JP2003288353A - Electronic message browsing system and method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an electronic message browsing system enabling the browsing of a past notification whose presentation period has passed of unitarily managed message items at any time without impairing existing functions. <P>SOLUTION: In this electronic message browsing system, a plurality of information terminals is connected to a database through a communication network, and information related to a notification for information terminal is provided for the browsing by each information terminal for a presentation period while storing the information as notification information. This system has a notification storing means for storing, after the lapse of the presentation period every notification information, the notification information concerned in combination with a browsing code; a notification requesting means for requesting specified notification information by reporting a browsing code corresponding thereto to the notification storing means from each information terminal; and a notification delivery means for delivering the notification information concerned to the information terminal that is the reporter. <P>COPYRIGHT: (C)2004,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic notification browsing system and method for browsing notifications for each information terminal in an information system group forming a communication network.

[0002]

2. Description of the Related Art Conventionally, for example, local governments, such as prefectural offices and city halls, have been required to notify laws and regulations in accordance with national policies.
It is required that the entire organization, including this branch, be thoroughly informed. In addition, as a system for this purpose, while ensuring the security of information through a communication network unique to local governments, it is possible to create, distribute, and browse information files,
It is known that an administrator can efficiently perform a series of administrative procedures from storage, updating, to disposal.

[0003]

However, the above-mentioned conventional techniques have the following problems. In the integrated database set up at the central office, in order to keep the amount of information storage not exceeding an appropriate value commensurate with access demand, it is necessary to periodically delete notifications that have passed the prescribed posting period. At this time, the replication function for common information also automatically deletes the notifications in the servers distributed in each branch. Therefore, even if you want to refer to past notifications, you can no longer browse the contents, and even if you happen to know the subject or notification number, you need to go through the procedure separately and contact the issuer of the headquarters. I had to request a delivery. This not only may impose a new burden on the function of performing the notification work between the branch offices, but also makes it difficult to centrally manage the administrative procedures such as storage and disposal on the system. , The situation where it is not possible to fully utilize the merit of being able to browse from each information terminal at any time.

The present invention has been made in view of the above circumstances, and it is possible to browse the centrally managed notification items at any time without damaging the existing functions, even in the past notifications after the posting period. The purpose is to provide an electronic notification browsing system.

[0005]

In order to achieve the above object, an electronic notification browsing system according to claim 1 of the present invention connects a plurality of information terminals and a database to each other through a communication network, and It is an electronic notification browsing system that allows each information terminal to browse during the posting period while storing information about the notification in the database as notification information, and when the posting period for each notification information has passed, the notification information is combined with the browsing code. The notification storage means for storing the notification information, and the notification request means for requesting specific notification information by each information terminal notifying the notification storage means of the browsing code, and the notification information corresponding to the notified information terminal. And a notification delivery means for delivering the.

In the invention according to claim 1, since the notification information for which the posting period has elapsed is stored in combination with the browsing code by the notification storage means, the existing function is handed over to the subsequent notification management and the past Centralized management including notification is possible. Then, when each information terminal notifies the notification storage unit of the browsing code by the notification requesting unit and specifies the desired notification information, the corresponding notification information is distributed to each information terminal by the notification distribution unit. As the browsing code, a notification number within the organization can be simply used, and in that case, past notification information is delivered at any time without taking special business procedures. Furthermore, since the required operation for this purpose can be performed on the same information terminal while browsing, both the notification source and the viewer can obtain the necessary notification information regardless of old and new while maintaining the existing merits in normal business. It will be possible.

According to a second aspect of the present invention, in the electronic notice browsing system according to the first aspect, the notice storing means organizes the notice information into backup mode information and accumulates the notice information, and deletes the information body from the database. Is characterized in that.

According to the second aspect of the present invention, since the past notification information is stored separately from the existing database, the influence on the notification browsing function can be minimized.

The electronic notification browsing system according to claim 3 is the electronic notification browsing system according to claim 1 or 2, wherein the notification requesting means is a library that associates the summary of the notification information with the browsing code in the database of one information system. To do.

