JP2002169943A - Method and system for data reduction - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a method and system for data reduction, which enables a planner to reduce a large amount of data effectively, analyzes the data, and to sense the data that are not picked up when the planner conceived a strategy. SOLUTION: In the method and system for data reduction, data are written to document in a prescribed data format, the priority is given to the data supposed to be important, the high priority data are used to narrow down to candidates for the strategy to be analyzed, and a table of the strategy is prepared on the basis of the analysis.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information organizing method and an information organizing apparatus for selecting, aggregating, and organizing information used in strategy planning.

[0002]

2. Description of the Related Art In a company, a strategy is formulated and management is carried out in accordance with the strategy. Therefore, it is important for a company to establish a good strategy. In this strategy planning, a large amount of information is organized and analyzed. If a large amount of information cannot be efficiently organized and analyzed, a good strategy cannot be established. Therefore, in formulating a strategy, it is important to organize, analyze, and organize the strategy in a visible form, that is, a size, in addition to aggregating information.

[0003] In addition, even when it is thought that all necessary information has been extracted when planning a strategy, it is conceivable that the information may actually be dropped without being noticed. Therefore, it is also desirable to be able to organize and analyze information so as to notice information that was not noticed at the time of picking up information in organizing and analyzing information.

[0004]

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and enables a large amount of information to be efficiently organized and analyzed at the time of strategy planning, and at the time of information collection. The purpose of the present invention is to provide an information organizing method and an information organizing device for notifying missing information. Here, the strategy is not limited to the sales strategy but can be used for any strategy.

[0005]

In order to achieve the above object, the present invention provides a method of writing information in a document in a predetermined format, a step of prioritizing important information in the information, A step of narrowing down the analysis to strategy candidates by using information having a high degree of information, and performing an analysis. Further, in order to achieve the above-mentioned object, the present invention provides a storage unit for storing information written in a document in a predetermined format, an extraction unit for extracting important information from the information, An analysis means for narrowing down information to strategic candidates and conducting analysis;
An information organizing apparatus characterized by comprising:

With the above-described configuration, a large amount of information can be efficiently organized and analyzed, and moreover, information that has not been noticed when information is picked up can be noticed.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The gist of the present invention is to write information in a document of a predetermined format, assign a priority to this information, aggregate high-priority information, and classify and analyze the aggregated information. And creating a strategy table based on the analysis results.

[0008] Thereby, important information can be collected and arranged from a large amount of information, and an appropriate strategy can be formulated. In addition, by prioritizing and collecting and organizing information in this way, new information can be noticed at the time of classification and analysis, and more important information can be extracted.

[0009] Then, when a strategy table is completed, a process for organizing and processing the size of the strategy is prepared in order to grasp, analyze, or execute the strategy visually. What is particularly important here is that strategies always have a positive component and a negative component, and it is necessary to adjust the overlapping effects of each strategy. Because strategies are often entangled in a complex way, such coordination is very important in determining the exact size of the strategy.

Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings.

FIG. 1 is a diagram showing an example of a network for realizing the information organizing method of the present invention. In FIG. 1, information is sent from each terminal (PC) 2 to a main PC 1 using a document in a predetermined format using a LAN in a company or the like, and the information is processed in the main PC 1.
That is, the received information is prioritized, high-priority information is aggregated, the aggregated information is classified and analyzed, and a strategy table is created based on the analysis result.

FIG. 2 is a diagram showing an apparatus configuration for realizing the above-mentioned information organizing method. Specifically, FIG. 2 is a block diagram showing functions of the main PC shown in FIG.

The main PC has a control unit 11, an input operation unit 12, a memory 13, an important item extraction unit 14, a display 15, an analysis result extraction unit 16, and a strategy table creation unit 17. In this configuration, the input operation unit 1
Reference numeral 2 denotes a portion for performing necessary input, and is constituted by, for example, a keyboard. Further, the memory 13 has a LA
The information sent via N is stored in a state where a priority mark described later and the information are associated with each other.

The important item extracting section 14 retrieves the priority mark and extracts the information to which the priority mark has been added as an important item. Display information analysis table, strategy table, etc. Further, the analysis result extraction unit 16 extracts an analysis result required for creating a strategy table from the information analysis table, and the strategy table creation unit 17 creates a strategy table based on the extracted analysis result. The control unit 11 controls the operation of each of the above-described components according to a predetermined program, and controls the transmission of information therebetween.

The information arrangement method in the above configuration will be described with reference to FIGS.

