JP2002230464A - Preparation and examination system for document - Google Patents

Abstract

PROBLEM TO BE SOLVED: To solve the problem of the hard work required for an order recipient, to prepare documents to be submitted to an orderer of building construction and problem of the amount of data of the documents submitted being huge and of the trouble for submission and examination of the documents. SOLUTION: A system is provided, which provides a document generating homepage capable of obtaining forms by using the Internet 2 and preparing the documents and enables a building construction order recipient to easily prepare the documents, submitted to the orderer of building construction having various formats by areas by facilitating the preparation and circulation of the forms by document providers of the areas. Further, a document registration homepage through which documents can be submitted and a document examination homepage, capable of examining submitted documents, are provided to save the trouble of submitting and receiving the documents. Also a system is provided, which saves the labor for the registration and examination of the documents by utilizing the forms and reduces the trouble taken for these operations.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation system for creating a form of a document and creating a document based on the form and a document examination system for examining the created document.

[0002]

2. Description of the Related Art Conventionally, when a contractor in a construction work or the like prepares a document to be submitted to an orderer, the contractor draws a document or a word processing software on a computer in accordance with a style (specifications of civil engineering work) presented by the orderer. , Spreadsheet software, CAD software, etc., and output them to paper media, or output them as files and submit them using electronic media (MO, CD-R,). The ordering party who received the documents accepted the documents after review. If there were any inadequate parts of the documents, the order was notified to the contractor verbally or by means of redlining on the documents, and instructions were given for correction.

[0003]

Such a conventional method has the following disadvantages. 1) The contractor prepares the documents according to the format of the documents presented by the orderer, but the documents that conform to the format are created on a personal computer because some documents require calculations and charts. It is not easy for the contractor, including the familiarity with spreadsheet software. 2) Also, if script sentences such as spreadsheet software are embedded in a form corresponding to a predetermined format, the creation of documents becomes considerably easier. However, the creation of script sentences is a type of software development, and expertise in software is This method is expensive and requires high development costs. This method is applicable only to large-scale business establishments that have internal demands for the development costs and is not a general method. 3) Instead of using general-purpose software such as word processing software or spreadsheet software, the creation of documents is simplified by using software provided exclusively by a software maker, for example, for preparing construction work submission documents. Forms that can be prepared at low prices by manufacturers are inevitably insufficient due to constraints on development costs. Therefore, a form creation tool used by the user may be provided, but the form created only by the user who created the form is rarely widely used. 4) When a contractor submits a document prepared to an orderer, the contractor often makes use of a paper medium or a large-capacity portable medium such as a magneto-optical disk or a CD-R. Due to the enormous volume, both the contractor and the orderer who reviewed the documents had to perform very laborious work. The present invention has been made to solve the problems of the conventional system.

[0004]

SUMMARY OF THE INVENTION According to the present invention, all the drawbacks of the conventional system are eliminated by adopting the structure of claim 1 or claim 2, and the time and effort for document preparation and examination are greatly reduced. , Reduce costs. For example, the present invention can be applied to application documents to various governmental offices with prescribed formats, in-house documents of private companies, and the like, which promotes digitization of documents and greatly contributes to reduction of document management costs.

[0005]

