JP2002189735A - Automatic numbering and registration system for management symbol or number in information management - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an automatic numbering and registration system for management symbols or numbers in information management which can automatically give, manage, and register a management symbol or number as a key for the management by the input of a management object item and facilitates their retrieval, correction, deletion, or the like. SOLUTION: According to the management object item which is inputted from an input device 1, the management symbol or number as the key for the information management is automatically given by a data processor 2 and a storage device 3 when initially registered and management information is recorded in correspondence therewith to enable the retrieval of the recorded management information at proper time; and processing for correction, deletion, etc., can be performed when necessary.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a management system for storing (registering) input information in order to automatically assign and manage a management symbol or number which is a key in management when managing various information. It relates to an automatic numbering / registration system for symbols or numbers.

[0002]

2. Description of the Related Art Conventionally, information is often managed by a ledger (paper) or the like, and a management symbol or number is assigned from a numbering ledger (paper) in accordance with the timing of registering the management information. The information is managed by writing information in a ledger. When a change occurs in the management information, a management code or number is often written in a ledger (sheet) each time and updated. And to search for information, we ask the information manager for help.

[0003] Such a conventional method has the following problems. The first is that the information manager needs to be dedicated. This is a special operation in which management of the management symbol or number assigned to the management information and update processing of the management information require continuous consideration. Therefore, in order to avoid simple mistakes, errors, and the like caused by handling by a large number of people, it is desirable that a dedicated person handles the errors.

[0004] The second is the duplication of management symbols or numbers,
There is a possibility that a human error such as double registration of the same management information and the opposite of the same may occur. It is difficult to form a continuous and accurate management code without any omission by an unspecified number of people or a plurality of departments, and it is desired that a dedicated staff handle the management code. In consideration of such circumstances, prior literatures concerning methods and apparatuses for automatically numbering and registering numbers and symbols have been disclosed.

[0005] Japanese Patent No. 2908620 (Japanese Unexamined Patent Publication No.
242173 publication) is a drawing CAD terminal, inspection C
It discloses a drawing management system in which a combination of an AD terminal, a registration CAD, and the like and a management terminal are connected via a LAN. This system discloses a technical idea of storing and managing drawing numbers, graphic data, attribute information, and the like. In various manufacturing fields, construction and civil engineering fields, casting and molding fields, etc., numerous drawings are produced for design, development, manufacturing, etc.
While the production, construction, etc. are in progress, maintenance management,
It is often stored for many years for the purpose of basic data for remodeling.
In the case of conventional handwritten drawings, figure numbers are determined and recorded using a handwritten ledger, and when it becomes necessary to make subsequent changes, etc., the symbol number was transcribed according to the version number. There was a drawback that it was easy to occur and could not be processed quickly.

The technical idea disclosed in this publication is as follows:
In view of the fact that drawing creation (plotting), inspection, registration, etc. are computerized, when performing numbering, registration, and management, a computer is used to eliminate the need for a separate management ledger, transcription errors, numbering errors, etc. Is intended to eliminate.
However, in this system, only the drawings using the CAD terminal can be executed between the design department, the management department, and the computer department. It is not possible.

Japanese Unexamined Patent Publication No. Hei 5-63704 discloses an automatic numbering system for LAN Internet addresses, which enables a network administrator of the system to manage and operate Internet addresses in the LAN smoothly and safely. Is disclosed. Here, an address is additionally registered in the address management table in response to an input request from a terminal connected to the LAN. An Internet address is determined based on the contents of this table and sent to all terminals in the LAN, and only a new terminal updates its own address table to a new Internet address. However, in this method, automatic numbering is performed for LAN Internet addresses, and cannot be applied to automatic numbering for a wide range of materials and documents.

Japanese Patent Application Laid-Open No. Hei 5-314147 discloses a method of inputting information to be added to a number and the type of the number, and automatically acquiring the number according to the type input from a numbering information management file storing the number for each type. A configuration is disclosed in which the information is registered in a ledger file in association with the previously input additional information, and the serial numbering result is output to an output device. Here, by managing the serial number using the file, double numbering of the number is prevented and the number is easily managed. Here, the automatic numbering of the serial numbers is enabled, and only the classification and the serial numbers can be updated for each group. Further, maintenance such as subsequent deletion, update, and change has not been performed.

Japanese Patent Laid-Open Publication No. Hei 8-204719 discloses an apparatus and method for setting an IP address, and automatically assigns, assigns, and registers an IP address in a nod computer newly installed in a network, thereby erroneously assigning an IP address. And to save labor. However, in this apparatus and method, numbering, sending, and confirmation are performed by the IP address management server, and automatic numbering of a wide range of materials and documents cannot be automatically performed.

