JP2003150893A - Document application system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document application system capable of eliminating a waste waiting of a processing for an application and inhibiting a delay of the processing. SOLUTION: The document application system is provided with a plurality of application document processing means having different contents of processing such that a processing is carried out by a single or a plurality of processors carrying out the processing for coming into effect the applied document by a client computer; a processing route preparation means for setting an order of the processing every at a kind of the document by the application document processing means and letting the user prepare a processing route until the document becomes effective; and a processor setting means for letting the user set a single or a plurality of processors for carrying out the processing at the respective application document processing means on the processing route prepared by the processing route preparation means. When the document is applied, the document becomes effective by carrying out the processing for the document by the respective processors set at the processing route corresponding to the kind of the document.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a form application system for applying a form by uploading a form converted into an electronic file from a plurality of client computers connected to a network to a predetermined computer.

[0002]

2. Description of the Related Art Conventionally, in a company or a public office, a form (application document) such as a transportation expense reimbursement sheet based on a predetermined format is printed on paper. The applicant fills in the application details on a predetermined form printed on paper, and then obtains approval from his or her superior, etc. with a seal stamp or the like.

In recent years, companies have been proposed to introduce a form application system for applying and approving forms using a personal computer distributed to each employee and connected to a network such as an in-house LAN, which consumes paper. Is being promoted, and labor saving of physically moving paper forms has been promoted. As an example of such a form application system, there is a system in which an original of a form placed on a server computer connected to a network such as an in-house LAN is accessed from each employee's client computer to apply for the form.

The original of the form is an input form based on a form form such as a transportation expense reimbursement form which is defined by internal regulations, and the input items of the form form can be input.
Created in TML. The form application system administrator creates this input form for each form type and registers it in the server computer. When an employee makes an application, he / she accesses the input form from his / her client computer using a browser, fills in the information required for the application in each input item in the input form, and submits the information to the server computer. Send. At this time, the applicant is configured to be able to set and transmit the processing order of each processing person such as one or more approvers for the application and the processing order of each processing person.

When the form is transmitted, the server computer notifies the client computer of the processor of the first process to request the process based on the order of the processes. The notification may use an in-house mail system or the like, or the notification may be displayed on the screen of the browser. The approver (processor) who receives the notification confirms the content of the application by accessing the server computer and browsing the form, and performs the approval or disapproval process.
Non-approved applications will be void. If approved, a notification requesting processing is sent to the approver set in the next order, and thereafter, the above operation is repeated until all the processors perform processing. When all the processors have processed, the form is activated, the server computer sends a form effective notification to the client computer of the person in charge of the general affairs department, and the person in charge of the general affairs department views the activated form and Can perform necessary processing tasks such as clearing transportation expenses.

[0006]

However, when applying for a paper form, even if the form format is revised,
There is a problem that the applicant may make a mistake in using the original based on the old format by mistake.

Further, in the form application system using a computer, since the input form as the original is created in HTML for each type of form, it takes time to create. In particular, since there are generally many types of forms required by companies, it takes a huge amount of time and cost to create an input form for each type of form. There is. In addition, HTM is used to create the original.
There is a problem that knowledge of the L language and programming skills are required, and the number of personnel who create them is limited.

Further, the processing contents for the applied form often differ not only in the approval of the application but also in the processor. For example, it may be sufficient to simply browse the content, or someone in one group may do the work, while others do not. But,
In the conventional form application system, all processors perform the approval work in the set order. Therefore, for example, if the processing of a processor who originally does not need to perform approval work only needs to browse the application contents, the form application system waits for the processing of that processor to end, so The processing person who is set in the order from the person onward cannot perform the processing until the processing is performed, and the entire application processing may be delayed.

Further, in the form application system, the applicant sets a processor who processes the application. Generally, the conventional form application system is configured to set all the processors by the time of applying for the form at the latest. However, the approval processor of the application may be related to the persons in multiple departments, and one applicant may not understand all the processors. Therefore, conventionally, when setting a processor, there are cases in which work such as checking and setting the approval and processing route of each form occurs.

