JP2002024065A - Document management system, document managing method and recording medium in which program to execute its method is recorded - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document managing device, etc, to enable a user to learn state changes of a document simply by watching a displayed reference link even without referring to the document itself or its attribute, etc, when some state changes occur in a state of the document corresponding to the reference link. SOLUTION: In this document management system with a data base 60 to perform management such as registration or update of plural documents, the reference links to be associated with the documents in the data base and a link destination display part 50 to browse the associated documents by activating the reference links, the document managing device is provided with a link information storage part 66 in which identifiers and state values of the documents are provided by every reference link to the documents, a document registration part 20 to update the state values of the documents when the states of the documents registered in it are changed and a link display part 50 to display the reference links by adding the state values to it when the state values of the documents in the link information storage part 66 are changed.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to a document management system, a document management method, and a document management method for browsing a document by operating a reference link associated with the document in a database holding a plurality of documents. Recording medium on which a program for recording is recorded.

[0002]

2. Description of the Related Art In a recent document management apparatus, a reference link (shortcut) to an arbitrary object to be managed, for example, a reference link to a document (a linked document can be referred to or browsed when selected) is provided to improve convenience. There are many things. Furthermore, many document management devices have attributes (link creator, link creation date, etc.) assigned to the link itself, thereby increasing convenience.

[0003]

However, in the document management apparatus, when the state of the link target object changes in some state (for example, the state is updated or deleted), the user operates the system. However, there is a problem in that the above-mentioned state change of the link target object cannot be understood without looking at the link target object itself or its attributes even when looking at the link displayed in. An object of the present invention is to solve this problem, and when there is any state change (updated, deleted, etc.) in the state of a document corresponding to a reference link, the user can use the document itself. Alternatively, a document management apparatus, a document management method, and a record for recording a program for implementing the method, in which a state change of the document can be understood only by looking at the displayed reference link without referring to the attribute or the like. To provide a medium. Another object of the present invention is to record a document management apparatus, a document management method, and a program for implementing the method, which enable a user to recognize that a user has confirmed a document corresponding to a reference link that has undergone some state change. It is to provide a recording medium.

[0004]

According to an aspect of the present invention, there is provided a database for managing a plurality of documents such as registration or update, and a reference link for associating the documents with the documents in the database. A link destination display unit for browsing a document associated with the document by operating the reference link, the link information including an identifier and a state value of the document for each reference link to the document. A storage unit, a document registration unit that updates the status value of the document registered in the link information storage unit when the status of the document changes, and a document registration unit that updates the status value of the document in the link information storage unit And a link display unit for displaying the reference link by adding the status value to the link, so that the user can recognize the status of the linked document. According to a second aspect of the present invention, in the document management apparatus according to the first aspect, the link destination display section operates a reference link to refer to or browse a corresponding document, and then, stores the document in the link information storage section. When an inquiry is made as to whether or not to update the state value of the reference information, the state value of the link information storage unit and the state display of the reference link are updated when the update is performed. According to a third aspect of the present invention, there is provided a database for managing registration or update of a document, a reference link for associating a document in the database, and a link destination for browsing the document associated by operating the reference link. A display unit,
A document management method in a document management device, comprising: a link information storage unit provided with an identifier and a state value of the document for each reference link to the document, wherein the link information storage unit is registered in the link information storage unit. Updating the status value of a document when the status of the document changes, and displaying a reference link by adding the status value so that the user can recognize the status of the linked document. And characterized in that: According to a fourth aspect of the present invention, in the document management method according to the third aspect, the link destination display unit operates a reference link to refer to or browse a corresponding document.
Inquiring whether to update the status value for the document in the link information storage unit, and when updating, updating the status value of the link information storage unit and the status display of the reference link.

