JP2001043211A - Batch managing method for document data, document preparing device, document managing data file and recording medium for batch managing program for document data - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a batch processing method for document data and a document preparing device with which document data such as text data or image data including the pages of different data formats can be simultaneously managed and easily and speedily handled even when correcting a document. SOLUTION: A document name and a document format, which are set at the time of document preparation, are registered on a document information format column 61. Besides, any one input data form of 'all character data', 'character data + graphic', 'all image data' and 'image + character data' is designated for the unit of a page at the time of input. Corresponding to the designation, a discrimination code is registered in a data division 621 and managing information such as storage address of text data or storage address of image data is registered in a managing information area 622. Thus, since character data or image data can be simultaneously managed, the desired page can be read out of pages or document in which characters, images and graphics or the like are mixed, displayed and easily corrected at the time of correction.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to a word processor (hereinafter, word processor) and a personal computer (hereinafter, word processor).
Personal computer) and the like.

[0002]

2. Description of the Related Art There is a case where a page in which an image is inserted into a document is created in a report or a plan. In this case, in the past, a document containing an image was created by manually cutting and pasting an image in a document and copying it, but in recent years, image data has been reduced or enlarged and inserted into the created document data, There are word processors and personal computers having a function of printing out (a personal computer having such a word processing function (document creation function)).

As a method of managing the document (document data and image data) of such a document manuscript (document file) including a page including an image, conventionally, a method of creating and printing by a word processor (or a word processing function of a personal computer or the like) is used. Output documents (including pages containing images) can be managed in paper form, document data can be printed out using a word processing function, and image data can be printed out using an image printing application and printed. How to manage documents in a state, such as reading a document (including pages containing images) created and printed out with a word processor (or word processing function such as a personal computer) with a scanner or the like, and managing it as image data. A method of managing as character data by character encoding using OCR function, word processor (or warp of personal computer etc.) (B) Converting the document and image edited in the function (2) into an intermediate format and storing and managing it.

[0004]

The document management method described above can manage printed data and the result of printed output (for example, management of a submitted proposal), but the submitted document partially includes an image. When a document containing a blank page or an image page (for example, a plan book or product instruction manual) is added or deleted later, the page will shift, and the image needs to be replaced. It is necessary to rearrange the image data in the image data.

In this case, it is difficult to determine which application has created the stored document (paper) by the above-described method of managing the printed document, so that it is necessary to start over from the beginning. Was. Also,
In the above method, if a document has a correction, it is necessary to correct the page and re-read the corrected page (pages after the corrected page in some cases) with a scanner to create an image file, which requires time and effort. There was a problem.
Further, in the above method, character codes can be converted, but handwritten documents, graphic data, and image data cannot be converted into character codes. Therefore, there is a problem in that the method is limited to a document including only character data printed and output by a word processor or the like. there were.

In the above-mentioned method, when data is corrected, the original application (the word processor or word processor function that performed the data input,
Or the image reading function), and it is necessary to change to the intermediate format again.

The present invention has been made in view of the above problems, and collectively manages document data including pages of different data formats, such as text data and image data, and can easily and quickly correct a document. It is an object of the present invention to provide a method of collectively managing document data and a document creation device that can respond.

[0008]

According to a first aspect of the present invention, there is provided a batch management method for document data, which comprises a document creation function capable of creating document data in page units based on input data. In the document preparation apparatus provided with the apparatus, the number of pages of the document data prepared per page is stored, and the data format of the document data of the page is checked. If all the pages are composed of data of the same data format, the input data is stored. Information and the data address information in which the document data is stored. If the document data of the page includes first and second data having different data formats, the second information is stored.
, Data type information in which the second data is stored, and data address information in which the first data is stored.

According to a second aspect of the present invention, in the batch data management method of the first aspect, the first data is text data and the second data is image data.

According to a third aspect of the present invention, there is provided the document data collective management method according to the first or second aspect, wherein the document data of the page is in the data format of the first data and the first and second data. When the third data includes the third data different from the first data, the type information of the first data, the data address information storing the first data, and the data address information storing the third data are used. Storing.