First, information is sent from a PC 2 serving as a terminal to a document in a predetermined format, for example, an Excel document.
Send to C1. In this case, the Excel document lists various information that is considered to be relevant to the strategy. At this time,
In order to classify the information, the entry location may be divided so that the information is entered for each genre. For example, in an Excel document, a genre may be set for each sheet, and information related to the genre may be entered in a sheet corresponding to the genre. By classifying information by genre in this way, more efficient
Information can be easily arranged. Then, the document in which the information is written in this way is sent from each PC 2 to the main PC.
1 is stored in the memory 13 and is used by the main PC 1 for information aggregation, organization, analysis, and strategy table creation processing.

In the main PC 1, an Excel document listing information is displayed on the display 15. Among the information listed in the Excel document, information considered important is given a priority mark via the input operation unit 12. In this case, the priority mark is not particularly limited, and the mark may be attached only to the information having the priority, or a different mark may be attached according to the priority. Then, this priority mark is stored in the memory 13 in a state associated with the information. It should be noted that the assignment of the priority mark may be restricted so that it is performed when a predetermined number of information is collected.

The information provided with the priority mark is extracted by the important item extracting unit 14 and the extracted information (important information)
Only is displayed on the display 15. At this time, comments can be entered for important information. By giving an opportunity to comment on important information in this way, it is possible to notice further information that was not noticed when the information was picked up.

The important information to be analyzed among the important information is provided with an analysis mark for analysis. By performing the classification at the time of analysis in this way, appropriate analysis can be performed. Specifically, the analysis mark is not particularly limited, and may be attached according to the type of analysis. For example, the company may classify it as a strong point, a weak point, a chance, a threat, etc., and attach a different analysis mark. Then, the analysis mark is stored in the memory 13 in a state associated with the important information.

The information provided with the analysis mark is displayed on the display 15 in a state of being classified for each analysis mark. Then, a point noticed in the state is written on the display 15 as a comment. The important information in which the comment has been entered in this way is stored in the memory 13 for each analysis mark.

The important information in which the comment has been entered is extracted by the analysis result extraction unit 16 and output to the strategy table creation unit 17. The strategy table creator 17 creates a strategy table based on the extracted analysis results, and the created strategy table is displayed on the display 15.

Next, in order to clarify the information arrangement method of the present invention, a description will be given with reference to FIGS. In these figures, FIG. 3 is a flowchart for explaining the information organizing method of the present invention, and FIGS. 4 to 7 show the contents displayed on the display when executing the information organizing method of the present invention. FIG.

First, in a company, an employee lists information in an Excel document by an employee e-mail (ST1) and sends it by an in-house e-mail to the president. This e-mail is collected in the main PC 1 and each Excel document is stored in the memory.

An Excel document in which the information is listed is displayed on a display, and a priority mark as shown in FIG. 4 is given to items considered to be important in the listed information (S
T2). In this embodiment, information considered to be important items is given an A as a priority mark, but is not limited to such alphabets. Then, the priority mark is stored in the memory in a state of being associated with the information.

Next, the information provided with the priority mark A is extracted as an important item (ST3), and is displayed as a strategy candidate arrangement table on a display as shown in FIG. In this arrangement table, first, information having the same contents is written in the problem column and the correction content column on the screen shown in FIG. If there is a correction for the information, the correction is overwritten on the information described in the column of the correction content (ST4).
This item is used as a strategy candidate. For information having no correction items, the information described in the correction content column is deleted and the correction content column is left blank.

Further, with respect to the information in which the correction items have been entered, an analysis mark to be given for appropriately performing the analysis is given. Here, an analysis mark is written in the column of the destination. Of course, the layout, the items, the procedure for entering the correction items, and the like in the arrangement table are not limited to those described above.

Next, according to the analysis mark, FIG.
As shown in (5), the strategy candidates are classified, narrowed down, and analyzed (ST5). At this time, a comment for the classified strategy candidate is entered. Alternatively, the SWOT analysis used in the initial stage of the normal analysis may be used at this stage. The narrowed down strategy candidates can be viewed from different angles, and the strategy candidates can be further examined. The classification items can be set freely according to the analysis purpose and the strategic policy. At the stage of extracting strategy candidates in this way, by performing classification and analysis, it is possible to notice more information on those that became clear as strategy candidates, and to obtain more effective information on strategies Becomes

Finally, a strategy table as shown in FIG. 7 is created based on the analysis result (ST6) and displayed on the display. As described above, in the above-described information organizing method, a large amount of information can be efficiently organized and analyzed at the time of strategy planning, and information not noticed at the time of information collection can be noticed.

As a method of analyzing this strategy, the size of the strategy can be measured as shown in FIG. 8 (ST7). In this column, the strategy set up earlier is automatically posted. In general, a strategy is understood as a value for the purpose of achievement, and the size is grasped. In the case of a positive element, a positive number is input, and in the case of a negative element, a negative number is input. Each number is automatically calculated and the size of the entire strategy is displayed in the lower column (M).