The present invention has been made to solve the above problems, and an object thereof is to provide a form application system capable of preventing an application using an original based on an old format. Another object of the present invention is to provide a form application system in which anyone can easily create an original while reducing the time and cost required to create the original. Another object of the present invention is to provide a form application system capable of eliminating unnecessary waiting for processing for an application and suppressing delay in processing. Further, it is to provide a form application system capable of making an application even if not all processors are set up by the time of application and starting processing for the application.

[0011]

In order to solve the above problems, the present invention has the following constitution. That is, it is possible to save the originals of the forms converted into electronic files by the operation of the server computer or the client computer connected to the network for each type in the server computer and register them, and at the time of registering the originals, specify the type of the forms. Original registration means for recording the form type identification data for discrimination in a file of the original, original download means for downloading the original of the form registered in the server computer to the client computer by operation of the client computer, and uploading After allowing the user of the client computer to select the type of the form to be uploaded by the form type selecting means, the user of the client computer is allowed to select the form created by editing the downloaded original document, and the form is selected. A form upload means for applying a form by uploading it to a predetermined computer, and a form type indicated by the form type identification data of the form when the form upload means performs an operation of uploading the form When the type of the form selected by the upload form type selecting unit is different, the form type checking unit does not upload the form. In addition, it is possible to save and register the originals of the forms converted into electronic files by operating the server computer or client computer connected to the network for each type on the server computer. An original registration means for recording form type identification data for discriminating the original file and an original registered by operation of a server computer or a client computer can be revised for each type, and at the time of revision of the original An original revision unit that records version number data for identifying the version number, which is updated for each revision of the original, in a file of the original, and an original of the form registered in the server computer by operating the client computer. Original download to be downloaded to the client computer Operation means, a form uploading means for applying a form by uploading a form created by editing the downloaded original document from a client computer to a predetermined computer, and an operation for uploading the form by the form uploading means. If the version number data recorded on the form is different from the version number data recorded on the original corresponding to the type indicated by the form type identification data recorded on the form, A version number check means for not uploading is provided. According to this, since the original form can be composed of an electronic file that can be used with a word processor or spreadsheet software,
Anyone can easily create the original form. Furthermore, it is possible to prevent an incorrect application of a form file due to an operation error or the like, and an application of a form using an original with an old version number.

Further, the version number data is added to the file name of the original file and recorded. The form type identification data is added to the file name of the original file and recorded. According to this, it is possible to identify the form type and the version number without depending on the type of the electronic file with a simple configuration.

Further, a plurality of documents, which are constructed on a computer connected to a network and are converted into electronic files, are managed by a document registration number corresponding to a document type and a document version number updated every revision of the document. By operating the document management system and the server computer or client computer connected to the network, it is possible to register a form form document managed as a document in the document management system as an original form of a form in the server computer for each type of form. In addition, the document registration number and the document version number of the form form that is the source of the registered original are registered in the server computer by an operation of a client computer and an original registration unit capable of storing the document version number for each original. The original copy of the completed report to the client computer Original downloading means for printing, a form uploading means for applying a form by uploading a form created by editing the downloaded original from a client computer to a predetermined computer, and an operation for downloading the original by the client computer When the document version number of the original document is different from the document version number of the latest document in the document management system corresponding to the document registration number of the original document, the original document is not downloaded. Equipped with the latest style check means. According to this, it is possible to prevent the use of the original that is not based on the latest format.

Further, when a single or plural persons who perform processing for making the applied form effective, the application form processing means for performing the processing by the client computer, and when the original is issued by the original registration means, ,
On the processing route created by the processing route creating unit, a processing route creating unit that sets the order of processing by the application form processing unit for each type of the form and allows the user to create a processing route until the form is activated And a processing person setting means for allowing the user to set one or more processing persons who perform processing in each application form processing means, and when a form is applied, it is set in the processing route corresponding to the type of the form. Each processing person performs the processing on the form, so that the form becomes effective. According to this, the processing for the application can be performed based on the created processing route.

