processing in this flowchart is executed by the CPU 1 shown in FIG. 2 based on a program stored in the external storage device 9 or other recording medium. S101 to S118 indicate each step.

  First, when the start of processing is instructed by the user, the business status control unit 50 requests the first business (processing) in the business list 51 (in the example shown in FIG. Process ") is selected, and the overall control unit 30 starts the process of the flowchart. In response to a request from the overall control unit 30 in response to a selection instruction for a desired job (process) in the job list 51 from the user (“ordering process” or “billing process” in the example shown in FIG. 3). The status control unit 50 may select a job (process) in the job list 51, and the overall control unit 30 may start the process of the flowchart.

  First, in step S101, the overall control unit 30 requests the scanner device control unit 20 to cause the scanner device 10 to read the contents of the paper medium and create an image file 21. By the OCR function, the document recognition process is executed for the characters and the unique code (document code 61) in the document to create the text file 22 and output it to the host control unit 25.

  Next, in step S <b> 103, the host control unit 25 stores the image file 21 and the text file 22 output from the scanner device 10 in the temporary storage unit 23.

  Next, in step S104, the overall control unit 30 acquires the text file 22 saved in the temporary storage unit 23, and reads the document read by the scanner device 10 based on the document code 61 in the acquired text file 22. Is already present in the file storage unit 35. The image file 21 and the text file 22 are systematically filed in the file storage unit 35 by the document code 61 (unique code attached to the document) (for example, the file storage is performed with the name associated with the document code 61). Stored in unit 35).

  If it is determined in step S104 that the document read by the scanner device 10 already exists in the file storage unit 35, in step S105, the overall control unit 30 determines whether or not to overwrite the file on the display 33. A selection screen is displayed to prompt the user to select.

  If it is determined in step S105 that overwrite has been selected, the process proceeds to step S106, where the overall control unit 30 overwrites and saves the image file 21 and the text file 22 in the file storage unit 35.

  On the other hand, if it is determined in step S105 that the file is not to be overwritten, the process proceeds directly to step S107, and the overall control unit 30 saves the image file 21 and the text file 22 in the file storage unit 35 without overwriting them. For example, the image file 21 and the text file 22 are stored in the file storage unit 35 with a name associated with the document code 61 in the text file 22 (but with another name so as not to overwrite).

  If it is determined in step S104 that the document read by the scanner device 10 does not yet exist in the file storage unit 35, the process directly proceeds to step S107, and the overall control unit 30 stores the image file 21 and the text file 22 as they are. Then, systematic filing is performed in the file storage unit 35 by the document code 61 in the text file 22 (for example, the file is stored in the file storage unit 35 with a name associated with the document code 61). Here, the case where the image file 21 and the text file 22 are filed in the file storage unit 35 by the document code 61 has been described. However, at least one of the image file 21 and the text file 22 is filed by the document code 61. The storage unit 35 may be filed.

  Next, in step S108, the overall control unit 30 requests the determination unit 40 to identify the type of the document stored in the file storage unit 35 in step S107. In step S109, the determination unit 40 causes the file storage unit 35 to be identified. The unique code (document code 61) assigned to each paper medium type stored in the document is compared with the document type code 44 in the document list 41 of the definition table to identify the type of the document.

  In step S110, the determination unit 40 determines whether the type of the paper medium (the type of document identified in step S109) matches that in the document list 41, and is in the document list 41. In step S111, an error message displays that the file is not in the document list type, and the process returns to step S101.

  On the other hand, if the determination unit 40 determines in step S110 that the type of paper medium matches that in the document list 41, in step S112, the determination unit 40 selects the current selection in the business list. It is determined whether or not the document is related to the job being performed.

  If the determination unit 40 determines in step S112 that the paper medium is a document that is not related to the currently selected job in the job list, in step S114, the overall control unit 30 performs the previous process. The fact that it has not been completed is displayed by an error message, a message prompting the user to select whether or not to delete the file from the file storage unit 35 is displayed on the display 33, and the process directly returns to step S101.

  On the other hand, if the determination unit 40 determines in step S112 that the paper medium is a document related to the currently selected job in the job list, in step S113, the overall control unit 30 40 is requested to determine whether all the files in the document list 41 are available, and the process proceeds to step S115.

  In step S115, the determination unit 40 determines whether all the files corresponding to the document related to the currently selected process in the document list 41 are prepared (stored in the file storage unit 35). If it is determined that all are not yet stored (not stored in the file storage unit 35), the process directly returns to step S101, and the overall control unit 30 continues the currently selected process, A document that is in a document list related to the currently selected process and has not yet been filed is shifted to a preparation state in which it is read by the scanner device 10.

  On the other hand, in step S115, the determination unit 40 matches with the document list related to the currently selected process in the document list 41, and all corresponding files are prepared (all stored in the file storage unit 35). In step S116, the overall control unit 30 requests the business status control unit 50 to shift the process.

