JP2002109456A - Electronic form supply method, electronic form supply device, electronic form supply system and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To improve users' operability of an electronic form system. SOLUTION: When logging in from the other system, users' legitimacy is determined based on an external authentication information generated by the other system. And when selecting an electronic form, a form list screen is displayed and the user is only able to choose electronic forms belonging to a group in accordance with electronic forms under user's concerns. Among electronic form data, index data is stored in database, and form data amount to actual data of the electronic form is stored in a sequential file.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to an electronic form providing method, an electronic form providing apparatus, an electronic form providing system, and a recording medium, and more particularly to a technique for improving operability of a user in an electronic form providing system.

[0002]

2. Description of the Related Art As a tax rule, a company requires books such as a general ledger and a journal, financial statements such as a balance sheet and a profit and loss statement, and documents such as a copy of an invoice and a copy of a receipt. There is an obligation to keep it for 7 years. Therefore, in the past, many companies performed these business processes by computer, and output and stored them on paper. However, under the Electronic Bookkeeping Act, which came into effect in July 1998, these documents were
And MO, CD-R (write-once CD), magnetic tape,
It was approved to be stored as electronic books on a mass storage medium such as COM (computer output microfilm). Therefore, in recent years, attention has been focused on electronic report systems, which are systems that have a search function for converting and creating accounting and accounting data compiled and processed by general-purpose machines, etc. into a form unique to Japan, and managing and browsing it. Have been.

[0003]

By the way, the electronic form system is an independent system. For this reason, when using the electronic form system while using the accounting system or the accounting system, it is necessary to log in to the electronic form system again from the accounting system or the accounting system. Further, since the data volume of the electronic form is enormous, it takes time to search the electronic form. Also,
The electronic form system stores various electronic forms distinguished by an output target group, an output target date, and the like. For this reason, the user has to perform a complicated operation to search for an electronic form desired by the user. Therefore, further search time was required.

Accordingly, the present invention has been made in view of the above-described circumstances, and provides an electronic form providing method, an electronic form providing apparatus, and a recording medium that can improve user operability in an electronic form system. The purpose is to provide.

[0005]

According to a first aspect of the present invention, there is provided an electronic form providing method for providing an electronic form to a user terminal connected via a network. On the basis of the login information input from the user, a group corresponding to the electronic report that the user has jurisdiction is displayed on the user terminal, a group selection requesting step for prompting the selection of a group, a group is selected in the user terminal In this case, the electronic form name or electronic form group name corresponding to the selected group is displayed on the user terminal, and the electronic form name of the electronic form belonging to the electronic form group corresponding to the electronic form name or the electronic form group name is displayed. An electronic form selection requesting step for prompting the user to select a name, and when an electronic form name is selected in the user terminal, the electronic form name is selected. It is characterized by comprising an electronic form providing step of providing an electronic document corresponding to the electronic document name to the user terminal.

According to a second aspect of the present invention, in the electronic form providing method according to the first aspect, based on the login information, an access right of the user to the electronic form is extracted from access authority information stored in advance. An access right extraction step is provided, and the electronic form selection requesting step is characterized in that an electronic form name or an electronic form group name that can be handled within the range of the extracted access right is displayed on the user terminal.

According to a third aspect of the present invention, there is provided the electronic form providing method according to the first aspect, further comprising an electronic form storage device for storing data relating to the electronic form, wherein the electronic form selection requesting step comprises: An electronic form name or an electronic form group name corresponding to (1) is acquired from the electronic form storage device.

According to a fourth aspect of the present invention, in the electronic form providing method according to the third aspect, the electronic form storage device comprises:
An index storage device for storing index data for searching for electronic forms, and a form data storage device for storing form data of electronic forms associated with the index data, wherein the electronic form selection requesting step comprises: Extracting an electronic form ID for identifying an electronic form from the index storage device based on the group ID corresponding to the group thus obtained, and acquiring an electronic form name or an electronic form group name corresponding to the electronic form ID; The electronic form providing step includes the extracted electronic form ID.
And acquiring an electronic form from the form data storage device on the basis of the electronic form.

According to a fifth aspect of the present invention, in the electronic form providing method according to the fourth aspect, the index storage device stores the index data in a database,
The form data storage device stores form data in a sequential file.

According to a sixth aspect of the present invention, in the electronic form providing method according to the first aspect, the user terminal is provided with the electronic form via a browser.

According to a seventh aspect of the present invention, there is provided an electronic form providing method for providing an electronic form to a user terminal connected to a first system and a second system via a network. A user identification information extracting step of extracting user identification information that is login information of the second system based on login information input from the user terminal, and a user identification information file storing the extracted user identification information The second
A transmitting step for transmitting to the second system;
In the system, a receiving step of receiving the user identification information file, a user identification information storing step of storing the received user identification information file, and a user identification information file ID for identifying the user identification information file and a cookie. A transmitting step of transmitting to the user terminal; and a validity determining step of determining the validity of the user by referring to the user identification information file based on the user identification information file ID and the cookie received from the user terminal. In the validity determination step, when the user is determined to be valid, a login authentication step of allowing login,
And a deleting step of deleting the user identification information file.

