JP2003220776A - Transaction document and transfer slip-cum-invoice - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a transaction document and a transfer slip-cum-invoice wherein various transaction documents are provided with account title entry columns for speed up and smooth accounting data processing so as to help customer service. <P>SOLUTION: Each transaction item has an account title entry column 15 corresponding to the transaction item for account processing. A transaction document 10 also might as well be an order sheet and an invoice. The account title column might as well be inscribed every account titles on the face in a list form. The transaction document 10 also might as well be displayed on a web page. The transfer slip-cum-invoice, inscribed the invoice and the transfer slip on the face of one paper whose invoice is issued by an order agent to a customer and whose transfer slip is filled out with the account title corresponding to the transaction item for account processing, is provided. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a transaction document such as an order sheet, an invoice, etc. and a transfer slip / invoice, which are convenient for accounting processing.

[0002]

2. Description of the Related Art Order sheets, invoices, sales contracts, etc. used for commercial transactions include date, slip number, application number, product name, quantity, unit price, amount, consumption tax, etc. for each transaction item. There are columns for various items.

[0003] For example, an order sheet for home delivery services such as stationery by a catalog has a column for entering an application number and a column for describing a quantity assigned to each product and described in the catalog. The order receiving side delivers the product corresponding to the number described in the application number column by the courier to the orderer by the amount described in the number column. An invoice is attached with the delivered product, and payment is made based on the invoice. This invoice has fields for describing the date, product name, quantity, unit price, amount, total amount and the like.
In addition, invoices may be issued together with transactions for a certain period, for example, one month.

[0004] A business operator as a user creates an order sheet and orders a product or service, but each time the product is delivered, the ordered product may be ordered depending on the type and purpose of use.
Accounting is done by classifying journals into account items for each expense and each asset, which is very troublesome. In addition, consumption tax is usually levied on each product, but businesses that perform tax-included processing calculate consumption tax from the sum (excluding tax) of each account item, and then use the sum excluding tax. Accounting is done with taxes added.

The invoice created by the contractor is not the one in which the consumption tax is calculated for each individually ordered product, but is the one in which the tax-included invoice amount obtained by adding the consumption tax to the entire tax-excluded invoice amount. Therefore, it is very troublesome for the user to sort and sort the delivered invoice details for each account item, and when calculating and accounting for the tax-inclusive amount including the consumption tax for each account item, this is regarded as the tax-included invoice amount. Matching them is a very cumbersome office work.

[0006]

[Problems to be Solved by the Invention] Normally, when accounting transactions are entered and entered in a book, the accounting transactions are performed based on evidence such as a delivery note or an invoice. However, if you place a large number of orders with different uses and varieties for one trader and perform accounting for this, classify the large number of orders into their respective account items and calculate the consumption tax to match the invoice. Need to
It is very cumbersome and time consuming. Therefore, when a user places an order, he / she decides according to his / her purpose, type and amount of money, sets necessary account items for each order in advance, fills in the order list, and the ordering company receives the order list and delivers it. When issuing an invoice, the user sorts and aggregates the ordered items for each account item requested by the user, which is very convenient for the user to perform the accounting process. In addition, if the tax-excluded amount including the consumption tax is clearly indicated together with the tax-excluded amount for each account item, it is very convenient for the user to perform accounting processing. In addition, it is easy to check and settle between departments such as general affairs and accounting. In this way, the labor of the user is significantly reduced, and the efficiency of office work can be improved.

The present invention has been made based on the above point of view. An account item entry field is provided in various transaction documents such as an order form (order list), and the account item described in the order form is used according to the account item. The billing details of the invoice are listed,
By listing the tax-excluded amount, consumption tax, and tax-included amount for each account, the user's accounting processing can be speeded up and facilitated, business efficiency can be streamlined and correct consumption tax can be calculated. In addition, the purpose is to provide transaction documents that can be used for speedy settlement between departments.

[0008] The present invention also assists the customer service in terms of the accounting process of the customer even in the contractor, which leads to an increase in customer satisfaction and a transaction document and a transfer slip / invoice useful for improving the business results. The purpose is to provide.

[0009]

The invention according to claim 1 is
Each transaction item is characterized by having an account item entry field containing an item code for accounting processing corresponding to the transaction item.