  In step S117, the task status control unit 50 selects the next process in the task list 51. In step S118, the task status control unit 50 causes the overall control unit 30 to start the process selected in step S117. (The process is shifted), and the process returns to step S101.

  In this manner, the file corresponding to the currently selected process in the document list 41 is identified by the identification determination of the unique code (document code 61) attached in association with the paper medium type (document type code 44). If they are aligned, it is possible to automatically shift the process without performing a shift operation to the next process.

  As described above, a scanner device 10 having an OCR function for creating a text file by performing character recognition processing on characters included in an image while reading the contents recorded on a paper medium by an image and creating an image file. A filing control unit 36 having a function of systematically filing the image file 21 and the text file 22 created by the scanner device, a work list 41 in which a plurality of work flows are defined, A document list 51 in which documents necessary for business are defined and a unique code (document code 61) assigned in advance for each type of paper medium are identified, matched with the document list 41, and current Has a function to determine whether documents necessary for business are available A document control unit 42 and a transfer control unit 52 having a function of shifting the process to the next process when documents necessary for the current job are prepared as determined by the document control unit 42. It is possible to file an image representing the content recorded on a paper medium using a unique code for each type of paper medium and move to the next process when the documents required for the process being executed are available. To.

  Note that instead of the processing from reading the paper medium by the scanner device 10 in steps S101 to S107 to saving the file in the file storage unit 35, a file already saved in the file storage unit 35 is designated, and the process proceeds to step S108. It may be configured to be possible.

  Also, the document code 61 includes a code that can specify the expiration date and time, and it is determined that the expiration date and time included in the document code 61 has passed the current date and time during the determination process by the determination unit 40 in step S108 and the like. In this case, the overall control unit 30 may be configured to display an alert on the display 33.

  Furthermore, the configurations and contents of the various data in FIGS. 3 to 5 are not limited to this, and it is needless to say that the configurations and contents are configured according to the application and purpose.

  Although one embodiment has been described above, the present invention can take an embodiment as, for example, a system, apparatus, method, program, or recording medium, and specifically includes a plurality of devices. The present invention may be applied to a system including a single device.

  In addition, all the structures which combined any or all of the said embodiment and modification are also contained in this invention.

  From the above, even inexperienced users who do not know the types of documents required for each job or who do not know the order of tasks, they can easily handle them, and they do not have the necessary documents. Therefore, it is possible to reliably prevent mistakes such as a shift to the next job or a mistake in the job order.

  Hereinafter, the configuration of a data processing program that can be read by the apparatus constituting the filing system according to the present invention will be described with reference to the memory map shown in FIG.

  FIG. 9 is a diagram for explaining a memory map of a recording medium (storage medium) for storing various data processing programs that can be read (read) by the apparatus constituting the filing system according to the present invention.

  Although not specifically shown, information for managing a program group stored in the recording medium, for example, version information, creator, etc. is also stored, and information depending on the OS on the program reading side, for example, a program is identified and displayed. Icons may also be stored.

  Further, data depending on various programs is also managed in the directory. In addition, when a program or data to be installed is compressed, a program to be decompressed may be stored.

  The functions shown in FIGS. 6 to 8 in this embodiment may be performed by a host computer by a program installed from the outside. In this case, the present invention is applied even when an information group including a program is supplied to the output device from a recording medium such as a CD-ROM, a flash memory, or an FD, or from an external recording medium via a network. Is.

  As described above, a recording medium recording software program codes for realizing the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the recording medium in the recording medium. It goes without saying that the object of the present invention can also be achieved by reading and executing the programmed program code.

  In this case, the program code itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program code constitutes the present invention.

  As a recording medium for supplying the program code, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, A silicon disk or the like can be used.

  Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (operating system) or the like running on the computer based on the instruction of the program code. It goes without saying that a case where the function of the above-described embodiment is realized by performing part or all of the actual processing and the processing is included.

  Furthermore, after the program code read from the recording medium is written in a memory provided in a function expansion board inserted in the computer or a function expansion unit connected to the computer, the function expansion is performed based on the instruction of the program code. It goes without saying that the case where the CPU or the like provided in the board or the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading the recording medium storing the program represented by the software for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention. .

  Furthermore, by downloading and reading out a program represented by software for achieving the present invention from a server, database, etc. on a network using a communication program, the system or apparatus can enjoy the effects of the present invention. It becomes.

  The filing system of the present invention can be configured by a digital copying machine having a scanner unit, a printer unit, and a control unit, an MFP (Multi Function Peripheral), or the like.

