JP2002269307A - Attendance managing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To solve the problem of a current attendance managing system in which reliability is lowered by the several reasons such that one employee intentionally punches several attendance cards, an employee forgets to write a destination display board or self-report is made by the wrong remembrance of the employee. SOLUTION: When an employee identification card 2 storing the employee inherent date is inserted into an employee identification type portable telephone 3, attendance condition of the employee such as attendance, leave, leave one's seat, bushiness trip is informed from the employee identification type portable telephone 3 to a controller 5 through the network, and the attendance condition of the employee can be managed in the lump by the controller 5. When an employee makes a call to other employee, attendance condition of other employee is displayed in the employee identification type portable telephone 3.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an attendance management system which centrally manages the attendance of employees and eliminates the work of transferring information to other people via a private telephone, thereby supporting the efficient execution of work by employees.

[0002]

2. Description of the Related Art A conventional attendance management system uses a punch card at the time of entering and leaving a company, and the attendance status of an employee (entering a company /
Attendance, meetings, business trips, vacations, etc.) were clearly indicated on the destination bulletin board at each affiliation or self-reported, so that attendance management was performed manually. An invention related to the transfer of an extension telephone when not present is disclosed in Japanese Patent Application Laid-Open No. 8-51482,
An invention relating to a system in which a destination display board and a personal computer are connected by a LAN is described in Japanese Patent Application Laid-Open No. 9-212755.

[0003]

However, in the above prior art, one employee intentionally punches a plurality of attendance cards, an employee forgets or does not write on a destination display board, or There has been a problem that the credibility is reduced at the time of self-reporting due to a mistake in writing or a mistake in personal memory. Also, if a call is made from a customer via a premises phone, and the called party is absent, other employees around the called phone must answer the call and write down the message or However, there is a problem in that the work of the employee who receives the telephone call is interrupted, such as confirming the destination of the call partner and transferring the call, thereby impeding efficient business execution.

SUMMARY OF THE INVENTION The present invention has been made to solve the above-described problems. An employee is provided with one set of an employee ID card and an employee authentication type mobile phone, and a radio wave transmitted from the employee authentication type mobile phone is transmitted. The first object is to obtain an attendance management system that can automatically manage the attendance status of employees by managing them. It is a second object of the present invention to provide an attendance management system that can automatically authenticate employee-specific data when entering a specific area. In addition, by automatically managing attendance status using an employee authentication type mobile phone, it is necessary to obtain an attendance management system that can realize efficient work execution without interrupting the work of other employees in response to telephone calls. The third purpose.

[0005]

In the attendance management system according to the present invention, a storage means for storing employee-specific data, a mobile phone having a communication function and configured to read the employee-specific data in the storage means, The mobile phone is connected to the network by a network, and includes control means for transmitting employee-specific data from the mobile phone.
It manages the attendance status of employees based on employee-specific data transmitted from a mobile phone.

Further, the employee-specific data includes a fingerprint. In addition, the attendance status managed by the control means includes:
This includes the status of employees leaving. Furthermore, the attendance status managed by the control means includes a business trip status of an employee.

When an employee calls another employee using the mobile phone, the control means notifies the mobile phone of the attendance status of the other employee. In addition, the mobile phone obtains a telephone directory of a workplace to which another employee belongs from a control unit and displays it. Furthermore, the control means receives a call from an outside party to the employee and notifies the outside party of the attendance status of the employee.

[0008] The control means is configured to manage entry of an employee to a specific room. In addition, an authentication terminal that can communicate with mobile phones is located in the specific room,
The control means is configured to determine whether or not the employee can enter a specific room based on the employee-specific data transmitted from the mobile phone via the authentication terminal.

[0009] In addition, the storage means is an employee authentication card.

[0010]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiment 1 Embodiment 1
This is related to the attendance management of employees using an employee authentication card and an employee authentication type mobile phone. FIG. 1 is a system configuration diagram showing an attendance management system according to Embodiment 1 of the present invention. In FIG. 1, reference numeral 1 denotes an antenna disposed on a ceiling,
1a and 1b are individual antennas arranged in each room. 2
Is an employee authentication card (storage means) distributed to employees, and 3 is an employee authentication type mobile phone (mobile phone) distributed to employees. Reference numeral 4 denotes a personal computer for inputting and creating employee authentication data. Reference numeral 5 denotes a controller (control means) which is a server computer connecting the antenna 1 and the personal computer 4 via a network, and controls the attendance management system. The controller 5 of the attendance management system thus configured recognizes the presence or absence of an employee (vacation, business trip, etc.) based on, for example, the state of insertion of the employee authentication card 2 into the employee authentication type mobile phone 3. When the employee authentication card 2 is inserted, the employee authentication type mobile phone 3 transmits the information (time at work, affiliation, identification number, etc.), and the controller 5 determines whether the employee is present or absent based on the transmitted information. (Vacations, business trips, etc.)