As a method for more easily capturing the size of this strategy, there is also a method of grasping the size of each strategy by a strategic action, and simply grasping the size of the strategy as a total (ST8). . FIG. 9 illustrates the case of the sales strategy. Strategic sales activities include new cultivation, sales of unsold products to existing customers, expansion of sales volume to existing customers, and launch of new products. In the structure of the strategy size column, the most appropriate item may be selected according to the type of the strategy, the type of business, and the like. I have. Here, the other amount of improvement is, for example, a case where a subsidy is provided by the government for development. When such a strategy evaluation for each action is used, the numbers are easy to make and the degree of overlap in each action is relatively clear, so that the overlap between strategic actions can be easily adjusted. For example, sales of new products are expected to increase by 10 million, and if new products are to be sold on the Internet by about 5%, net sales will be adjusted as overlapping.

In the above-described embodiment, a case has been described where in-house e-mails are collected for the president and the above processing is performed. In the present invention, information is collected at the e-mail destination. Instead, information may be collected in the form of e-mail. For example, only an e-mail with the notation "strategy information" is sent to the main PC 1,
Then, you may make it provide for the said process.

Further, in the above-described embodiment, a case has been described where information is collected by in-house mail and the information organizing method of the present invention is automatically performed. If you create a strategy table based on the analysis results, assign priority to this information, aggregate high-priority information, classify and analyze the aggregated information, and send e-mail etc. It is possible to apply even when it is not used.

The information organizing method of the present invention can be applied to various strategies such as a sales strategy and a business strategy.

The present invention is not limited to the above embodiment, but can be implemented with various modifications. For example,
In the above embodiment, the case where an Excel document is used as the predetermined format document has been described. However, in the present invention, a document other than the Excel document may be used. In addition, the display form on the screen is not particularly limited to the above embodiment as long as the information organizing method of the present invention can be realized. Further, in the above embodiment, the case where the network is a LAN is described, but the present invention can be applied to a case where the network uses a network other than the LAN, for example, the Internet.

[0035]

As described above, according to the information organizing method of the present invention, information is written in a document of a predetermined format, important information is prioritized in this information, and a strategy candidate is selected by using information having a high priority. Since the analysis is narrowed down to
A large amount of information can be efficiently organized and analyzed, and information that has not been noticed when information is picked up can be noticed. Further, grasping the strategy by size enables a deeper analysis of the strategy.

[Brief description of the drawings]

FIG. 1 is a diagram showing an example of a network for implementing an information organizing method of the present invention.

FIG. 2 is a functional block diagram illustrating a schematic configuration of a main PC in FIG. 1;

FIG. 3 is a flowchart for explaining an information arrangement method of the present invention.

FIG. 4 is a view showing a display on the information organizing method of the present invention.

FIG. 5 is a diagram showing a display display in the information organizing method of the present invention.

FIG. 6 is a diagram showing a display display in the information organizing method of the present invention.

FIG. 7 is a diagram showing a display on the information organizing method of the present invention.

FIG. 8 is a diagram showing a display display in the information organizing method of the present invention.

FIG. 9 is a diagram showing a display display in the information organizing method of the present invention.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Main PC, 2 ... PC, 11 ... Control part, 12 ... Input operation part, 13 ... Memory, 14 ... Important item extraction part, 15 ...
Display, 16: analysis result extraction unit, 17: strategy table creation unit M: total size of strategy

Claims (7)

[Claims] 1. a step of writing information in a document of a predetermined format; a step of prioritizing important information in the information; and a step of narrowing down to strategic candidates using high-priority information and performing analysis. An information organizing method, comprising: 2. The method according to claim 1, wherein when narrowing down the strategy candidates, the strategy candidates are narrowed down in a classified state. 3. The information organizing method according to claim 1, further comprising a step of creating a strategy table based on the analysis result. 4. The strategy table further comprises a step of writing the size of the strategy as a plus element and a minus element, and a step of adjusting an overlap with the size of another strategy. How to organize information. 5. An information organizing method characterized in that the positive factor strategy considers new cultivation, sales of unsold products to existing customers, expansion of sales volume to existing customers, and launch of new products. 6. A storage unit for storing information written in a document in a predetermined format, an extraction unit for extracting important information from the information, and analyzing the extracted important information by narrowing down the extracted important information to strategy candidates. An information organizing device comprising: an analyzing unit. 7. The information organizing apparatus according to claim 5, further comprising a creating unit that creates a strategy table based on the analysis result.