According to a fifth aspect of the present invention, there is provided a database for managing registration or update of a plurality of documents, a reference link for associating a document in the database, and a document associated by operating the reference link. A computer-readable recording medium that records a program for causing a computer to function as a document management apparatus having a link destination display unit for browsing a document, and for each reference link to the document, an identifier and a status value of the document. A link information storage step of providing a link information storage section with a link information storage section; a document registration step of updating a state value of the document registered in the link information storage section when the state of the document changes; A link display step of adding a reference value and displaying a reference link when the status value of the document changes. And characterized by recording a program for implementing a method for managing documents. According to a sixth aspect of the present invention, in the recording medium according to the fifth aspect, the link destination display unit operates a reference link to refer to or browse a corresponding document, and then stores the corresponding document in the link information storage unit. When an inquiry was made as to whether or not to update the state value, a program for executing a document management method including a step of updating the state value of the link information storage unit and the state display of the reference link was recorded when updating. It is characterized by the following.

[0006]

Embodiments of the present invention will be described below in detail with reference to the drawings. FIG. 1 is a block diagram showing a configuration of a document management device according to one embodiment of the present invention. As shown in FIG. 1, the document management apparatus includes a control unit 1
0, the document registration unit 20, the link destination display unit 30, the document display unit 40, the link display unit 50, and the database 6
0. The control unit 10 controls the document registration unit 2
0, the link destination display unit 30, the document display unit 40, the link display unit 50, and the database 60, and control these units. The document registration unit 20 registers, for example, a document in which bibliographic information is added to content input by a file or a scanner in the database 60, and updates the content as necessary. In addition, the document registration unit 20
When there is a change in the state of a document registered in the database 60, the information is also registered or updated. When a reference link is defined for a document registered in the database 60, the link destination display unit 30 causes the document display unit 40 to execute the reference link so that the corresponding document is browsed. The document display unit 40 selects a document in the database 60 that the user wants to view, and gives an instruction to view the document.
Bibliographic information and content data are read from the database 60 and displayed. Also, reset various conditions relating to the document after browsing.

The link display unit 50 defines a reference link in association with a document in the database 60, and displays the reference link on a display screen or the like in an icon format. At this time, the state of the document referred to is also displayed. The database 60 includes a document management information storage unit 62, a document information storage unit 64, and a link information storage unit 66. The document management information storage unit 62 manages bibliographic information and content data of a document. Document management information storage unit 62
For example, at least the document ID (the identifier in the document information storage unit 64 in which the target document is stored), the document name (the name of the document), the registration date (the date when the document was registered), and the update date (the document is updated) (See FIG. 2). Further, the document information storage unit 64 stores and manages the contents of the document, and this document is specified by the document ID of the document management information storage unit 62. The link information storage unit 66 stores, for each reference link, at least a link ID (identifier for specifying the reference link), a reference document ID (document ID for specifying a document corresponding to the reference link), and a user ID (this reference Items such as the identifier of the user who created the link) and the status value of the reference document [the status of the document corresponding to the reference link (update, no change, etc.)] are held (see FIG. 3).

Next, processing in the embodiment of the present invention will be described. First, the user selects a document in the database 60 to be viewed in the future. When a reference link is defined for this document, a new record with a new link ID is added to the link information storage unit 62. In this added record, the reference document ID, the user ID of the user who created the link, and the status of the referenced document are set as "no status change". Thereafter, when one of the users changes the state of the document by updating the document in the database 60 by using the document registration unit 20, the link information storage unit 66 stores “reference document ID = state change The document is searched under the search condition “document ID of the document that has been searched”, and the status value of the reference document of the corresponding record is updated. When the state value of the reference document in the link information storage unit 66 thus changes, the link display unit 50 acquires a link ID in which the user ID of the user matches the user ID in the link information storage unit 66, The updated state value is added to the icon of the reference link corresponding to the link ID and displayed on a screen or the like (see FIG. 4). The link display unit 50 is activated when the target document is updated in the document registration unit 20, activated by the control unit 10 at predetermined time intervals, and activated when the document management apparatus is activated. I do. Further, when the user browses the document corresponding to the reference link by clicking the reference link or the like, the link destination display unit 30 causes the document display unit 40 to browse the target document, and the display ends. Thereafter, the user is inquired whether or not the referenced document has been viewed. If the user has viewed the document, the status value of the reference document in the link information storage unit 66 is set to "no status change" and the link display unit 50 is displayed. Execute. The link display unit 50 obtains a link ID in which the user ID of the user matches the user ID in the link information storage unit 66, and displays the state of “no state change” on the icon of the reference link corresponding to this link ID. A value is added and displayed on the screen or the like (in this case, the status value displayed may be "blank" or the character string or color "no change" may be changed).