According to a fourth aspect of the present invention, there is provided a document creating apparatus having a document creating function capable of creating page-based document data based on input data. A first input unit for converting to text data, a text storage unit for storing text data key-input by the first input unit, a second input unit for inputting image data, and a second input unit An image storage unit for storing the image data input by the means, a document creation unit, a document management information storage and storage unit for saving page-by-page management information of the document data created by the document creation unit, and the document creation Page information storage means for storing the number of pages of document data created per page by the means in the document management information storage storage means, and data for determining the data format of the document data for each page For a page whose document data is all determined to be of the same format by the data type determining means, the data type information and the data address information where the data is stored are stored in the document management information storing means. The first storage means for storing the document data, and the page information for which the document data is determined to include the text data and the image data by the data format determination means is stored with the type information of the image data and the image data. And a second storage unit for storing the data address information of the text data and the data address information of the text data in the document management information storage unit.

According to a fifth aspect, in the document creating apparatus according to the fourth aspect, the document data of the page includes text data, and third data having a data format different from that of the text data and image data. In this case, the type information of the text data, the data address information in which the text data is stored, the data address information in which the third data is stored, and the position information of the third data are stored in the document management information. A third storage means for storing in the storage means is provided.

According to a sixth aspect of the present invention, in the document creating apparatus according to the fourth or fifth aspect, a means for storing the type of the document to be managed in the document management information storing means is provided.

[0014]

DESCRIPTION OF THE PREFERRED EMBODIMENTS <Example of Apparatus Configuration> FIG. 1 is a block diagram showing an example of a hardware configuration of an embodiment of a document creation apparatus according to the present invention. A document data batch management apparatus 100 has a document creation function. And includes a key input unit 1, an image reading device 2, a control unit 3, a storage memory 4, a display unit 5, and a printer 6. Further, instead of the image reading device 2, or in addition to the image reading device 2, an image data input device 7 for inputting image data recorded on a removable recording medium (for example, FD) may be provided.

The input unit 1 is composed of a key input device such as a keyboard. The input unit 1 inputs text data (data converted into code information such as characters, numbers, symbols, etc.), selects a menu, instructs new input, and adds. The user inputs instructions such as an input instruction, a delete instruction, and a correction input. When an instruction is input from the key input unit 1, a state signal is sent to the control unit 3 according to the instruction.
Sent to

The image reading device 2 is composed of a scanner, and scans (scans) a document and converts it into an electric signal. Further, the image reading device 2 has a reading control function, an image conversion function, and an image buffer, and converts a document converted into an electric signal as a result of scanning into image data and outputs the image data to the image buffer.

The control unit 3 has a CPU, a RAM, and a memory for storing a program (not shown). The CPU is connected to each of the above-described components via a bus line, and a ROM.
Document creation device 1 by the control program stored in the
Control of the functions of the document creation apparatus 100 in response to the status signal from the input unit 1;
For example, according to the present invention, execution control such as document creation and text data correction and document page editing by a document creation program stored in a program storage memory, image input processing execution control by an image input processing program, etc. It performs execution control and the like of batch management of document data by a batch management program of document data. The RAM is used for temporary storage of data or processing results and an intermediate work area. The program storage memory can record not only the above-mentioned control program, document creation program, image input processing program, application program such as a document data batch management program, but also format data such as a screen for inputting / editing a document. A recording medium,
PROM, FROM (flash ROM) and the like are used. Note that all or part of the control program and all or a part of the format data such as each application program and the input screen may be recorded in the storage memory 4 instead of the program storage ROM.

The storage memory 4 is a flash memory, F
D, a removable (rewritable) memory such as a magnetic disk or optical disk, a memory card, etc.
As shown in the figure, a document management data storage area 41 for storing a document management data file, a text storage area 42 for storing text data, and an image storage area 43 for storing image data are secured. Further, the storage memory 4 may be provided with a program storage area for storing control programs, application programs, constants, various format data, and the like.

In the embodiment, one storage memory 4 is used.
Although the document management data file, the text data and the image data are stored in the memory, a separate storage memory may be provided physically to store them separately, or the image storage memory is provided separately. You may do so.

The display unit 5 is composed of a display device such as a display, and displays a menu screen for processing selection, an input screen for data such as an input screen, and edited document data on a screen in a predetermined format. , A symbol or an icon for inputting an instruction (point) with a cursor or a mouse is displayed.

[Document Structure and Document Data] FIG. 2 is an explanatory diagram of a document (document) created by a personal computer having a document creating function. The document 20 is created in page units as shown in FIG. One or more pages of document data,
That is, the document data 20- composed of the format and data size (the number of lines × the number of characters per line, or the number of pixels proportional to the paper size) set at the time of document creation.
, 20-i, ..., 20-j,
.., 20-n,.