Further, a form upload means for applying a form by uploading the form converted into an electronic file from a client computer connected to a network to a predetermined computer, and a process for activating the applied form. A plurality of application form processing means having different processing contents for a single or a plurality of processors to perform the processing by the client computer, and the order of the processing by the application form processing means for each type of form are set and the form is effective. The processing route creating means for causing the user to create the processing route until the processing is performed, and the user setting the singular or plural processing persons who perform the processing in each application form processing means on the processing route created by the processing route creating means It has a processor setting means, and when a form is applied,
Each processing person set in the processing route corresponding to the type of the form performs the process on the form, so that the form becomes effective. Further, an original registration unit capable of storing the originals of the form converted into an electronic file by the operation of a server computer or a client computer connected to the network for each type in the server computer and registering the originals, and the server by operating the client computer. An original copy downloading means for downloading the original copy of the form registered in the computer to the client computer is provided, and the processing route creating means allows a user to create a processing route when the original is issued by the original registration means. Further, the processor setting means, when uploading and applying for a form, asks the user who uploads the form for all the processors who perform processing in each application form processing means of the processing route corresponding to the type of the form. Or set a part. According to this, it becomes possible to perform different processing contents for each processor.

Further, one of the application form processing means is a distribution processing means for allowing a processor to refer to the form,
The application form processing means set in the order next to the distribution processing means in the processing route can perform the processing even if the processing of the distribution processing means is not completed. Further, if one of the application form processing means has a representative processing means and one of the plurality of processors set in the representative processing means performs processing,
The other processor is canceled the setting of the processor. According to this, it is possible to eliminate unnecessary waiting for the completion of the processing by the processor.

Further, the processing route can be created by dividing the processing order of the application form processing means into a plurality of groups, and one of the application form processing means has a reception processing means. Can be set only at the beginning of the group of the processing route, and the processor of the reception means can process the application form processing means of the group including the reception processing means and the reception means of the group next to the group. The processor of each application form processing means of the group to be processed first and the processor of the reception processing means of the group to be processed secondly at the time of applying for the form. If is set, the form can be applied without setting a processor of other application form processing means. According to this, it is possible to apply even if not all processors are set by the time of application.

[0018]

BEST MODE FOR CARRYING OUT THE INVENTION Preferred embodiments of a form application system according to the present invention will be described in detail below with reference to the accompanying drawings. FIG. 1 shows an overall configuration diagram of a form application system according to the present invention. In FIG. 1, the document management system is
A variety of electronic files created on a computer connected to a network such as an in-house LAN, such as company regulations, business manuals, attendance management tables,
It is a general document database that can collectively manage transportation expense settlement documents. Form forms that define the forms such as a transportation expense clearing sheet and attendance management table are registered as documents in this document management system. Also, the server computer and the client computer are connected to the same network as the document management system. Software for realizing the functions of the form application system is built in the server computer, and each client computer can access it via the network. Further, the document management system can be accessed from a client computer to search and download documents.

The arrow indicates the flow of control between computers, and indicates that the computer at the starting point of the arrow accesses the computer at the ending point of the arrow. The interface between the server computer and the client computer is realized by accessing an HTML file placed on the server computer from the client computer using a browser. Therefore, it is not necessary to install software other than a browser on the client computer side. Although only four client computers are shown in FIG. 1, it is of course possible to connect more client computers. Also, written below each client computer is the operator of that client computer.

Next, a usage pattern of this form application system will be described. When applying for a form, the original of the form must be registered in the server computer. To register the originals, the form application system administrator accesses the original form registration means provided in the software on the server computer from the client computer to the file of the form form such as the transportation expense clearing form specified in the company regulations. This is done by saving and managing it on the server computer. Original forms are managed for each type on the server computer. At this time, the file format of the original does not have to be the HTML format,
File formats for word processors and spreadsheets,
Any type of file format can be used. The registered original can be revised, for example, when the form format is changed.

