JP2001195295A - Integral technical document managing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an integral technical document managing device for using the different kinds of registered technical documents in an optimal format according to the authority of a user. SOLUTION: This device is provided with a registering device 2 for registering preparation data such as a technical document or a program or a user, a data inputting device 1 for inputting the preparation data, an approving device 3 for requesting the examination and approval of the preparation data, a data processor 4 for processing the preparation data after approval for reading, and a reading device 5 for retrieving or reading the preparation data and the converted preparation data. Therefore, the several number of user's authority such as a preparor, applicant, cowriter, examiner, approver, manager, and distribution destination is set for the various kinds of preparation data integrated into electronic data by the data inputting device 1, and the processing of those values is operated by the approving device 3 and the registering device 2.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an integrated technical document management device, and more particularly to a document management system device for digitizing, managing, sharing and utilizing technical documents. Intra-company monthly report management, intra-company weekly report management, in-company patent management, in-company business management,
In-company project management, in-company operation manual management,
Integrated technical document management device suitable for document management for information disclosure of local governments, document management for personal information exchange between local governments, medical personal data management, information distribution management using a network, program registration management, etc. .

[0002]

2. Description of the Related Art In recent years, companies have been required to have a technology for digitizing technical documents and a technology for managing the technology. In addition, there is a demand for information sharing and utilization of information within a company. (1) Document management In the age of information digitization, the operation of an in-house information system is management and utilization. (A) Management International standard document management such as ISO9000 is performed. (B) Utilization Conventionally, technical information in a company has been mainly registered for management and evaluation. In today's fierce competition between companies, in-house disclosure of technical information demands that today's document management systems disclose and utilize the information already acquired by companies. Furthermore, integrated management and operation of various technical information is now required.

(2) Computerization and Workflow Today, there is a demand for preserving finite resources such as paper and accelerating decision-making. (A) Digitization Today, in-house document management technology that does not produce paper for environmental problems is indispensable today. (B) Workflow The use of paper in corporate organizational activities is just to convey the intention of the client, but in fact it is possible to do the same thing even if it is digitized. With the development of terminals and networks, it is no longer necessary for a person in charge to go to the location of the relevant document in the department.

(3) Types of Necessary Information A system for managing documents is generally provided with a function of performing document search. Here, when a certain user performs a search, the accuracy is often considered. However, in recent years, it has become important to search for related technologies and peripheral technologies, such as a search for a prior art in a patent, in which an unknown document is searched so as not to overlap with its own invention. If it is replaced with in-house information, the most indispensable technical document management is the invisible efficiency of acquiring related phrases and know-how based on prior technical research in the company. Also, in a program, if it is desired to browse, it can be said that the real use of information is not only the disclosure of the source code but also the immediate use such as verification experiments, modification, and use for modules.

(4) Convenience and security Unlike documents that go out of the company, it is more important that the characteristics of documents in the company are management that is more convenient and safer than formats, and that is cost-effective. Items. In this regard, in paper document management, inconsistent management such as digitization was mainly used for space and storage locations, and distribution record management for some reason. In that regard, the use of digitized bibliographic information and the preservation of browsing records are issues that need to be discussed in depth. By disclosing the executable file rather than disclosing the source code unnecessarily, leakage of the source code is improved.

Conventional systems related to systems with security or authority include, for example, JP-A-7-56989, JP-A-9-69112, JP-A-10-11506, and JP-A-10-17.
There is one disclosed in Japanese Patent No. 1889.

The "medical law chart management method" disclosed in the above-mentioned Japanese Patent Application Laid-Open No. 7-56989 has a function of reading information on a paper chart and a function of collating information on a paper chart with information on an electronic chart. A function to switch the method of accessing the medical record database based on the result of collation, a function to print out the entered information without fail, and a function to delete specific information and register it in the database. After reading the information as digitized information or image information, it checks against the digitized medical record information in the computer, checks for falsification of the information, and prevents loss.In a coexistence environment of the paper chart and the digitized medical record information, It provides a way to digitize medical records and also protects privacy. That is, the invention is an invention from the viewpoint of digitizing paper data and ensuring security. In this case, access is disabled by collation with information in a computer.