As shown in FIG. 2B, the document data of the present invention is composed of text (including symbols) and text data including character control information such as line feed, line feed code and character size. 2 (a), and document data in which the entire page is composed of image data as shown in FIG. 2 (c) (indicated by a symbol B in FIG. 2 (a)). Page data), and document data in which graphic data (insertion data such as tables and graphs) are pasted into document data consisting of text data as shown in FIG. 2 (e), and document data in which character data is embedded in document data composed of image data as shown in FIG. 2 (e) (page indicated by symbol D in FIG. 2 (a)). Consists of Therefore, a document composed of a plurality of pages may include any of document data B, C, and D depending on the type and content of the document in addition to the document data (page) A.

[Document Data Consisting of Image Data] In the present invention, image data is managed as a type of document data, and pages containing images and characters are classified into document data composed of image data. Text and frame data (tables, graphs, etc.)
Are classified into document data composed of text data.

FIG. 3 is an explanatory diagram of document data composed of image data. That is, when image data is included in the document data (page), the document data is configured as if characters are printed on paper on which the image is imprinted as a background. That is, page D (document data) in FIG.
In the example of FIG. 3, when printing (or displaying), FIG.
The image data for one page having an image ("car" in the example in the figure) in the center shown in FIG. 3 is the text data for one page having the character strings 231 and 232 in the upper and lower columns shown in FIG. Are combined (superimposed) and printed out (or displayed). For this reason, the present invention includes a document management data file (FIGS. 4 and 5) described later.

[Document Management Data File and Document Management Data] FIG. 4 is a diagram showing an example of the configuration of a document management data file according to an embodiment of the present invention. Storage area 41
And one or more document management data 6-1 and 6-
2,... 6-n, one or more documents (a document consists of one page or more document data)
Can be managed.

FIG. 5 is a diagram showing the structure of an embodiment of the document management data.
As shown in the figure, the document format information section 61 and a plurality of page management information sections 62 are provided. As shown in FIG. 5B, the document information format column 61 stores a type column 611 for storing document type information and format setting information such as a print format and the number of lines and the number of characters set when the document is created. A document format column 612 is provided. In the embodiment, the type column 611 stores a search code for searching a document (a code obtained by classifying the type of a document such as a plan book or a report). By doing so, it is possible to easily retrieve a document necessary for printing, displaying, or modifying the document.

In the page management information column 62, as shown in FIG. 5C, a code indicating the data format of the document data of the page (in the embodiment, "0" for text data, "1" for image data). And a management information storage area column 622 for storing document data management information corresponding to the data division.

FIG. 6 is a diagram showing a detailed example of the structure of the page information section 62. The structure of the management information area section 622 differs depending on the type of data included in the document data. First, the management information area column 622 has a data format column 6221 for discriminating whether the page is text data format image data or image data format image data, and the document data of the page is only text data ( If there is no graphic data such as a table or a graph), the data format column 6221 = 0, and if the document data of the page is text data including graphic data, the data format column 6221 = "1". When there is only image data (no text data or graphic data), the data format column 6221 = 0, and the document data of the page contains image data including text data (see FIG. 3).
In this case, the data format column 6221 = "1".

Hereinafter, as shown in FIG. 6A, when the document data of the page is only text data, the storage address of the character data (the text storage area 4 of the storage memory 4)
2 is a character data storage address field 6222 for storing the text data storage address of the page stored in 2
And a control information column 6225 for storing the control information (such as the presence or absence of a ruled line) of the page.

When the document data of the page is text data including graphic data, as shown in FIG. 6A ', a character data address column 6222 for storing the storage address of the character data, and a printing or display mode. A graphic data storage address column 6223 'for storing the storage address of the graphic data to be superimposed and combined (the storage address of the graphic data stored in the text storage area 42) and the graphic position indicating the position of the graphic data in the page Information column 6224,
It comprises a control information column 6225.

As shown in FIG. 6B, when the document data of the page is only image data, the storage address of the image data (the page address stored in the image storage area 43 of the storage memory 4). An image data storage address field 6223 for storing an image data storage address, and an image data division code indicating a recording method such as whether the image is compressed data or bitmap image data (and further compression method in the case of compressed data). Image data section 6225 '.