For example, when applying for transportation expenses, the employee of the applicant accesses the server computer with a browser and presses a button on the screen linked to the original file of the transportation expense application form through a predetermined menu. By doing so, the original file is downloaded. Next, the applicant edits the original on the client computer using software such as a word processor or spreadsheet software, and describes the content of the application. Then, the created form is accessed by the server computer and uploaded. At this time, the processor setting means allows the applicant to set and upload a processor such as a single or a plurality of approvers for the application.

When the form is uploaded, the server computer notifies the client computer of the processor of the first process to request the process based on the order of the processes. The notification may use an in-house mail system or the like, or the notification may be displayed on the screen of the browser. The processor, such as the approver who received the notification,
Check the contents of the application by accessing the server computer and browsing the form, and perform the processing. Non-approved applications will be void. If approved, a notification requesting processing is sent to the approver set in the next order, and thereafter, the above operation is repeated until all the processors perform processing. When all the processors have processed, the form is activated, the server computer sends a form effective notification to the client computer of the person in charge of the general affairs department, and the person in charge of the general affairs department views the activated form and Can perform necessary processing tasks such as clearing transportation expenses.

The above is the flow of the rough application processing of the form application system according to the present invention. The individual components will be explained in detail below, and the features of this form application system will be clarified. Registration of a document in the document management system is performed, for example, when a format such as an in-house regulation document or a traffic settlement document is established. When registering a document, the document management system assigns a document registration number uniquely corresponding to the document, registers the document version number as 1, and manages the document with the document registration number and the document version number. To do. When the revision of the already registered document is registered, the document registration number is made the same as the old version of the document, and the document version number is updated and registered.

In the original registration, the management of application processing is performed by setting information for performing processing of application processing in the form application system, for example, processing route information, in the form format registered in the document management system. It is done so that it can be done with the application system. This original registration is performed on the form application system by the original registration means. The original registration means is for operating the server computer or the client computer to register the form format document managed as a document in the document management system as an original form of the form in the server computer for each type of form. The original registration means is activated by selecting the original registration means in the main menu displayed by accessing the server computer using the server computer or the client computer.

When accessing the server computer from the client computer, each employee is required to enter a password that can be set to confirm the identity of the employee.
It is desirable to configure the original registration means so that it can be performed only by a determined person such as the form application system administrator. This is not limited to the original registration method, but by allowing only a designated person to perform the approval processing and browsing of the forms described below, unauthorized processing based on the malicious intentions of employees and personal information Prevent leaks.

The original registration means will be described with reference to FIGS. FIG. 2 is a flow chart showing a flow of a series of work and processing at the time of original registration. When the original registration means is activated, the screen format document search condition setting screen of FIG. 3 is displayed. Here, it is possible to retrieve the form form document on the document management system by the file name and keyword of the form form to be registered, the document registration number, and the date of registration in the document management system. Then, when a file to be registered is selected from the searched results, an original registration screen as shown in FIG. 4 is displayed. On this screen, enter the required attributes such as the file name of the original document and the original creation department. Further, in the lower half part of the original copy registration screen, as shown in FIG. 4, a setting screen relating to the processing route creating means is displayed. The processing route designates the order of processing by the application form processing means executed before the form is activated.

FIG. 5 shows only the setting screen of the processing route creating means in FIG. "Role" in the table in Fig. 5
The column marked with sets the order of processing by the application form processing means. The processes are executed in order from the top of the "role" column. In the example of FIG. 5, it is shown that from the top of the “role” column, “examination” is performed first, then “approval”, and then “reception” “confirmation” ... . The content, order, and number of this processing can be set arbitrarily. Each processing is called "small route". Further, the processing route can be set by dividing the order in which the application form processing means is performed into a plurality of groups so as to be divided into a plurality of groups described as "large route" in FIG. In this processing route creating means, the processing order of the large route, the small route, and each application form processing means (that is, "role")
Set up to the column contents and order). It should be noted that the specific setting of the processing person who actually performs the processing (setting of “name” in FIG. 5) is not performed here but is performed by the processing person setting means described later.