FIG. 5 is a flowchart for explaining the processing of the link destination display section 30. When a reference link displayed on the screen is clicked with a mouse, control unit 10 activates link destination display unit 30. The link information storage unit 66 is searched with the link ID of the reference link, and the document ID of the reference document of the corresponding document is obtained (step S100). The document ID is passed to the document display unit 40 to instruct display of the document (step S110). After the instruction, wait until there is a signal indicating that the display is completed (step S120). The document display unit 40 displays the designated document on a screen or the like, and performs various browsing. After browsing the document, a signal indicating the end of browsing is returned to the link destination display unit 30 (step S115). Since the user has seen the state of change of the document by viewing the document, the state of change of the document thereafter is "no state change". However, if the browsing is not completely completed, it is necessary to browse again, and it is better to keep the situation before browsing. In consideration of the above, an inquiry is made as to whether this document has not been browsed (step S130). Here, if "not browsed" is instructed, the process proceeds to step S150. Otherwise (selecting "return to" no status change "), the" reference document status value "in the link information storage unit 66 corresponding to this link ID.
Is set to "no change in state" (step S140).
The link display unit 50 is activated to update the icon display of the reference link corresponding to the link ID (step S150).

The document management apparatus according to the present invention can also be realized by a computer 100 having the hardware configuration shown in FIG. The computer 100 includes an input device 1, a display device 2, and a CPU (Central Processing).
Unit; central processing unit) 3; memory 4; storage device 5; medium drive device 6;
It is composed of The input device 1 includes a keyboard, a mouse, a touch panel, a scanner, and the like, and is used for inputting information. The display device 2 displays and outputs various output information, information input from the input device 1, and the like.
The CPU 3 executes various programs. Memory 4
Holds the program itself, and the program
Holds information temporarily created when executed by U3. The storage device 5 holds a database 60, programs, temporary information at the time of program execution, and the like handled by the present system. The medium drive device 6 is used to mount a recording medium storing programs, data, and the like, read them, and store them in the memory 4 or the storage device 5. Further, the medium driving device 6 may be used for directly inputting / outputting data or executing a program. A control unit 10 constituting the document management apparatus shown in FIG.
Then, a program for implementing the functions of the link destination display unit 30, the document display unit 40, and the link display unit 50 is created, and the program is written in a recording medium such as a CD-ROM in advance. The computer 100 is a CD-RO
A medium drive device 6 such as an M drive is mounted. The computer 100 realizes the same functions as those of the above-described embodiment by reading the program recorded on the recording medium by the medium driving device 6, storing the program in the memory 4 or the storage device 5, and executing the program. Can be. In addition, as a recording medium, a semiconductor medium (for example, RO
M or IC memory card), optical media (for example, DV
It may be any of a D-ROM, MO, MD, or CD-R) or a magnetic medium (for example, a magnetic tape or a flexible disk).

The document management apparatus according to the present invention can be realized by a client / server type computer system shown in FIG. In this case, the client computer 101 and the document management server 200 are connected to the network 9 by adding a network interface. The client computer 101 and the document management server 200 correspond to the computer 10 in FIG.
It has the same configuration as 0. That is, the client computer 101 reads a program for implementing each function of the control unit 10, the document registration unit 20, the link destination display unit 30, the document display unit 40, and the link display unit 50, and stores the program in a memory or a storage device. And executing the same, it is possible to realize functions similar to those of the above-described embodiment. Further, as the document management server 200,
It manages the database 60 to register or update from each user, and to respond to requests for information extraction and the like. In such a configuration, when the status value of a document in the database 60 is changed, the document management server 200 may notify the link display unit 50 of the connected client computer 101 of the user. good. Further, the program for realizing the functions of the present invention can be distributed in the form of a medium. Further, the program for realizing the functions of the present invention can be stored in a storage device such as a magnetic disk, and can be distributed in a form such as download by a wired or wireless communication network. Further, the program for realizing the functions of the present invention is:
It is also possible to distribute by broadcast waves.

