JP2002373162A - Document editing system using electronic mail - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce the workload of an editor, and to relax the constraints of the terminals of a writer and the editor. SOLUTION: A text base original template is prepared by an editing terminal 2, and distributed through a network 100 by an electronic mail, and originals are prepared based on the original template received by the electronic mail by a plurality of writing terminals 11-1n, and transmitted to the editing terminal 2 by the electronic mail. Then, those originals from the writing terminals 11-1n are edited into one document file by the editing terminal 2.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document editing system using electronic mail.

[0002]

2. Description of the Related Art Conventionally, there has been proposed a system in which a plurality of authors co-author a single document by using a plurality of workstations connected by a communication network. This is composed of, for example, a document management file server and a document editing client connected to each other via a network. In the case of co-authoring, a cabinet or folder is created for each author and documents are stored there, or a common cabinet or folder is created and documents are stored there. On the other hand, a document editing client edits a document created by each author and collectively manages and stores the document in a file server for document management.

[0003]

However, in the system for collaboratively writing a document as described above, a plurality of manuscripts from each author are manually converted into one document file each time the editor receives an e-mail. Therefore, the larger the size of the document, the greater the amount of work and the greater the work load of the editor.

[0004] Further, when a file is placed on a file server on a network and a system is provided in which a plurality of users can read and write a shared file, if the author and editor terminals do not have the same network domain, There is a restriction that it must not.

[0005] The present invention has been made in view of such a situation, and can reduce the work load on the editor and also reduce the restrictions on the terminals of the author and the editor. A document editing system using mail can be provided.

[0006]

According to a first aspect of the present invention, there is provided a document editing system using an electronic mail, comprising: an editing terminal for creating a text-based original template and distributing the electronic mail via a network; A plurality of writing terminals for creating a manuscript based on the received manuscript template and sending it to the editing terminal by e-mail, and the editing terminal edits manuscripts from the plurality of writing terminals into one document file It is characterized by the following. In addition, the editing terminal,
Document editing software that receives a manuscript by e-mail and merges the manuscripts extracted from the received e-mail with each other, and a text editor that creates a manuscript template and an allotment list of writing can be provided. Also, the manuscript editing software checks whether all the manuscripts have been merged using the sharing list, and if all the manuscripts have not been merged, or if the manuscript deadline date included in the sharing list has not been reached. When the manuscript is ready and all the manuscripts are merged or the manuscript deadline expires, the editing terminal can be notified of the completion of the editing. Further, the writing terminal may include a text editor for editing a manuscript based on a manuscript template, and mail client software for sending and receiving electronic mail. A document editing method using e-mail according to claim 5, wherein a text-based manuscript template is created by an editing terminal and distributed by e-mail via a network, and a plurality of writing terminals A second step in which a manuscript is created based on the manuscript template received by e-mail and sent to the editing terminal by e-mail, the editing terminal converts the manuscript from the plurality of writing terminals into one It is characterized in that it is edited into a document file. Further, the first step includes receiving a manuscript by e-mail using manuscript editing software, and merging the manuscripts extracted from the received e-mail with each other. And a fourth step in which a writing contribution list is created. In the third step, it is checked whether or not all the originals have been merged by using the sharing list, and all the originals have not been merged or the original cutoff date included in the sharing list has been reached. If not, a fifth step of notifying the editing terminal of the completion of editing to the editing terminal when all the originals are merged or the original closing date has expired can be included. The second step is a sixth step in which the original is edited based on the original template by the text editor, and the seventh step in which the e-mail is transmitted and received by the mail client software.
And a step of: Claim 9
The program described in (1) causes the computer to execute the first step and the second step. A program according to a tenth aspect causes a computer to execute first to seventh steps. In the document editing system using e-mail according to the present invention, a text-based manuscript template is created by an editing terminal, distributed by e-mail over a network, and received by e-mail by a plurality of writing terminals. When a manuscript is created based on the manuscript template and sent to the editing terminal by e-mail, the manuscript is edited by the editing terminal into a single document file from a plurality of writing terminals.

[0007]

Embodiments of the present invention will be described below.

FIG. 1 is a diagram showing an embodiment of a document editing system using electronic mail according to the present invention, and FIGS.
FIG. 3 is a diagram for explaining a document editing method in the document editing system using the e-mail of FIG.