According to an eighth aspect of the present invention, in the electronic form providing method according to the seventh aspect, the user identification information includes at least a user ID for identifying a user and a user identification information ID for identifying the user identification information. The cookie includes at least a user identification information ID, and the validity determining step includes: a user identification information ID stored in a user identification information file corresponding to the user identification information file ID received from the user terminal; The authenticity of the user is determined by comparing the user identification information ID included in the cookie received from the user terminal with the user identification information ID.

According to a ninth aspect of the present invention, in an electronic form providing apparatus for providing an electronic form to a user terminal connected via a network, the user has jurisdiction based on login information input from the user terminal. Displaying the group corresponding to the electronic form on the user terminal,
Group selection requesting means for prompting the user to select a group, and, when a group is selected at the user terminal, displaying an electronic form name or an electronic form group name corresponding to the selected group on the user terminal. Electronic form selection request means for prompting the user to select an electronic form name of an electronic form belonging to the electronic form group corresponding to the name or the electronic form group name;
Electronic form providing means for providing an electronic form corresponding to the selected electronic form name to the user terminal when an electronic form name is selected at the user terminal.

According to a tenth aspect of the present invention, in the electronic form providing apparatus according to the ninth aspect, the authority information storage means for storing authority information given to the user, and the authority information storage means based on the login information. Access authority extracting means for extracting the user's access right to the electronic form from the stored authority information, wherein the electronic form selection requesting means comprises an electronic form name that can be handled within the range of the extracted access right. Alternatively, an electronic form group name is displayed on the user terminal.

According to an eleventh aspect of the present invention, there is provided the electronic form providing apparatus according to the ninth aspect, further comprising an electronic form storage device for storing data relating to the electronic form, wherein the electronic form selection requesting means is provided for the selected group. An electronic form name or an electronic form group name corresponding to (1) is acquired from the electronic form storage device.

According to a twelfth aspect of the present invention, in the electronic form providing apparatus according to the eleventh aspect, the electronic form storage device stores index data for searching an electronic form, and the index data A form data storage device for storing form data of an electronic form associated with the electronic form, wherein the electronic form selection requesting means stores the electronic form from the index storage device based on a group ID corresponding to the selected group. An electronic form ID to be identified is extracted, and an electronic form name or an electronic form group name corresponding to the electronic form ID is acquired, and the electronic form providing means performs processing on the form data based on the extracted electronic form ID. An electronic form is obtained from a storage device.

According to a thirteenth aspect of the present invention, in the electronic form providing apparatus according to the twelfth aspect, the index storage device stores the index data in a database, and the form data storage device stores the form data in a sequential file. Is stored.

According to a fourteenth aspect of the present invention, there is provided an electronic form providing system for providing an electronic form to a user terminal connected to a first system and a second system via a network. User identification information extraction means for extracting user identification information as login information of the second system based on the login information; and a user identification information file storing the extracted user identification information to the second system. A server of the first system, comprising: a first transmission unit for transmitting the user identification information file transmitted from the server of the first system; User identification information storage means for storing an identification information file, and user identification information for identifying the user identification information file A second transmitting means for transmitting a file ID and a cookie to the user terminal, and referring to the user identification information file based on the user identification information file ID and the cookie received from the user terminal, Validity determining means for determining validity, and in the validity determination determination, when the user is determined to be valid, a login authentication means for permitting a login, a deletion means for deleting the user identification information file, And a server of the second system comprising:

According to a fifteenth aspect of the present invention, in the electronic form providing system according to the fourteenth aspect, the user identification information includes at least a user ID for identifying a user and a user identification information ID for identifying the user identification information. The cookie includes at least a user identification information ID, and the validity determining means includes a user identification information ID stored in a user identification information file corresponding to the user identification information file ID received from the user terminal;
The authenticity of the user is determined by comparing with the user identification information ID included in the cookie received from the user terminal.

[0020] According to a sixteenth aspect of the present invention, there is provided a recording medium storing a program to be executed by an electronic form providing apparatus for providing an electronic form to a user terminal connected via a network, wherein the log-in input from the user terminal is provided. On the basis of the information, a group corresponding to the electronic form that the user has jurisdiction is displayed on the user terminal, a group selection requesting step for prompting selection of a group, and when a group is selected on the user terminal, An electronic form name or an electronic form group name corresponding to the selected group is displayed on the user terminal, and an electronic form name or an electronic form name of an electronic form belonging to the electronic form group corresponding to the electronic form group name is prompted. Electronic form selection request step;
An electronic form providing step of, when an electronic form name is selected at the user terminal, providing an electronic form corresponding to the selected electronic form name to the user terminal.

According to a seventeenth aspect of the present invention, in the recording medium according to the sixteenth aspect, based on the login information,
An access right extracting step of extracting an access right of the user to the electronic form from pre-stored access right information, wherein the electronic form selection requesting step includes an electronic form that can be handled within the range of the extracted access right. A name or an electronic form group name is displayed on the user terminal.

The invention according to claim 18 is the recording medium according to claim 16, further comprising an electronic form storage device for storing data relating to the electronic form, wherein the electronic form selection requesting step corresponds to the selected group. An electronic form name or an electronic form group name to be obtained is obtained from the electronic form storage device.