FIG. 1 is a system configuration diagram showing an embodiment of the present invention. In FIG. 1, reference numeral 1 denotes a server computer, 2 denotes the Internet, 3 denotes a client computer of a document creation authority, 4 denotes a client computer of a document creation authority, and 5 denotes a client computer of a document examination authority. Each computer is connected by two Internets. First, as a first embodiment of the present invention, a case will be described in which the form of a document such as a construction photo album, which is one of documents to be submitted to a government office or the like in a construction work, is relatively simple. FIG. 2 is a detailed system configuration diagram according to the first embodiment of the present invention. In FIG. 2, 6 is a database, 7 is a database manager, 8 is a WWW server, 9 is a form creation homepage, 10 is a document creation homepage, 1
1 is a WWW browser, 12 is form data, 13 is a form creation module, and 14 is a document creation module. Next, the operation of each component will be described. Server computer 1
The database 6 stores a form creation module 13 that operates on the WWW browser 11. The form creation module 13 is loaded into the form creation homepage 9 on the WWW server 8 by the database manager 7 on the server computer 1. This form creation homepage 9 can be displayed under access right management such as inputting a password from a WWW browser via the Internet 2. A form creation authority operating the form creation client computer 3 inputs a password from the WWW browser 11, displays a form creation homepage 9, and operates the form creation module 1 operating on the WWW browser 11.
3 to create the form data 12. Form creation module 13 creates form layout, meanings of fields to be input by a user, position, input order, registration of input data candidates, definition of data type, format, definition of calculation formula based on input data, etc. to form data 12. Record and generate the same data. The form data 12 serves as a template for a document created according to a predetermined format, thereby facilitating the creation of the document.
It has a data structure of a standard format such as L, and facilitates classification and retrieval of documents. Next created form data 1
2 is a server computer 1 via the Internet 2
Is stored in the database 6 by the WWW server 8 and the database manager 7. It is also possible to load the stored form data from the database 6 together with the form creation module 13 into the form creation homepage 9, correct it, and then store it again in the database 6, that is, update. Next, a procedure for creating a document using the form data 12 will be described. The form data 12 stored in the database 6 on the server computer 1 is loaded by the database manager 7 on the document preparation homepage 10 on the WWW server 8 together with the document preparation module 14 originally stored in the database 6. This document creation homepage 10 can be displayed under access right management such as inputting a password from the WWW browser via the Internet 2. A document creation authority operating the document creation client computer 4 inputs a password from the WWW browser 11, displays a document creation homepage 10, and creates a document using the form data 12 and a document creation module 14 operating on the WWW browser 11. . The layout defined in the form data 12 is displayed by the document creation module 14, various definitions of the user input field are interpreted, and creation of the document is completed only by the user inputting data into the input field. At this time, the form data 12 can only be read, and the form data 12 stored in the database 6 on the server computer 1 is not updated.
Note that the created document data is generated in a data format including form data having a data structure of a standard format such as XML. As described above, this example shows a method of applying the present invention to the creation of a document in a relatively simple format, and employs a method of operating software directly on a WWW browser. Embodiment 2 of Claim 1 of the present invention describes a case where the present invention is applied to relatively complicated documents that have diagrams and spreadsheets, such as workmanship management charts and road development drawings, which are documents to be submitted to government agencies in civil engineering work. I do. FIG. 3 shows claim 1 of the present invention.
FIG. 3 is a detailed system configuration diagram of Example 2 of FIG. In FIG. 3, reference numeral 15 denotes document editing software such as word processing software, spreadsheet software, CAD, etc., reference numeral 16 denotes a form creation script that operates on the document editing software 15, and reference numeral 17 denotes a document creation script that operates on the document editing software 15. It is. Next, the operation of each component will be described. The database 6 of the server computer 1 stores a form creation script 16 that operates on the document editing software 15. The form creation script 16 can be downloaded from the form creation homepage 9 on the WWW server 8 by the operation of the database manager 7 and the WWW server 8 on the server computer 1. This form creation homepage 9 can be displayed under access right management such as inputting a password from the WWW browser via the Internet 2. A form creation authority who operates the form creation client computer 3 inputs a password from the WWW browser 11, displays a form creation homepage 9, and downloads a form creation script 16 that operates on the document editing software 15. The form creation authority uses the form creation script 16 on the document editing software 15 to create the form data 12. The form creation script 16 records in the form data 12 the creation of the form layout, the meaning of the fields to be input by the user, the position, the input order, the input data candidates, the data type, the definition of the format, the definition of the calculation formula based on the input data, and the like. And generate the same data. Next, the created form data 12 is stored in the database 6 by the form creation homepage 9 of the server computer 1 and the database manager 7 via the Internet 2. The stored form data can be downloaded from the form creation homepage 9 from the database 6 via the database manager 7, corrected, and stored again in the database 6, that is, updated. Next, a procedure for creating a document using the form data 12 will be described. The form data 12 stored in the database 6 on the server computer 1 can be downloaded from the document creation homepage 10 on the WWW server 8 by the operation of the database manager 7 and the WWW server 8 together with the document creation script 17 originally stored in the database 6. It is. This document creation homepage 10 can be displayed under access right management such as inputting a password from the WWW browser via the Internet 2.
