JP2002269339A - Conference operation management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a conference operation management system capable of operating and managing efficiently a conference held by an administrative association of a condominium. SOLUTION: This conference operation management system is constituted from an administrative association management system 100, an administrative association conference holding manager subsystem 200, an administrative association member subsystem 300, a bulletin board 500, and a communication network for connecting them. The administrative association management system 100 receives a conference holding guide from the administrative association conference holding manager subsystem 200, determines members capable of participating in the conference, and distributes the conference holding guide. An agent 120 monitors the operation of the conference, and executes re-information of the conference holding guide or urging of voting automatically according to the state. After elapse of the time limit for voting, the administrative association management system 100 collects inputted replies of the members, integrates the result of voting, draws up the minutes, and circulates the minutes among the members.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a conference management system for managing and managing a conference using terminal devices interconnected by a communication network.

[0002]

2. Description of the Related Art The management union of condominiums and other condominiums conducts daily inspections of buildings, manages relocation and transfer of residents, participates and donates to local festivals, disposes of waste, manages membership fees, and manages owners. There is a wide range of activities, such as the change of buildings, the conversion of buildings to offices, and the creation of circulars from management associations.
Of these management union activities, it is often possible to deal with them through a decision at a meeting in which members of the management union participate. Heretofore, such a meeting has been held by circulating a notice of holding the meeting in advance, describing the contents to be discussed, or notifying the notice on a bulletin board to gather members at a predetermined place. Also, on the day of the meeting, members who cannot attend the meeting due to some circumstances have been working on preparing the meeting holding requirements by obtaining a power of attorney in advance. And
After discussing each case, the management union was proceeding in accordance with the content of the vote.

[0003]

In the above-mentioned conventional method of operating and managing a conference, a great deal of work is required to prepare for the conference, such as communication of the conference and coordination of the interests of the residents. The burden on the management union was such that the management union did not function properly, for example, because it was not possible to hold meetings in a timely manner and the discussion of important projects was delayed. In addition, the occupation time of the resident varies depending on the occupation of the resident, and there have been problems such as difficulty in adjusting the conference holding time, and difficulty of participation of members staying in remote locations and non-resident owners.

[0004] The present invention has been made in view of the above points, and an object of the present invention is to enable a user to participate in a conference using terminal devices connected by a communication network so that the conference can be performed at any time without time restrictions. By reducing the burden on management union officers or secretaries,
Another object of the present invention is to provide a conference operation management system that facilitates the participation of members and efficiently manages the conference. Another object of the present invention is to provide a conference operation management system that facilitates the participation of members staying in remote places and non-resident owners and reduces the burden on conference participants.

[0005]

Means for Solving the Problems In order to solve the above-mentioned problems, the invention according to claim 1 operates and manages a conference held by a management union of an apartment house and manages constituent members. A management association having means, an agent for monitoring the operation status of the conference and providing information or giving instructions to the members according to the operation status, and a storage means for storing information for managing the operation of the conference A management system, a manager subsystem that notifies the management union management system of holding and proposing a meeting, receives notification from the management union management system, and makes a predetermined contact to a member; and a meeting received from the management union management system. A member subsystem for displaying a notice regarding the holding, and transmitting an intention to the management union management system to the management union management system indicating the intention of the voting matter of the meeting entered by the member; And a bulletin board to post the information received from the administrator sub-system, the management union management system,
A conference operation management system comprising an administrator subsystem, a member subsystem, and a communication network connecting a bulletin board.

[0006] The invention described in claim 2 is the invention according to claim 1.
In the conference operation management system according to the above, the operation management means, aggregation of intention display information on meeting items received from the member subsystem and management of voting results, creation of minutes and distribution to members, management of rules, Management of the bulletin board,
And the member manages the member's post office box set in the management association management system.

[0007] The invention according to claim 3 provides the invention according to claim 1.
3. The meeting operation management system according to claim 2, wherein the management union management system receives a notification of the holding of the meeting from the manager subsystem and, based on a predetermined membership stipulation, determines whether or not the meeting has been decided. The members who can participate in the voting are determined and the specified members are notified.