When the document data of the page is only image data including text data or the like as shown in FIG. 6B ', an image data storage address column 6223 for storing the storage address of the image data, The text data storage address column 6222 stores the storage address of the text data of the page to be superimposed on the image data at the time of display or display, and the image data division column 6225 '. Although not shown, in order to manage the case where the image data includes graphic data in addition to the text data, the storage address of the frame data of the page to be superimposed on the image data during printing or display (graphic data storage) Address column).

[Example of Operation of Registering Management Information in Document Management Data File at the Time of Document Input] FIG. 7 shows an example of operation of registering management information in the document management data file performed when the document creation apparatus 100 creates (inputs) a document. It is a flowchart which shows. Step S0: (Setting of Document Format, etc.) When the user wants to create a certain document, he or she selects the type of the document from the menu displayed on the display unit 5, and selects the key input unit based on the displayed format input screen. Operate 1 to set the format.

Step S1: (Registration of Document Type and Format) The control unit 3 stores the document name (coded document type) and the set format data in the empty document management data file 50 of the document management data file 50. -J is registered in the type column 611 and the document format column 612 of the document format information column 61, and the value of the page counter is set to 0.

Step S2: (Update page counter value) The controller 3 adds 1 to the page counter to update the number of pages.

Step S3: (Display of Document Creation Input Screen) The control unit 3 displays a document creation input screen (not shown) on the display unit 5. On the input screen for creating a document, the input page may be “page consisting of all characters (symbols)” or “character data +
Table or graph page, or all image pages,
A menu, button, or icon for determining the data input format for determining “image + page of character line” is displayed.

Step S4: (Determination of input data format) When the user operates the key input unit 1 to select the input data format of this page, the control unit 3 checks the status signal from the key input unit 1 and inputs this page. If the data format is “page consisting of all characters (symbols)”, the process goes to S5. If the data format is “page with character data + graphics”, the process goes to S10. If the data format is “page consisting of all images”, Transitions to S17, and in the case of "image + character page", transitions to S22.

Step S5: (Input of Character Data) The user inputs one page of character data from the key input unit 1. The input character data is sequentially converted to text data and temporarily stored in a text data input buffer.

Step S6: (Storing one page of text data) When the input of one page is completed, the control unit 3 attaches one page of text data stored in the text data input buffer in the above step S1. The text storage unit 42 adds the document name of this document and the number of pages of this data (= the value of the page counter) to the text storage unit 42 (text data is stored in the text storage unit 42 in page units).

Step S7: (Specification of Page Information Column) The control unit 3 specifies the page information column 62-k of the document management data 6-j based on the value of the page counter (= number of pages) (for example, the number of pages). If = 3, the page information column in which the management information of this page is written is the page information column 62-3).

Step S8: (Registration of Management Information) Since the input data format of this page is "page consisting of all characters (symbols)", the control unit 3 sets the data division column 621 of the page information column 62-k. "0" is entered in the data format column 6221.
Is registered as "0". Also, the document name and the number of pages (= the address on the text storage unit 42 storing the text data of this page) registered in the text data of this page in step S6 are registered in the character data storage address column 6222, and the control information The control information of this page is registered in a column 6225.

Step S9: (Judgment of presence / absence of next input page) The control unit 3 checks the status signal from the key input unit 1, and if the input operation of the next page is performed, the control unit 3 transits to S2. Also,
When the end operation or the print start instruction operation is performed, the document input process ends.

Step S10: (Input of Character Data (1)) The user inputs the desired number of lines of character data from the key input unit 1. The input character data is sequentially converted to text data and temporarily stored in a text data input buffer.

Step S11: (Insert Graphic Data) The user sets the insertion position of graphic data such as a table or a graph to be inserted on the input screen, and selects another application (table creation program, graph creation function, etc.). Create the graphic data by reading it, or read the desired graphic data from the memory that stores the graphic data created by another application, adjust the size, display the graphic at the set insertion position, and balance it. Check to confirm the position.

Step S12: (Input of Character Data (2)) When the user wants to input characters from the next line of the inserted figure, he inputs the desired number of characters from the key input unit 1.
The input character data is sequentially converted to text data, and is temporarily stored in a predetermined area on the text data input buffer created in S10 (the character data created in steps S10 and S12 are stored in the same buffer). Is done). It should be noted that all the necessary character data may be input after securing the graphic data insertion range in step S11. In this case, this step becomes unnecessary.

Step S13: (Storing one page of text data) When the input of one page is completed, the control section 3 attaches one page of text data stored in the text data input buffer in the above step S1. The document name of this document and the number of pages of this data are added and stored in the text storage unit 42.