According to a nineteenth aspect of the present invention, in the recording medium according to the eighteenth aspect, the electronic form storage device stores an index data for searching an electronic form, and associates the index data with the index data. A form data storage device for storing the form data of the electronic form, wherein the electronic form selection requesting step comprises:
An electronic form ID for identifying an electronic form is extracted from the index storage device based on a group ID corresponding to the selected group, and an electronic form name or an electronic form group name corresponding to the electronic form ID is obtained. The electronic form providing step acquires an electronic form from the form data storage device based on the extracted electronic form ID.

According to a twentieth aspect of the present invention, in the recording medium according to the nineteenth aspect, the index storage device comprises:
The index data is stored in a database, and the form data storage device stores the form data in a sequential file.

[0025]

Next, a preferred embodiment of the present invention will be described with reference to the drawings. [1] Configuration of Embodiment [1.1] Schematic Configuration of Electronic Form System FIG. 1 shows a schematic configuration of an electronic form system 1 according to an embodiment of the present invention. As shown in FIG. 1, the electronic form system 1 includes an electronic form providing server 10 and a network 15
And a user terminal 50. Here, the electronic form providing server 10 is a server that manages the electronic forms collectively and provides the electronic forms in response to a request from the user terminal 50. Further, the user terminal is connected to the electronic form providing server 10 and L
AN (local area network) or WAN (wide are
a terminal that can be connected via a network such as a network. In addition, the user terminal 50 includes
Browser is stored. Then, the user terminal 50
When exchanging data with the electronic form providing server 10 which is also a WWW (world wide web) server, the exchange is performed through the browser.

[1.2] Schematic Configuration of Electronic Form Providing Server [1.2.1] Schematic Configuration of Electronic Form Providing Server Next, referring to FIGS.
The outline configuration of will be described. First, as shown in FIG. 1, the electronic form providing server 10 includes a form data editing unit 20 and a DB
A management unit 30 and a client management unit 40 are provided.

Next, with reference to FIG.
0 will be described in detail. As shown in FIG. 2, the form data editing unit 20 includes a form file acquisition unit 21 and a form data conversion unit 22. Here, the form file acquisition unit 21 uses a CSV (comma separated value) format,
Alternatively, a form file storing form data generated in a print data format is obtained from a predetermined directory area or the like.

If the form data stored in the form file acquired by the form file acquiring section 21 is in a print data format, the form data conversion section 22 performs a predetermined operation in the electronic form system 1. Convert to print data format. Thus, even if the form data stored in the acquired form file is generated in another print data format, the subsequent processing can be performed in a predetermined specific data format. Also,
The form data conversion unit 22 edits the form data stored in the form file into data contents handled by the DB management unit 30.

Next, the detailed configuration of the DB management unit 30 will be described with reference to FIG. As shown in FIG. 3, the DB management unit 30
Has an electronic form data registration unit 31, an index file 32, an electronic form data file 33, a user information file 34, a group information file 35, an authority information file 36, and a DB access control unit 37. . Here, the electronic form data registration unit 31 registers the form data edited by the form data editing unit 20 in the index file 34 and the electronic form data file 35.

The index file 32 is a database for storing index data, which is information for specifying a data position to be searched among form data. As illustrated in FIG. 10, the index file 32 includes a form ID for identifying an electronic form, and a group (for example,
Group ID for identifying a section), a user ID for identifying a user who can output the electronic form, a document date indicating when the data displayed on the electronic form is data, and an electronic form. Stores display attributes such as overlays and fonts used when displaying a form.

The electronic form data file 33 is a sequential file that stores the actual data of the electronic form, which is the basis of the image displayed as the electronic form, out of the form data. As illustrated in FIG. 11, form data that is actual data of an electronic form is stored in the electronic form data file 33. As described above, by storing the actual data of the electronic form having a large data capacity in the sequential organization file,
The electronic form data file 33 can be compressed and stored. Therefore, for example, the electronic form data file 33 storing the actual data of the electronic form that is infrequently used is stored.
, The hardware resources can be used more effectively.

The user information file 34 is a database for storing information on users of the electronic form system 1 for each user. As illustrated in FIG. 12, the user information file 34 stores a user ID, a user account, and a password used in the electronic form system 1. Also, the group information file 35
Is a database that stores information on groups to which the user belongs for each group. The group information file 35 includes, as illustrated in FIG.
D, a user ID, and a parent group ID for identifying a group immediately above the group are stored.

The authority information file 36 is a database for storing information on various access authorities to the electronic form for each user or each group.
In the authority information file 36, as illustrated in FIG.
A form ID, a group ID, a user ID, and access authority information indicating various access authorities are stored. Here, the access authority information includes, for example, reference authority for the electronic form, modification authority for the electronic form, printing authority for the electronic form, and authority for setting the annotation. (For example, “0” or “1”) is stored. Annotation refers to making an annotation on a part of an electronic form or making a mark to draw the attention of another user. In the user information file 34, the group information file 35, and the authority information file 36, when there is a change in a user or a group, the system administrator registers and changes the user information, the group information, and the authority information. .