After the above attribute setting and route creation are completed,
When a predetermined button on the screen is pressed, the data of the form form sheet is transmitted to the server computer and registered as an original. At this time, along with the set attribute data and processing route data, the document registration number and the document version number that managed the original document on the document management system are associated with the original document on the server computer. Memorized in.
Further, the file name of the registered form is provided with form type identification data for identifying the type of form and version number data indicating the version number of the form. The form type identification data and the version number data are added by adding an underline to the end of the file name set by the original registration means, and then adding the form type identification data, as shown by 10 in FIG. , And an underline is added after that, and version number data is added after that.

The form type identification data and the version number data can be stored by rewriting the data in the original file. However, in this case, depending on the file format of the original file, the data cannot be freely rewritten, and even if it corresponds to some file formats, it takes time and effort to deal with it. In addition, the file format of the form form that can be operated on the document management system will be limited. On the other hand, if the method of adding the form type identification data and the version number data to the file name is adopted, there is an advantage that the original can be registered regardless of the file format.

Next, the original revision means will be described. The original revision means can be performed by accessing the main menu with a client computer or a server computer and selecting the original revision means. The original revision means performs almost the same processing as the original registration means. The difference is that the screen displayed by the processing route creating means displays the currently registered processing route of the form to be revised, and can be set by rewriting only the changed portion. Further, the version number data is added with the version number data of the original document currently registered plus one, and registered. Further, in the case of revision of the original by revision of the form form of the document management system, the document version number associated with the original is also updated.

Next, the download of the original will be described. The original download by the applicant can be performed by accessing the main menu from the client computer and selecting the original download means. When the original download means is selected, a search screen is displayed on the client computer, and the applicant can download the desired original to his or her own client computer by searching and selecting the desired original.

However, when the applicant selects an original, the server computer searches for a document having the same document registration number in the document management system using the document registration number of the original stored when registering the original. The latest document version number in the search result is compared with the document version number of the original document, and if they do not match, an error message is displayed on the client computer of the applicant and the original document is not downloaded. In this way, when the applicant downloads the original form, the applicant checks whether the original form is based on the latest form form registered in the document management system. It is possible to prevent downloading and using.

The applicant edits the file of the original obtained by the original downloading means with a word processing software or the like of his computer to create a form. The created form can be applied by uploading it to the server computer by the form upload means.

The form upload means will be described below. The form uploading means is also activated from the main menu. When the form upload means is activated, first, a selection screen related to the upload form type selection means is displayed. Let the applicant select the type of form to upload. When you make a selection, a screen for selecting the form file to upload (apply) next appears. Here, when the applicant selects a file, the type of the form selected by the previous upload form type selection means and the file name of the selected form are transmitted to the server computer.

As described above, the file name of the original is
Form type identification data and version number data are added to the end. Due to the operation of the form application system, the applicant must make an arrangement not to change the file name when creating the form. Then, since the file name of the form is always the same as the file name of the original, the server computer can identify the type and version number of the form by the form type identification data and the version number data at the end of the file name. Here, the server computer executes the form type checking means,
It is checked whether the form type identification data added to the file name of the received form file and the form type selected by the upload form selecting means represent the same type. If the types are the same, then the version number checking means is executed to compare the version number data of the original document of the same type currently registered in the server computer with the version number data of the received form file. If any of them are different, display an error message on the applicant's client computer.

This makes it possible to check whether a different type of form file has been applied or a form has not been created using an original of an old version. If either the type of the form or the version number is different as a result of the check, the applicant reselects the form file if the file is selected incorrectly, and if the version number of the form is not the latest, , You can apply by re-downloading the original and recreating the form.