When each employee leaves the workplace for a while to attend a meeting or the like, information such as leaving the office, destination, and required time is input from the employee authentication type mobile phone 3. By doing so, the controller 5 can collectively manage information such as the presence, absence, and absence of each employee.

FIG. 2 is a flowchart showing the operation of the attendance management system according to the first embodiment of the present invention.
It is a flowchart which shows the "registration at the time of coming to work" process. Next, registration processing at the time of coming to work in the attendance management system according to the first embodiment will be described with reference to FIG. First, in step S1, when an employee comes to the office and takes a seat, after logging in to his / her personal computer, the employee inserts his / her employee authentication card 2 into the employee authentication type mobile phone 3 and waits for an authentication result from the controller 5. .
In step S2, the employee authentication type mobile phone 3 reads personal data (affiliation, name, extension number, etc.) and security data (fingerprint data) from the inserted employee authentication card 2 and sends them to the controller 5. In step S3, the controller 5 checks the employee data registered in the controller 5 in advance using the personal data and the security data sent from the employee authentication type mobile phone 3,
If the collation is obtained in step S4, step S5
Then, the presence of the employee is stored in the controller 5 and “authentication successful” is transmitted to the employee authentication type mobile phone 3. In response to the transmission, the employee authentication type mobile phone 3 receives the transmission and displays a message to that effect (step S6). In step S4, if the authentication fails (if an illegally created employee authentication card is used), "authentication failed" is transmitted to the employee authentication type mobile phone 3, and the employee authentication type mobile phone receiving the authentication is transmitted. In step S3, a message to that effect is displayed in step S7.

In step S1, the employee authentication card inserted in the employee authentication type mobile phone 3 is left as it is (step S8). When leaving the company, the employee authentication card is removed from the employee authentication type mobile phone 3 in step S9. In step S10, the employee authentication type mobile phone 3 sends the stored data of the employee authentication card to the controller 5. Step S1
At 1, the controller 5 stores the leaving of the employee. Next, in step S12, the employee authentication type mobile phone 3 displays leaving the company.

According to the first embodiment, the employee's attendance can be recorded and managed accurately and automatically by connecting the employee-specific data and the employee authentication type mobile phone through the in-house network. In addition, since the other party can be authenticated using employee-specific data such as a fingerprint, in-house security can be automatically secured.

Embodiment 2 Embodiment 2 relates to an attendance management system that responds to telephone calls from inside and outside the company. FIG. 3 is a system configuration diagram showing an attendance management system according to Embodiment 2 of the present invention. 3, 2, 3, and 5 are the same as those in FIG. Reference numeral 6 denotes a personal computer possessed by each employee. Embodiment 2
As shown in FIG. 3, a plurality of personal computers 6 of each employee are connected to the system configuration shown in the first embodiment. When an employee normally comes to the office, first turn on the personal computer 6, check the message “Please insert an employee authentication card” displayed on the screen, and then insert the employee authentication card 2 into a desktop or notebook computer. And automatically informs the controller 5 that he / she is coming to work.

First, a description will be given of a response to a telephone call from a company. FIG. 4 is a flowchart showing the operation of the attendance management system according to Embodiment 2 of the present invention, and is a flowchart showing "when a call is made". Next, the operation when making a call from the office will be described with reference to FIG. Check the attendance status of the employee you are calling (desk, during a meeting, business trip, vacation, etc.) and call. For example, if "work time = desk", a call is made immediately, but if "in a meeting", the call is made again after a while. Alternatively, it is possible to make a selection judgment such as changing to e-mail. In step S21, the employee searches for a partner employee from the telephone directory of the employee authentication type mobile phone. In step S22, it is determined whether or not it is in the telephone directory.
To jump. If not, in step S23, the employee authentication type mobile phone sends a telephone directory search command for searching for the place of work (head office / branch office, etc.) to the controller. In the controller, step S24
Then, the telephone directory data of the designated work location is transmitted to the employee authentication type mobile phone. Next, in step S25, the employee authentication type mobile phone displays the attendance place name and the department, section,
Displays the employee name.

