JP2003050779A - Information-managing device, information management system, program and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To enable a constituent member of an organization, who does not have a personal ID to confirm application result, when the member applies to a plurality of DBs, in which pieces of information in the organization are stored by a common ID. SOLUTION: An information-managing device 12 has an electronic mail box 27, the electronic mail box 27 is connected with a client terminal 23 to be used by the constituent members of the organization having the common ID to be provided by a unit of group in the organization via a network 24 and constituted as being accessible to a group work management server 10 and DBs 15, 16, 18 and 19. The information-managing device 12 accepts registration or change application in the organization to the DBs 15, 16, 17, 18, 19 from the constituent members of the organization, based on employee numbers provided by each constituent member of the organization authenticated by the server 10 by the common ID, transmits an electronic mail to inform the application result for the applications accepted, to the electronic mail box 27 and presents the electronic mail transmitted to the electronic mail box 27 at a client terminal 23.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information management device, an information management system, a program, and a recording medium, and more specifically, sharing information in an organization on a platform and performing a task performed by a group in the organization. A group work management server for supporting and an information management device with a common ID that can access a plurality of databases storing information within the organization, an information management system, a program for causing a computer to execute the function as the system, and The present invention relates to a computer-readable recording medium recording a program.

[0002]

2. Description of the Related Art Regarding the prior art, for example, Japanese Patent Application Laid-Open No. 200
The 0-285167 publication describes a personnel information database, etc., which is required to be commonly provided to both parties in an organization in which some have a user ID for giving access authority to the network and some do not. Describes a personnel information management support device, a personnel information management support system, and a personnel information management support method for making it possible to inquire even services that do not have a user ID. The invention described in the above publication allows an employee who does not have an individual user ID to access the network by using a common user ID.

However, when an employee in an organization applies for personal information such as application for commuting allowance, application for property savings, and information relating to personal information such as address change, those applications are accepted. Whether it has been submitted, and if it is necessary to examine the application content for those applications,
It is necessary to confirm the examination result of the examination contents, and in order to realize effective operation of the information management system in the organization, even an employee who does not have a personal ID can, for example, select any section in the organization. It is necessary to have a means by which an employee having a common user ID given to each group can confirm the application result.

[0004]

SUMMARY OF THE INVENTION The present invention has been made in view of the above-mentioned circumstances, and an organization member without a personal ID submits various applications to a plurality of databases storing information within the organization. An information management device, an information management system, a program for causing a computer to perform the functions of the system, and a computer-readable recording medium having the program recorded thereon, which enables confirmation of the application result for the application when the application is performed. To provide,
It was made for the purpose.

[0005]

According to a first aspect of the present invention, a common ID that shares information within an organization on a platform and is accessible to a group work management server for supporting work performed by a group within the organization. In the information management device according to the above, it is possible to access a plurality of databases that store information in the organization on the platform, and to access an electronic mail box for sending and receiving electronic mails. Connected to the client terminal used by the organization through a network, and is given to a group consisting of a part of the organization members of the organization for connecting from the client terminal to the group work management server. Verification means for verifying the common ID and a valid user by the verification means An application for accepting an application from an organizational member of an authenticated group based on an authentication code given to each of the organizational members in order to access the information stored in the database from the client terminal. Receiving means, transmitting means for transmitting the application result for the application received by the application receiving means to the electronic mail box, and presenting means for presenting a message notifying the application result transmitted to the electronic mail box to the client terminal It is characterized by having.

According to a second aspect of the invention, in the first aspect of the invention, there is provided a first storage means for storing personal information of each organization member in association with the authentication code, and the group authenticated by the verification means. When the organization member of (1) makes an application for the personal information stored in the first storage means from the client terminal, and the application for the personal information is accepted by the application acceptance means, the transmission means It is characterized in that an electronic mail including a message notifying acceptance of the application for the application is transmitted to the electronic mail box.

According to a third aspect of the present invention, in the first or second aspect of the invention, the organizational member of the group authenticated by the verification means applies for the personal information stored in the first storage means from the client terminal. When the application is rejected by the application accepting means, the transmitting means transmits an email including a message notifying that the application is rejected to the email box. It is characterized by.

According to a fourth aspect of the present invention, in the first aspect of the present invention, there is provided a second storage means for storing information relating to an organization member set according to the information registered in the database in association with the authentication code. When the organization member of the group that has been authenticated by the verification means requests from the client terminal for information regarding the organization member stored in the second storage means, the organization configuration is made by the application reception means. When an application for information regarding a member is accepted, the transmitting means transmits an electronic mail including a message notifying acceptance of the application for the application to the electronic mailbox.

An invention according to claim 5 relates to the organization member according to claim 1 or 4, wherein the organization member of the group authenticated by the verification means is stored in the second storage means from the client terminal. When applying for information, if the application for information regarding the organization member is rejected by the application receiving means, the transmitting means sends an electronic mail including a message notifying the rejection of the application to the electronic mail box. It is characterized by transmitting to.

According to a sixth aspect of the present invention, in the invention according to any one of the first to fifth aspects, in the presenting means, an organization member of a group authenticated by the verifying means transfers from the client terminal to the electronic mail box. When accessing, the application result corresponding to the authentication code held by the organizational member of the group is extracted from the electronic mailbox, and a message notifying the extracted application result is presented to the client terminal. It is a thing.

According to a seventh aspect of the invention, in the invention according to any one of the first to sixth aspects, the electronic mailbox is
It is characterized in that an electronic mail is received for each group given the common ID.

According to an eighth aspect of the invention, in the information management apparatus according to any one of the first to seventh aspects, the common ID is used.
And a directory database including a personnel master for storing the authentication code and personal information of each organization member associated with the authentication code.

The invention of claim 9 is characterized in that, in the invention of claim 8, the personnel master includes attribute information for distinguishing an employee belonging to the organization from a dispatched employee dispatched from the outside. It is a thing.

The invention of claim 10 is characterized in that, in the invention of any one of claims 1 to 9, groupware is used for the platform.

The invention of claim 11 relates to claims 1 to 10.
In any one of the above-mentioned inventions, the information management device functions on the platform.

According to a twelfth aspect of the present invention, a group work management server for sharing information within the organization on the platform and supporting work performed by a group within the organization, and information accessible to the group work management server. In an information management system with a common ID having a management device, the information management device enables access to a plurality of databases storing information within the organization on the platform, and an electronic device for sending and receiving electronic mail. One of the organization members of the organization for making the mailbox accessible and connected via a network to a client terminal used by the organization member of the organization and connecting to the group work management server from the client terminal. Given to a group of organizational members And verification means for verifying a common ID,
Based on the authentication code given to each of the organization members in order to access the information stored in the database from the client terminal, the organization member of the group authenticated by the verification means as the authorized user. Application receiving means for receiving the application from the client, a transmitting means for transmitting the application result for the application received by the application receiving means to the electronic mailbox, and a message for notifying the application result transmitted to the electronic mailbox to the client. It is characterized by having a presenting means for presenting to a terminal.

According to a thirteenth aspect of the present invention, in the invention of the twelfth aspect, the information management device has a first storage means for storing personal information of each organization member in association with the authentication code, and the verification is performed. When the organization member of the group authenticated by the means makes an application for the personal information stored in the first storage means from the client terminal, when the application for the personal information is accepted by the application acceptance means, It is characterized in that an electronic mail including a message notifying acceptance of the application for the application is sent to the electronic mail box by the sending means.