As a result of checking by the form type checking unit and the version number checking unit, if the form type is the same and the version number is the latest, then the setting screen relating to the processor setting unit is displayed. It The applicant uses the processor setting means to set the processor of each application form processing means of the processing route set in the form. The processing settings screen is
The processing route setting screen shown above is almost the same as in Fig. 5,
Here, a specific name of the processor is set in the “Name” column. When the setting of the processor is completed, the operation of uploading the form becomes possible, and when the user operates the upload, the data of the selected file is transmitted to a predetermined computer and the application is accepted. In this embodiment, the server computer is used as the predetermined computer to which the form is uploaded. However, even if the server computer and the upload destination computer are not necessarily the same, there is no problem in realizing the function of this form application system.

When the application is accepted, the server computer notifies the processor set in the first application form processing means of the processing route. The notification may use an in-house mail system or the like, or the notification may be displayed on the screen of the browser. Upon receiving the notification, the processor accesses the server computer and selects the execution of the application form processing means in the main menu, so that the processor can execute the application form processing means that he or she should perform.

Here, some examples of a plurality of application form processing means included in the form application system will be shown. The most typical application form processing means is called “examination” or “approval”, which is also present in the conventional form application system.
When the user is set as the processor of the application form processing means of “examination” and “approval”, when the application form processing means is executed, the processing proceeds in the following flow. First, the application form file is downloaded, and the content approval / disapproval determination screen is displayed. The processor looks at the contents of the form to judge whether the application is approved or not, inputs the judgment result on the screen, and transmits it to the server computer. If the judgment result is non-approval, the application will be invalid. If approved, the process ends because all other “approved” persons set in the same small route wait for completion of the process. If all the other "approval" persons have approved, the processing request notification is given to the processing person of the next small route of the application form processing means. If the next small route is not set, the form is effective.

The application form processing means includes "distribution" for realizing the distribution processing means in addition to "examination" and "approval".
"Distribution" is an application form processing means for making the processor set up to refer to the application form. The processor set to “Distribution” is configured to only download and refer to the application form and cannot perform determination processing such as approval. Further, the application form processing means set in the order next to “distribution” in the processing route can perform the processing even if the processing of “distribution” is not completed. That is, the processing request notification for "distribution" and the processing request notification for the application form processing means set next are simultaneously transmitted to the respective processors, and the respective processings can be executed simultaneously. Further, even if the process of "distribution" is not completed, if the process of the application form processing unit next to "Distribution" is completed, the subsequent application form processing units can be executed in order. As a result, without waiting for the end of processing of the "distributor" processor who does not perform judgment processing such as approval
The processing for the application can be continued, and the processing for the application will not be wastefully delayed.

Further, the application form processing means has a "representative processing" as a representative processing means. When one of the multiple processors set to “representative processing” performs processing such as approval, the other processors are released from the settings of that processor,
The application form processing means set next to the “representative processing” can be executed. The “representative process” is used when approval of any one of a plurality of persons in charge is required. As a result, when approval of any one of multiple persons in charge is required, all the persons in charge will wait for processing on the form processing application system, or the applicant will only have one specific person By setting, the efficiency of processing is not impaired.

Further, the application form processing means includes "reception" as reception processing means. "Reception" can be set only at the head of the large route of the processing route. Also,
The processor of "reception" can set the processor of each application form processing means of the large route including the application form processing means of the "reception" and the processor of the reception means of the next large route of the large route. Is. Also, when applying for a form, the applicant sets the processor by the processor setting means as described above,
At this time, if at least a processor of each application form processing means of the large route to be processed first and a processor of "reception" of the large route to be processed secondly are set, other application form processing means You can apply for a form without setting a processor.

This structure has the following effects. If the processor for the application spans multiple departments,
It may be difficult for the applicant to know the processor other than the department to which the applicant belongs. Therefore, the processing route setting means sets a large route that divides the processing route for each department that performs processing. Then, "reception" is set in the application form processing means at the head of each large route. By setting in this way, the applicant can process each application form processing means of the large route that is processed first and the processing person of the "reception" of the second large route when setting by the processor setting means. It is only necessary to set the above, and other processors and acceptors can be set by the "acceptor" processors of the second and subsequent major routes, so all processors including other departments can be grasped at the time of application. There is no need to do it.