Next, in step S26, the employee searches for a partner while scrolling the displayed data. Next, in step S27, if the employee finds a partner in the display data, he calls the partner. In step S28, the employee authentication type mobile phone sends the affiliation and name of the other party to the controller. In step S29, the controller searches for a call partner. Next, in step S30, the controller obtains the attendance status of the other party and sends it back to the employee authentication type mobile phone. In step S31, the employee authentication type mobile phone displays the attendance status of the other party (desk, during a meeting, etc.) after receiving the status. In step S32, the employee looks at the display and determines whether it is okay to call now.
In step S33, a telephone call is made. In step S34,
When the call is over, it is determined in step S35 whether or not to register with the user's own mobile phone.
At 6, the user instructs his / her mobile phone to register the other party. The employee authentication type mobile phone registers the employee name and the telephone number on the employee authentication card in step S37, and displays the end of registration in step S38. After this, and NO in step S35
If the answer is NO, and if the answer is NO in Step S32, the telephone is disconnected in Step S39. As described above, the controller 5 not only manages the attendance of each employee, but also plays a role of preventing unnecessary telephone calls using the attendance management information.

Next, a case where a telephone call from outside the company to an employee is handled will be described. When a telephone call is made from outside the company to an employee carrying the employee authentication type mobile phone 3, the controller 5 first checks the current status of the employee in advance, and sends the result by e-mail or voice notification. Notify the person who multiplied. For example, an e-mail such as “coming” or “during a meeting” is sent. If the other party who made the call receives a notification other than such a notification, for example, a notification of “other than that”, it is possible to make a determination such as directly calling the employee authentication type mobile phone 3.

FIG. 5 is an explanatory diagram showing a system embodying the attendance management system according to the second embodiment of the present invention, which corresponds to a telephone call from outside the company. In FIG. 5, reference numerals 1-3 and 5 are the same as those in FIG. As shown in FIG. 5, the controller 5 knows whether each employee is present, absent or unknown to the company.
It is configured to be able to communicate outside the company via an exchange or the like. In communication from a partner outside the company, a telephone call from the partner outside the company is received, and e-mail notification of presence / absence or the like is performed. Outside parties call back if they are present,
In case of leaving, recall will be delayed. The controller 5 confirms the recall and calls the employee. This procedure prevents unnecessary telephone calls. That is, FIG.
As shown in (1), the controller 5 plays a role as an attendance management bureau for the company and a role as a call management bureau for the outside of the company to prevent unnecessary telephone calls to employees.

According to the second embodiment, since the attendance status including vacations and business trips can be set and judged in real time, it is possible to provide a system capable of making telephone calls in consideration of the attendance status.

Embodiment 3 Embodiment 3 relates to authentication of an employee who enters a specific area. FIG.
FIG. 7 is a system configuration diagram showing an attendance management system according to Embodiment 3 of the present invention. In FIG. 6, 2, 3, 5
Are the same as those in FIG. 7 is a sensor attached to the door of the specific room, 8 is a query radio wave transmitted from a transmitter provided near the door of the specific room, 9 is a query radio wave 8
Is a response radio wave from the employee authentication type mobile phone 3 to the user.
In the third embodiment, as shown in FIG. 6, a security device is connected to the system configuration shown in the first embodiment. Employee authentication type mobile phone 3 with employee authentication card 2 inserted
When an employee who carries the device enters a specific area of the company (hereinafter referred to as a specific room), the user passes the authentication terminal attached near the door of the specific room to the sensor 7 and the transmitter to exchange the information. Is automatically recognized, and it is possible to automatically notify the controller 5 of the unlocking of the door and the entry record to the specific room.