The invention of claim 14 is the invention of claim 12 or 1.
In the invention of claim 3, the information management apparatus receives the application when the organizational member of the group authenticated by the verification means makes an application for the personal information stored in the first storage means from the client terminal. When the means rejects the application for the personal information, the transmitting means transmits an electronic mail including a message notifying the rejection of the application for the application to the electronic mailbox.

According to a fifteenth aspect of the present invention, in the invention of the twelfth aspect, the information management device stores information relating to an organization member set in accordance with the information registered in the database in association with the authentication code. When the organization member of the group having the second storage means and authenticated by the verification means makes an application for the information about the organization member stored by the second storage means from the client terminal, the application When an application for information on the organization member is accepted by the acceptance means, an email including a message notifying acceptance of the application for the application is transmitted to the email box by the transmission means. Is.

The invention of claim 16 relates to claim 12 or 1.
In the invention of claim 5, the information management device, when the organization member of the group authenticated by the verification means applies for information on the organization member stored in the second storage means from the client terminal, When the application receiving unit rejects the application for the information regarding the organization member, the transmitting unit transmits an email including a message notifying that the application is rejected to the electronic mailbox. It was done.

The invention of claim 17 is based on claims 12 to 1.
In the invention of any one of 6 above, the presenting means has an authentication that the organizational member of the group has when the organizational member of the group authenticated by the verification means accesses the electronic mailbox from the client terminal. It is characterized in that the application result corresponding to the code is extracted from the electronic mail box, and a message notifying the extracted application result is presented to the client terminal.

The invention of claim 18 relates to claims 12 to 1.
In the invention according to any one of 7 above, the electronic mail box receives an electronic mail for each group to which the common ID is given.

The invention of claim 19 relates to claims 12 to 1.
8. The invention according to any one of 8 above, further comprising a directory database including a personnel master for storing the common ID, the authentication code, and personal information of each organization member associated with the authentication code. It was done.

[0024] The invention of claim 20 is the invention of claim 19, wherein the personnel master includes attribute information for distinguishing an employee belonging to the organization from a dispatched employee dispatched from the outside. It is a thing.

The invention of claim 21 is the invention of claims 12 to 2.
In the invention of any one of 0, the groupware is used for the platform.

The invention of claim 22 is based on claim 12 or 2.
In any one of the first aspect of the invention, the information management device,
It is characterized by functioning on the platform.

The invention of claim 23 is based on claim 12 or 2.
It is a program for causing a computer to execute the function as the information management system described in any one of 2.

The invention of claim 24 is a computer-readable recording medium in which the program according to claim 23 is recorded.

[0029]

1 is a diagram for explaining an embodiment of an information management system using a common ID to which the present invention is applied, in which 10 is a group work management server and the group work management server. Reference numeral 10 denotes an import DB 11 capable of collectively registering and updating information, and an information management device 12, 20 is a core DB, 21 is a related directory DB storing information on sections other than personnel, and 22 is a batch of information. An import CSV composed of CSV files that can be registered and updated, 23 is a client terminal, and 24 is a network. The client terminal 23 is connected to the information management device 12 and the group work management server 10 via the network 24.

Here, the group work management server 10
For example, Notes from Lotus Development (Notes (registered trademark)), Exchange from Microsoft (Exchange (registered trademark)),
GroupWise from Novell
(Registered trademark) is used as a platform to share information within an organization on the platform, and has a function for supporting work performed by a group within the organization. Can have a database of. Further, the platform is not limited to groupware, and may take a form of sharing information within an organization using the Web, for example, to support work performed by a group within the organization.

In general, the platform refers to, for example, the type, environment, settings, etc. of an OS (Operation System), which is the basis for operating application software, and Windows (registered trademark).
UNIX (registered trademark), MacOS (registered trademark), and the like are different platforms. In the present invention, an environment provided by groupware or the like that can function on these OSs is used as a platform,
The function of the information management device 12 is provided on the platform.

The groupware usually has six functions including electronic mail, electronic bulletin board, electronic conference, schedule management, document management, workflow management and the like. This groupware is used by many companies, etc.
For example, it has been introduced as an application for managing sales materials, manufacturing projects, planning information, customer service, organization chart, etc. to increase the shared information in the company and activate the organization. It is used as a target engineering tool.

The information management device 12 shown in FIG. 1 includes a control means 13, a directory DB 14, an application DB 15 storing various applications such as address management, a cooperation DB 16 for cooperation with a backbone DB 20, an electronic mail storing an electronic mail. And a box 27. Directory DB14 is personnel master 17, organization change DB
18 and a related master DB 19. Further, the directory DB 14 has an authentication function for managing passwords, a control function for controlling updating of the organization change DB 18, the related master DB 19, and the like.

The information management apparatus 12 according to the present embodiment is built in the group work management server 10 and is physically included in the group work management server 10. However, the information management apparatus 12 is physically connected to the group work management server 10 via a network or the like. It can also take a discrete form. Further, in the present embodiment,
The various DBs included in the information management device 12 will be described as a form physically included in the information management device 12. However, the various DBs may be connected via a network or the like and the various DBs may be in a physically discrete form. is there. In addition, the information management device 1
2 may be executed by the group work management server 10, or may be distributed to the group work management server 10 and the client terminal 23 and executed.

As a form of the network 24 shown in FIG. 1, in a company or the like, for example, when a dedicated line is used, a LAN (Local Area Network) is used.
k) or WAN (Wide Area Network)
k), MAN (Metropolitan Area)
Network) or the like. Other forms are not limited to wired or wireless, and may be the form of the Internet connected by a dedicated line, a telephone line, or the like, or the form of an intranet using the Internet technology. Further, the network 24 needs to be enhanced in security by various methods such as use of a dedicated line, encryption of transmission data, and authentication of a user who uses each client terminal.

Here, not connected to the LAN environment,
For example, when accessing the information management device 12 from a client terminal at the employee's home, the RAS (Remote
There is a function called eAccess Service). This is for using the resource physically located away from the client terminal, and the PPP (Point
It enables a client terminal side to exchange a user ID and a password with a server side having a RAS function by using a protocol called "t to Point protocol". As a result, it is possible to access a LAN environment constructed by a protocol other than TCP / IP used on the Internet or the like. By providing the group work management server 10 with the RAS function, information stored in various DBs of the information management device 12 can be used even from an external client terminal.

The control means 13 is a directory DB.
It is means for controlling the connection from the client terminal 23 to various DBs based on the personnel master information stored in the personnel master 17 possessed by 14. Also, the directory DB1
4 also has a function of automatically updating the related information in the related directory DB 21 storing the information in other sections when the various DBs are changed. Further, the organization transfer DB 18 stores the transfer information in advance in the master of the organization transfer DB 18 at the time when the internal notification of the transfer is issued, and at night at the day before the transfer, for example, if it is a 4/1 transfer, It has a function of updating the personnel master 17 on the night of 3/31 to make the transfer information public on the day of the 4/1 transfer.

FIG. 2 is a diagram for explaining the confirmation of the application result by the common ID in the embodiment of the information management system by the common ID to which the present invention is applied. In the figure, 25 is an employee belonging to the organization, Reference numeral 25 denotes an employee 25a having a common user ID and an employee 25b having an individual user ID.
26 is a dispatched employee dispatched from the outside, and the dispatched employee 26 is a dispatched employee 2 having a common external user ID.
6a, a temporary employee 26b having an outside individual user ID. When using various information provided by the directory DB 14, the employee 25 and the temporary worker 26 authenticate using their respective user IDs. At this time, the attribute information of the employee 25 or the temporary worker 26 stored in the personnel master 17 is collated and authenticated. Here, the organization members refer to the personnel who compose one organization such as a company, the employees include the employees, the contracts, the parts, and the like under the control of the organization, and the temporary employees are the organizations. Includes temporary staff from temporary staffing companies that are not directly managed by, and cooperating staff from affiliated companies.
The above organizational members include employees and temporary staff.