The “intellectual property information management system” disclosed in the above-mentioned Japanese Patent Application Laid-Open No.
A publication data storage unit read and stored from a D-ROM, a relational database (RDB), and a publication data management unit that retrieves publication data from the publication data storage unit are provided in the server terminal. A search result combination processing unit for merging data retrieved from the management unit, an edit processing unit for editing the search result and displaying it on the screen, and a comment storage area corresponding to a data range (specified range) specified on the screen. A configuration in which a specified range setting unit to be set on the RDB and a display control unit that displays a display area of the set specified range in red, for example, are provided so that comments can be added to arbitrary portions of each publication data and accumulated. A system that can increase the degree of use of patent information such as patent data (publication data) provided on a CD-ROM or the like and manage integrated intellectual property information of other companies One in which was realized.

The "community management method and system" disclosed in the above-mentioned Japanese Patent Application Laid-Open No. H10-11506 is based on a community acquisition request from an end user terminal.
The community is delivered from the service providing location, and the end user terminal uses the information communication service related to the delivered community, and when the community ends, notifies the communication service management device of the end request and deletes the community. A new information communication service can be obtained via a network in response to an operation request for a community.

[0010] The "credit inquiry system attached to the transaction processing system" disclosed in the above-mentioned Japanese Patent Application Laid-Open No. 10-171889 responds to the operation of the automatic transaction apparatus, the input of the customer ID, and the start of the transaction processing. Then, the database management means searches the customer file of the customer ID, obtains the telephone number of the customer, and passes it to the investigation means. The investigation means uses the received telephone number as the called number, and transmits the unrestricted digital information as the transmission capability. The designated "call setup" message is sent to the network, and if this call is not accepted and the "disconnect" message is transferred from the network and the content of the reason display is "missing number", the telephone This means that the credit information management means is notified that the number is invalid. Each utilizing apparatus is used for determining whether or not there has been no change in the credit information based on the telephone number of the customer.

[0011]

However, Japanese Patent Application Laid-Open No. 7-56989 described above only stores the original data and does not perform processing such as duplication. Also, the above-mentioned Japanese Patent Application Laid-Open No. 9-69112 discloses
Although this system is also a registration system, the emphasis is only on storing and retrieving the originals, so the authority of the user is unambiguous and flexible support is not possible.

Further, in the distribution system as disclosed in Japanese Patent Laid-Open No. Hei 10-11506, the original is distributed or browsed without processing the original, and the distributed user can freely falsify or the like. An information system based on security management disclosed in the above-mentioned Japanese Patent Application Laid-Open No. 10-171889 has high reliability but is extremely expensive in practice, and is not suitable for an in-company system.

From the above, it is assumed that security always employs a complicated method, but it is assumed that the original data is shown. Therefore, the authority is unique, lacks flexibility, and the cost is high. The viewpoint from the essential information utilization such as how to show it to the user is ignored.

[0014] Further, these systems are mainly documents, and their use in fields such as program registration management is not considered, and the program creator is provided only in the source code. Management of programs and the like is inefficiently managed by separate devices, and is extremely inconvenient for users to use.

The present invention not only registers, approves, and manages information in a company, especially technical information by electronic means,
Integrated technical document management aimed at utilizing and utilizing information by providing registered documents in an optimal form according to the user's authority, and providing information while preventing document reorganization It has been made for the purpose of realizing the device. Particularly, in registering a program, an unnecessary file is prevented from being disclosed by attaching an executable file, and information is disclosed in a format desired by a user.

[0016]

According to the first aspect of the present invention, there is provided an integrated technology capable of registering creation data as a technical document such as a paper or an in-house report, or creation data such as a program or a file in a program execution format. A document management device, a registration device for registering the creation data and a user, a data input device for inputting the creation data,
An approval device for requesting examination and approval of the created data, a data processing device for processing the created created data for viewing, and a browsing device for searching and browsing the created data and the converted created data In an integrated technical document management device in which some or all of the devices are connected via a network, for several different types of the created data digitized by the data input device, A plurality of user rights such as a creator or an applicant, a co-author, a co-author, a reviewer, an approver, a manager, and a distribution destination are set, and the processing of those values is performed by the approval device and the registration device. It was done.

According to a second aspect of the present invention, in the first aspect of the present invention, a request for registration, examination and approval of the created data, examination work, approval work, and distribution work are performed by the data input device, The present invention is characterized in that it is performed by an electronic workflow using the approval device and the registration device.

According to a third aspect of the present invention, in the first or second aspect of the invention, when the creation data is input to the data input device, confidentiality such as top secret, confidential, outside secret, general, etc. is kept for the created data. And a confidential rank is set.

According to a fourth aspect of the present invention, in any one of the first to third aspects of the present invention, the data processing device uses the original creation data originally input to the data input device as an original and performs an In this case, a plurality of browsing data having characteristics different from those of the original is created secondarily.