[0008] The invention described in claim 4 is the first invention.
4. The conference operation management system according to claim 3, wherein the management union management system determines a format used when a member inputs an intention from the member subsystem based on a voting matter of a meeting, The member subsystem is notified.

The invention described in claim 5 is the first invention.
5. The meeting operation management system according to claim 4, wherein the management union management system reads a minutes format stored in the storage unit after the meeting, and converts the contents of the resolution into the minutes format. It is characterized in that the minutes are created by inputting the minutes, or the minutes are created based on the minutes format input from the manager subsystem.

The invention described in claim 6 is the first invention.
6. The conference operation management system according to claim 5, wherein the manager subsystem receives the minutes created by the management union management system, and gives instructions for approval and distribution of the minutes. And

[0011] The invention described in claim 7 is the first invention.
7. The conference operation management system according to claim 6, wherein the agent prompts the member subsystem to input an intention to input a voting matter of the member and notifies a voting deadline to the member subsystem according to the operation status of the conference. The voting result is reported.

The invention described in claim 8 is the first invention.
In the conference operation management system described in the above, the member post office box set in the management union management system has been authenticated by a member authenticated by an authentication password registered in advance or by an authentication password set by the management union management system It is characterized by being used by an administrator.

The invention according to claim 9 is the first invention.
In the conference operation management system according to the above, the administrator subsystem receives a notification from the management association management system, transmits conference holding information to the bulletin board, and notifies a member who cannot use the member subsystem of the conference holding. In addition to the above, upon receiving a delegation of a member who cannot use the member subsystem, a representation of a decision on a resolution is transferred to the management union management system on behalf of the member.

According to a tenth aspect of the present invention, in the conference operation management system according to the first aspect, the bulletin board receives a board for posting conference holding information and information input from the manager subsystem. And a display device for displaying.

According to an eleventh aspect of the present invention, in the conference operation management system according to the first aspect, the member subsystem includes a protocol for receiving and transmitting information with the agent. .

According to a twelfth aspect of the present invention, in the conference operation management system according to the first aspect, the communication network is the Internet or a local area network.

[0017]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a diagram showing a configuration of a conference operation management system according to the embodiment. In FIG. 1, reference numeral 100 denotes a management association management system including an operation management function 110, an agent 120, and a storage device 130. The operation management function 110 collects the intentions of the members and manages the voting results for the entered voting matters, creates and manages the minutes, manages the rules of the management union, sets and manages the member's post office box, and determines the predetermined membership. Selection of members participating in the meeting for each voting item based on the above. The management union is made up of members with different interests, such as residents and owners, depending on voting matters. Therefore, the membership to participate is determined based on matters to be discussed, such as daily management and management matters, property rights, and property value matters, and members to participate in the meeting are selected based on the matters to be discussed, so that the meeting can be conducted smoothly. I do. The member post-office box is set by the member and can be used by members and administrators who have been approved by a pre-registered password, and the members who can use the post-office box can negotiate and coordinate opinions, notify the administrator to specific members, etc. Used for The member post-office box is also used for accounting notice (for example, a reminder to pay a dues). Operation management function 110
Has a mask function of masking non-public information by judging whether the information is public or non-public in accordance with the membership and the voting matter. The agent 120 monitors the operation status of the conference of the operation management function 110, and automatically notifies members who have not input an intention to discuss items, guides re-proposal of the matter, and informs of the decision result according to the situation. Do. The storage device 130 stores, as a file, a membership qualification for managing and operating the management union, information on constituent members, rules of the association, minutes information, and the like.

Reference numeral 200 denotes a terminal device composed of a personal computer or the like. The terminal device 200 issues, based on a request of a member received through the management union management system 100 or a business of the management union, the issuance of a conference holding guide describing a bill requiring voting. This is the management union conference holding manager subsystem to be performed. The management union meeting holding manager subsystem 200 has a printing function, and prints a meeting holding guide and minutes for members who cannot send information online when notified by the management union management system 100. Delivery or circulation. Also, the management union conference holding manager subsystem 200
Will act on behalf of the member on behalf of the member and exercise voting rights, etc. Reference numeral 300 denotes a management association member subsystem including a terminal device, for example, a personal computer and a mobile phone. The management union member subsystem 300
The display of the conference holding guide received from the management union management system 100, the transmission of a correction plan regarding the case of the meeting holding guide, and the display of the intention of the member are performed. Also, for some reason,
Upon receiving the delegation of a member who cannot use the management union member subsystem 300, the information is managed on behalf of the management union management system 1.
Send to 00. The management union member subsystem 30
There is no limit on the number of zeros, and a predetermined number is set based on the number of members constituting the management association.