Confirmation of the application result by the common ID in the information management system in this embodiment when the groupware is used as the platform will be described. First,
The employee 25 or the temporary worker 26 inputs the individual user ID or the common user ID from the client terminal 23, is authenticated by the group work management server 10 as a regular user, and accesses the groupware. Next, employee 2
Various D depending on the employee number of 5 and the identification number of the dispatched employee 26
Access B. Here, for example, when an employee 25a who has accessed an arbitrary DB with a common user ID makes an application for registration or change within the organization based on the employee number, for example, application for commuting allowance, application for property savings When applying for personal information such as, or applying for information related to personal information such as address change, whether or not those applications have been accepted, and when it is necessary to examine the application content for those applications The e-mail including the application result is delivered to the mail file corresponding to the common user ID in the e-mail box 27 so that the examination result of the examination content can be confirmed. The employee 25a can access the electronic mail box 27 from the client terminal 23, open the mail file, and check the application result.

FIG. 3 is a diagram showing a configuration example of the information management device 12 to which the present invention is applied. The information management device 12 includes a verification means 12a, an application acceptance means 12b, a transmission means 12c, a presentation means 12d, and a first means. Storage means 12e, second storage means 1
2f and.

Verification means 12a of the information management device 12
Verifies the common user ID given to a group of some of the organizational members 25a or temporary employees 26a in the organization in order to connect from the client terminal 23 to the group work management server 10. The application receiving unit 12b is a member of the group 25 who is authenticated as a legitimate user by the verification unit 12a.
In order for a or the temporary worker 26a to access the information stored in various DBs from the client terminal 23, it is a means for accepting an application based on the employee number or identification number given to each, and the transmission means 12c is an application acceptance The presenting means 12 is means for transmitting the application result for the application accepted by the means 12b to the electronic mail box 27.
d is means for presenting to the client terminal 23 a message notifying the application result transmitted to the electronic mail box 27.

The first storage means 12e is used by the employee 25.
a or a temporary employee 26a is a means for storing the personal information in association with the employee number or the identification number, and the employee 25a or the temporary employee 26a of the group authenticated by the verification means 12a is stored in the first storage means 12e from the client terminal 23. When an application regarding the personal information stored by the application is accepted by the application acceptance means 12b, the transmission means 12c sends an e-mail containing a message notifying the acceptance of the application for the application to the e-mail box 23. Can be sent to. Furthermore, the information management device 12 can also present the personal information corresponding to the employee number or the identification number to the client terminal 23. Here, the personal information refers to information common to various DBs such as employee numbers, identification numbers, names, and affiliations.

The employee 25a or 26a of the group authenticated by the verification means 12a is the client terminal 23.
When the application for personal information stored in the first storage unit 12e is rejected by the application reception unit 12b, the transmission unit 12c includes a message notifying that the application is rejected. E-mail can be sent to the e-mail box 23.

The second storage means 12f is means for storing the information about the employee 25a or the temporary worker 26a set according to the information registered in the DB in association with the employee number or the identification number, and the verifying means. When the employee 25a or the temporary worker 26a of the group authenticated by 12a applies for the information on the employee 25a or the temporary worker 26a stored by the second storage means 12f from the client terminal 23, the employee 25a by the application receiving means 12b. Alternatively, when an application for information regarding the temporary worker 26a is accepted, the transmission means 12c sends an email containing a message notifying the acceptance of the application for the application to the email box 2
3 can be sent.

Similarly, the employee 25a or the temporary worker 26a of the group authenticated by the verification means 12a described above.
When applying for information on the employee 25a or the temporary worker 26a stored in the second storage means 12f from the client terminal 23, the employee 25a is applied by the application receiving means 12b.
Alternatively, when the application for the information regarding the temporary worker 26a is rejected, the transmission means 12c sends an email containing a message notifying the rejection of the application to the email box 2
Send to 7.

Here, as a specific example of the DB, an example of the accounting process DB capable of performing various accounting processes will be described. The personal information explained so far includes, for example, various Ds such as employee numbers and identification numbers of organization members, names, and affiliations.
This means information common to B, and these personal information is stored in the first storage means 12e and utilized in the accounting processing DB. The information about the employee 25a or the temporary worker 26a set according to the information registered in the DB is
In the case of the above-mentioned accounting processing DB, as the information unique to the accounting processing, for example, a department code used for accounting (cash) settlement of an organizational unit, an accounting district code given to each unit for which accounting is performed for accounting processing, an employee Is a repayment payment, and refers to information such as a small payment ward code indicating the destination of the cash paid for the repayment payment, as well as a transfer account number indicating the transfer destination of the cash when the repayment payment is made by these employees. The information will be stored in the second storage means 12f.

The presenting means 12d is the verification means 12a.
When the employee 25a or 26a of the group authenticated by the above accesses the email box 27 from the client terminal 23, the application result corresponding to the employee number or the identification number is extracted from the email box 27, and the extracted application result is notified. A message to perform can be presented to the client terminal 23. Where email box 27
Can receive an e-mail for each group given a common user ID, and each e-mail corresponds to an employee number or an identification number. Therefore, only e-mails related to the employee 25a or the temporary worker 26a are extracted. Can be presented to the client terminal 23.

FIG. 4 is a block diagram showing an internal configuration example of the group work management server 10 according to the present invention. The group work management server 10 includes a CPU 10a, a ROM 10b,
RAM 10c, HDD (hard disk drive) 10
d, HD (hard disk) 10e, FDD (flexible disk drive) 10f, FD (flexible disk) 10g, display 10h, I / F (interface) 10i, keyboard 10j, mouse 10k, and each part is connected by a bus 10l. Has been done. The group work management server 10 can be connected to the network 24 from the I / F 10i.

FIG. 5 is a block diagram showing an internal configuration example of the client terminal 23 according to the present invention. The client terminal 23 includes a CPU 23a, a ROM 23b and a RAM 23.
c, HDD (hard disk drive) 23d, HD
(Hard disk) 23e, display 23f, I /
It has an F (interface) 23g, a keyboard 23h, and a mouse 23i, and each unit is connected by a bus 23j. The client terminal 23 can connect to the network 24 from the I / F 23g.

FIG. 6 is a diagram showing an example of a screen for acquiring personal information displayed on the client terminal 23 by the information management system using the common ID according to the present invention. In this example, a screen displayed when the employee 25a (employee who does not have an individual user ID and has a common user ID) inquires about personal information "address" is shown. Figure 6
FIG. 6A is a diagram showing icons for referring to various DBs, and FIG. 6B is a diagram showing a password input screen for referring to various DBs. Here, the employee 25a has already accessed the groupware by using the individual user ID, and clicks the icon shown in FIG. 6A to access various DBs by using the employee number. Next, the initial screen opens, and the screen shown in FIG. 6B requesting the input of the password is displayed. At this time, the client terminal 23 stores the employee number of the user used immediately before the employee 25a.
Click the cancel button shown in (B) to cancel the process and then enter your employee number and password. If the employee numbers are the same, just enter your password.