FIG. 7 is a flowchart showing the operation of the attendance management system according to the third embodiment of the present invention.
It is a flowchart which shows "entrance to a specific room" process.
Next, an entry process to a specific room of the attendance management system according to the third embodiment will be described with reference to FIG. First, in step S41, when leaving a seat, an employee authentication type mobile phone with an employee authentication card inserted therein is carried. In step S42,
The employee authentication type mobile phone reads the data from the employee authentication card and sends "the employee leaves" to the controller. In response to this, the controller records the absence of the employee in step S43. In step S44, when the employee carrying the employee authentication type mobile phone 3 into which the employee authentication card 2 is inserted approaches the specific room, in step S45, the sensor 7 attached to the door of the specific room detects the approach of the employee. Then, in step S46, the interrogation radio wave 8 is transmitted from the transmitter attached near the door of the specific room in response to a command from the sensor 7. Step S47
Then, the employee authentication type mobile phone 3 which has received the inquiry radio wave 8 transmits the response radio wave 9 which conveys the information of the inserted employee authentication card 2 (when the maintenance degree is high, the fingerprint recorded on the employee ID card is also used). And wait for system approval.

In step S48, the specific room receiving the information of the employee authentication card receives the information by the receiver attached to the door of the specific room, and sends the received information to the controller. Step S49
Then, the controller checks whether the employee of the received information is an employee who is authorized to enter the specific room. Step S50
If it is not an authorized registered employee, step S51
Displays the authentication failure on the door of the specific room. If the employee is an authorized employee, authentication success and door opening are displayed on the door of the specific room in step S52. In step S53, when the employee confirms on the display that the door of the specific room is open, the employee opens the door and enters the room. The controller 5 can automatically record such a series of data exchanges, and can automatically create a list of entries to a specific area.

According to the third embodiment, it is possible to authenticate entry into a specific room and to automatically record a series of data exchanges.

Embodiment 4 Embodiment 4 relates to a business trip of an employee. FIG. 8 is a flowchart showing the operation of the attendance management system according to the fourth embodiment of the present invention, and is a flowchart of a business trip display. On the day before the business trip, "business trip schedule" is input from the employee authentication type mobile phone in step S61. In step S62, the employee authentication type mobile phone sends this to the controller. Step S63
Then, the controller sets a business trip schedule of the corresponding employee from the transmitted data. In step S64, the employee authentication type mobile phone displays a business trip.

On the day of the business trip, another employee goes to step S65.
In step S66, the status of the designated employee is inquired from the employee authentication type mobile phone to the controller in order to confirm the status of the caller. In step S67, the controller searches and returns the current situation of the designated employee. In response, the employee authentication type mobile phone displays the latest status of the designated employee sent from the controller in step S68. Next, in step S69, "Do you want to call a business trip employee?" Is displayed. In step S70, the employee who tries to make a call after seeing this information determines whether to call the employee on a business trip. If it is acceptable to call, step S71
So, employee-authorized mobile phones call employees on a business trip. If it is not a situation to make a call in step S70, no call is made in step S72. In this way, on the day of the business trip, by displaying the attendance status of the partner employee = business trip to another employee in response to the controller, useless telephone calls can be prevented.

FIG. 9 is a flowchart showing the behavior of an employee on a business trip in the attendance management system according to the fourth embodiment of the present invention. Next, the behavior of an employee at a business trip destination in the attendance management system according to the fourth embodiment will be described with reference to FIG. When you arrive on a business trip, first insert your authentication card into the authentication-type mobile phone, and say "I arrived on a business trip" to the controller.
Let them know. By doing so, it is possible to automatically notify the controller of the business trip that "I am on the business trip." In step S81, the user inserts his / her own employee authentication card into an employee authentication type mobile phone at a business trip destination (head office / branch office). Then,
In step S82, the employee authentication type mobile phone reads data from the employee authentication card and sends it to the controller. In the controller,
In step S83, the transmitted data and the registered data are collated. As a result, in step S84, it is determined whether or not the employee is a registered employee. If the employee is not registered, a notification is sent to the employee authentication type mobile phone, and authentication failure is displayed by the employee authentication type mobile phone in step S85. Step S84
If registered, the travel destination of the employee is stored in step S86 and transmitted to the employee authentication type mobile phone.
In the employee authentication type mobile phone, authentication success is displayed in step S87.

According to the fourth embodiment, it is possible to specify an employee at a business trip and make a telephone call even during a business trip.

[0029]

Since the present invention is configured as described above, it has the following effects. Storage means for storing employee-specific data, a mobile phone having a communication function and configured to read the employee-specific data in the storage means, connected to the mobile phone via a network, and transmitting the employee-specific data from the mobile phone Since the control means manages the attendance status of the employee based on the employee-specific data transmitted from the mobile phone, the employee's attendance status can be managed by the system using the mobile phone.