According to the third aspect of the present invention, the information storage function of the database is maintained as much as possible, and it is easy to browse.

The electronic notification browsing system according to claim 4 is the electronic notification browsing system according to any one of claims 1 to 3, wherein the notification requesting means specifies the summary of the notification information in each information terminal of the plurality of information systems. It is a library that sends a browsing code together with a set address.

According to the invention described in claim 4, it is possible to confirm what the viewer desires in a summary, even if it is an uncertain past notice, and to deliver it to any address. For example, you may enter your e-mail address to receive the distribution.

The electronic notification browsing system according to claim 5 is the electronic notification browsing system according to any one of claims 1 to 4, wherein the notification distribution means sends the notification information specified by the notification storage means to the address of each information terminal in the plurality of information systems. It is a mailer that organizes e-mails.

According to the fifth aspect of the invention, the information terminal may wait for the distribution as it is, and the existing mailing function in each information system can be diverted.

According to a sixth aspect of the electronic notification browsing method of the present invention, a plurality of information terminals and a database are connected to each other through a communication network, and information regarding notifications for information terminals is stored in the database as notification information while each information terminal is used. An electronic notification browsing method for browsing during the posting period,
When the posting period for each piece of notification information has elapsed, a notification saving step of saving the notification information in combination with the browsing code, and each information terminal notifying the notification saving step of the notification code causes the specific notification information to be displayed. It is characterized by comprising a notification request step of requesting and a notification distribution step of distributing the corresponding notification information to the notified information terminal.

In the invention according to claim 6, since the notification information for which the posting period has passed is stored in combination with the browsing code in the notification storing step, the existing function is handed over to the subsequent notification management and the past information is saved. Centralized management including notification is possible. Then, when each information terminal notifies the browsing code of the notification saving step in the notification request step and specifies the desired notification information, the corresponding notification information is distributed to each information terminal in the notification distribution step. As a browsing code, you can simply use the notification number within the organization,
In that case, past notification information is delivered at any time without taking special business procedures. Furthermore, since the required operation for this purpose can be performed on the same information terminal while browsing, both the notification source and the viewer can obtain the necessary notification information regardless of old and new while maintaining the existing merits in normal business. It will be possible.

The electronic notification browsing method of claim 7 is the same as that of claim 6.
In the above, the notification saving step is a separate step of organizing and storing the notification information in backup mode information and deleting the information body from the database.

In the invention described in claim 7, since the database is stored separately from the existing database, the influence on the notice browsing function can be minimized.

The electronic notice browsing method of claim 8 is the method of claim 6.
Alternatively, in the notification request step, the notification request step is a step of associating the summary of the notification information with the browsing code.

According to the eighth aspect of the present invention, the information storage function of the database is maintained as much as possible and the browsing is facilitated.

The electronic notice browsing method of claim 9 is the same as that of claim 6.
In any one of 8 to 8, the notification requesting step is a step of transmitting the browsing code together with the set address by designating the summary of the notification information in each information terminal of the plurality of information systems. To do.

In the invention described in claim 9, even if the notification is uncertain in the past, what the viewer desires can be confirmed in a summary, and the notification can be delivered to any address. For example, you may enter your e-mail address to receive the distribution.

According to a tenth aspect of the invention, in the electronic notice browsing method according to any one of the sixth to ninth aspects, the notice distribution step is:
It is characterized in that the notification information specified in the notification saving step is organized into an electronic mail addressed to the address of each information terminal in the plurality of information systems.

According to the tenth aspect of the invention, the information terminal may wait for the distribution as it is, and
It is possible to use the existing mailing function in each information system.

The program according to claim 11 is the program according to claim 6.
A program for causing a computer to execute the method described in any one of 10 to 10.

According to the eleventh aspect of the invention, a computer can execute the method according to any of the sixth to tenth aspects.