FIG. 7 is a diagram showing an example of a screen for acquiring personal information displayed on the client terminal 23 by the information management system based on the common ID according to the present invention. Figure 7
FIG. 6A is a diagram showing an example of a state in which the password of the employee 25a is input on the password input screen shown in FIG. 6B. FIG. 7B is a diagram showing an example of the job selection screen. The employee 25a is displayed on the password input screen shown in FIG. 7A.
Is input, and if the password is correct, the work selection menu 30 is displayed on the client terminal 23. The work selection menu 30 includes a work record 30a, a human resources work 30b, allowance application 30c, work management 30d,
Year-end adjustment 30e, health insurance 30f, education 30g, individual advance payment 30h, common equipment reservation 30i, personnel management 30j,
Benefits 30k, salary calculation 30l, personal information inquiry 30
m, common information inquiry 30n, business application 30o, scheduler 30p, and man-hour management 30q. Here, the items to be registered in the task selection menu 30 are not limited to these items, but by changing the table to be referred to,
The necessary items can be set arbitrarily. Less than,
A case where the employee 25a selects the allowance application 30c shown in FIG. 7B will be described.

FIG. 8 shows various types of D relating to the allowance application 30c.
It is a figure which shows an example of the menu screen of B. FIG. 8 (A)
Is a diagram showing an example of a menu screen of various DBs related to the allowance application 30c, and FIG. 8B is an address / emergency displayed when an address is selected from the menu screen shown in FIG. 8A. It is a figure which shows an example of a contact application menu screen.

When the employee 25a selects the allowance application 30c from the work selection menu 30 shown in FIG. 7B, various D relating to the allowance application 30c shown in FIG. 8A.
The item B is displayed on the client terminal 23. Employee 2
When 5a selects "address" from these items,
The address / emergency contact address application menu 31 shown in FIG. 8B is displayed on the client terminal 23. In the address / emergency contact application menu 31, selectable menus are a person application / inquiry 31a, a proxy application / inquiry 31b, a person's current address confirmation 31c, and a mount print 31d. Not limited to these items, it is possible to arbitrarily set necessary items. In this example, the employee 25a is assumed to select the person's current address confirmation 31c.

FIG. 9 shows the address / emergency contact information application menu 3
It is a figure which shows the various menu screens regarding 1. Figure 9
FIG. 8A is a diagram showing the current address information in the case where the person's current address confirmation 31c in the address / emergency contact address application menu 31 shown in FIG. 8B is selected, and the current address information of the employee 25a is inquired. Is shown. FIG. 9 (B) is shown in FIG. 8 (B).
It is a figure which shows the form for changing an address at the time of selecting the principal application / inquiry 31a in the address / emergency contact application menu 31 shown in FIG. Here, the procedure when the employee 25a applies for personal information is the same as that shown in FIGS. 6 to 8 described above. The employee 25a applies for himself / herself in the address / emergency contact address application menu 31 shown in FIG. 8B.
The inquiry 31a can be selected, the address change form shown in FIG. 9B can be opened, a document for application can be created, and the application can be made.

FIG. 10 is a diagram showing an example of a screen for acquiring common information displayed on the client terminal 23 by the information management system using the common ID of the present invention. Figure 10
FIG. 10A is a diagram showing a bulletin board as an example of a menu related to the common information inquiry menu, and FIG.
It is a figure which shows the form for inquiring and creating a bulletin board displayed when the bulletin board shown to (A) is selected. Here, the procedure when the employee 25a makes the common information inquiry is the same as that shown in FIGS. 6 to 7 described above.
The employee 25a uses the task selection menu 3 shown in FIG.
0 common information inquiry 30n is selected, the bulletin board shown in FIG. 10 (A) is selected, the bulletin board creation form shown in FIG. 10 (B) is opened, and the bulletin board contents are inquired or common information is displayed. Can be created.

As another embodiment, the employee 25b
Even when the (employee having an individual user ID) obtains personal information, applies for personal information, and makes common information inquiries, the employee 2
You can follow the same procedure as for 5a, employee 25b
Has already accessed the groupware using the individual user ID, and clicks the icon shown in FIG. 6A to access various DBs using the employee number. Next, the initial screen opens, and the screen shown in FIG. 6B requesting the input of the password is displayed. At this time, the client terminal 23 stores the employee number of the user used immediately before the employee 25b. Therefore, if the employee numbers are different, the cancel button shown in FIG. 6B is clicked to cancel the process once. Then, enter your employee number and password. If the employee numbers are the same, just enter your password. The following description is the same as that of the employee 25a described above, and will be omitted.

As another embodiment, the temporary worker 26
When a (temporary employee who does not have an outside individual user ID and has an outside common user ID) acquires personal information and applies for personal information, the above-described procedure from FIG. 6 to FIG. You can follow the same procedure as
The temporary worker 26a has already accessed the groupware by using the outside individual user ID, and clicks the icon shown in FIG. 6A to access various DBs by using the identification number. Next, the initial screen opens, and Fig. 6
A screen for requesting the input of the password shown in (B) is displayed. At this time, the client terminal 23 is the temporary worker 26
Since the employee number or identification number of the user used immediately before a is stored, if the employee number or identification number is different,
By clicking the cancel button shown in FIG. 6B, the process is canceled once, and then the user's own identification number is input and the password is input. If the identification numbers are the same, you can enter your password as it is.

FIG. 11 is a diagram showing an example of an error message displayed when the temporary employee 26 acquires or applies for personal information. FIG. 11A shows an error message when acquiring personal information, and FIG. 11B shows an error message when applying for personal information. The temporary worker 26a is shown in FIG.
When you select the person's current address confirmation 31c in the address / emergency contact application menu 31 shown in (B), "You do not have your address master. Please use the application / query button to create an address master." An error message is displayed and it is not possible to obtain personal information. Similarly, regarding the application for personal information, the temporary employee 26a is required to execute the process shown in FIG.
When you select the application / inquiry 31a from the address / emergency contact application menu 31 shown in (B), "You cannot apply because you are an outside employee. (For temporary employees, apply to the dispatching agency. I am unable to apply for personal information.

When the dispatched employee 26a makes a common information inquiry, the procedure shown in FIGS. 6 to 7 is performed by the employee 25a.
The procedure can be performed in the same manner as in the case of the temporary worker 26a.
Selects the common information inquiry 30n in the task selection menu 30 shown in FIG. 7B, selects the bulletin board shown in FIG. 10A, and opens the bulletin board creation form shown in FIG. 10B. Then, the contents of the bulletin board can be inquired and common information can be created.

As another embodiment, the temporary employee 26
When b (a temporary employee having an outside individual user ID) obtains personal information and applies for personal information, the above-described steps of FIGS. 6 to 8 can be performed in the same manner as the case of the employee 25b. The employee 26b has already accessed the groupware by using the external common user ID, and in order to access various DBs by using the identification number, FIG.
Click the icon shown in. Next, the initial screen opens, and the screen shown in FIG. 6B requesting the input of the password is displayed. At this time, the client terminal 23 stores the employee number or identification number of the user used immediately before the temporary employee 26b. Therefore, if the employee number or identification number is different, the cancel button shown in FIG. Click to cancel the process, then enter your identification number and password. Also,
If the identification numbers are the same, just enter your password.

Similarly to the case of the temporary worker 26a, the temporary worker 26b also displays the error message shown in FIG. If you select the current address confirmation 31c in the address / emergency contact application menu 31 shown in FIG. 8 (B), "You do not have your address master. Use the application / reference button to create an address master." Error message is displayed and personal information cannot be acquired. Similarly, for personal information applications, the temporary staff 26b
Selects the application / inquiry 31a in the address / emergency contact application menu 31 shown in FIG. 8 (B), "You cannot apply because you are an outside employee. (For temporary employees, Please apply to the dispatcher.) "Is displayed and you cannot apply for personal information.