The DB access control unit 37 extracts the group information and the information on the electronic form from each of the files described above, and displays a form list screen (described later) generated based on the extracted information on the user terminal 50. Display. Further, the DB access control unit 37 refers to, corrects, and corrects the electronic form transmitted from the user terminal 50.
Based on various requests such as printing and annotation, the index file 32 is searched, actual data of the electronic form to be requested is extracted from the electronic form data file 33, and the electronic form is displayed on the user terminal 50. .

Next, the detailed configuration of the client management unit 40 will be described with reference to FIG. As shown in FIG. 4, the client management unit 40 includes a user authentication unit 41 and an external authentication information file storage area 42 for storing an external authentication information file. Here, the user authentication unit 41
Authenticates the user by determining whether the login information of the user is valid information.

The external authentication information file is transmitted from a user who has logged in to a higher-level system (for example, an accounting system or an accounting system) of the electronic form system 1 when accessing the electronic form system 1. This is a file that stores authentication information generated based on the user ID of the electronic form system 1 that has been input.
In the external authentication information file, for example, a user ID and an authentication information identification ID for identifying the authentication information are stored.

[1.2.2] Hardware Configuration of Electronic Form Providing Server The hardware configuration of the electronic form providing server 10 will be described with reference to FIG. As shown in FIG. 5, the electronic form providing server 10 includes a central processing unit (CPU) 61, a read-only storage device (ROM) 63, and a main storage device (RA
M) 62, an auxiliary storage device (HDD) 64, a communication control device 65, a keyboard 66, a display device 67
It is comprised including. CPU 61, RAM
62, a ROM 63, an HDD 64, a communication control device 65, a keyboard 66, and a display device 67 are connected to a bus (B
(US) 68.

Here, the central processing unit (CPU) 61
This is an apparatus that performs arithmetic processing, control processing, and the like.
The read-only storage device (ROM) 63 is a device that stores various control programs. The main storage device (RAM) 62 is a device that temporarily stores running programs, data, and the like. The auxiliary storage device (HDD) 64 is provided with the form data editing unit 20 described above.
This is a device that stores programs for controlling the DB management unit 30 and the client management unit 40, and files such as an index file 32 and an electronic form data file 33. The communication control device 65 is a device serving as an interface for connection when connecting to an external device such as the user terminal 50 via a network.

[2] Operation of Embodiment [2.1] Outline Operation When Referencing Electronic Form Next, referring to FIG. 6, outline operation when referring to an electronic form registered in the electronic form system 1 An example will be described. First,
In the user terminal 50, a log-in process for the electronic form system 1 is performed (step S1). The login processing will be described later in detail. In the electronic form providing server 10 that has received the login information, the user authentication unit 41 of the client management unit 40 determines whether the logged-in user is a valid user (step S2).

If it is determined in step S2 that the logged-in user is not a valid user (step S2; NO), the user authentication unit 41 sends a message prompting re-input of login information to the user terminal. And the process proceeds to step S1. On the other hand, if it is determined in step S2 that the logged-in user is a valid user (step S2;
YES), the DB access control unit 37 of the DB management unit 30
Displays a form list screen described later on the display device of the user terminal based on the login information (step S
3).

When an electronic form desired by the user is selected on the form list screen displayed on the display device of the user terminal 50, the DB access control unit 37 transmits electronic form data for displaying the selected electronic form. It is extracted from the electronic form data file 33. Then, the DB access control unit 37 causes the display device of the user terminal 50 to display the electronic form generated based on the extracted electronic form data (step S4).

[2.2] Detailed Operation When Logging in to Electronic Form System Here, the log-in processing to the electronic form system 1 will be described. As a method of logging in to the electronic form system 1 according to the present embodiment, a method in which a user directly logs in to the electronic form system 1 and a method in which a user using another system logs in to the electronic form system 1. There is a way.

A method of directly logging in to the electronic form system 1 is the same as a general method of logging in. Specifically, the user logs in the electronic form system 1 by inputting a user ID and a password on a login screen displayed when the electronic form system 1 is activated on the user terminal 50 and executing a login process. is there.

On the other hand, a method of logging in from another system is performed, for example, when a user who has logged in to an accounting system or an accounting system which is a higher system of the electronic form system 1 accesses the electronic form system 1. Things. This login method will be described specifically. According to this method, when the electronic form system 1 is selected from the host system, the user ID of the electronic form system 1 is obtained based on the login information input when logging in to the host system. Then, the user I
A login process is automatically executed based on D, and the user logs in to the electronic form system 1.

Next, a detailed operation example when logging in to the electronic form system 1 from another system will be described with reference to FIG. First, in describing this detailed operation, a server of another system is provided with a user I in another system.
It is assumed that a user ID table in which D and a user ID in the electronic form system 1 are stored in association with each other is set in advance. Further, the electronic form providing server 10 of the electronic form system 1 and the server of another system belong to the same domain.

A user who has used another system at the user terminal 50 selects and executes a process of logging in to the electronic form system (step S11). Next, the server of another system searches the user ID table based on the user ID input when the user logs in to the other system, and searches for the user ID in the electronic form system 1.
D is extracted (function of the user identification information extracting means) (step S12).