A recording medium according to a twelfth aspect of the present invention is a recording medium according to the sixth aspect.
A computer-readable recording medium on which a program for causing a computer to execute the method described in any one of 10 is recorded.

According to the twelfth aspect of the invention, a computer can execute the method according to any one of the sixth to tenth aspects.

[0029]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a diagram for explaining the schematic configuration of the electronic notification browsing system according to the present embodiment. This system is a business management system (information system) 90 built in the central office of a local government such as a prefectural office or a city office, and is provided with a notification saving database (notification saving means) 20 for backing up the integrated database 10. The integrated database 10 is connected to the LAN 80 (communication network) in the head office, and the notice browsing server 30 thereof serves as a branch office or other business unit through a dedicated intranet (communication network). It connects with 91-93. In addition, the browsing terminals (information terminals) 40a to 40c, ...
a to 43c, and is configured to be interconnected with the integrated database 10. A business terminal (not shown) is connected to each network for each department. Depending on the business form, an extranet, the Internet, or another communication network may be used instead of the intranet.

The integrated database 10 includes various management data in local governments, reference information necessary for business purposes, and information (notification information) about notifications issued for each department.
Are centrally managed by associating them with each other, and each of the browsing terminals 40a ...
・ It is groupware for sharing the same information content regarding notification information with and while posting it for a predetermined period. For example, there is Lotus Notes (a trademark of Lotus, Inc. in the US) that can exchange emails and manage schedules. As the notification information, there are various laws and regulations, business plans, business guidelines, reporting deadlines, meeting guides, system maintenance, etc., which require security level distinction, simple operation and management, and Depending on the position of each department, the position, duties, experience, and individuality of each employee, it will be necessary to meet individual and diverse demands.

The notification storage database 20 includes an information storage unit 21 that stores notification information that has been posted by the integrated database 10, and a storage management unit that manages the storage of notification information by the notification storage database 20 while monitoring the posting period. 22 and a notification distribution unit 23 that distributes the notification information of the information storage unit 21 according to a command from the storage management unit 22. The information storage unit 21 is capable of increasing the storage capacity by an administrator, and it is desirable that the information storage unit 21 has a drive that can be divided and output to a storage medium as needed. The accumulation management unit 22 has a time table in which posting periods can be registered in advance for each type of notification information (issuer, notification destination, importance, etc.),
It has a search queue in which a search key waiting to be processed and a delivery destination can be combined and sequentially stored temporarily. Notice delivery department 2
Reference numeral 3 has an address table in which the address group of the information terminals permitted by the classification of the notification information can be registered in advance, and an existing mailer in the business management system 90.

In the information storage unit 21, in the backup mode, regarding the notification information on the integrated database 10,
The elapsed time for each type is compared with the posting period on the table. Then, when the notification information of the expired period is detected,
These pieces of past notification information are sequentially stored in a predetermined area of the information storage unit 21 in combination with information contents organized in a backup mode using the browsing code as a search key. Further, when a request signal of "save browsing" for the notification storage database 20 is received from the browsing terminals 40a of each department through the integrated database 10, the browsing code included in the request signal is used as a search key, and the browsing terminal 40a
The mail addresses of ... Are sequentially registered in the search queue as distribution destinations.

In the search mode, batch processing is periodically performed on the information storage unit 21 to collectively search the notification information corresponding to the browsing code on the search queue. Then, regarding all the extracted notification information, the notification distribution unit 23 is notified of the information content and each distribution destination, and distribution is instructed. When browsing the past notification information without specifying the notification saving database 20, in order to reduce the load on the integrated database 10, it is necessary to pass the posting period in the integrated database 10 or a search error occurs. By doing so, the browsing code of the corresponding notification information may be uniformly searched and registered in the search queue. The notification distribution unit 23 organizes the information content of the notification information into an e-mail while ensuring a certain level of security by referring to the address table, and uses the business terminals (browsing terminal
a) is included).