It should be noted that the application form processing means is not limited to the one shown above, and various processing means can be configured. By providing a plurality of application form processing means, the role of the processor can be improved. It is possible to process the application accordingly.

When the applicant applies for the form and all the processors set on the processing route perform the processing, the form becomes effective. When the form becomes effective, the form effective notification is given to the client computer of the person in charge of the department in charge such as the general affairs department. The person in charge who has been notified of the effectuation of the form can view the form from the client computer and can perform necessary processing operations such as clearing of transportation expenses.

[0046]

According to the form application system of the present invention, since no paper is used, it is possible to save the consumption of paper and the labor of physically moving the paper form. In addition, the original can be a file created with a word processor or spreadsheet software, and HT can be used to create the original.
Since programming in the ML language is unnecessary, anyone can easily create an original in a short time, and thus the time and cost required for creating an original can be reduced. In addition, it is possible to prevent an incorrect application of a form file due to an operation error, an application for a form using an old original, and the use of an original not based on the latest format. In addition, it is possible to prevent unnecessary waiting for processing for an application and suppress delay in processing. Further, it is possible to obtain the various effects such that the application can be made even if all the processors are not set by the time of application and the processing for the application can be started.

[Brief description of drawings]

FIG. 1 is an explanatory diagram showing an overall configuration of a form application system according to the present invention.

FIG. 2 is a flowchart showing the flow of processing when original registration and processing route creation.

FIG. 3 is a search condition setting screen when searching for a form statement of a document management system.

FIG. 4 is an original copy registration screen relating to an original copy registration means.

FIG. 5 is a processing route setting screen related to processing route setting means.

FIG. 6 is a screen displaying a file name of an original.

   ─────────────────────────────────────────────────── ─── Continued front page    (72) Inventor Toshio Koizumi             1-15-1 Kitaotsuka, Toshima-ku, Tokyo Sanyo             Electric Co., Ltd. (72) Inventor Toshiyuki Murakami             1108, Higashiyama, Wakaho-cotton, Nagano City, Nagano Prefecture             East Japan System Construction Co., Ltd.

Claims (14)