Japanese Patent Application Laid-Open No. H11-203314 discloses a document number automatic numbering system capable of managing document attributes without depending on a document number system or a document type.
Here, a general-purpose system can be provided by describing the document number system and selection items in each definition file according to a common description rule. In this system, a serial number is assigned from a numbering database on a server side in response to a request from a client side.

[0011]

According to the present invention, a management symbol or number, which is a key for management, is automatically assigned, managed, and registered by inputting a management target item. An object of the present invention is to provide an automatic numbering / registration system for management symbols or numbers in information management configured to facilitate search.

[0012]

SUMMARY OF THE INVENTION An object of the present invention is to automatically assign a management symbol or number, which is a key in information management, at the time of initial registration according to an input management target item, and to associate the management information. The registered management information can be retrieved in a timely manner and can be modified / deleted as necessary. You.

It is another object of the present invention to provide a storage device having a numbering storage unit for storing management symbols or numbers to be numbered, an information storage unit for storing all information to be managed, and an input of a management target item. Input device, the first search means and the second
A data processing apparatus having a search means, wherein the first search means performs a search for determining whether to perform initial registration or search / update or deletion in accordance with an input from the input device, and performs initial storage or initial If the registration is determined, the latest management symbol or number is read from the numbering storage unit. If the search / update or deletion is determined, the read management symbol or number is output. Means for receiving the management symbol or number output from the first search means, searching the information storage unit, and outputting the search result; and receiving the output of the data processing apparatus. And an output device for displaying and / or printing out the information.
Resolved by the registration device.

[0014] Further, an object of the present invention is to provide a storage device having a numbering storage unit for storing management symbols or numbers to be numbered, an information storage unit for storing all information to be managed, and an input of a management target item. And a data processing device comprising a first search means, an automatic numbering means, and a second search means, wherein the first search means performs an initial registration or a search and a search in accordance with an input from the input device. A search is performed to determine whether the data has been updated or deleted, and if the management code or number matches in the initial storage or initial registration, re-enter the first search means, or manage by the automatic numbering means. Indicate whether to generate a symbol or a number, and if the management symbol or number does not match, if it is determined to be searched / updated or deleted, output the management symbol or number read by the second search means. In response to control code or number output to the first search means searches the information storage unit that, the configuration data processing unit so as to output the search results,
An output device for displaying and / or printing out the output of the data processing device is provided, and the automatic numbering / registration device for management symbols or numbers in information management is provided.

Further, with respect to the output of the output device,
This problem is solved by an automatic numbering / registration device for management symbols or numbers in information management, which inputs desired instructions such as correction, re-input, and deletion from the input device and performs desired processing.

According to the apparatus for automatically numbering and registering management symbols or numbers in the information management according to the present invention, all stored information is easy to use without duplication or omission due to the unique symbols or numbers as management symbols. The management symbol can be generated, and not only the complicated management by the numbering ledger (conventional book type) can be greatly saved, but also appropriate correction, deletion, search, and the like can be performed.

In FIG. 1 showing the basic configuration of an automatic numbering / registration system for management symbols or numbers in the information management according to the present invention, a management symbol or number assigned to a numbering storage unit 31 in the storage device 2 is shown. The information storage unit 32 stores all information related to management.

All stored information uses a unique symbol (number) as a management symbol.
When the data is initially stored (registered), the numbering storage unit 31 generates a management symbol or number.

The first search means 21 receives information from the input device 1. At this time, if the management symbol (number) which is the key part of the information is omitted or "0" is input, the first
Retrieval means 21 determines that it is initial storage (registration), and reads the latest management symbol or number to be registered from numbering storage section 31. The first search unit 21 searches the information storage unit 32 using the read management symbol or number as a key. When storing as initial data, that is, when registering, initial information storage unit 32
Is not remembered.

Next, information to be managed is stored in the input device 1.
And is stored in the information storage unit 32 by the second search means 22.

The first search means 21 determines that a search, update, or deletion has been made by inputting an abbreviated input or a value other than “0” as a management symbol from the input device 1 and passes the management symbol (number) to the second search means 22. The second search means 22 searches the information storage unit 32 based on the received management code (number), and checks whether information having the management code (number) is already stored. If it exists, the information is displayed on the output device 4.

Thereafter, if correction is required, the management target item is input from the input device 1 and stored (registered) in the information storage unit 32 again. In the case of a deletion instruction, the information of the designated management symbol or number is deleted from the information storage unit 32.

The management symbols (numbers) of the information to be stored (registered) in this way are numbered by the numbering storage unit 31, and a lot of information is managed by the numbered management symbols or numbers.

Thus, the trouble of managing the management code (number) in the numbering ledger (paper) is eliminated, and the information can be stored (registered) in the information storage unit 32 so that the information can be searched quickly.