The invention according to claim 2 is characterized in that in the invention according to claim 1, the transaction document is an order sheet. The invention according to claim 3 is characterized in that, in the invention according to claim 1, the transaction document is an invoice. The invention according to claim 4 is characterized in that, in the invention according to claim 1, the account item entry field including the item code is written in a list form for each account item.

The invention according to claim 5 is the invention according to any one of claims 1 to 4, characterized in that the transaction document is displayed on a web page.

The invention according to claim 6 relates to a transfer slip and an invoice, which is an invoice issued by a contractor to a customer, in which the invoice and the transfer slip are written on one sheet, and the transfer is performed. The slip is characterized in that the account item including the item code for accounting processing corresponding to the transaction item is entered.

According to the invention described in claim 7, in the invention described in claim 6, the transfer slip has an account for accounting processing corresponding to the transaction item described in the invoice according to the account item registered in advance. The feature is that the subject is filled. The invention according to claim 8 is characterized in that, in the invention according to claim 7, the customer registers the account item at the time of ordering, and the contractor enters the account item in the transfer slip according to the registered account item. The invention according to claim 9 is the invention according to claim 8.
In the described invention, the account item is characterized by the contractor filling in the transfer slip together with the account item classification of the invoice.

[0014]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of a transaction document and a transfer slip / invoice according to the present invention will be described below with reference to the drawings. FIG. 1 shows a first embodiment of the present invention and shows an example of an order sheet. In FIG. 1, an order sheet 10 created by printing on one sheet has an order date, a registration telephone number, a serial number, as entry fields 11 for general items concerning the orderer.
There are fields for entering the name of the orderer, the name of the person in charge of ordering, etc. And
As specific order item entry fields 12, there are an application number entry field 13 and a quantity entry field 14, and in addition to this, an account item entry field 15 is provided.

The order sheet 10 can be used, for example, in a mail order business for business stationery, and the application number entry field 13 includes a catalog distributed by a stationery mail order business. By entering the code number given to each specific product, the product to be ordered is specified. The code number may be other than the code number as long as the product to be ordered can be specified, but the code number is generally convenient.

The order item entry field 12 is classified according to merchandise, and a plurality of merchandise can be entered and ordered, and the account item entry field 15 is entered for each merchandise ordered. Is able to.
Although the account item itself may be entered in the account item entry field 15, the code of the account item may be entered, or the account item and its code may be entered together. A standardized code can also be used for the account code.

The general account item is determined by the type of product or service and the purpose of use, or the amount of money per unit.
For example, when the purchased product is office stationery, it may be a normal office supplies cost, but it may be a consumables cost or an entertainment cost depending on the purpose of use. If the amount of money is high, it may be considered as an asset account as furniture and fixtures. Therefore, there is a problem in accounting and taxation in the account item entry field 15, and the orderer (user) takes responsibility for entering the account item. As described above, the account item can be freely set by the user who is the orderer, but the item (usually with the item code number) of the accounting machine maker may be used. In any case, it is necessary to register the course with the contractor (vendor) in advance. Further, the contractor may set a standard subject code and the orderer may use it.
In this case, if a standardized account item code is added to the product code to be entered in the application number entry field 13, only the entry of the product code will automatically cause each account item to be entered. being classified. However, since this is a classification only for the type of product or the range that is not capitalized, it should be clearly stated that the contractor cannot be held responsible for the purpose of use of the user.

If the order sheet 10 as shown in FIG. 1 is used to perform the accounting process, the journal processing can be easily performed by referring to the account items already described, and the accounting process can be performed quickly. And it can be done smoothly. In particular, even if the contractor side automatically or cleverly enters the account code according to the type of product ordered, the burden on the contractor side is not so great.
By doing so, a great effect can be obtained as customer service. Also, by adding the account item code to the product code, it is possible to aggregate each account item when creating invoices, etc., which will be explained next, and to greatly streamline the accounting process on the orderer side. it can.

Next, the embodiment shown in FIG. 2 will be described. This embodiment shows an example of an invoice issued by a contractor who has provided a product or service based on an order based on an order received for a certain period, for example, one month. In FIG. 2, the invoice 20 created by being printed on one sheet of paper is used as an entry column 21 for general items relating to the orderer, or the orderer and the deliverer (contractor), and the address and the contact. There are entry fields such as the destination, the contractor and their contact information, the payment method, the transfer account, and the amount billed this month.