Step S14: (Storage of Graphic Data) Next, the control section 3 adds the document name of step S1 and the number of pages of this data to the graphic data fetched in step S11, and stores them in the text storage section 42.

Step S15: (Specification of Page Information Column) The control unit 3 specifies the page information column 62-k of the document management data 6-j based on the value of the page counter (= number of pages).

Step S16: (Registration of management information) Since the input data format of this page is "page with character + graphic", the control section 3 sets "0" in the data section column 621 of the page information column 62-k. Is registered in the data format column 6221. In the character data storage address field 6222, the document name and the number of pages (= the address on the text storage unit 42 storing the text data of this page) attached to the text data of this page in step S13 are stored in the graphic data storage address. In column 6223 ', the document name and the number of pages (=
An address on the text storage unit 42 storing the graphic data of the page is registered, the position information (coordinates) of the graphic data is registered in the graphic position information column 6224, and the control information of the page is registered in the control information column 6225. Then, the processing makes a transition to Step S9.

Step S17: (Reading of image original,
Acquisition of Image Data) The user places the image document on the document table of the image reading device 2 and operates the image reading device. The image reading device 2 scans and reads a document, converts the document into an electric signal, further converts the image data into image data, and outputs the image data to an image buffer. Further, the image reading device 2
When the image data is input from the image data input device 7 instead of the image data, the read image data on the recording medium is temporarily stored in the image buffer.

Step S18: (Display of Image) The control unit 3 reproduces the image according to the recording method, displays the image on the document input screen of the display unit, and prompts the user to check and confirm the balance of the image.

Step S19: (Storage of Image Data) When the user confirms the image, the control unit 3 reads the image and stores the image in the image buffer. The data is added to the document name of this document given in step S1 and the number of pages of this data (= the value of the page counter) and stored in the image storage unit 43.

Step S20: (Specification of Page Information Column) The control unit 3 specifies the page information column 62-k of the document management data 6-j based on the value of the page counter (= number of pages).

Step S21: (Registration of management information) Since the input data format of this page is "page consisting of all images", the control section 3 sets "1" in the data section column 621 of the page information column 62-k. In the data format column 6221
Register Also, an image data storage address column 6223
In step S18, the document name and the number of pages (= the address on the image storage unit 43 storing the image data of this page) assigned to the image data of this page are registered, and the image data is stored in the image data section 6225 '. Register the data recording method and
Transition to 9.

Step S22: (Reading of image original,
Acquisition of Image Data) The user places the image document on the document table of the image reading device 2 and operates the image reading device. The image reading device 2 scans and reads a document, converts the document into an electric signal, further converts the image data into image data, and outputs the image data to an image buffer. Further, the image reading device 2
When the image data is input from the image data input device 7 instead of the image data, the read image data on the recording medium is temporarily stored in the image buffer.

Step S23: (Display of Image) The control unit 3 reproduces the image according to the recording method and displays it on the document input screen of the display unit to prompt the user to check and confirm the balance of the image.

Step S24: (Storage of Image Data) When the user confirms the image, the control section 3 finishes reading the image and storing the image data in the image buffer. Step S1
The document name of this document and the number of pages of this data (=
(The value of the page counter) and store it in the image storage unit 43.

Step S25: (Input of Character Data) The user inputs the desired number of lines of character data from the key input unit 1, and sets the character data in the background so as not to overlap the subject image displayed on the document input screen. (If the subject image is located at the center, character data can be input for the number of lines that can be arranged above and below the image. In addition, character data is arranged at the left and right portions that do not overlap with the image at the center. It is also possible to move the character input cursor and input as described above (in other words, since the display range of the image is not secured and the image is not inserted (pasted) in the conventional way, the character data is The desired character data can be written in a desired portion of the background that does not overlap with the text data.) The input character data is sequentially converted to text data and temporarily stored in the text data input buffer. It is remembered.
One-page text data in which character data is arranged in a portion excluding the image portion as shown in (b) is temporarily stored).

Step S26: (Storage of Text Data) When the input of the desired character data is completed, the control section 3 adds the one page of text data stored in the text data input buffer to the document attached in step S24. Of the document and the number of pages of this data.
To memorize.

Step S27: (Specification of Page Information Column) The control unit 3 specifies the page information column 62-k of the document management data 6-j based on the value of the page counter (= number of pages).