It is a block diagram which shows the function structure of the filing system which shows one Embodiment of this invention. It is a block diagram which shows the hardware constitutions of the filing system shown in FIG. It is a figure explaining the data structure of the work list | wrist shown in FIG. It is a figure explaining the data structure of the document list shown in FIG. FIG. 4 is a schematic diagram illustrating an example of a document defined in the document list illustrated in FIG. 3. It is a flowchart which shows an example of the 1st control processing procedure in the filing system cooperated with the scanner apparatus of this invention. It is a flowchart which shows an example of the 1st control processing procedure in the filing system cooperated with the scanner apparatus of this invention. It is a flowchart which shows an example of the 1st control processing procedure in the filing system cooperated with the scanner apparatus of this invention. It is a figure explaining the memory map of the recording medium (storage medium) which stores the various data processing program which can be read (read) with the apparatus which comprises the filing system based on this invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Scanner apparatus 20 Scanner apparatus control part 23 Temporary storage part 21 Image file 22 Text file 25 Host control part 30 Overall control part 32 Printer 33 Display 34 Keyboard 35 File storage unit 35
36 Filing Control Unit 40 Judgment Unit 41 Document List 42 Document Control Unit 50 Business Status Control Unit 51 Business List 52 Transfer Control Unit

Claims (10)

Reading means for reading a paper medium on which a unique code for each type of paper medium is written as an image and creating an image file;
Character recognition means for creating a text file by performing character recognition processing on characters included in the image created by the reading means;
First storage means for systematically storing at least one of the respectively created image file and text file by a unique code assigned to each type of paper medium in the text file;
A second storage means for storing a business list defining a plurality of business flows, and a document list defining documents necessary for each business defined in the business list by a document type code indicating a document type; ,
Selecting means for selecting any work from the work list stored in the second storage means and managing the work status;
Control means for executing execution control of reading processing by the reading means, character recognition processing by the character recognition means, and storage processing in the first storage means as filing processing of the document corresponding to the job selected by the selection means When,
Determination means for determining whether or not all documents necessary for the job selected by the selection means have been filed based on the document list stored in the second storage means;
When it is determined by the determination means that all documents necessary for the job selected by the selection unit have been filed, the selection unit is based on the job list stored in the second storage unit. The filing system is characterized in that the next job currently selected is selected and transferred to the next job, and the control unit performs filing processing of a document corresponding to the job transferred by the selection unit.   When it is determined by the determination unit that all documents necessary for the job selected by the selection unit have not yet been filed, the control unit continues to perform a filing process corresponding to the job. The filing system according to claim 1.   In the initial state, the selection unit is in a state in which the top job in the job list stored in the second storage unit is selected, and the control unit corresponds to the top job selected by the selection unit. 3. The filing system according to claim 1, wherein filing processing of a document to be started is started.   When the control means stores the image file created by the reading means and the text file created by the character recognition means in the first storage means, the files are already stored in the first storage means. And determining whether or not to exist, and when it is determined that the file already exists, the user selects whether or not to overwrite, and overwrites each file when overwriting is selected. The filing system according to any one of 1 to 3.   The determination means is stored in the second storage means when the image file created by the reading means and the text file created by the character recognition means are stored in the first storage means. Based on the document list, it is determined whether or not the stored image file and text file are documents necessary for the job selected by the selection means, and the stored image file and text file are processed. Only when it is determined that the document is necessary for the job selected by the selection unit, it is determined whether or not all the documents necessary for the job selected by the selection unit have been filed. The filing system according to any one of claims 1 to 4, wherein   When the determination unit determines that the stored image file and the text file are not documents necessary for the job selected by the selection unit, the control unit stores the stored image. 6. The filing system according to claim 5, wherein the file and the text file are controlled to be deleted from the first storage means.   The determination unit is configured to store a document stored in the second storage unit when the image file generated by the reading unit and the text file generated by the character recognition unit are stored in the first storage unit. Based on the list, it is determined whether or not the image file and the text file are documents necessary for the job selected by the selection unit, and the stored image file and text file are determined by the selection unit. Only when it is determined that the document is necessary for the selected job, the document is stored in the first storage unit, and all documents necessary for the job selected by the selection unit have been filed. The filing system according to any one of claims 1 to 4, wherein it is determined whether or not. A reading unit that reads a paper medium in which a unique code for each type of paper medium is written as an image to create an image file, and a text that is subjected to character recognition processing on characters included in the image created by the reading unit Character recognition means for creating a file, and a first systematically storing at least one of the created image file and text file by a unique code assigned to each type of paper medium in the text file A storage means, a business list defining a plurality of business flows, and a document list defining a document required for each business defined in the business list by a document type code indicating a document type. In a filing method in a filing system having a storage means,
A selection step of managing any job status by selecting any job from the job list stored in the second storage means;
As a filing process of a document corresponding to the selected job, a filing process for executing and controlling a reading process by the reading unit, a character recognition process by the character recognizing unit, and a storing process in the first storage unit;
A determination step of determining whether or not all documents necessary for the selected job have been filed based on a document list stored in the second storage unit;
If it is determined in the determination step that all documents necessary for the selected job have been filed, the next currently selected based on the job list stored in the second storage unit A transition step of selecting a job and transferring to a filing process of a document corresponding to the selected job;
A filing method characterized by comprising:   A program for executing the filing method according to claim 8.   A recording medium storing a computer-readable program for executing the filing method according to claim 8.

Images