Next, the server of the other system generates an external authentication information file for storing the external authentication information generated based on the login information of the other system.
The user ID extracted in step 12 and the external authentication information identification ID for identifying the external authentication information are stored in the external authentication information file (step S13). Next, the server of the other system transmits the external authentication information file to the electronic form providing server 10 of the electronic form system (the function of the first transmitting means) (step S14). Then, the electronic form providing server 10 receives the external authentication information file and stores it in the external authentication information storage area 42 (function of the receiving unit).

Next, the server of the other system transmits the file name of the external authentication information file and the cookie (Cookie) transmitted to the electronic form providing server 10 to the user terminal 50 (the second transmitting means). Function) (Step S
15). Then, the user terminal 50 receives the file name of the external authentication information file and the cookie. Here, the cookies in the present embodiment are set, for example, as follows.

“Set-Cookie: JDOCINF = external authentication information ID;
domain = domain name; secure ”

Next, the user terminal 50 transmits a URL (uniform resource locator) for specifying the external authentication information file stored in the electronic form providing server 10 and a cookie to the electronic form providing server 10. (Step S16). Then, the electronic form providing server 10
Receives the URL and the cookie. here,
The URL in the present embodiment is set, for example, as follows.

"Http: // host name. Domain name / server application path name / external authentication information file name"

Next, the user authentication section 41 of the electronic form providing server 10 searches the corresponding external authentication information file based on the external authentication information file name described in the received URL, and detects the detected external authentication information file. From the external authentication information ID. And the external authentication information ID
Is compared with the external authentication information ID included in the cookie received from the user terminal 50 to determine whether they match (step S17).

If it is determined in step S17 that the external authentication information IDs do not match (step S17).
17; NO), the user authentication unit 41 transmits to the user terminal 50 a message indicating that the user was unable to log in to the electronic form system 1, and ends the log-in process (step S18). On the other hand, when it is determined in step S17 that the external authentication information IDs match (step S17; YES), the user authentication unit 41 deletes the external authentication information file and displays the menu screen of the electronic form system by the user. Transmitted to the terminal 50,
Display on the display device of the user terminal 50 (step S1
9).

As described above, by deleting the external authentication information file in step S19, the contents of the external authentication information file leak to the outside due to unauthorized intrusion, etc.
It can be prevented from being abused.

[2.3] Detailed Operation for Displaying Form List Screen [2.3.1] Form List Screen Next, before describing the detailed operation for displaying the form list screen, FIG. The form list screen will be described with reference to FIG.
As shown in FIG. 8, the form list screen is roughly divided into a group name display area 81, an electronic form name display area 82, and a material date display area 83.

The group name display area 81 displays a group name folder in a tree structure with the group to which the user belongs or the group corresponding to the electronic form under the control of the user as a root. Specifically, for example, in the case of the group name display area 81 shown in FIG. 8, since the group name folder is displayed in a tree structure of “XX section”-“XX section”, the user belongs to The group that performs the operation or the group corresponding to the electronic form that the user has jurisdiction is “XX section XX section”.

The electronic form name display area 82 displays electronic form name folders belonging to the group corresponding to the group name folder selected by the user among the group name folders displayed in the group name display area 81.
Specifically, for example, in the case of the electronic form name display area 82 shown in FIG. 8, the electronic forms belonging to “XX section XX section” have the electronic form names “A form” and “B form”. There are electronic forms that are "form" and "C form".

The material date display area 83 is one of the form name folders displayed in the electronic form name display area 82.
An electronic form corresponding to the form name folder selected by the user is displayed by material date. Specifically, for example,
In the case of the material date display area 83 shown in FIG.
In the form, the material date is “July 2, 2000”, “2000
This means that there are electronic forms that are “month 16” and “September 10, 2000.” In the present embodiment, for example, electronic forms including a plurality of data dates, such as form B, are included. The name of the electronic form is referred to as an electronic form group name.

Also, a display button 84 is displayed on the form list screen.
Is set. When a display button 84 is clicked after any one of the material dates of the electronic form displayed in the material date display area 83 is clicked, the selected material is displayed. It is a button for displaying the electronic form on the display device of the user terminal 50 on the date.

[2.3.2] Detailed Operation Next, with reference to FIG. 9, the detailed operation when displaying the form list screen will be described. First, a user logs in to the electronic form system from the user terminal 50, and displays a form list screen on the display device of the user terminal 50. The group name folder corresponding to the group to which the user belongs is displayed in a tree structure in the group name display area 81 of the form list screen (step S31).

Specifically, for example, the DB access control unit 37 searches the group information file 35 based on the user ID of the user who has logged in to the electronic form system. Then, the DB access control unit 37 sets the group ID
And a parent group ID. Next, the DB access control unit 37 searches the group information file 35 based on the acquired parent group ID. Then, the DB access control unit 37 acquires the group ID and the parent group ID. Until the top parent group ID is obtained,
The DB access control unit 37 sequentially searches the group information file 35 based on the acquired parent group ID. Thereby, the group name folder displayed in the group name display area 81 is determined.