[0012]

As described above, according to the first, third and fifth aspects of the present invention, if there is any state change (updated, deleted, etc.) in the state of the document corresponding to the reference link, Even if the user does not refer to the document itself or its attributes, the user can know the state change of the document only by looking at the displayed reference link, thereby improving the throughput of the document management apparatus. Further, according to the second, fourth, and sixth aspects of the present invention, it is possible to confirm that the user has browsed the document corresponding to the reference link whose status has changed, thereby improving the throughput of the document management apparatus.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of a document management device according to one embodiment of the present invention.

FIG. 2 is a diagram illustrating an example of a data structure in a document management information storage unit of the document management device in FIG.

FIG. 3 is a diagram illustrating an example of a data structure in a link information storage unit of the document management device in FIG. 1;

FIG. 4 is a diagram illustrating an example in which a state value is displayed on an icon of a reference link of the document management apparatus in FIG. 1;

FIG. 5 is a flowchart illustrating a process performed by a link destination display unit of the document management apparatus in FIG. 1;

FIG. 6 is a block diagram showing a configuration of a document management device according to another embodiment of the present invention.

FIG. 7 is a block diagram showing a configuration of a document management device according to another embodiment of the present invention.

[Explanation of symbols]

Reference Signs List 1 input device, 2 display device, 3 CPU, 4 memory, 5 storage device, 6 medium drive device, 7 bus, 9 network, 10 control unit, 20 document registration unit, 30
Link destination display section, 40 document display section, 50 link display section, 60 database, 62 document information management storage section,
64 document information storage unit, 66 link information storage unit, 10
0 computer, 101 client computer, 200 document management server.

Claims (6)

[Claims] 1. A database for managing registration or update of a plurality of documents, a reference link for associating documents in the database, and a link destination display unit for browsing documents associated by operating the reference links. In a document management system comprising: a link information storage unit in which an identifier and a state value of the document are provided for each reference link to the document; and a state of the document registered in the link information storage unit changes. A document registration unit for updating the status value of the document at times, and a link display unit for displaying a reference link by adding the status value when the status value of the document in the link information storage unit changes. A document management system characterized in that a state of a previous document can be recognized by a user. 2. The document management system according to claim 1, wherein the link destination display unit operates a reference link to refer to or browse a corresponding document, and then displays a status value for the document in the link information storage unit. A document management system characterized in that, when an inquiry is made as to whether or not to update, when updating, the status value of the link information storage unit and the status display of the reference link are updated. 3. A database for managing the registration or update of a document, a reference link for associating a document in the database, a link destination display unit for browsing the document associated by operating the reference link, A link information storage unit having, for each reference link to the document, an identifier of the document and a status value provided therein, the document management method comprising: Updating the status value of a document when the status of the document changes, and displaying a reference link by adding the status value so that the user can recognize the status of the linked document. And a document management method. 4. The document management method according to claim 3, wherein the link destination display unit operates a reference link to refer to or browse a corresponding document, and then displays a status value for the document in the link information storage unit. A document management method comprising: inquiring whether or not to update, and when updating, updating the status value of the link information storage unit and the status display of the reference link. 5. A database for managing registration or update of a plurality of documents, a reference link for associating a document in the database, and a link destination display unit for browsing the document associated by operating the reference link. A computer-readable recording medium on which a program for causing a computer to function as a document management system comprising: a document identifier and a state value provided in a link information storage unit for each reference link to the document A link information storage step, a document registration step of updating the status value of the document registered in the link information storage unit when the status of the document changes, and a document status value of the link information storage unit changing And a link display step of displaying a reference link by adding this state value when the A computer-readable recording medium having recorded thereon a program for executing the program. 6. The recording medium according to claim 5, wherein the link destination display unit operates a reference link to refer to or browse a corresponding document, and then updates a status value of the document in the link information storage unit. A program for executing a document management method having a step of updating the state value of the link information storage unit and the state display of the reference link when updating is inquired as to whether or not to perform the update. Recording medium.