FIG. 3 is a diagram for explaining an example of a display format on the browsing terminal. Reading terminal 40a of each department
.. is also for browsing past notification information, and in the browsing screen 50 for browsing the posted contents by the integrated database 10, the notification storage database 20 is displayed.
A storage library 51 for requesting "save browsing" is provided. When the past notification information is stored in the notification storage database 20, the storage library 51 stores the combination 52 of the summary, title, and notification number as the browsing code 61.
The combinations 52 are arranged and displayed in the storage library 51, and the correspondences are sequentially registered in the built-in code table 60. At this time, since the information body is deleted from the integrated database 10 to form a free area, as a result, the storage capacity can be recovered and the access function is improved. Desirably, the storage library 51 is generated by the notification storage database 20 or the notification browsing server 30 so that each browsing terminal 4
0a ... may be shared.

Specifically, an employee of the local government opens a summary window 53 for each combination 52 in the storage library 51 of the browsing terminal 43a. Accordingly, when the mouse is clicked on the desired combination 52 while confirming the display content, the browsing code 61 is notified to the integrated database 10 via the notification browsing server 30, and the notification information of the notification saving database 20 is used as a key. Will be searched. In this case, if the user's own mail address is keyed in the code table 60, the past notification information is distributed from the notification storage database 20 to the mailbox provided in, for example, the business terminal at his / her desk. It becomes possible to manage the disposal freely. In this way, even in the case of past notification information, it is possible to request the search and distribution of the notification storage database 20 immediately while browsing the posted notification information, and no new burden is imposed on the business.

In the above embodiment, the case where the present invention is applied to a local government such as a prefectural office or a city hall has been described. However, the present invention is not limited to this, and other institutions or organizations such as corporations or groups such as companies. Can also be applied in.

[0037]

As described above, according to the first aspect of the present invention.
According to the electronic notification browsing system described, the notification information is not deleted even after the posting period has passed and is saved by the notification saving means, so that past notifications can be centrally managed and the viewing code can be simply notified. The relevant notification information can be distributed to each information terminal. For this reason, you can browse with another information terminal with the existing configuration arrangement, you can freely leave and discard it, and both the notification source and the reader can read the old and new notification information without burdening normal operations. Can be obtained.

According to the electronic notification browsing system of claim 2, it is possible to obtain the same effect as that of claim 1, and it is possible to minimize the influence on the existing notification browsing function.

According to the electronic notification browsing system of claim 3, not only the same effects as those of claim 1 or 2 can be obtained, but also the information storage function of the database is maintained as much as possible to facilitate browsing. You can

According to the electronic notice browsing system of claim 4, the same effect as that of any one of claims 1 to 3 can be obtained, and even if the notice is uncertain in the past, You can check what you want in the summary and send it to any address.

According to the electronic notification browsing system of claim 5, it is of course possible to obtain the same effect as that of any one of claims 1 to 4, and at that information terminal, it is sufficient to wait for the distribution as it is. , The existing mailing function in each information system can be used.

According to the electronic notification browsing method of claim 6, since the notification information is not deleted even after the posting period elapses and is saved in the notification saving step, past notifications can be centrally managed and the viewing code can be used. By simply notifying, the corresponding notification information can be distributed to each information terminal. For this reason, you can browse with another information terminal with the existing configuration arrangement, you can freely leave and discard it, and both the notification source and the reader can read the old and new notification information without burdening normal operations. Can be obtained.

According to the electronic notification browsing method of claim 7, it is possible to obtain the same effect as that of claim 6, and it is possible to minimize the influence on the existing notification browsing function.

According to the electronic notification browsing method of claim 8, it is of course possible to obtain the same effect as that of claim 6 or 7, and to facilitate browsing while maintaining the information storage function of the database as much as possible. You can

According to the electronic notification browsing method of claim 9, the same effect as that of any one of claims 6 to 8 can be obtained, and even if the notification is uncertain in the past, the viewer can You can check what you want in the summary and send it to any address.