The document editing system using electronic mail shown in FIG. 1 includes writing terminals 11 to 1n and an editing terminal 2. These can communicate with each other via a network 100 such as the Internet or an intranet.

The writing terminals 11 to 1n are information processing terminals such as personal computers which are used when each author prepares a manuscript and can transmit the prepared manuscript to a mail server by e-mail. Text editor 111 and mail client software 1
12 are provided.

The text editor 111 is for editing a document. The mail client software 112 is for sending and receiving electronic mail.

The editing terminal 2 is used by an editor, is an information processing terminal such as a personal computer accessible to a mail server, and includes an original editing software 21 and a text editor 22.

The manuscript editing software 21 receives an e-mail sent by the writer and merges a manuscript file extracted from the e-mail. The text editor 22 is for creating a manuscript template and an allotment list of writing.

The network 100 refers to a so-called Internet or intranet including a mail server function, and enables transmission and reception of e-mail by accessing the writing terminals 11 to 1n and the editing terminal 2.

Next, a description will be given of a document editing method in a document editing system using an electronic mail having such a configuration.

First, as shown in FIG. 2, the editor
The assignment list and the manuscript template are created by the text editor 22 of the editing terminal 2 (step A1), and the assignment list and the manuscript template are distributed to the authors included in the assignment list (step A2).

As shown in FIG. 3, the assignment list includes a document name, an editing deadline, an editor's name, a mail address, a document heading, and an assigned author's name. In the case of the HTML format, the document template is, for example, as shown in FIG.

Next, the assignment list and the file name of the document template to be referred to by the document editing software 21 and the editing deadline are set (step A3). At this time, one set of the assignment list and the document template is created for each document to be edited.

The set editing list and the original template are fetched by the original editing software 21 (step A4), and an e-mail for submitting the original from the author is waited until the deadline of the original described in each allocation list. The state is reached (steps A5 to A8).

When each author receives the sharing list and the manuscript template from the writing terminals 11 to 1n, the author recognizes the chapter to be written from the sharing list, and removes unnecessary chapters from the manuscript template. A manuscript file is created. Next, the manuscript is filled in the created manuscript file,
It is completed by the manuscript deadline (step A6). Here, for example, the manuscript when the author is the writer D is as shown in FIG. 5, for example.

When the manuscript is completed, the manuscript is attached to an e-mail, and the document name described in the assignment list is named Subj.
and sent to the editor (step A7).
At this time, when the electronic mail from the author is received by the manuscript editing software 21, the message Subj
The document name is specified from the ect column, and the attached document is merged (step A9).

Next, the date on which the document was merged is written in the assignment list corresponding to the subject (step A1).
0). It is checked whether or not all the originals have been merged by using the sharing list (step A11). If not all the originals have been merged, the originals from the author are re-entered in (step A5) and (step A8). It becomes a standby.

When all the originals have been merged or the original deadline has expired, the editor is notified of the completion of the editing (step A12). Here, the document editing software 21 can set information relating to a plurality of documents, and (Steps A5) and (A8 to A12) can operate for each set sharing list. As a result, originals for a plurality of documents can be merged in parallel.

Upon receiving the notice, the editor edits the merged manuscript and converts it into a target document file (step A1).
3) The document can be distributed to the persons concerned (step A14).

As described above, in the present embodiment, the text-based original template is created by the editing terminal 2, distributed by e-mail via the network 100, and transmitted to the e-mail by the plurality of writing terminals 11 to 1n. A manuscript is created based on the manuscript template received
When sent to the editing terminal 2 by e-mail, the editing terminal 2
Thus, the manuscripts from the plurality of writing terminals 11 to 1n are edited into one document file.

Thus, a plurality of documents shared in the joint work are automatically merged, so that the work load on the editor is reduced.

The document editing software 21 can set information relating to a plurality of documents, and operates for each set sharing list, so that the documents are merged in parallel. Can be performed efficiently.

Also, since the manuscripts are exchanged by e-mail, the author and the editor can work even if they are away from each other, provided that the environment allows transmission and reception of e-mail. Restrictions on the editing terminal 2 and the plurality of writing terminals 11 to 1n, which have conventionally been a problem, are eased.