Next, the user selects a desired group name folder from the group name folders displayed on the display device of the user terminal 50. As a result, an electronic form name folder corresponding to the selected group name folder is displayed in the electronic form name display area 82 of the form list screen (step S32). Specifically, for example, the DB access control unit 37 determines the index file 3 based on the group ID corresponding to the selected group name folder.
Search for 2. Then, the DB access control unit 37 acquires the form ID. Thus, the electronic form name display area 8
The electronic form name folder displayed in 2 is determined.

Next, the user selects an electronic form name folder desired by the user from the electronic form name folders displayed on the display device of the user terminal 50. As a result, the material date of the electronic form corresponding to the selected electronic form name folder is displayed in the material date display area 83 of the form list screen (step S33). Specifically, for example, the DB access control unit 37 determines the index file 32 based on the form ID corresponding to the selected electronic form name folder.
Search for. Then, the DB access control unit 37 acquires the material date. Thus, the document date display area 8
The material date of the electronic form displayed in 3 is determined.

Next, the user selects a desired document date of the electronic form from the document date of the electronic form displayed on the display device of the user terminal 50 and clicks the display button 84. Thus, the electronic form at the date of the material desired by the user is displayed on the display device of the user terminal 50 (step S34). Specifically, for example, D
The B access control unit 37 detects the electronic form data file 33 based on the electronic form data file ID corresponding to the electronic form on the selected document date. Then, the actual data of the electronic form is read from the detected electronic form data file 33. Based on the actual data of the electronic form, the electronic form on the date of the material desired by the user is displayed on the display device of the user terminal 50.

[3] Effects of the Embodiment As described above, the electronic form data is divided into the index data and the actual data of the electronic form, and the index file 32 (database) and the electronic form data file 33 (sequential organization file) are respectively provided. By storing in
The amount of data stored in the database can be significantly reduced. Thereby, the search speed for the electronic form can be further increased.

When logging in to the electronic form system from a system other than the electronic form system, the legitimacy of the user is determined based on the external authentication information file generated in the other system. Thereby, the user can log in to the electronic form system without inputting the login information.

By displaying a form list screen for selecting an electronic form, the user can easily select and display an electronic form relating to a group to which the user belongs or a group to be managed.

[4] Modification of Embodiment [4.1] First Modification In the above-described embodiment, the group name folder displayed in the group name display area 81 of the form list screen is the form list screen. It is displayed when it is displayed. However, displaying the group name folder in the group name display area 81 is not limited to such a display method. For example, all group name folders are displayed in advance in the group name display area 81 of the form list screen. Then, when the user selects the group name folder, only the group name folder to which the user belongs or managed may be selected. That is, another group name folder may not be selected.

[4.2] Second Modification In the above-described embodiment, the electronic form name folder displayed in the electronic form name display area 82 of the form list screen corresponds to the group name folder selected by the user. The electronic form name folder belonging to the group to be displayed is displayed. However, displaying the electronic form name folder in the electronic form name display area 82 is not limited to such a display method. For example, only the electronic form name folder corresponding to the electronic form that can be handled within the range of the access authority given to the user may be displayed.

In this case, for example, the DB access control unit 37 searches the index file 32 based on the group ID corresponding to the selected group name folder. Then, the DB access control unit 37 acquires the form ID. Next, the DB access control unit 37 searches the authority information file 36 based on the acquired form ID and user ID (group ID). Then, the DB access control unit 37 acquires the access right information. next,
The DB access control unit 37 determines whether the user can refer to the electronic form based on the acquired access authority information. Then, when it is determined that the user can refer to the electronic form, an electronic form name folder corresponding to the electronic form may be displayed.

[4.3] Third Modification In the above-described embodiment, an operation example in the case where an electronic form is referred to has been described. However,
The operation example when correcting, printing, and annotating an electronic form can be performed in the same manner as the operation example when referring to the electronic form.

[0072]

As described above, according to the present invention, there are provided an electronic form providing method, an electronic form providing apparatus, an electronic form providing system, and a recording medium which can improve the operability of a user in an electronic form system. can do.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a schematic configuration of an electronic form system according to an embodiment.

FIG. 2 is a block diagram illustrating a configuration of a form data editing unit according to the embodiment.

FIG. 3 is a block diagram illustrating a configuration of a DB management unit according to the embodiment.

FIG. 4 is a block diagram illustrating a configuration of a client management unit according to the embodiment.

FIG. 5 is a diagram illustrating a hardware configuration of an electronic form providing server according to the embodiment.

FIG. 6 is a flowchart illustrating an operation example when referring to an electronic form according to the embodiment.

FIG. 7 is a sequence diagram illustrating an operation example when logging in to the electronic form system in the embodiment.

FIG. 8 is a view showing a form list screen in the embodiment.

FIG. 9 is a flowchart illustrating an operation example when displaying a form list screen in the embodiment.

FIG. 10 is a diagram illustrating a file configuration of an index file according to the embodiment.

FIG. 11 is a diagram illustrating a file configuration of an electronic form data file according to the embodiment.

FIG. 12 is a diagram illustrating a file configuration of a user information file according to the embodiment.

FIG. 13 is a diagram illustrating a file configuration of a group information file according to the embodiment.