According to the electronic notice browsing method of claim 10,
It is of course possible to obtain the same effect as that of any one of claims 6 to 9, and at that information terminal, it is sufficient to wait for the distribution as it is, and the existing mailing function in each information system can be diverted. .

According to the program of claim 11, the method according to any one of claims 6 to 10 can be executed by a computer.

According to the program of claim 12, the method according to any one of claims 6 to 10 can be executed by a computer.

[Brief description of drawings]

FIG. 1 is a diagram for explaining a schematic configuration of an electronic notification browsing system according to the present embodiment.

FIG. 2 is a block diagram showing a schematic configuration of a notification storage database shown in FIG.

FIG. 3 is a diagram for explaining an example of a display format on the browsing terminal shown in FIG.

[Explanation of symbols]

10 Integrated Database 20 Notification Saving Database (Notification Saving Unit) 21 Information Storage Unit 22 Saving Management Unit 23 Notification Delivery Unit 30 Notification Viewing Servers 40a-40c, ... 43a-43c Viewing Terminal (Information Terminal) 50 Viewing Screen 51 Saving Library (Notification requesting means) 52 Combination 60 Code table 61 Browse code 80-83 LAN 90 Business management system (information system) 91-93 Business processing system (information system)

─────────────────────────────────────────────────── ─── Continuation of the front page (51) Int.Cl. ⁷ Identification code FI theme code (reference) G06F 17/60 302 G06F 17/60 302E

Claims (12)

[Claims] 1. An electronic device in which a plurality of information terminals and a database are mutually connected by a communication network, and information relating to notifications for information terminals is stored in the database as notification information while being browsed by each information terminal during a posting period. In the notification browsing system, when the posting period for each notification information elapses, a notification saving unit that saves the notification information in combination with the viewing code, and each information terminal notifies the notification saving unit of the viewing code. According to the above, the electronic notification browsing system is characterized by including notification requesting means for requesting specific notification information and notification distribution means for distributing the corresponding notification information to the notified information terminal. 2. The electronic mail according to claim 1, wherein the notification storage unit is a separate database that organizes and stores the notification information into backup mode information and deletes the information body from the database. Notification browsing system. 3. The electronic notification browsing system according to claim 1, wherein the notification requesting means is a library that associates a summary of notification information with a browsing code. 4. The notification requesting means is a library for transmitting a browsing code together with a set address by designating a summary of notification information in each information terminal of a plurality of information systems. Items 1-3
The electronic notification browsing system described in any of 1. 5. The notification delivery means is a mailer that organizes the notification information specified by the notification storage means into an electronic mail addressed to the address of each information terminal in a plurality of information systems. 4. The electronic notification browsing system according to any one of 4. 6. An electronic device in which a plurality of information terminals and a database are mutually connected by a communication network, and information regarding notifications for information terminals is stored in the database as notification information while being browsed by each information terminal during a posting period. A notification browsing method, wherein after the posting period for each notification information has passed, a notification saving step of saving the notification information in combination with the viewing code, and each information terminal notifying the notification saving step of the viewing code. The electronic notification browsing method according to claim 1, further comprising a notification request step of requesting specific notification information, and a notification distribution step of distributing the corresponding notification information to the notified information terminal. 7. The electronic device according to claim 6, wherein the notification storing step is a separate step of organizing and storing the notification information in backup mode information and deleting the information body from the database. Notification browsing method. 8. The electronic notification browsing method according to claim 6, wherein said notification requesting step is a step of associating a summary of notification information with a browsing code. 9. The notification requesting step is a step of transmitting a browsing code together with a set address by designating a summary of notification information in each information terminal of a plurality of information systems. Item 6-
8. The electronic notification browsing method according to any one of 8. 10. The notification distribution step is a step of organizing the notification information specified in the notification storage step into an electronic mail addressed to the address of each information terminal in a plurality of information systems. 9. The electronic notification browsing method according to any one of 9. 11. A program for causing a computer to execute the method according to claim 6. 12. A computer-readable recording medium in which a program for causing a computer to execute the method according to claim 6 is recorded.