Step S28: (Registration of Management Information) Since the input data format of this page is "image + character line page", the control unit 3 sets "1" in the data section column 621 of the page information column 62-k. Is registered in the data format column 6221. In the image data storage address column 6223, the document name and the number of pages attached to the image data of this page in the above step S24 (= address on the image storage unit 43 storing the image data of this page) are registered, and the character data is stored. The document name and the number of pages assigned to the image data of this page in the above step S26 (= address on the text storage unit 42 storing the text data of this page) are registered in the storage address column 6222, and the image data division column 6225 'is registered. Then, the recording method of the image data is registered, and the process proceeds to S9.

With the above configuration, it is possible to create document management data for collectively managing text data, image data, and frame data on a page basis, and store it in a document management data file. As a result, when printing (or displaying) a document,
The document management data file 50 is searched by the document name, the corresponding document management data 60 is taken out, the input data format for each page is checked, and in the case of "page consisting of all characters", based on the document name and the number of pages, By searching the text storage unit 42, the text data of the page can be extracted, converted into characters, and printed out (or displayed) in a predetermined format. In the case of "character data + page with graphic", the text storage unit 42 is searched based on the document name and the number of pages to extract the text data and graphic data of the page, and the text data is converted into characters. After converting the graphic data into a graphic such as a table or a graph and superimposing the two, it is possible to print out (or display) in a predetermined format.

In the case of "pages composed of all images", the image storage section 43 is searched based on the document name and the number of pages, and the image data of the page is taken out. The image can be reproduced in correspondence with the image and printed out (or displayed) in a predetermined format. In the case of "image + text page", the image storage unit 43 is searched based on the document name and the number of pages, and the image data of the page is extracted. The image is reproduced, and the text storage unit 42 is used based on the document name and the number of pages.
, The text data of the page is taken out, converted into characters, and both are superimposed, and then printed out (or displayed) in a predetermined format.

When a document is modified, the control section 3 searches the document management data file 50 by the document name based on the document name and the modified page, and extracts and checks the management information of the corresponding page of the corresponding document management data 60. The document data of the page is reproduced and displayed on the display unit 5 so that desired correction can be performed. In this case, the image can be easily reproduced and displayed even when the correction target page is a “page composed of images + characters” or a “page composed of characters + graphics”. Can be modified. Also, in the case of image replacement, the user can operate the image reading device 2 to read the image to be replaced, and simply perform the image replacement simply by specifying the document name and the correction page to be corrected (this In this case, if the character has no correction, the character can be left as it is.)

Further, in the example of the flowchart of FIG. 7, the case where the input page is “a page with an image + graphic” or “a page with an image + character + graphic” is not described.
Step of processing “Page with Characters” (Step S in FIG. 7)
22 to S25), subsequent steps corresponding to steps S11 and S14, and steps subsequent to steps S26 and S27 are provided. In step S27, the management information storage area column 6 of the page information column 62 is provided.
22 may be provided with a graphic data information storage address field to store the graphic information storage address (in the case of "image + page with graphic", "image + character + page with graphic" without character input In some cases, processing can be performed during the same processing operation).

The embodiment of the present invention has been described above, but the present invention is not limited to the above embodiment, and it goes without saying that various modifications can be made.

[0067]

As described above, according to the document data batch management method and document creation apparatus of the present invention, management information can be registered in page units for each document in accordance with the type of input data. Page with character data only, character data +
Data such as a page of graphic data, a page of only image data, and a page of image data + character data can be collectively managed. Therefore, pages having different data formats or pages in which different data are mixed can be freely printed and displayed.

When a document is corrected, a document name and a correction can be designated, so that the correction page can be reproduced and displayed quickly and easily, and correction (character correction input, image replacement, position change, figure replacement, etc.) can be performed. ) Can be done easily.

Further, image data can be edited by a word processor or a personal computer with a document creation function capable of executing the document creation apparatus of the present invention and the document data batch management method of the present invention.

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating an example of a hardware configuration of an embodiment of a document creation device according to the present invention.

FIG. 2 is an explanatory diagram of a document (document) created by a personal computer having a document creation function.

FIG. 3 is an explanatory diagram of document data composed of image data.

FIG. 4 is a diagram showing a configuration example of an embodiment of a document management data file of the present invention.

FIG. 5 is a diagram showing a structure of an embodiment of document management data.

FIG. 6 is a diagram showing an example of a detailed structure of a page information column in document management data.