FIG. 14 is a diagram illustrating a file configuration of an authority information file according to the embodiment.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Electronic form system, 10 ... Electronic form providing server (electronic form providing apparatus), 20 ... Form data edit part, 21 ... Form file acquisition part, 22 ... Form data conversion part, 30 ... DB management part, 31 ... Electronic form Data registration unit, 32: Index file (electronic form storage device, index storage device), 33: Electronic form data file (electronic form storage device, form data storage device), 34: User information file, 35: Group information file, 36 ... Authority information file (authority information storage means), 37 ... DB access control section (group selection request means, electronic form selection request means, electronic form providing means, access authority extraction means), 40 ... client management section, 41 ... user Authentication (validity determination means, login authentication means, deletion means), 42: External authentication information file Delivery area, 50 ... User terminal.

Continued on the front page (72) Inventor Shuji Matsui 1-9-1, Konan, Minato-ku, Tokyo Inside NTT Communicationware Co., Ltd. (72) Inventor Tomomitsu Iwasaki 1-9-1 Konan, Minato-ku, Tokyo No. 1 NTT Communication Wear Co., Ltd. (72) Inventor Toshiya Tanaka 1-21-8 Nishigotanda, Shinagawa-ku, Tokyo Inside Prism Co., Ltd. (72) Inventor Masaya Nobe Shinagawa-ku, Tokyo No. 1-21-8 Nishi Gotanda Inside Prism Co., Ltd. (72) Inventor Makoto Honda 1-21-8 Nishi Gotanda Nishi Gotanda Shinagawa-ku, Tokyo F term (reference) 5B017 AA03 BA05 BA06 BB09 CA16 5B082 EA11 EA12 GA13

Claims (20)