Reference numeral 400 denotes a member who delegates a delegation to the management union conference holding manager subsystem 200. 500 is
This is a bulletin board including a display device and a board for displaying information received from the management union conference holding manager subsystem 200. A member's opinion on the posted matter can be added to the bulletin board 500 at any time, and a public discussion can be performed using the comment. The above-mentioned management union management system 100, management union conference holding manager subsystem 200,
Management union member subsystem 300 and bulletin board 500
Are interconnected by a communication network. In the case of condominiums and other condominiums, internet equipment is often provided as ancillary service equipment during construction,
In the following description, the Internet is used as a communication network.

Next, the operation of the conference operation management system having the above configuration will be described. First, a conference holding guide describing a meeting agenda is created in the management union conference holding manager subsystem 200 and transmitted to the management union management system 100. Operation management function 1 of management union management system 100
Reference numeral 10 refers to the member rules based on the received meeting guidance information and determines members who can participate in the meeting. And
A method of voting for each meeting requiring guidance and voting in the management union member subsystem 300 of this member, for example,
Send an input format such as a method of selecting one of the following: yes, no, abstain, or delegation. A predetermined period is set at the time of conducting the meeting and voting so that members can discuss each other via the Internet. When there is a member who cannot use the management union member subsystem 300 among the determined members due to equipment failure or the like, the member union list is used as a delivery target guide and the management union meeting holding manager subsystem 20 is used.
Notify 0 and request treatment.

The management union member subsystem 300 displays the received meeting information. When the member proposes a modification to the displayed conference guide, the modification is input and transmitted to the management association management system 100. The management union management system 100 distributes the revised meeting information to the members again based on the revised plan. The member inputs a response of approval or disapproval for each bill according to the input format displayed on the management union member subsystem 300. On the other hand, the management union conference holding manager subsystem 20 which has received the delivery target guidance
No. 0 prints the meeting holding guide and distributes it to the members described in the delivery target guide. In addition, the information to be posted is sent to the bulletin board 500 so that members can be informed of the information of the conference.

The bulletin board 500 displays the received information. The member 400 who delegates the delegation to the management union meeting holding manager subsystem 200 knows the contents of the meeting based on the distributed meeting holding guide or the information posted on the bulletin board 500 and manages to act on behalf of the intention display for the case. Delegate to the union conference organizer subsystem 200. The manager inputs a statement of intention about the bill to the management union meeting holding manager subsystem 200 on behalf of the member 400,
Transfer to the management union management system 100.

The agent 120 has the operation management function 11
The operation of the meeting is monitored by acquiring information such as the browsing status of the meeting guide of the member and the voting status from 0, and re-notification of the meeting guide and reminder of voting are automatically performed according to the situation. After the voting deadline has elapsed, the management union management system 100 aggregates the responses of the members received from the management union member subsystem 300 and the management union meeting holding manager subsystem 200 for each bill to summarize the voting results. Further, it reads out the minutes format stored in the storage device 130 and inputs predetermined information such as the contents of the vote and the result of the vote into this minutes format to create the minutes. In particular, when specifying the minutes format, or when it is necessary to use a format different from the stored minutes format, specify the format from the management union conference holding manager subsystem 200 or input the required minutes format. To the management association management system 100. The created minutes and voting results are sent to the management union meeting holding manager subsystem 200. The administrator browses the minutes and the voting result displayed on the management union conference holding manager subsystem 200 and, when approving, sends a distribution instruction to the members. Based on the distribution instruction, the management union management system 100 distributes the minutes and the voting result to the management union member subsystem 300 and the member 400 entrusted with delegation.

