JP2001022827A - History contents display method of workflow system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To make referable to the processing contents of an electronic document from the history information on electronic document by displaying the processing contents of the electronic document to a corresponding history having the right to refer to the processing contents when a user is instructed, from the history of the electronic document, to refer to the processing contents of the document. SOLUTION: A circulation processing part 106 transfers an applied electronic document or a requested electronic document to be transferred to the next circulating destination in response to the contents of a workflow definition storage part 107. A processing history retrieval part 105 retrieves a matter ID after receiving a mater history reference request from an electronic document circulating device 102 and checks whether the history reference right is allowed for the number of history matters. If the history reference right is allowed, the matter histories are displayed. When a processing data display request is given from the device 102, it is checked whether the contents reference right is allowed when the processing data contents are displayed. If the contents reference right is allowed, a processing data storage part 104 is retrieved from a processing data number of a processing history storage part 103 and the contents of processing data are displayed.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a method for displaying processing contents from a processing history of an electronic document and a method for setting a reference authority when displaying the processing contents.

[0002]

2. Description of the Related Art A workflow system is a system which digitizes documents such as slips and circulates the digitized documents to users in accordance with preset rules. The workflow system not only circulates electronic documents, but also
Many systems are equipped with a means for searching how far business processing has progressed. In the conventional method, Japanese Patent Laid-Open No. 10-98
As described in No. 492, “Digitalized Document Tracking Method”, when the history of the processing performed on the digitized document is recorded, and when the position of the digitized document is instructed to be tracked, the history is stored in the stored history. Some search processing is performed.

[0003]

In the above prior art,
Since only the processing history of the digitized document and the latest processing content are stored, the processing status can be known, but the processing content at a certain point in the past cannot be known. Therefore, there is a request to refer to the processing contents of the digitized document from the history information of the digitized document even if it is not the user who processed the digitized document. In this case, a security problem arises as a new problem. For example, if the digitized document includes information that can be disclosed only to a specific user, the processing content cannot be disclosed to all users. However, when the final approver wants to verify all processing contents, only the final approver needs the authority to refer to all processing contents.

SUMMARY OF THE INVENTION An object of the present invention is to provide a method for displaying the history contents of an electronic document which allows a user who is not a user who has processed the electronic document to refer to the processing contents of the electronic document from the history information of the electronic document. An object of the present invention is to provide a method of setting reference authority for each user who refers to the history contents of a document.

[0005]

In order to achieve the above object, in the present invention, all the processing contents at each point in time are stored together with the history performed on the digitized document, and the corresponding history is stored from the history of the digitized document. When the user instructs to refer to the processing contents of the digitized document, the processing contents of the digitized document with respect to the history having the processing content reference authority can be displayed.

[0006]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 shows the overall configuration of the first embodiment of the present invention. The electronic document circulation device (102), the processing history storage unit (103), the processing data storage unit (104),
It comprises a processing history search unit (105), a circulation processing unit (106), and a workflow definition storage unit (107). 100 and 101 indicate client machines.

[0008] When the electronic document circulation device (102) receives a case entry request or a case transition request to the workflow of the digitized document from the client machine (100) or (101), the circulation processing unit (106) is activated and the history is processed. Upon receiving the reference request, the processing history search unit (105) is activated.

FIG. 8 shows the data structure of the processing history storage section (103).

The data structure of the processing history storage unit (103) includes a workflow definition name (801), a case ID (80)
2), a case history ID (803), a work name (804), a processing type (805), a date and time (806), and a processing data number (807).

FIG. 9 shows the data structure of the processing data storage unit (104).

The processing data is a processing data number (80
7), and is composed of case data (901). From the information in the processing history storage unit (103), the processing data storage unit (10
When the processing data of 4) is searched, a processing data number matching with the processing data number (807) of the processing history storage unit (103) is searched from the processing data storage unit (104).

The circulation processing unit (106) transitions the input digitized document or the digitized document requested to transition to the next circulation destination based on the contents of the workflow definition storage unit (107). At this time, the case history such as the work name, the processing content, and the date and time are stored in the processing history storage unit (103), and the contents of the digitized document are stored in the processing data storage unit (104).

FIG. 5 shows a workflow definition storage unit (10
7 shows an example of the workflow definition of 7). When the case is started by 501, the case is sent to work 1 (502). After being processed in operation 1, the matter is sent to operation 2 (503). After being processed in operation 2, the matter is sent to operation 3 (504). When the matter is processed in operation 3, the processing of the matter ends (505).
The worker is defined in advance as shown in the figure.

FIG. 2 shows the overall configuration of the second embodiment of the present invention.
01) is added, and the reference authority table is referred to from the processing history search unit (201).