[0025]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below in detail with reference to the accompanying drawings. Referring again to FIG. 1, the present embodiment employs a key.
It includes an input device 1 such as a board, a data processing device 2 operated by program control, a storage device 3 for storing information, and an output device 4 such as a display device.

The storage device 3 includes a numbering storage unit 31 and an information storage unit 32. The numbering storage unit 31 stores character strings composed of numerical values or alphabets as management symbols. When information is initially registered, the latest management symbol or number is always numbered from the storage unit 32. The information storage unit 32 stores information according to the management symbol or number generated by the numbering storage unit 31.

The data processing device 2 includes a first search unit 21
And a second search unit 22. The first search means 21
If it is determined that the registration is the initial registration, the management code (number) given from the numbering storage unit 31 is used as a key for the information storage unit 3.
2 to retrieve the information stored. As a result of the search, when a match is detected, the fact that the information of the management symbol (number) already exists is displayed as a message or the like by the output device 4 or printed out.

If no match is detected, the information input from the input device 1 is stored in the information storage unit 32 by the function of the second search means 22. Second search means 22
Receives the management symbol or number given from the input device 1 from the first search means 21 when the first search means 21 determines search / update / deletion, and stores the management symbol or number as a key. The information stored in the unit 32 is searched.

If a match is detected as a result of the search, the information of the management symbol or number is displayed on the output device 4 or printed. Then, after the management target item is corrected or input from the input device 1, the information is stored again in the information storage unit 32 by the second search unit 22. If a match is not detected, a message or the like is displayed on the output device 4 or printed out.

Next, the operation of this embodiment will be described in detail with reference to FIGS. The information provided from the input device 1 is supplied to the first search means 21. The first search means 21 determines that the initial registration has been made when the management symbol serving as the key of the information input from the input device 1 is omitted or is "0". The latest number is read from the storage unit 31. First search means 21
Searches the information storage unit 32 by this number.

If there is no match as a result of the search, the information input from the input device 1 is stored in the information storage unit 32 via the second search means 22 (steps A1, A2, A in FIG. 2).
3, A5).

If it is determined that the registration is not the initial registration,
The second control symbol or number given by the input device 1
The search means 22 searches the information storage unit 32 (step A
4). Then, it is determined whether or not the management symbol or the number matches (step A6).

If no match is obtained in this search, a message that cannot be searched is displayed on the output device or printed out (step A8).

If the information corresponding to the input management symbol or number is stored in the information storage section 32, the corresponding information is read out and displayed and / or printed out by the output device 4 (step A7). . In accordance with this, necessary items are corrected or deleted (step A9), and the process ends.

That is, as shown in FIG. 3A, when it is determined that the data is the initial storage (registration), the management code or number is numbered (acquired) from the numbering storage unit 31, and
The second search means 2 is designated by the assigned management symbol or number.
2, the information is registered in the information storage unit 32.

As shown in FIG. 3B, the first search means 2
1, when it is determined that the search / update / delete operation is performed, the management symbol or number input from the input device 1 is transferred from the first search means 21 to the second search means 22.
The search unit 22 searches the information storage unit 32. If the management symbol or number matches, the information is read and displayed. Thereafter, the management target information is corrected or input from the input device 1 and re-stored in the information storage unit 32, that is, updated.

As a result of the search, if the management symbols or numbers do not match, an error message or the like is displayed on the output device 4 or printed out.

When a "delete" instruction is issued from the input device 1 when a deletion is desired, the information of the management code (number) is deleted from the information storage unit 32.

Next, the operation of this embodiment will be described using a specific example. As shown in FIG. 3, for example, only the management symbol or the number “x1” is stored (registered) in the information storage unit 32.
It is assumed that

Now, it is assumed that the management symbol or number is omitted or “0” is given from the input device 1 to the first search means 21. First search means 2 as shown in FIG.
1 judges that the registration is the initial registration, and reads the management symbol or number from the numbering storage unit 31. If "x1" is followed by "x2", "x2" is read, and the information storage unit 32 is searched using "x2" as a key. Since there is no information having “x2” based on the condition that only “x1” is initially stored (registered), it is determined that registration is possible.

Then, information to be managed is input and stored in the information storage unit 32 by the second search means 22.

Next, it is assumed that a management symbol (number) "x1" is given from the input device 1 to the first search means 21. The first search means 21 delivers the input management symbol or number “x1” to the second search means 22. The second search unit 22 searches the information storage unit 32 based on the information of the management symbol “x1”. Since the information having the management symbol or the number “x1” exists, the search is successful, and as a result, it is determined that the information is any of “search / update / delete”. Then, the information corresponding to the management symbol or the number “x1” is read out and displayed on the output device 4.

The contents relating to the update of “search / update / delete” of the management target information are input from the input device 1 and the information storage unit 3
2 is re-stored (updated).