The document creation authority operating the document creation client computer 4 inputs a password from the WWW browser 11, displays the document creation homepage 10, and downloads the form data 12 and a document creation script that runs on the document editing software 15. Author of document creation is document editing software 1
5, a document is created using the document creation script 17. At this time, the layout defined in the form data 12 is displayed by the document creation script 17, various definitions of the user input field are interpreted, and the creation of the document is completed only by the user inputting the data into the input field.
In this case, the form data 12 can only be read, and the form data stored in the data data 6 on the server computer 1 cannot be updated. Note that the created document data is generated in a data format including form data having a data structure of a standard format such as XML. As described above, this embodiment shows a method of applying the present invention to the creation of a document of a relatively complicated format. The WWW server 8 sends the document editing software 15 such as word processing software, spreadsheet software, CAD, etc.
Is downloaded and the document editing software 15 originally installed on the client personal computer is operated. That is, this is a method utilizing the functions of the document editing software 15, and it is possible to realize advanced functions at low cost. In addition, since it is downloaded only to script statements, the amount of data is small and the communication cost is low. Next, a second embodiment of the present invention will be described. FIG. 4 is a detailed system configuration diagram showing a second embodiment of the present invention.
In FIG. 4, reference numeral 18 denotes a document registration homepage, 19 denotes a document examination homepage, 20 denotes document data, 21 denotes a document registration module, and 22 denotes a document examination module. Next, the operation of each structural element will be described. Server computer 1
The database 6 stores a document registration module 21 that operates on the WWW browser 11. The document registration module 21 is loaded into the document registration homepage 18 on the WWW server 8 by the database manager 7 on the server computer 1. This document registration home page 18 can be downloaded from the WWW browser to the Internet 2.
It can be displayed under the access right management such as inputting a password via. The document creation authority operating the document creation client computer 3 is the WWW browser 1
Enter the password from 1 and enter the document registration homepage 18
Is displayed, and the previously created document data 20 is registered in the database 6 via the document registration homepage 18 and the database manager 7 using the document registration module 21 operating on the WWW browser 11. 2. The document data 20 is created by a document creation module on a WWW browser or a document creation software 15 or a document creation script running on the document editing software 15 in the client computer 3 of the document creation authority. As described above, it is created in a format including form data having a data structure of a standard format such as XML. This XML
In the case of registering document data to include a standard format such as, the input content is meaningful, and it is possible to omit the input of a search key or the like when registering in a database. Further, the document data can be stored in a standard format such as PDF which has a small amount of data for reading. Although the document data 20 is stored in the database 6 on the server computer 1 as described above, the corrected document data 20 can be re-registered, that is, updated, by the document registration module 21 via the document registration homepage 18. Next, the mechanism of document screening according to the present invention will be described. The database 6 on the server computer 1 stores a document review module 22 that operates on a WWW browser in advance, and is loaded by the database manager 7 on the document review homepage 19 on the WWW server 8. This document examination homepage 19 can be displayed under access right management such as inputting a password from a WWW browser via the Internet 2. The document screening authority operating the document screening client computer 5 is WW
A password is input from the W browser 11 to display the document examination homepage 19. Next, the document review module 22 on the WWW browser 11 sends the document data to the database 6 on the server computer according to the instruction of the document review authority.
From the database manager 6 to the client computer 5 of the document examination authority. In this case, if the document data is stored in a standard format with a small data amount for reading such as PDF, the load on the network when loading is small. The document examination module 22 has a function of referring to a registered document and adding a comment to the document. Further, it is also possible to provide a so-called electronic seal stamp function for signing the registered document data 20 to surely indicate that the examination has been performed. When the document review authority accepts the registered document data 20, the document review module 22 is operated, and the document data 20 is stored on the database 6 as approved document data via the WWW server 8 and the database manager 7. I do. In this case, even a document authorizing person cannot make corrections, and when making corrections, it is necessary to release the approval of the document reviewing authority. On the other hand, if the document is not accepted, the document reviewing authority operates the document review module 22 to write the document data 20 registered via the WWW server 8 and the database manager 7 into the database 6 at the inappropriate place on the document. Fill out and keep as documented document data. Thereafter, the document creating authority corrects the document by referring to the examined document, and operates the document registration module 21 in the database 6 to register the document data 20 again. As described above, the document data 20 includes the form data described in the first and second embodiments of the present invention. For example, the meaning of each input field input by the document creator is defined. Therefore, when reviewing the registered documents, the document reviewing authority shall use the document review module 2
It is possible to easily check the input field value by operating 2. For example, when the field value is numerical data, it is possible to easily realize that the document examination module 22 has a function of automatically checking whether or not the field value is within a specific numerical range.