[Claims] 1. An original of a form converted into an electronic file by operation of a server computer or a client computer connected to a network can be stored and registered in the server computer for each type, and the form can be registered when the original is registered. Original registration means for recording form type identification data for determining the type of the original in a file of the original, and original download means for downloading the original of the form registered in the server computer to the client computer by operating the client computer. Then, the user of the client computer is made to select the type of the form to be uploaded by the upload form type selection means, and then the user of the client computer is made to select the form created by editing the downloaded original document. A form upload means for applying a form by uploading the form to a predetermined computer, and a form type indicated by the form type identification data of the form when an operation of uploading the form by the form upload means is performed. And a form type checking unit that does not upload the form when the type of the form selected by the upload form type selection unit is different. 2. The originals of the forms converted into electronic files by operating a server computer or a client computer connected to a network can be stored in the server computer for each type and registered, and the forms can be registered when the originals are registered. The original registration means for recording the form type identification data for discriminating the type of the original in the file of the original, and the original registered by the operation of the server computer or the client computer can be revised for each type, and the original is also revised. In this case, original revision means for recording the version number data for identifying the version number, which is updated for each revision of the original, in the file of the original, and the form registered in the server computer by the operation of the client computer. Original for downloading to the client computer Download means, a form uploading means for applying a form by uploading a form created by editing the downloaded original from a client computer to a predetermined computer, and an operation for uploading a form by the form uploading means. If the version number data recorded on the form is different from the version number data recorded on the original corresponding to the type indicated by the form type identification data recorded on the form, A form application system comprising a version number checking unit that does not upload. 3. A form application system having the features of claims 1 and 2. 4. The form application system according to claim 2, wherein the version number data is added to the file name of the original file and recorded. 5. The form application system according to claim 1, 2, 3 or 4, wherein the form type identification data is added to a file name of an original file and recorded. 6. A plurality of documents constructed on a computer connected to a network and converted into electronic files are managed by a document registration number corresponding to a document type and a document version number updated every revision of the document. By operating the document management system and the server computer or the client computer connected to the network, it is possible to register the form form sheet managed as a document in the document management system as an original form of the form in the server computer for each type of form. In addition, the document registration number and the document version number of the form form that is the source of the registered original are registered in the server computer by the operation of the client computer and an original registration unit capable of storing the document version number for each original. Download the original copy of the form to the client computer. The original download means to perform, the form uploading means to apply the form by uploading the form created by editing the downloaded original from the client computer to a predetermined computer, and the operation to download the original by the client computer. If the document version number of the original document differs from the document version number of the latest document in the document management system corresponding to the document registration number of the original document, the latest format in which the original document is not downloaded A form application system comprising a checking means. 7. A claim 1, comprising the features of claim 6.
Form application system described in 2, 3, 4 or 5. 8. An application form processing means for performing processing by a client computer by one or a plurality of processors who perform processing for effecting an applied form, and when issuing an original by the original registration means. A processing route creating means for setting the order of processing by the application form processing means for each type of form and allowing the user to create a processing route until the form is activated; and a processing route created by the processing route creating means. The above-mentioned application form processing means is provided with a processor setting means for allowing the user to set one or more processors who perform the processing, and when a form is applied, it is set in the processing route corresponding to the type of the form. The form is activated by each of the processed processors performing a process on the form, the form being effective. Described form application system. 9. A form upload means for applying a form by uploading the form converted into an electronic file from a client computer connected to a network to a predetermined computer, and a process for activating the applied form. A plurality of application form processing means with different processing contents for one or a plurality of processors to perform the processing by the client computer, and the order of the processing by the application form processing means for each type of form are set and the form is effective. The processing route creating means for allowing the user to create the processing route up to the above, and the user setting the singular or multiple processing persons who perform the processing in each application form processing means on the processing route created by the processing route creating means Equipped with a processor setting means, responding to the type of the form when the form is applied That each treatment who is set in the processing routes by performing processing for 該帳 form, form application system, characterized in that the form is entered into force. 10. An original registration unit capable of storing, for each type, an original of a form converted into an electronic file by operation of a server computer or a client computer connected to the network and registering the original, and by operating the client computer. An original download means for downloading the original of the form registered in the server computer to the client computer, wherein the processing route creating means creates a processing route for a user when the original is issued by the original registering means. The form application system according to claim 9, wherein 11. The processing for setting the processor, when uploading and applying for a form, performs processing on each application form processing means of a processing route corresponding to a type of the form for a user who uploads the form. The form application system according to claim 9 or 10, wherein all or a part of the persons are set. 12. An application form processing means, which is one of the application form processing means, has a distribution processing means for allowing a processor to refer to the form, and is set in the order next to the distribution processing means in the processing route. 10. The processing can be performed even if the processing of the distribution processing means is not completed.
Form application system described in 0 or 11. 13. A representative processing means exists in one of the application form processing means, and when one of the plurality of processing persons set in the representative processing means performs processing, another processing person 10. The processing setting is canceled by the processor.
Form application system described in 0, 11 or 12. 14. The processing route can be created by dividing the processing order of the application form processing means into a plurality of groups, and one of the application form processing means includes a reception processing means,
The reception processing means can be set only at the beginning of the group of the processing route, and the processing person of the reception processing means can process the application form processing means of the group including the reception processing means and It is possible to set the processor of the reception means of the group, and when applying for the form, at least the processor of each application form processing means of the group processed first and the reception processing of the group processed second 10. If the processor of the means is set, the form can be applied without setting the processors of other application form processing means.
Form application system described in 1, 12 or 13.