Then, as the product entry field 22 for the delivered product,
There are a date / slip number / application number / product name entry field 23, a quantity entry field 24, a unit price entry field 25, an amount entry field 26, and a remarks field 27. These entry fields are divided for each ordering unit, and a subtotal is entered for each ordering unit. In the remarks column 27, for example, the consumption tax rate can be entered and the consumption tax amount for each ordering unit can be entered.

The bill 20 is provided with an accounting journal entry column 30 including an account item entry column 31 for accounting processing corresponding to a transaction item. The accounting journal entry column 30 is provided with a tax-excluded amount entry column 32, a consumption tax amount entry column 33, a tax-included amount entry column 34, etc. in addition to the account item entry column 31. This invoice 20 is in the form of an invoice for the current month that is issued based on the one-month order received as described above, and items corresponding to common account items are collectively entered into the corresponding account items. And is tabulated in a tabular format. Examples of account items include welfare expenses and office supplies expenses.The tax-excluded amount, consumption tax amount, tax-included amount, etc. are journaled and aggregated for each of the above-mentioned account items, and the total amount for each is entered. ing. The account item may be entered by the subject code, but in the example of Fig. 2,
In the account item entry field 31, the account item itself and the item code are written together.

Next, an embodiment of the transfer slip and invoice shown in FIG. 3 will be described. In FIG. 3, reference numeral 20 is an invoice, 21 is an entry column for general items relating to the orderer and the deliverer (contractor), 22 is an entry column for the delivered product, and 23 is the date / month.
Voucher number / application number / product name entry fields, 24 is a quantity entry field, 25 is a unit price entry field, 26 is an amount entry field, and 27 is a remarks field, respectively, and various entry fields in the embodiment shown in FIG. Similar reference numerals are attached to the similar entry fields. Each entry field for delivered products is divided for each ordering unit, and a subtotal is entered for each ordering unit.

The embodiment of the invoice shown in FIG. 3 is different from the embodiment of the invoice shown in FIG. 2 in that the transfer slip 40 for accounting processing corresponding to the transaction item is attached to the invoice 20. It is a point. If the user is processing tax-included, the tax-included amount is automatically entered in the transfer slip 40 for each account item, and if the tax-excluded process is performed, the tax-excluded amount is set for each account item. It is filled in, and the consumption tax is entered as a lump sum temporary consumption tax. The account item may be entered with the item code.

FIG. 4 is an enlarged view of the transfer slip invoice, focusing on the transfer slip 40. In FIG. 4, an invoice and a transfer slip are shown on one sheet. In the illustrated example, the bill and the transfer slip are written above and below the cutting line, but the transfer slip may be written side by side or in the bill. Perforations may be provided along the cut line so that they can be easily separated. As is well known, the transfer slip has a debit item and a credit item as account items, and the account item and amount for accounting processing corresponding to the transaction item are entered in each item entry field.

The invoice is issued by the contractor in order to charge the orderer (customer) for the price by providing the goods or services ordered by the contractor. Therefore, on the transfer slip shown together with this invoice, the contractor side also fills in the account item corresponding to the provided product or service and the amount of money for each account item. When the contractor enters the account items in the transfer slip, the order item may be entered according to a standard account item code. However, since the account item code is often different depending on the customer, it is advisable to fill in the account item code according to the account item code registered in advance by the customer. The customer may register the account item code in advance, for example, at the time of the first order, or may be registered in advance before the first order.

Alternatively, when the orderer issues a transfer slip and invoice, the account item used by the orderer or the account item code corresponding thereto is entered in the order sheet created by the orderer. , On the transfer slip,
It is preferable to automatically post the account items entered in the order sheet, or to automatically enter the account items corresponding to the account item code. Automatic posting or filling of accounts can also be used when using standard account codes. The transfer or entry of the account item may be performed not only for the transfer slip but also for each item of the invoice. The transfer or entry of the account items on the transfer slip may be performed by aggregating common transaction items from a plurality of transaction items.