FIG. 7 is a flowchart illustrating an example of an operation of registering management information in a document management data file.

[Explanation of symbols]

Reference Signs List 1 key input unit (first input unit) 2 image reading device (second input unit) 4 storage memory (recording medium) 5 display unit 20 document 20-1 to 20-n document data 41 document management data storage area (Document management information storage unit) 42 Text storage unit (Text storage unit) 43 Image storage unit (Image storage unit) 50 Document management data file 100 Document creation device A, B, C, D Document data

Claims (10)

[Claims] 1. A document creation apparatus having a document creation function capable of creating document data in page units based on input data, wherein the number of pages of the document data created in page units is stored and the The data format of the document data is checked. If the pages are all composed of the same data format, the type information of the input data and the data address information in which the document data is stored are stored, and the document of the page is stored. When the data includes first and second data having different data formats, the type information of the second data, the data address information in which the second data is stored, and the first data are stored. Collectively managing document data, wherein the stored data address information is stored. 2. The method according to claim 1, wherein the first data is text data, and the second data is image data. 3. When the document data of the page includes first data and third data having a different data format from the first and second data, type information of the first data; 3. The method according to claim 1, wherein the data address information storing the first data and the data address information storing the third data are stored. 4. A document creating apparatus having a document creating function capable of creating page-based document data based on input data, wherein the first device converts key-input data into text data.
An input means, a text storage unit for storing text data keyed by the first input means, a second input means for inputting image data, and an image data input by the second input means An image storage unit for storing document management information; a document management unit; a document management information storage storage unit for storing page-by-page management information of the document data created by the document creation unit; Page information storage means for storing the number of pages of the document data stored in the document management information storage means; data format determination means for determining the data format of the document data for each page; For pages determined to be data of the same format, the data type information and the data address information where the data is stored are described in the text. First storage means for storing the document data in the document management information storage means, and for the page determined by the data format determination means to contain the text data and the image data, the type information of the image data and the image information A document creating apparatus comprising: data storage information storing data; and second storage means for storing data address information of the text data in the document management information storage means. 5. When the document data of the page includes text data and third data having a data format different from that of the text data and image data, the type information of the text data and the text data are stored. A third storage unit for storing the stored data address information, the data address information in which the third data is stored, and the position information of the third data in the document management information storage unit. 5. The document creation device according to claim 4, wherein 6. The document creation apparatus according to claim 4, further comprising means for storing the type of the document to be managed in said document management information storage means. 7. A document management data file that records document management data for managing document data created by a document creation device having a document creation function capable of creating page-based document data based on input data. The document management data stores, in page units, a page information storage area for storing the number of pages of created document data, and, when the pages are all composed of the same format of document data, stores the type information of the data. If the document data of the page includes data of the first and second formats having different data formats, the type information of the second data is stored, and the document data of the page is stored as the first data. A data type information storage area for storing the type of the first data when the first data and the second data include third data having a different data format from the first data and the second data; If all the data have the same format, the address where the document data is stored is stored. If the document data of the page includes the first and second data, the second data and the first data are stored. If the document data of the page includes first and third data, the address at which the first data is stored and the third data are stored. A document management data file, comprising: an address information storage area for storing an address. 8. The document management data file according to claim 7, further comprising an area for storing a type of the document. 9. A recording recording a document data batch management program for batch management of document data created by a document creation device having a document creation function capable of creating page-based document data based on input data. If the medium is a medium that stores the number of pages of document data created in page units and examines the data format of the document data for that page, and if all the pages are composed of document data of the same format, the data type information And data address information in which the document data is stored. If the document data of the page includes first and second data having different data formats, type information of the second data; The document data of the document data configured to store the data address information storing the second data and the data address information storing the first document data. A recording medium on which a batch management program is recorded. 10. A recording recording a document data batch management program for batch management of document data created by a document creation device having a document creation function capable of creating page-based document data based on input data. If the medium is a medium that stores the number of pages of document data created in page units and examines the data format of the document data for that page, and if all the pages are composed of document data of the same format, the data type information And data address information in which the document data of the page is stored. If the document data of the page includes first and second data having different data formats, the type of the second data is stored. Information, data address information in which the second data is stored, and data address information in which the first data is stored. Data, first and second
When the third data includes third data having a different data format from the first data, the type information of the first data, the data address information in which the first data is stored, and the third data are stored. A recording medium characterized by recording a document data batch management program configured to store data address information stored therein.