When the dispatched employee 26b makes a common information inquiry, the procedure of FIGS. 6 to 7 described above is performed by the employee 25b.
The procedure can be performed in the same manner as in the case of the temporary worker 26b.
Selects the common information inquiry 30n in the task selection menu 30 shown in FIG. 7B, selects the bulletin board shown in FIG. 10A, and opens the bulletin board creation form shown in FIG. 10B. Then, the contents of the bulletin board can be inquired and common information can be created.

FIG. 12 is a flow chart for explaining an example of the personal information acquisition method in the information management system by the personal ID according to the present invention. In this example, the case of an employee 25b having an individual user ID and a temporary employee 26b having an outside individual user ID will be described. First,
The employee 25b or the temporary worker 26b is the client terminal 2
The password of the individual user ID file is input from 3 (step S1), and the information management device 12 determines whether the password is correct (step S2).
If the entered password is correct (YES),
If the group work management server 10 can be authenticated (step S3) and the entered password is incorrect (NO), the process returns to step S1 and the password is entered again.

After the group work management server 10 is authenticated in step S3, it is connected to the directory DB 14 (step S4). The connection here is shown in FIG.
It means to open the icon shown in. Next, the control information file storing the control information such as the employee number or the identification number of the user used immediately before is collated (step S5),
The password input screen with the employee number or identification number shown in FIG. 6B is displayed (step S6). Employee 25
If the correct employee number is displayed, or if the temporary employee 26b displays the correct identification number (step S7), the displayed employee number or identification number is incorrect (in the case of NO). , Cancel the process once on the screen shown in FIG.
13) Enter the correct employee number or identification number (step S14).

In step S7 described above, if the displayed employee number or identification number is correct (in the case of YES),
The password is entered on the screen shown in FIG. 6B (step S8) and is matched with the password document (step S).
9). Next, it is determined whether the input passwords match (step S10), and if the passwords match (YES), the control information file is rewritten (step S11). If the passwords do not match (N
If it does not match 6 times or more (step S15), if it does not match 6 times or more, that is, if the password input is up to 5 times (NO), then step S15.
The process starts from the password input of 8. If the passwords do not match 6 times or more (YES), step S1
Return to the entry of the correct employee number or identification number in 4 and repeat the process.

After rewriting the control information file in step S11, a menu screen is displayed on the client terminal 23 (step S12). The employee 25b or the temporary worker 26b selects personal information from the displayed menu screen (step S16) and connects to the personal information inquiry DB (step S17). When connected to the personal information inquiry DB, personal information is inquired (step S1).
8) It is determined whether or not personal information exists (step S19). If personal information exists in the DB (YES
In the case of), personal information can be acquired (step S20). When the personal information does not exist in the DB (in the case of NO), the personal information cannot be acquired.

FIG. 13 is a flow chart for explaining an example of the personal information application method in the information management system by the personal ID according to the present invention. In this example, the case of an employee 25b having an individual user ID and a temporary employee 26b having an outside individual user ID will be described. First,
The employee 25b or the temporary worker 26b is the client terminal 2
The password of the individual user ID file is input from 3 (step S31), and the information management device 12 determines whether the password is correct (step S3).
2). If the entered password is correct (YES), authentication of the group work management server 10 can be obtained (step S33). If the entered password is incorrect (NO), return to step S31. Enter the password again.

After the group work management server 10 is authenticated in step S33, it is connected to the directory DB 14 (step S34). The connection referred to here is shown in FIG.
This means opening the icon shown in FIG. next,
The control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S
35), the password input screen with the employee number or identification number shown in FIG. 6B is displayed (step S3).
6). The employee 25b judges whether the correct employee number is displayed, or the temporary worker 26b judges whether the correct identification number is displayed (step S37), and when the displayed employee number or identification number is incorrect (in the case of NO) ), The process is temporarily canceled on the screen shown in FIG. 6B (step S43), and the correct employee number or identification number is input (step S44).

If the displayed employee number or identification number is correct in step S37 (YES), the password is entered on the screen shown in FIG. 6B (step S38) to match the password document. (Step S39). Next, it is determined whether the input passwords match (step S40), and if the passwords match (YES), the control information file is rewritten (step S41). If the passwords do not match (NO), it is determined whether the passwords do not match 6 times or more (step S45). If the passwords do not match 6 times or more, that is, if the password is input up to 5 times (NO),
The process starts from the password input in step S38. If the passwords do not match 6 times or more (if YES),
The process returns to step S44 where the correct employee number or identification number is input and the process is repeated.

After rewriting the control information file in step S41, a menu screen is displayed on the client terminal 23 (step S42). The employee 25b or the temporary worker 26b selects an individual application from the displayed menu screen (step S46), and causes the client terminal 23 to display a list of individual application DBs (step S4).
7). Individual application is made in each DB (step S48),
It is determined whether the employee category is an employee (step S49),
If the employee classification is an employee (YES), an individual application can be executed (step S50). If the employee classification is not an employee (NO), individual application cannot be executed.

FIG. 14 is a flow chart for explaining an example of the common information inquiry method in the information management system by the personal ID according to the present invention. In this example, the case of an employee 25b having an individual user ID and a temporary employee 26b having an outside individual user ID will be described. First,
The employee 25b or the temporary worker 26b is the client terminal 2
The password of the individual user ID file is input from 3 (step S61), and the information management device 12 judges whether the password is correct (step S6).
2). If the entered password is correct (YES), authentication of the group work management server 10 can be acquired (step S63). If the entered password is incorrect (NO), return to step S61. Enter the password again.

After the group work management server 10 is authenticated in step S63, it is connected to the directory DB 14 (step S64). The connection referred to here is shown in FIG.
This means opening the icon shown in FIG. next,
The control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S
65), the password input screen with the employee number or identification number shown in FIG. 6B is displayed (step S6).
6). The employee 25b judges whether the correct employee number is displayed, or the temporary worker 26b judges whether the correct identification number is displayed (step S67), and when the displayed employee number or identification number is not correct (in the case of NO) ), The process is temporarily canceled on the screen shown in FIG. 6B (step S73), and the correct employee number or identification number is input (step S74).

If the displayed employee number or identification number is correct in the step S67 (YES), the password is entered on the screen shown in FIG. 6B (step S68) to match the password document. (Step S69). Next, it is determined whether the input passwords match (step S70), and if the passwords match (YES), the control information file is rewritten (step S71). If the passwords do not match (NO), it is determined whether the passwords do not match 6 times or more (step S75). If the passwords do not match 6 times or more, that is, if the password input is up to 5 times (NO),
The process starts from the password input in step S68. If the passwords do not match 6 times or more (if YES),
Returning to the input of the correct employee number or identification number in step S74, the process is performed again.

After rewriting the control information file in step S71, a menu screen is displayed on the client terminal 23 (step S72). The employee 25b or the temporary worker 26b selects common information from the menu screen displayed on the client terminal 23 (step S7).
6), can be connected to the common information DB (step S
77), both the employee 25b and the temporary worker 26b can acquire common information (step S78).

FIG. 15 is a flow chart for explaining an example of the personal information acquisition method in the information management system using the common ID to which the present invention is applied. In this example, the employee 25a having the common user ID and the external common user I
The case of the temporary worker 26a having D will be described. First, the employee 25a or the temporary worker 26a inputs the password of the common user ID file from the client terminal 23 (step S81), and the information management device 12 judges whether the password is correct (step S8).
2). If the entered password is correct (YES), authentication of the group work management server 10 can be obtained (step S83), and if the entered password is incorrect (NO), return to step S81. Enter the password again.