According to the transfer slip and the invoice as shown in FIGS. 3 and 4, the transfer slip is created by the contractor, so that it is not necessary for the orderer to create the transfer slip, and the orderer is not required. Does not need to consider which account each transaction item corresponds to when accounting is performed, so the accounting of the ordering party can be performed easily and quickly. It has a great effect as a service.

If the invoice 20 as shown in FIGS. 2 and 3 is used for the accounting processing, the journal processing can be easily performed by referring to the account items already described, and the accounting processing can be performed. Processing can be performed quickly and smoothly. In particular, the invoice 20 shown in FIG. 2 is an invoice that is issued periodically, for example, for each month, and the accounting journal for this month is output. Therefore, accounting processing is performed on a monthly basis based on the account items that have been journalized. This has the advantage of facilitating accounting processing. Furthermore, it is very effective as a customer service if the contractor enters the account item and / or its code in the account item entry field 31 of the invoice 20.

In addition to the embodiments shown in FIGS. 1, 2 and 3,
It is effective to apply the idea of the present invention to various transaction documents such as various sales contracts, invoices, and order forms, and to provide account item entry columns for accounting processing corresponding to the transaction items in various transaction documents. . For example, there are various types of expense items in an automobile order form or sales contract, and there is an account item corresponding to each item. Therefore, it may not be possible to immediately determine which item corresponds to which account item. So, even for such transaction documents,
It is advisable to provide an account entry field.

The vehicle order, etc., includes vehicle cost, consumption tax,
There are items corresponding to many account items such as tax and public dues, insurance costs, and consumables costs. Therefore, by classifying in advance which account item each item corresponds to, and providing an account item entry field for each item, when a car purchaser processes the account, data can be entered according to the account item. Well, the accounting process can be facilitated. In particular, if a car dealer uses an order form or sales contract that has an account entry field and enters the account for each item in the account entry field, it is very effective as a user service. Is. In that case, it is better to provide a total journal entry column in the form of a list for each common account.

The transaction documents according to the present invention do not necessarily have to be printed on paper. For example, it may be displayed and issued on a web page.
The form of transaction may be real or virtual. For example, transactions are real, transaction documents are issued on the network, and
Transactions such as orders and orders may be performed in a virtual world on the network, and transaction documents may be issued on the network.

[0032]

According to the transaction document of the present invention, it is possible to easily perform the difficult accounting journal processing by referring to the account items described in the transaction document, and to perform the accounting processing of the user. To speed up and facilitate
It can be used to rationalize management by improving office efficiency.

According to the transfer slip and the invoice according to the present invention, the contractor can enter the account items in the transfer slip that is also written on the invoice, which is very convenient for the customer's accounting process. And is very effective as customer service.

[Brief description of drawings]

FIG. 1 is a front view showing an embodiment of a transaction document according to the present invention.

FIG. 2 is a front view showing another embodiment of the transaction document according to the present invention.

FIG. 3 is a front view showing an embodiment of a transfer slip / invoice according to the present invention.

FIG. 4 is an enlarged front view showing a transfer slip portion of a transfer slip and an invoice.

[Explanation of symbols]

10 Order sheet 12 Order entry field 15 Account entry field 20 Invoice 31 Account entry field 40 transfer slips

Claims (9)

[Claims] 1. A transaction document for each transaction item, having an account item entry field containing an item code for accounting processing corresponding to the transaction item. 2. The transaction document according to claim 1, wherein the transaction document is an order sheet. 3. The transaction document according to claim 1, wherein the transaction document is an invoice. 4. The transaction document according to claim 1, wherein the account item entry field including the item code is written in a list form for each account item. 5. The transaction document according to claim 1, wherein the transaction document is displayed on a web page. 6. The invoice issued by the contractor to the customer, in which the invoice and the transfer slip are written on one sheet,
A transfer slip and invoice in which the account items including the account code for accounting processing corresponding to the transaction item are entered in the transfer slip. 7. The invoice and transfer according to claim 6, wherein the transfer slip is filled with an account item for accounting processing corresponding to the transaction item described in the invoice according to the account item registered in advance. Voucher. 8. The invoice and transfer slip according to claim 7, wherein the customer registers the account at the time of ordering, and the contractor enters the account in the transfer slip according to the registered account. 9. The bill and transfer slip according to claim 8, wherein the account item is entered in the transfer slip together with the account item classification of the invoice by the contractor.