When "delete" is instructed from the input device 1, "delete" is performed from the information storage unit 32 by the second search means 22.

Next, another embodiment of the present invention shown in FIG. 4 will be described. Referring to FIG. 4, the present embodiment is different from the configuration of the data processing apparatus 2 in the embodiment shown in FIG. 1 in that the data processing apparatus 5 has an automatic numbering means 23.

For this reason, in FIG.
For 1, an initial storage (registration) or a search / update / delete determination category is input. In assigning a management symbol or a number, the information can be freely input to the first search means 21, but the information storage unit 32 is searched (checked) for a management symbol or a number already used.

If the management symbols or numbers match in the initial storage (registration), it is instructed whether to re-enter the first search means 21 or to cause the automatic numbering means 23 to generate the management symbols or numbers. . The automatic numbering means 23 can automatically generate the next new management symbol or number and generate a management symbol or number that can be stored (registered).

In this embodiment, when a management number is input to the first search means 21 at the time of data input, the required information is stored in the information storage section 32 based on the number. Therefore, a case may occur where the input management symbol or number overlaps with the management symbol or number generated by the automatic numbering means 23. Therefore, the automatic numbering means 23 can generate a new management symbol or number that can be automatically stored (registered) even when duplication occurs.

In the case of initial storage (registration), the first search means 2
1, the management information is stored in the information storage unit 32 by the management symbol or number generated from the numbering storage unit 31.

In the embodiment shown in FIG. 1, registration is not possible if they match, but according to the present embodiment, the function of the automatic numbering means 23 automatically assigns the next registerable management symbol or number. Automatic registration is performed by generating.

[0051]

The first effect of the automatic management symbol or number registration system in the information management according to the present invention is that the management symbol or number at the time of the initial storage (registration) of information is automatically numbered. Symbol) Eliminates the hassle of management. Also, by automatically storing (registering) the information, it is released from the management of the ledger (paper), and it is possible to greatly reduce labor.

The second effect is that even when a large amount of information is handled, information retrieval can be easily handled without requiring special skills, and maintenance such as updating / deletion of information can be performed. It is easily performed and the latest information can be grasped at any time.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration example of an automatic number registration system for management symbols or numbers in information management according to the present invention.

FIG. 2 is a flowchart showing an operation in the configuration shown in FIG. 1;

FIG. 3 is a flowchart showing a detailed operation in the configuration shown in FIG. 1;

FIG. 4 is a block diagram showing another configuration example of an automatic number registration system for management symbols or numbers in information management according to the present invention.

[Explanation of symbols]

 REFERENCE SIGNS LIST 1 input device 2 data processing device 21 first search means 22 second search means 23 automatic numbering means 3 storage device 31 numbering storage unit 32 information storage unit 4 output device 5 data processing device

Claims (4)

[Claims] 1. A management code or number which is a key in information management according to an input management target item is automatically numbered at the time of initial registration, and the management information is registered in association with the management information. Can be searched in a timely manner.
An automatic numbering / registration system for management symbols or numbers in information management, characterized in that processing such as deletion can be performed. 2. A storage device comprising a numbering storage unit for storing management symbols or numbers to be numbered and an information storage unit for storing all information to be managed, an input device for inputting a management target item, A data processing apparatus comprising: a first search unit and a second search unit, wherein the first search unit performs a search for determining initial registration or search / update or deletion according to an input from the input device. Perform the initial management or initial registration, read the latest management symbol or number from the numbering storage unit, and output the read management symbol or number if it is determined to be search / update or delete. A second processing unit configured to search the information storage unit in response to the management symbol or number output from the first searching unit, and to output the search result; processing An automatic numbering / registration device for management symbols or numbers in information management, comprising: an output device that receives an output of the device and displays and / or prints out the information. 3. A storage device having a numbering storage unit for storing management symbols or numbers to be numbered and an information storage unit for storing all information to be managed, an input device for inputting a management target item, 1. A data processing device comprising a search unit, an automatic numbering unit, and a second search unit, wherein the first search unit determines whether to perform initial registration or search / update or delete according to an input from the input device. If the management symbol or number matches in the initial storage or initial registration, re-enter the first search means, or cause the automatic numbering means to generate the management symbol or number. The first search means outputs the management symbol or number read by the second search means if it is determined that the search / update or deletion is performed because the management symbol or number does not match. A data processing device configured to search the information storage unit in response to a management symbol or number to be output and output the search result, and an output device to display and / or print out the output of the data processing device. An automatic numbering / registration device for management symbols or numbers in information management, characterized by comprising: 4. The apparatus according to claim 2, wherein a desired instruction such as correction, re-input, deletion or the like is input from said input device to an output of said output device, and desired processing is performed. Automatic numbering / registration device for management symbols or numbers in the information management described.