The writing terminals 11 to 1n are equipped with e-mail client software 112 and a text editor 111, and the editing terminal 2 is equipped with simple software based on the e-mail client software 112. Therefore, a document editing system using electronic mail can be realized at a minimum cost.

[0030]

As described above, according to the document editing system using e-mail according to the present invention, a text-based manuscript template is created by an editing terminal, distributed by e-mail via a network, and sent to a plurality of authors. When the terminal prepares a manuscript based on the manuscript template received by e-mail and sends it to the editing terminal by e-mail, the manuscript is edited by the editing terminal from a plurality of writing terminals into one document file. As a result, the work load on the editor can be reduced, and the restrictions on the terminals of the writer and the editor can be alleviated.

[Brief description of the drawings]

FIG. 1 is a diagram showing an embodiment of a document editing system using electronic mail of the present invention.

FIG. 2 is a flowchart for explaining a document editing method in the document editing system using electronic mail of FIG. 1;

FIG. 3 is a diagram for explaining a document editing method in the document editing system using electronic mail of FIG. 1;

FIG. 4 is a diagram for explaining a document editing method in the document editing system using electronic mail of FIG. 1;

FIG. 5 is a diagram for explaining a document editing method in the document editing system using the electronic mail of FIG. 1;

[Explanation of symbols]

 2 Editing Terminal 12 Writing Terminal 21 Manuscript Editing Software 22 Text Editor 11-1n Writing Terminal 100 Network 111 Text Editor 112 Mail Client Software

 ──────────────────────────────────────────────────続 き Continuing on the front page (72) Inventor Satoshi Fujita 5-7-1 Shiba, Minato-ku, Tokyo Within NEC Corporation (72) Inventor Izumi Nakajima 1-1-1 Shinurashima-cho, Kanagawa-ku, Yokohama-shi, Kanagawa 25 NEC Robot Engineering Co., Ltd. F-term (reference) 5B009 VC01 VC02

Claims (10)

[Claims] 1. An editing terminal for creating a text-based original template and distributing it by e-mail via a network, and producing an original based on the original template received by the e-mail, A document editing system using electronic mail, comprising: a plurality of writing terminals for sending to an editing terminal; wherein the editing terminal edits a manuscript from the plurality of writing terminals into one document file. 2. The editing terminal according to claim 1, wherein the editing terminal receives the manuscript by the e-mail, merges the manuscripts extracted from the received e-mail with each other, and a text for creating the manuscript template and the sharing list of the writing. The document editing system using electronic mail according to claim 1, further comprising an editor. 3. The document editing software checks whether all the documents have been merged using the sharing list, and determines whether all documents have not been merged or the document deadlines included in the sharing list. If the date has not arrived, the document is awaited, and when all of the documents are merged or the document deadline expires, the editing terminal is notified of the completion of editing. Document editing system using the e-mail described in. 4. The writing terminal according to claim 1, wherein the writing terminal includes: a text editor that edits a document based on the document template; and mail client software that transmits and receives the electronic mail. Document editing system using e-mail. 5. A first step in which a text-based manuscript template is created by an editing terminal and distributed by e-mail via a network, and a plurality of writing terminals create a manuscript template received by the e-mail. And a second step in which a manuscript is created based on the electronic mail and sent to the editing terminal by the electronic mail, wherein the editing terminal edits the manuscripts from the plurality of writing terminals into one document file. A document editing method using e-mail characterized by the following. 6. A first step in which the original is received by the electronic mail by an original editing software, and originals extracted from the received electronic mail are merged with each other; 6. The document editing method using electronic mail according to claim 5, further comprising: a fourth step in which the manuscript template and the assignment list of writing are created by an editor. 7. In the third step, it is checked whether or not all the originals have been merged using the sharing list, and all the originals have not been merged or are included in the sharing list. A fifth step of notifying the editing terminal of completion of editing when all originals are merged or when the original cutoff date has expired is included if the original is a standby time if the original cutoff date has not been reached. The document editing method using an electronic mail according to claim 6, wherein the document is edited. 8. The second step in which a text editor edits a document based on the document template, and the second step in which the e-mail is transmitted and received by mail client software. 7. The method according to claim 5, further comprising the steps of: 9. A program for causing a computer to execute a first step and a second step. 10. A program for causing a computer to execute first to seventh steps.