According to a fifth aspect of the present invention, in the fourth aspect of the present invention, the registration device,
According to the user authority specified and registered in the approval device and the browsing device, the browsable content in the created data and the browsing data are different for each user.

According to a sixth aspect of the present invention, in any one of the first to fifth aspects of the present invention, when searching and browsing the created data registered in the registration device, a browsing record is recorded in the browsing device. It is characterized by the following.

According to a seventh aspect of the present invention, in the fourth or fifth aspect, the browsing data is stored in the browsing device in a format independent of a specific application.

According to an eighth aspect of the present invention, in the invention of the seventh aspect, the browsing data includes encryption processing, cannot be reorganized, is printable browsing data, and is not printable browsing data. It is characterized by having the following two types.

According to a ninth aspect of the present invention, in the invention according to any one of the first to eighth aspects, the browsing data is stored in the browsing device using a password or a password generated with a random number so as not to be falsified. It is characterized by having.

According to a tenth aspect of the present invention, in any one of the fourth to ninth aspects, the creation data is creation data other than the file in the program execution format.

According to an eleventh aspect of the present invention, in the invention according to the sixth aspect, when the created data is a file in the program execution format, when browsing is applied and the browsing is approved, the program execution format is Save the file,
In addition, the program execution format file can be used.

[0027]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Conventionally, the handling of technical documents in a company has the meaning of storage or
In many cases, a system was constructed from the viewpoint of the reporter, the evaluation of the reporter's affiliation, or the confidentiality. In recent years, there has been a demand for speeding up decision making by utilizing information, and also for activating an organization by exchanging information and exchanging information with other departments. Although it is difficult to improve white collar productivity and evaluate it, the present invention provides an effective solution to these problems.

FIG. 1 is a block diagram of a main part for explaining an embodiment of an integrated technical document management apparatus according to the present invention.
1 is a data input device, 2 is a registration device, 3 is an approval device, 4
, A data processing device; and 5, a browsing device. The creator registers various registration items (bibliographic items) and created documents (attached documents) in the created document (creation data) from his / her own terminal device to a server connected via a network.

FIG. 2 is a view for explaining an embodiment of the flow of data registration in the integrated technical document management apparatus according to the present invention. In the figure, parts having the same functions as the embodiment shown in FIG. Are denoted by the same reference numerals as in the embodiment shown in FIG. The registered documents (S1 to S3) are subjected to examination and approval of the registered documents by the workflow shown in FIG. 2 (S4, S5). Here, in the registered document, as shown in FIG. 2, a printable browsing document and a non-printable browsing document that incorporate a randomized password using the application that created the document include, for example,
Created in PDF format proposed by Adobe (S
6 to S10). In this system, the browsing authority enables browsing of documents in the following categories (fraction 1).

Classification 1 (1) Registered document (original) (2) Registered bibliography (3) Registered summary (4) Printable browsing document (5) Non-printable browsing document Here, FIG. In the workflow shown, from application to examination and approval, (1),
The documents of (2) and (3) can be browsed, and after the contents are confirmed, processing of “examined” and “approved” or “rejected” is performed.

Next, when a system user searches for a technical document using the present system, when performing user registration, the authority classification in the use registration shown in the following category 2 can be considered. Category 2 (1) Employees (2) Affiliated company employees (3) External contract employees (temporary contract employees) (4) Officers

Even in an actual search, a difference occurs in the output of the search result in the above-described section (Category 2) as described below. 1. All documents are searchable for officers. 2. Employees can search all documents except confidential documents. 3. If you are an affiliated company employee, you can search for documents and general documents designated as distribution destinations or co-authors in the department to which you belong under contract. 4. If it is an external contract employee, it is possible to search only documents according to the above-mentioned 3 related company employees. However, in the case of departments related to general affairs and general affairs, for example, it is possible to search with the authority permitted by the department, such as the system administrator.

Here, due to the security rank for maintaining the security of the document and the above-mentioned reason, it is possible to roughly search and browse for each user in a combination as shown in Table 1 below.

[0034]

[Table 1]

At this time, the document can be browsed from the search result in the format shown in Table 2 below.

[0036]

[Table 2]

FIG. 3 is a diagram for explaining an embodiment of a program registration workflow in the integrated technical document management apparatus according to the present invention. In FIG. 3, parts having the same functions as those of the embodiment shown in FIG. Are denoted by the same reference numerals as in the embodiment shown in FIG. FIG. 4 is a diagram for explaining an embodiment of a workflow for permitting browsing in the integrated technical document management device according to the present invention.