After the group work management server 10 is authenticated in step S83, it is connected to the directory DB 14 (step S84). The connection referred to here is shown in FIG.
This means opening the icon shown in FIG. next,
The control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S
85), and the password input screen with the employee number or identification number shown in FIG. 6B is displayed (step S8).
6). The employee 25a judges whether the correct employee number is displayed, or the temporary worker 26a judges whether the correct identification number is displayed (step S87), and when the displayed employee number or identification number is incorrect (in the case of NO) ), The process is temporarily canceled on the screen shown in FIG. 6B (step S93), and the correct employee number or identification number is input (step S94).

If the displayed employee number or identification number is correct in step S87 (YES), the password is entered on the screen shown in FIG. 6B (step S88) to match the password document. (Step S89). Next, it is determined whether the input passwords match (step S90), and if the passwords match (YES), the control information file is rewritten (step S91). When the passwords do not match (in the case of NO), it is judged whether or not the passwords do not match 6 times or more (step S95). When the passwords do not match 6 times or more, that is, when the password is input up to 5 times (NO),
The process starts from the password input in step S88. If the passwords do not match 6 times or more (if YES),
The process returns to step S94 where the correct employee number or identification number is input and the process is repeated.

After rewriting the control information file in step S91, the menu screen is displayed on the client terminal 23 (step S92). The employee 25a or the temporary worker 26a selects personal information from the displayed menu screen (step S96) and connects to the personal information inquiry DB (step S97). When connected to the personal information inquiry DB, personal information is inquired (step S9).
8) It is determined whether or not personal information exists (step S99). If personal information exists in the DB (YES
In the case of), personal information can be acquired (step S100). If personal information does not exist in the DB (NO
In the case of), personal information cannot be obtained.

FIG. 16 is a flow chart for explaining an example of the personal information application method in the information management system by the common ID to which the present invention is applied. In this example, the employee 25a having the common user ID and the external common user I
The case of the temporary worker 26a having D will be described. First, the employee 25a or the temporary worker 26a inputs the password of the common user ID file from the client terminal 23 (step S111), and the information management device 12 determines whether the password is correct (step S111).
112). If the entered password is correct (YES
In the case of), the authentication of the group work management server 10 can be obtained (step S113), and if the entered password is incorrect (in the case of NO), step S11.
Return to 1 and enter the password again.

After the group work management server 10 is authenticated in step S113, it is connected to the directory DB 14 (step S114). The connection here means opening the icon shown in FIG. Next, the control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S115), and the password with the employee number or identification number shown in FIG. 6B is input. Display the screen (step S
116). The employee 25a determines whether the correct employee number is displayed, or the temporary worker 26a determines whether the correct identification number is displayed (step S117), and when the displayed employee number or identification number is incorrect (NO).
In this case), the process is temporarily canceled on the screen shown in FIG. 6B (step S123), and the correct employee number or identification number is input (step S124).

If the displayed employee number or identification number is correct (YES) in step S117, the password is entered in the screen shown in FIG. 6B (step S118) to match the password document. (Step S119). Next, it is determined whether the input passwords match (step S120), and if the passwords match (YES), the control information file is rewritten (step S121). If the passwords do not match (NO), it is determined whether the passwords do not match 6 times or more (step S125). If the passwords do not match 6 times or more, that is, the password is input up to 5 times (N
In the case of O), the processing is performed from the password input in step S118. If the passwords do not match 6 times or more (Y
In the case of ES), the process returns to the input of the correct employee number or identification number in step S124 and the process is performed again.

After rewriting the control information file in step S121, a menu screen is displayed on the client terminal 23 (step S122). Employee 25
a or the temporary employee 26a selects an individual application from the displayed menu screen (step S126), and selects D for the individual application.
B is displayed as a list on the client terminal 23 (step S127). Individual application is made in each DB (step S1
28) and determine whether the employee classification is an employee (step S
129), if the employee classification is employee (if YES),
Individual application can be executed (step S13)
0). If the employee classification is not an employee (NO), individual application cannot be executed.

FIG. 17 is a flow chart for explaining an example of the common information inquiry method in the information management system by the common ID to which the present invention is applied. In this example, the employee 25a having the common user ID and the external common user I
The case of the temporary worker 26a having D will be described. First, the employee 25a or the temporary worker 26a inputs the password of the individual user ID file from the client terminal 23 (step S141), and the information management device 12 determines whether the password is correct (step S141).
142). If the entered password is correct (YES
In the case of), the group work management server 10 can be authenticated (step S143), and if the entered password is incorrect (in the case of NO), step S14.
Return to 1 and enter the password again.

After the group work management server 10 is authenticated in step S143, it is connected to the directory DB 14 (step S144). The connection here means opening the icon shown in FIG. Next, the control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S145), and the password with the employee number or identification number shown in FIG. 6B is input. Display the screen (step S
146). The employee 25a judges whether the correct employee number is displayed, or the temporary worker 26a judges whether the correct identification number is displayed (step S147), and when the displayed employee number or identification number is not correct (NO.
In this case), the process is temporarily canceled on the screen shown in FIG. 6B (step S153), and the correct employee number or identification number is input (step S154).

If the displayed employee number or identification number is correct (YES) in step S147, the password is entered on the screen shown in FIG. 6B (step S148) to match the password document. (Step S149). Next, it is determined whether the input passwords match (step S150), and if the passwords match (YES), the control information file is rewritten (step S151). If the passwords do not match (NO), it is determined whether the passwords do not match 6 times or more (step S155). If the passwords do not match 6 times or more, that is, the password is input up to 5 times (N
In the case of O), the processing is performed from the password input in step S148. If the passwords do not match 6 times or more (Y
In the case of ES), the process returns to the input of the correct employee number or identification number in step S154, and the process is performed again.

After rewriting the control information file in step S151, the menu screen is displayed on the client terminal 23 (step S152). Employee 25
a or the temporary worker 26a selects common information from the menu screen displayed on the client terminal 23 (step S
156) and can be connected to the common information DB (step S157), and both the employee 25a and the temporary worker 26a can obtain common information (step S15).
8).

FIG. 18 is a flow chart for explaining an example of a method of updating organizational change information in the information management system according to the present invention. First, when a change or the like of the employee 25 or the temporary worker 26 occurs, the affiliation of the employee information is changed by the master of the organization change DB on the day of the change announcement (step S161), and the updated organization information is obtained. Is reflected in the personnel master by automatic processing at night on the day before the transfer day (step S162). The organization information of the personnel master can be made public at the time of the transfer day (step S163).

FIG. 19 is a diagram showing an example of a display screen of an electronic mail notifying the application result for the application for address change. When the employee 25a having the common user ID applies for the address change as personal information, the common user ID of the e-mail box 27 is set at the time when the manager accepts the application.
The e-mail with the message shown in FIG. 19 attached is sent to the mail file corresponding to.

FIG. 20 is a flow chart for explaining an example of the method of confirming the application result for the application of personal information in the information management system by the common ID to which the present invention is applied. In this example, employee 2 having a common user ID
The case of the temporary worker 26a having 5a and the user ID common to the outside will be described. First, the employee 25a or the temporary worker 26a inputs the password of the common user ID file from the client terminal 23 (step S171), and the information management device 12 determines whether the password is correct (step S172). If the entered password is correct (YES), the group work management server 10 can be authenticated (step S1).
73), if the entered password is incorrect (NO)
In the case of), the process returns to step S171 and the password is input again.