[Claims] 1. An electronic form providing method for providing an electronic form to a user terminal connected via a network, the electronic form providing method corresponding to an electronic form controlled by a user based on login information input from the user terminal. A group selection requesting step of displaying a group on the user terminal and prompting the user to select a group, and when a group is selected on the user terminal,
The electronic form name or the electronic form group name corresponding to the selected group is displayed on the user terminal, and the electronic form name of the electronic form belonging to the electronic form group corresponding to the electronic form name or the electronic form group name is selected. An electronic form selection requesting step to prompt, and, when an electronic form name is selected at the user terminal, comprising an electronic form providing step of providing an electronic form corresponding to the selected electronic form name to the user terminal. Characteristic electronic form providing method. 2. The electronic form providing method according to claim 1, further comprising an access right extracting step of extracting an access right of the user to the electronic form from access right information stored in advance based on the login information, The electronic form providing method, wherein the electronic form selection requesting step displays, on the user terminal, an electronic form name or an electronic form group name that can be handled within the range of the extracted access authority. 3. The electronic form providing method according to claim 1, further comprising: an electronic form storage device for storing data relating to the electronic form, wherein the electronic form selection requesting step includes the electronic form name or the electronic form name corresponding to the selected group. An electronic form providing method, wherein an electronic form group name is obtained from the electronic form storage device. 4. The electronic form providing method according to claim 3, wherein the electronic form storage device stores an index data for searching the electronic form,
A form data storage device for storing form data of an electronic form associated with the index data, wherein the electronic form selection requesting step includes, based on a group ID corresponding to the selected group, An electronic form ID for identifying an electronic form is extracted, and an electronic form name or an electronic form group name corresponding to the electronic form ID is obtained, and the electronic form providing step is based on the extracted electronic form ID, An electronic form providing method, wherein an electronic form is obtained from the form data storage device. 5. The electronic form providing method according to claim 4, wherein the index storage device stores the index data in a database, and the form data storage device stores the form data in a sequential file. Electronic form providing method. 6. The electronic form providing method according to claim 1, wherein the user terminal receives the provision of the electronic form via a browser. 7. An electronic form providing method for providing an electronic form to a user terminal connected to a first system and a second system via a network, wherein the electronic form is input from the user terminal in the first system. A user identification information extracting step of extracting user identification information, which is login information of the second system, based on login information; and a user identification information file storing the extracted user identification information to the second system. The first to send to
Transmitting step, in the second system, a receiving step of receiving the user identification information file, a user identification information storing step of storing the received user identification information file, and a user identifying the user identification information file A second transmission step of transmitting an identification information file ID and a cookie to the user terminal, and referring to the user identification information file based on the user identification information file ID and the cookie received from the user terminal, A validity judging step of judging the validity of the user; a login authentication step of permitting a login when the user is judged to be valid in the validity judging step; and a deleting step of deleting the user identification information file. And characterized by comprising Form providing method. 8. The electronic form providing method according to claim 7, wherein the user identification information includes at least a user ID for identifying a user and a user identification information ID for identifying the user identification information, and the cookie includes at least the user An identification information ID, wherein the validity determination step includes: identifying a user identification information ID stored in a user identification information file corresponding to the user identification information file ID received from the user terminal; and a cookie received from the user terminal. A method for providing an electronic form, comprising determining user's legitimacy by comparing user ID information included with the ID. 9. An electronic form providing apparatus for providing an electronic form to a user terminal connected via a network, the electronic form providing apparatus corresponding to an electronic form controlled by the user based on login information input from the user terminal. A group selection requesting unit that displays a group on the user terminal and prompts the user to select a group. When a group is selected on the user terminal,
The electronic form name or the electronic form group name corresponding to the selected group is displayed on the user terminal, and the electronic form name of the electronic form belonging to the electronic form group corresponding to the electronic form name or the electronic form group name is selected. Electronic form selection requesting means for prompting, and, when an electronic form name is selected at the user terminal, electronic form providing means for providing an electronic form corresponding to the selected electronic form name to the user terminal. Electronic form providing device. 10. The electronic form providing device according to claim 9, wherein the authority information storage means for storing authority information given to the user, and the authority information stored in the authority information storage means based on the login information. Access authority extraction means for extracting the access authority of the user to the electronic form, the electronic form selection request means, the electronic form name or electronic form group name that can be handled within the range of the extracted access authority An electronic form providing device, which is displayed on a user terminal. 11. The electronic form providing apparatus according to claim 9, further comprising: an electronic form storage device for storing data relating to the electronic form, wherein said electronic form selection requesting means includes an electronic form name corresponding to the selected group. An electronic form providing apparatus, wherein an electronic form group name is obtained from the electronic form storage device. 12. The electronic form providing device according to claim 11, wherein the electronic form storage device stores index data for searching an electronic form,
A form data storage device for storing form data of an electronic form associated with the index data, wherein the electronic form selection requesting unit is configured to transmit the form data from the index storage device based on a group ID corresponding to the selected group. An electronic form ID for identifying an electronic form is extracted, and an electronic form name or an electronic form group name corresponding to the electronic form ID is acquired, and the electronic form providing means includes:
An electronic form providing apparatus for acquiring an electronic form from the form data storage device based on the electronic form. 13. The electronic form providing apparatus according to claim 12, wherein the index storage device stores the index data in a database, and the form data storage device stores the form data in a sequential file. Electronic form providing device. 14. An electronic form providing system for providing an electronic form to a user terminal connected to a first system and a second system via a network, wherein the electronic form providing system includes: User identification information extracting means for extracting user identification information as login information of a second system; and a first for transmitting a user identification information file storing the extracted user identification information to the second system.
Transmitting means; a server of the first system comprising: a receiving means for receiving the user identification information file transmitted from the server of the first system; and storing the received user identification information file. User identification information storage means; second transmission means for transmitting a user identification information file ID and a cookie for identifying the user identification information file to the user terminal; and the user identification information file ID received from the user terminal And based on the cookie, referring to the user identification information file and determining validity of the user; and in the validity determination, when the user is determined to be valid, login is performed. Login authentication means to be recognized, and deletion means to delete the user identification information file. Electronic form providing system characterized in that it comprises serial and the two system server, a. 15. The electronic form providing system according to claim 14, wherein the user identification information includes at least a user ID for identifying a user and a user identification information ID for identifying the user identification information. An identification information ID, wherein the validity determination means includes a user identification information ID stored in a user identification information file corresponding to the user identification information file ID received from the user terminal, and a cookie received from the user terminal. An electronic form providing system, which determines the legitimacy of a user by comparing a user identification information ID included in the electronic form information. 16. A recording medium storing a program to be executed by an electronic form providing apparatus for providing an electronic form to a user terminal connected via a network, wherein a user is provided based on login information input from the user terminal. A group corresponding to the electronic form under its jurisdiction is displayed on the user terminal, and a group selection requesting step for prompting selection of a group, and when a group is selected on the user terminal,
The electronic form name or electronic form group name corresponding to the selected group is displayed on the user terminal, and the electronic form name of the electronic form belonging to the electronic form group corresponding to the electronic form name or the electronic form group name is selected. An electronic form selection requesting step to prompt, and, when an electronic form name is selected at the user terminal, comprising an electronic form providing step of providing an electronic form corresponding to the selected electronic form name to the user terminal. A recording medium on which a characteristic program is recorded. 17. The recording medium according to claim 16, further comprising: an access right extraction step of extracting an access right of the user to an electronic form from access right information stored in advance based on the login information. The form selection requesting step includes a step of displaying on the user terminal an electronic form name or an electronic form group name that can be handled within the range of the extracted access authority. 18. The recording medium according to claim 16, further comprising: an electronic form storage device for storing data relating to the electronic form, wherein the electronic form selection requesting step includes an electronic form name or an electronic form corresponding to the selected group. A recording medium recording a program, wherein a group name is obtained from the electronic form storage device. 19. The recording medium according to claim 18, wherein the electronic form storage device stores index data for searching for an electronic form.
A form data storage device for storing form data of an electronic form associated with the index data, wherein the electronic form selection requesting step includes, based on a group ID corresponding to the selected group, An electronic form ID for identifying an electronic form is extracted, and an electronic form name or an electronic form group name corresponding to the electronic form ID is obtained, and the electronic form providing step is based on the extracted electronic form ID, A recording medium recording a program, wherein an electronic form is obtained from the form data storage device. 20. The recording medium according to claim 19, wherein the index storage device stores the index data in a database, and the form data storage device stores the form data in a sequential file. Recording medium on which is recorded.