Further, since the employee-specific data includes the fingerprint, the employee can be strictly authenticated.

The attendance status managed by the control means includes:
Since the absence status of the employee is included, the attendance status including the absence can be managed. Further, the attendance status managed by the control means includes the status of the business trip of the employee, so that the attendance status including the business trip can be managed.

When an employee calls another employee using a mobile phone, the control means notifies the mobile phone of the status of the other employee's attendance. Can be displayed, and it can be determined whether or not a call can be made. In addition, since the mobile phone obtains and displays the telephone directory of the workplace to which the other employee belongs from the control unit, the employee can look up the telephone number of the other employee from the directory. Furthermore, the control means receives the call from the outside party to the employee and notifies the outside party of the employee's attendance status, so the outside party knows the employee's attendance status. Can make a call.

Further, since the control means is configured to manage the entry of the employee into the specific room, the management of the entry of the employee into the specific room can be incorporated in the system. In the specific room, an authentication terminal capable of communicating with the mobile phone is arranged, and the control means controls entry of the employee into the specific room based on employee-specific data transmitted from the mobile phone via the authentication terminal. Since it is configured to determine whether or not the employee is allowed, the employee is authenticated through the authentication terminal, and it is possible to determine whether to enter the specific room.

In addition, since the storage means is an employee authentication card, an easy-to-use system can be provided.

[Brief description of the drawings]

FIG. 1 is a system configuration diagram showing an attendance management system according to a first embodiment of the present invention.

FIG. 2 is a flowchart showing an operation of the attendance management system according to the first embodiment of the present invention.

FIG. 3 is a system configuration diagram showing an attendance management system according to a second embodiment of the present invention.

FIG. 4 is a flowchart showing the operation of the attendance management system according to the second embodiment of the present invention.

FIG. 5 is an explanatory diagram showing a system that embodies an attendance management system according to a second embodiment of the present invention.

FIG. 6 is a system configuration diagram showing an attendance management system according to a third embodiment of the present invention.

FIG. 7 is a flowchart showing the operation of the attendance management system according to the third embodiment of the present invention.

FIG. 8 is a flowchart showing the operation of the attendance management system according to the fourth embodiment of the present invention.

FIG. 9 is a flowchart showing actions of an employee at a business trip destination in the attendance management system according to the fourth embodiment of the present invention.

[Explanation of symbols]

1 Antenna, 2 Employee Authentication Card, 3 Employee Authentication Mobile Phone, 4, 6 PC, 5 Controller, 7 Sensor, 8
Interrogation radio, 9 response radio.

Claims (10)

[Claims] 1. A storage means for storing employee-specific data, a mobile phone having a communication function and configured to read the employee-specific data in the storage means, connected to the mobile phone via a network, It comprises control means for transmitting data, wherein the control means comprises:
An attendance management system, wherein the attendance status of the employee is managed based on employee-specific data transmitted from the mobile phone. 2. The attendance management system according to claim 1, wherein the employee-specific data includes a fingerprint. 3. The attendance status managed by the control means includes:
2. The method according to claim 1, wherein the status of the absence of the employee is included.
Or the attendance management system according to claim 2. 4. The attendance status managed by the control means includes:
2. The method according to claim 1, wherein the business trip status of the employee is included.
The attendance management system according to any one of claims 1 to 3. 5. When the employee calls another employee using the mobile phone, the control means notifies the mobile phone of the attendance status of the other employee. The attendance management system according to any one of claims 1 to 4. 6. The attendance management system according to claim 5, wherein the mobile phone acquires and displays a telephone directory of a workplace to which the other employee belongs from a control unit. 7. The system according to claim 1, wherein said control means receives a call from an outside party to the employee and notifies the outside party of the status of the employee's attendance.
The attendance management system according to any one of claims 6 to 6. 8. The attendance management system according to claim 1, wherein said control means is configured to manage entry of an employee to a specific room. 9. In the specific room, an authentication terminal capable of communicating with the mobile phone is arranged, and the control means is configured to transmit employee-specific data transmitted from the mobile phone via the authentication terminal, 9. The system according to claim 8, wherein the system is configured to determine whether the employee can enter the specific room.
The attendance management system described. 10. The attendance management system according to claim 1, wherein said storage means is an employee authentication card.