After the group work management server 10 is authenticated in step S173, it is connected to the directory DB 14 (step S174). The connection here means opening the icon shown in FIG. Next, the control information file storing the control information such as the employee number or identification number of the user used immediately before is collated (step S175), and the password with the employee number or identification number shown in FIG. 6B is input. Display the screen (step S
176). The employee 25a judges whether the correct employee number is displayed, or the temporary worker 26a judges whether the correct identification number is displayed (step S177), and when the displayed employee number or the identification number is incorrect (NO).
In this case), the process is temporarily canceled on the screen shown in FIG. 6B (step S183), and the correct employee number or identification number is input (step S184).

When the displayed employee number or identification number is correct in step S177 (YES), the password is entered on the screen shown in FIG. 6B (step S178) to match the password document. (Step S179). Next, it is determined whether the input passwords match (step S180), and if the passwords match (YES), the control information file is rewritten (step S181). If the passwords do not match (NO), it is determined whether the passwords do not match 6 times or more (step S185). If the passwords do not match 6 times or more, that is, the password is input up to 5 times (N
In the case of O), the processing is performed from the password input in step S178. If the passwords do not match 6 times or more (Y
In the case of ES), the process returns to the input of the correct employee number or identification number in step S184, and the process is performed again. After rewriting the control information file in step S181, the menu screen is displayed on the client terminal 23 (step S182).

FIG. 21 is a flowchart for explaining an example of the method of confirming the application result for the application of personal information in the information management system using the common ID to which the present invention is applied, and is a continuation of the flowchart shown in FIG. .
The employee 25a or the temporary worker 26a selects an individual application from the menu screen displayed in step S182 (step S186), and stores the individual application DB in the client terminal 23.
Is displayed in a list (step S187). An individual application is made in each DB (step S188), it is determined whether the employee classification is an employee (step S189), and if the employee classification is an employee (YES), an individual application can be executed (step). S190). If the employee classification is not an employee (NO), individual application cannot be executed.

When the individual application is executed in step S190, the status of the application document is displayed as "application in progress" (step S191). Further, it is determined whether or not to notify the boss of the employee 25a by email regarding the personal application to be executed (step S192), and when the boss of the employee 25a is notified by email (in the case of YES), the boss of the employee 25a is notified by email. (Step S193). If the boss of the employee 25a is not notified by email (NO), step S
Move to 194. In step S194, the person in charge of business processes the individual application (step S19).
4) It is determined whether or not to accept the individual application (step S195), and when the acceptance process is performed (YES), the acceptance process for the corresponding individual application is performed (step S19).
6), the reception notice mail is transmitted to the mail file of the electronic mail box 27 corresponding to the common user ID of the employee 25a (the applicant himself) (step S197). When rejecting the acceptance process (in the case of NO), the rejection process of the corresponding personal application is performed (step S198), and the employee 25a.
The rejection notification mail is transmitted to the mail file in the electronic mail box 27 corresponding to the common user ID of the (applicant) (step S199).

Although the respective embodiments have been described above centering on the functions in the information management system using the common ID according to the present invention, the present invention realizes the respective functions as described by using the respective functions of the system as a method. It can also be in the form of an information management method for making it happen. Further, the present invention can be implemented as a program for causing a computer to function as an information management system, like the information management system having each function.

An embodiment of a recording medium storing a program and data for realizing the information management function according to the present invention will be described. As the recording medium, specifically, a CD-R
OM, magneto-optical disk, DVD-ROM, floppy (registered trademark) disk, flash memory, memory card, memory stick, and other various ROMs and RAMs
Can be assumed, and the functions of the system of each of the embodiments of the present invention described above can be executed by a computer, and a program for realizing the function of information management is recorded and distributed to realize the function. To facilitate. Then, the recording medium as described above is attached to an information processing device such as a computer and the program is read by the information processing device, or the program is stored in a storage medium included in the information processing device, and as necessary. By reading, the information management function related to the present invention can be executed.

[0096]

According to the present invention, an organization member who does not have an individual ID can make various applications to a plurality of databases that store information in the organization with a common ID, and can confirm the application results for the applications. By doing so, information management within the organization can be realized more effectively and flexibly.

[Brief description of drawings]

FIG. 1 is a diagram for explaining an embodiment of an information management system using a common ID to which the present invention is applied.

FIG. 2 is a diagram explaining confirmation of an application result by a common ID in an embodiment of an information management system by a common ID to which the present invention is applied.

FIG. 3 is a diagram showing a configuration example of an information management device to which the present invention is applied.

FIG. 4 is a block diagram showing an internal configuration example of a group work management server according to the present invention.

FIG. 5 is a block diagram showing an internal configuration example of a client terminal according to the present invention.

FIG. 6 is a diagram showing an example of a screen for personal information acquisition displayed on the client terminal by the information management system using the common ID of the present invention.

FIG. 7 is a diagram showing an example of a screen for personal information acquisition displayed on the client terminal by the information management system using the common ID of the present invention.

FIG. 8 is a diagram showing an example of a menu screen of various DBs relating to various allowance applications.

FIG. 9 is a diagram showing various menu screens related to an address / emergency contact address application menu.

FIG. 10 is a diagram showing an example of a screen for common information acquisition displayed on the client terminal by the information management system using the common ID of the present invention.

FIG. 11 is a diagram showing an example of an error message displayed when a temporary employee acquires or applies for personal information.

FIG. 12 is a flow chart for explaining an example of a personal information acquisition method in an information management system using a personal ID according to the present invention.

FIG. 13 is a flow chart for explaining an example of a personal information application method in the information management system by the personal ID according to the present invention.

FIG. 14 is a flowchart for explaining an example of a common information inquiring method in the information management system by the personal ID according to the present invention.

FIG. 15 is a flowchart for explaining an example of a personal information acquisition method in a common ID information management system to which the present invention is applied.

FIG. 16 is a flowchart for explaining an example of a personal information application method in a common ID information management system to which the present invention is applied.

FIG. 17 is a flowchart for explaining an example of a common information inquiry method in a common ID information management system to which the present invention is applied.

FIG. 18 is a flowchart illustrating an example of a method for updating organizational change information in the information management system according to the present invention.

FIG. 19 is a diagram showing an example of a display screen of an e-mail notifying the application result for the address change application.

FIG. 20 is a flowchart for explaining an example of an application result confirmation method for an application for personal information in an information management system using a common ID to which the present invention is applied.

21 is a flowchart for explaining an example of a method for confirming an application result for an application for personal information in an information management system using a common ID to which the present invention is applied, and is a continuation of the flowchart shown in FIG. 20.

[Explanation of symbols]

10 ... Group work management server, 10a ... CPU, 10
b ... ROM, 10c ... RAM, 10d ... HDD, 10e
... HD, 10f ... FDD, 10g ... FD, 10h ... display, 10i ... I / F, 10j ... keyboard, 10
k ... mouse, 10 l ... bus, 11 ... import DB, 1
2 ... information management device, 12a ... verification means, 12b ... application acceptance means, 12c ... transmission means, 12d ... presentation means, 12e
... first storage means, 12f ... second storage means, 13 ... control means, 14 ... directory DB, 15 ... application DB, 16 ... cooperation DB, 17 ... personnel master, 18 ...
Organization transfer DB, 19 ... Related master DB, 20 ... Core system D
B, 21 ... Related directory DB, 22 ... Import C
SV, 23 ... Client terminal, 23a ... CPU, 23
b ... ROM, 23c ... RAM, 23d ... HDD, 23e
... HD, 23f ... Display, 23g ... I / F, 23
h ... keyboard, 23i ... mouse, 23j ... bus, 24
… Network, 25… Employees, 26… Temporary employees, 27…
E-mail box, 30 ... Job selection menu, 30a
... Work performance, 30b ... HR business, 30c ... Allowance application, 30d ... Work management, 30e ... Year-end adjustment, 30f ... Health insurance, 30g ... Education, 30h ... Individual advance payment, 30i
… Common facility reservation, 30j… Human resource management, 30k… Benefits, 30l… Salary calculation, 30m… Personal information inquiry, 30n
... Common information inquiry, 30o ... Business application, 30p ... Scheduler, 30q ... Man-hour management, 31 ... Address / emergency contact application menu, 31a ... Personal application / inquiry, 31b ... Proxy application / inquiry, 31c ... Present address confirmation, 31d ... mount printing.