[0006]

According to the first aspect of the present invention, a form created in accordance with a specified format can be widely distributed through the Internet, and a person who prepares a document can use the specified format. It is not necessary to create documents one by one, and it is sufficient to obtain a form and document creation software through the Internet, and it is possible to create documents very efficiently. In addition, it is easy to create a form without the need for specialized software development skills. For example, a local company prepares a form in accordance with a highly regional form to be submitted to a local government, etc. It is possible to provide a form to a company that efficiently creates documents in cooperation with a service company that provides a document creation homepage. Effect of Claim 2 According to the invention of Claim 2, the receiving side and the submitting side of the document do not need to print the document and exchange it with a portable medium, and greatly reduce the work of these tasks. Documents can be processed quickly. Further, it is easy to outsource the storage of documents to a department or a company that operates the server computer, and it is possible to reduce the cost of managing documents. In addition, due to the function of the form data, it is possible to save the labor of registration and examination of documents, and it is possible to greatly reduce the labor of the examiner and the submitter.

[Brief description of the drawings]

FIG. 1 is a system configuration diagram showing a first embodiment of the present invention.

FIG. 2 is a detailed system configuration diagram according to a first embodiment of the present invention;

FIG. 3 is a detailed system configuration diagram according to a second embodiment of the present invention;

FIG. 4 is a detailed system configuration diagram according to a second embodiment of the present invention;

[Explanation of symbols]

1 is a server computer 2 is the Internet 3 is a client computer of an authorized document creator 4 is a client computer of an authorized document creator 5 is a client computer of an authorized document reviewer 6 is a database 7 is a database manager 8 is a WWW server 9 is a website for creating a document 10 is a document creation homepage 11 is a WWW browser 12 is a form data 13 is a form creation module on a WWW browser 14 is a document creation module on a WWW browser 15 is a document editing software such as a word processor, spreadsheet software and CAD 16 is a form Creation script 17 is a document creation script 18 is a document registration homepage 19 is a document examination homepage 20 is document data 21 is a document registration module on a WWW browser 22 is a document examination module on a WWW browser Yuru

Claims (2)

[Claims] (1) A homepage for creating a form provided by a WWW server (2) A homepage for creating a form provided by a WWW server (3) A homepage for creating a form is displayed by a WWW browser, and the form data of the document is stored on the WWW server. Form data registering means for registering the form data in a predetermined database via a web browser (4) Displaying a homepage for document creation by a WWW browser, and obtaining the form data from the database via a WWW server (5) The form data Document data creating means for creating document data in a format including the form data by using the document data as content definition data of the document. (2) A homepage for document registration provided by the WWW server (2) A homepage for document examination provided by the WWW server (3) A homepage for document registration is displayed by a WWW browser, and the form data is defined as the content of the document. Document data registration means for registering document data in a format including data in a predetermined database via a WWW server. (4) Displaying a homepage for document examination by a WWW browser, and acquiring the document data from the database via a WWW server. Document data examination means for using form data included in the document data as document definition data for document examination. A document examination system configured as described above.