In the above-described embodiment, the information necessary for the operation of the conference and the notice regarding the operation of the housing complex are distributed to the members of the management association. However, the present invention is not limited to this. Instead, it is also possible to distribute information associated with a content service using Internet facilities in an apartment house. In addition, it is possible to provide services to residents in cooperation with other residents' associations and circles using a communication network.

[0025]

As described above, according to the present invention,
Much of the operation and management of the meeting is handled automatically by the management function and agents, reducing the work of the secretary and members of the management union and eliminating long-term detention of meeting participants. Therefore, it is possible to hold a meeting at any time, and the management and operation of the apartment building can be performed efficiently without delay, so that an effect of maintaining a comfortable living environment can be obtained. In addition, since the conference is held using terminal devices connected by a communication network, members can participate in the conference at any time according to their lifestyle without being restricted by time. Therefore, it is possible to reduce the burden on the members who participate in the operation and management because it becomes easy to participate in the management. Furthermore, it is possible to exchange opinions and discuss with specific members using the member post-office box, thereby enhancing the effectiveness of the meeting.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of a conference operation management system according to an embodiment of the present invention.

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 management union management system 110 operation management function 120 agent 130 storage device 200 management union conference holding manager subsystem 300 management union member subsystem 400 proxy delegation member 500 bulletin board

Claims (12)

[Claims] 1. An operation and management means for operating and managing a conference held by an apartment house management association and managing member members, and monitoring the operation status of the conference and providing information to members according to the operation status. A management union management system having an agent for giving or giving an instruction, and storage means for storing information for managing the management of the conference; An administrator subsystem that receives a notification from the system and makes a predetermined contact to the member, displays a notification regarding the holding of the meeting received from the management union management system, and displays the intention input regarding the voting matter of the meeting input by the member. A member subsystem for transmitting to a management union management system; a bulletin board for posting information received from the manager subsystem; Management system administrator subsystem, meeting operational management system characterized by comprising a communication network that connects members subsystems and bulletin board, the. 2. The operation management means includes: aggregating intention information on meeting items received from the member subsystem; managing voting results; creating and distributing minutes to members; managing rules; managing the bulletin board; 2. The conference operation management system according to claim 1, wherein the member post office box set by the member in the management association management system is managed. 3. The management union management system determines a member who can participate in voting for each voting item of a meeting based on a predetermined membership qualification upon receiving a notice of holding a meeting from the manager subsystem. 3. The conference operation management system according to claim 1, wherein a predetermined member is notified. 4. The management union management system determines a format to be used when a member inputs an intention from the member subsystem based on a voting matter of a meeting, and notifies the member subsystem. The conference operation management system according to claim 1, wherein 5. The management union management system reads the minutes format stored in the storage means after the meeting, and inputs the decided contents into the minutes format to create the minutes. 5. The conference operation management system according to claim 1, wherein the minutes are created based on the minutes format input from the manager subsystem. 6. The system according to claim 1, wherein the manager subsystem receives minutes of the meeting created by the management association management system, and gives instructions for approval and distribution of the minutes. The conference operation management system described in Crab. 7. The method according to claim 1, wherein the agent prompts the member subsystem to input an intention to input a voting item of the member, notifies a voting deadline, and reports a voting result to the member subsystem in accordance with the operation status of the meeting. The conference operation management system according to claim 1. 8. The member post-office box set in the management association management system is provided by a member authenticated by an authentication password registered in advance or an administrator authenticated by an authentication password set by the management association management system. The conference operation management system according to claim 1, wherein the system is used. 9. The manager subsystem receives the notification from the management association management system, transmits meeting holding information to the bulletin board, notifies a member who cannot use the member subsystem of the meeting holding, and sets the member holding system. 2. The conference operation management system according to claim 1, wherein, upon the delegation of a member who cannot use the subsystem, the intention indication regarding the voting case is transferred to the management union management system on behalf of the member. 10. The conference management system according to claim 1, wherein the bulletin board comprises a board for displaying conference holding information and a display device for receiving and displaying information input from the manager subsystem. Management system. 11. The conference management system according to claim 1, wherein the member subsystem includes a protocol for receiving and transmitting information with the agent. 12. The conference operation management system according to claim 1, wherein the communication network is the Internet or a local area network.