Continuation of front page (51) Int.Cl. ⁷ Identification code FI theme code (reference) G06F 17/60 158 G06F 17/60 158 (72) Inventor Tomohiro Umeda 1-3-6 Nakamagome, Ota-ku, Tokyo Stocks In-house F-term (reference) 5B075 KK02 KK43 KK54 UU40 5B082 EA11 HA08 5B085 AE02 AE23 BG07 CA04

Claims (24)

[Claims] 1. An information management apparatus with a common ID capable of sharing information within an organization on a platform and accessing a group work management server for supporting work performed by a group within the organization, comprising: Access to multiple databases that store information within the organization, access to e-mail boxes for sending and receiving e-mail, and connection to client terminals used by the organization members of the organization via a network A common I given to a group consisting of some of the organizational members of the organization for connecting from the client terminal to the group work management server.
Verification means for verifying D, and authentication given to each organization member by the organization member of the group authenticated by the verification means as a legitimate user to access the information stored in the database from the client terminal. Application acceptance means for accepting an application from the organization member based on a code, transmission means for transmitting the application result for the application accepted by the application acceptance means to the electronic mail box, and the application transmitted to the electronic mail box An information management apparatus comprising: a presentation unit that presents a message notifying a result to the client terminal. 2. The information management apparatus according to claim 1, further comprising a first storage unit that stores the personal information of each organization member in association with the authentication code, and stores the group authenticated by the verification unit. When the organization member makes an application for the personal information stored in the first storage means from the client terminal, and if the application for the personal information is accepted by the application acceptance means, the transmission means makes the application An information management apparatus, which sends an e-mail including a message notifying acceptance of an application to the e-mail box. 3. The information management apparatus according to claim 1, wherein an organization member of the group authenticated by the verification means makes an application for personal information stored in the first storage means from the client terminal. In doing so, if the application acceptance unit rejects the application regarding the personal information, the transmission unit transmits an email including a message notifying that the application is rejected to the email box. Characteristic information management device. 4. The information management apparatus according to claim 1, further comprising a second storage unit that stores information related to an organization member set according to the information registered in the database in association with the authentication code. Then, when the organization member of the group authenticated by the verification means applies for the information on the organization member stored in the second storage means from the client terminal, the organization reception member is operated by the application receiving means. The information management apparatus, wherein, when an application for information regarding is received, the transmitting unit transmits an electronic mail including a message notifying acceptance of the application for the application to the electronic mailbox. 5. The information management apparatus according to claim 1, wherein the organization member of the group authenticated by the verification unit is information about the organization member stored in the second storage unit from the client terminal. When the application for information on the organization member is rejected by the application receiving means when making the application, the transmitting means sends an email containing a message notifying the application rejection to the email box to the email box. An information management device characterized by transmitting to the user. 6. The information management apparatus according to any one of claims 1 to 5, wherein the presenting means allows an organization member of a group authenticated by the verifying means to access the electronic mail box from the client terminal. In doing so, extract the application result corresponding to the authentication code held by the organizational members of the group from the electronic mailbox,
An information management apparatus, which presents a message notifying the extracted application result to the client terminal. 7. The information management device according to claim 1, wherein the electronic mail box receives an electronic mail for each group given the common ID. apparatus. 8. The information management device according to claim 1, for storing the common ID, the authentication code, and personal information of each organization member associated with the authentication code. An information management apparatus having a directory database including the personnel master of the above. 9. The information management device according to claim 8, wherein the personnel master includes attribute information for distinguishing an employee belonging to the organization from a dispatched employee dispatched from the outside. Management device. 10. The information management device according to claim 1, wherein a groupware is used for the platform. 11. The information management device according to claim 1, wherein the information management device functions on the platform. 12. A group work management server for sharing information within an organization on a platform to support work performed by a group within the organization, and an information management device accessible to the group work management server. In an information management system using a common ID, the information management device can access a plurality of databases that store information in the organization on the platform and can access an electronic mail box for sending and receiving electronic mail. And a part of the organization members among the organization members of the organization connected to the client terminal used by the organization member of the organization through the network and connecting from the client terminal to the group work management server. Common I given to a group of
Verification means for verifying D, and authentication given to each organization member by the organization member of the group authenticated by the verification means as a legitimate user in order to access the information stored in the database from the client terminal. Application acceptance means for accepting an application from the organization member based on a code, transmission means for transmitting the application result for the application accepted by the application acceptance means to the electronic mail box, and the application transmitted to the electronic mail box An information management system comprising: a presentation unit that presents a message notifying a result to the client terminal. 13. The information management system according to claim 12, wherein the information management device has a first storage unit that stores personal information of each organization member in association with the authentication code, and the verification unit. When an organization member of the group authenticated by the application for the personal information stored in the first storage means from the client terminal makes an application for the personal information by the application receiving means, An information management system, wherein an electronic mail including a message notifying acceptance of the application for the application is sent to the electronic mailbox by a sending unit. 14. The information management system according to claim 12, wherein in the information management device, the organizational members of the group authenticated by the verification means are stored in the first storage means from the client terminal. When applying for personal information, if the application for accepting the personal information is rejected by the application receiving means, an e-mail containing a message notifying that the application for the application is rejected by the transmitting means is sent to the electronic mailbox. An information management system that is characterized by transmitting by sending. 15. The information management system according to claim 12, wherein the information management device stores information related to an organization member set according to the information registered in the database in association with the authentication code. When the organization member of the group having two storage means and authenticated by the verification means makes an application for the information about the organization member stored by the second storage means from the client terminal, the application reception When an application for information regarding the organization member is accepted by the means, an electronic mail including a message notifying the acceptance of the application for the application is sent to the electronic mailbox by the sending means. system. 16. The information management system according to claim 12 or 15, wherein in the information management device, an organization member of a group authenticated by the verification means is stored in the second storage means from the client terminal. When an application for information related to an organization member is made and the application for information related to the organization member is rejected by the application receiving means, an electronic mail including a message notifying that the application is rejected by the transmitting means is sent. An information management system, wherein the information is transmitted to the electronic mailbox. 17. The information management system according to claim 12, wherein in the presenting means, an organization member of a group authenticated by the verifying means accesses the electronic mail box from the client terminal. When extracting, the application result corresponding to the authentication code held by the organizational member of the group is extracted from the electronic mailbox, and a message notifying the extracted application result is presented to the client terminal. Management system. 18. The information management system according to claim 12, wherein the electronic mail box receives an electronic mail for each group given the common ID. system. 19. The information management system according to claim 12, wherein the common ID, the authentication code, and personal information of each organization member associated with the authentication code are stored. An information management system having a directory database including a personnel master of the above. 20. The information management system according to claim 19, wherein the personnel master includes attribute information for distinguishing an employee belonging to the organization from a dispatched employee dispatched from the outside. Management system. 21. The information management system according to claim 12, wherein groupware is used for the platform. 22. The information management system according to claim 12, wherein the information management device functions on the platform. 23. A program for causing a computer to execute the function as the information management system according to any one of claims 12 to 22. 24. A computer-readable recording medium in which the program according to claim 23 is recorded.