When the registered technical document is an executable program, as shown in FIG.
Is stored as it is without going through (S21-S2
5). In this case, whether or not the program can be used is determined by whether or not the program can be browsed. A user who requires browsing approval makes a browsing application, and can save and use the program only when approval is granted (S2).
6). Here, as shown in FIG. 4, when a browsing application is issued (S31), the creator changes the creator's boss (approver).
An approval route is set (S32, S33), and permission is granted to the viewing applicant by permission of the supervisor. Here, the viewing applicant has the same authority as the creator (S34, S35),
The program can be saved (S36). The viewing application workflow is the same for ordinary documents.

[0039]

As is apparent from the above description, according to the present invention, not only information, especially technical information, in a company is registered, approved and managed by computerization, but also optimal according to the authority of the user. It is possible to realize an integrated technical document management apparatus for utilizing and utilizing information by providing registered documents in various forms, and for providing information while preventing document reorganization. In particular, in registering a program, it is possible to prevent unnecessary source code from being disclosed by attaching an executable file, and to disclose information in a format desired by a user.

[Brief description of the drawings]

FIG. 1 is a main part configuration diagram for explaining an embodiment of an integrated technical document management device according to the present invention.

FIG. 2 is a diagram for explaining an embodiment of a data registration flow in the integrated technical document management device according to the present invention.

FIG. 3 is a diagram for explaining an embodiment of a program registration workflow in the integrated technical document management device according to the present invention.

FIG. 4 is a diagram for explaining an embodiment of a workflow of a viewing permission in the integrated technical document management device according to the present invention.

[Explanation of symbols]

REFERENCE SIGNS LIST 1 data input device 2 registration device 3 approval device 4
... data processing device, 5 ... browsing device.

Claims (11)

[Claims] An integrated technical document management device capable of registering creation data as a technical document such as a dissertation or an in-house report, or creation data such as a program or a file in a program execution format. A registration device for registering a user, a data input device for inputting the created data, an approval device for requesting an examination and approval of the created data, and a data processing for processing the created created data for viewing An integrated technical document management device comprising a device and a browsing device for searching and browsing the created data and the created created data, wherein a part or all of the devices are connected via a network. For several different types of created data digitized by the device, the creator or applicant for the created data, co-author An integrated technical document management device, wherein a plurality of user rights such as a person, an examiner, an approver, a manager, and a distribution destination are set, and the processing of these values is performed by the approval device and the registration device. . 2. The integrated technical document management device according to claim 1, wherein registration, examination, approval, and distribution of the created data are performed by the data input. An integrated technical document management device, which is performed by an electronic workflow using a device, the approval device, and the registration device. 3. The integrated technical document management device according to claim 1 or 2, wherein when the created data is input to the data input device, the created data is classified as confidential, confidential, confidential, or general. An integrated technical document management device, wherein a confidential rank for confidentiality is set. 4. The integrated technical document management device according to claim 1, wherein the data processing device comprises:
Integrating a plurality of browsing data having characteristics different from the original data secondarily to the original data using the original created data first input to the data input device as an original data. Type technical document management device. 5. The integrated technical document management device according to claim 4, wherein the user authority specified and registered in the registration device, the approval device, and the browsing device is set for the created data. An integrated technical document management device, wherein the browsable content in the created data and the browsing data are different for each user. 6. The integrated technical document management device according to claim 1, wherein when the created data registered in the registration device is searched and browsed, a browse record is recorded in the browsing device. An integrated technical document management device characterized by being performed. 7. The integrated technical document management device according to claim 4, wherein the browsing data is stored in the browsing device in a format independent of a specific application. Technical document management device. 8. The integrated technical document management device according to claim 7, wherein the browsing data includes encryption processing, cannot be reorganized, and is printable browsing data and non-printable browsing data. 1. An integrated technical document management device having two types of data for use. 9. The integrated technical document management device according to claim 1, wherein the browsing data is stored in the browsing device using a password or a password generated with a random number so as not to be falsified. An integrated technical document management device, comprising: 10. The integrated technical document management apparatus according to claim 4, wherein the created data is created data other than the program execution format file. Management device. 11. The integrated technical document management device according to claim 6, wherein when the created data is a file in the program execution format, the application is requested to be viewed, and when the viewing is approved, the program is executed. An integrated technical document management device, wherein a file in a program execution format can be used and a file in a program execution format can be used.