FIG. 3 shows the processing history search unit (105) of FIG.
It is a flowchart of FIG. Electronic document circulation device (102)
When a case history reference request (301) is received from the system, the case ID is searched (302), and only the number of history cases (303,
305) Display the case history (304). When the processing data display request (306) is received from the electronic document circulation device (102), the processing data number (807) of the processing data storage unit (104) is searched from the processing data number (807) of the processing history storage unit (103). (307) and display the contents of the processed data (308).

FIG. 4 is a processing history search unit (105) of FIG.
It is a flowchart of FIG. Electronic document circulation device (102)
When a case history reference request (401) is received from the system, a case ID is searched (402), and only the number of history cases (403,
406) It is checked whether or not the user has the history reference authority (404). If the user has the reference authority, the matter history is displayed (40).
5). When a processing data display request (407) is received from the electronic document circulation device (102), it is checked (408) whether the user has the authority to refer to the content when displaying the processing data content.
If the user has the authority, the processing data number (807) of the processing data storage unit (104) is searched (409) from the processing data number (807) of the processing history storage unit (103), and the content of the processing data is displayed (410). Is what you do.

FIG. 6 shows a reference authority setting table (601).
Is shown. In the reference authority setting table, 1 is stored for a user who has been granted reference authority for each work, and 0 is stored for a user who has not been granted reference authority. In FIG. 6, work 1 is performed for user A (602), user B (603), and user C (604).
(608), task 2 (609), and task 3 (610) are given case history reference authority, and for user D (605), user E (606), and user F (607), 609) is given the case history reference authority.

FIG. 7 shows a case history display result when the case history reference authority is set as shown in FIG. The user A (703), the user B (704), and the user C (705) who have been given the authority to refer to all the work, all the case histories for the work 1, the work 2, and the work 3 are displayed as 709. . User D (706), user E (707), and user F who have only the reference authority for work 2 (702)
In (706), only the case history for work 2 is displayed as in 710.

In the above embodiment, the processing data storage unit (104) stores all the processing data. However, it is also possible to divide each processing data into a fixed part and a variable part and store only the variable part. It is. In this case, there is an effect that the data amount of the processing data storage unit can be reduced.

[0021]

As described above, according to the present invention,
When the digitized document is circulated, not only the history information of the digitized document is displayed, but also the processing content of the digitized document with respect to the history having the processing content reference authority can be referred to.

[Brief description of the drawings]

FIG. 1 is a diagram showing an overall configuration of an embodiment of the present invention.

FIG. 2 is a diagram obtained by adding a reference authority table in FIG. 1;

FIG. 3 is a flowchart of FIG. 1;

FIG. 4 is a flowchart of FIG. 2;

FIG. 5 is a diagram showing an example of a workflow definition.

FIG. 6 is a diagram showing a reference authority table.

FIG. 7 is a view showing a display result for FIG. 6;

FIG. 8 is a diagram showing a data structure of a processing history.

FIG. 9 is a diagram showing a data structure of processing data.

[Explanation of symbols]

100 client machine, 101 client machine, 102 electronic document circulation device, 103 processing history storage unit, 104 processing data storage unit, 105 processing history search unit, 106 circulation processing unit, 107 workflow definition storage unit , 201: process history search unit, 301: history reference request, 302: case ID search process, 303: variable initialization process, 304: history display process, 305: loop process, 30
6: Process data display request, 307: Process data number search process, 308: Process data content display process, 401: History reference request, 402: Case ID search process, 403: Variable initialization process, 404: History reference authority determination unit 405: history display processing; 406: loop processing; 407: processing data display request; 408: content reference authority determining unit; 409: processing data number search processing; 410: processing data content display processing;
501 ... start work, 502 ... work 1, 503 ... work 2,
504: work 3, 505: finished work, 601: reference authority table, 602: user A, 603: user B, 60
4: User C, 605: User D, 606: User E,
607: User F, 608: Work 1, 609 ... Work 2,
610: work 3, 701: case history, 702: case history, 801: workflow definition name, 802: case ID,
803: Case history ID, 804: Work name, 805: Processing type, 806: Date and time, 807: Processing data number, 901
… Matter data.

Claims (4)

[Claims] 1. A workflow system for circulating electronic documents connected via a communication line, comprising: an electronic document circulating device as a main body of the workflow system; and a processing history storage unit for storing a history of processing performed on the digitized documents. It is characterized by comprising a processing data storage unit for storing data of the processing performed on the digitized document, a processing history search unit for searching the history of the digitized document, and a processing data search unit for searching the processing content of the digitized document. How to display the history contents of the workflow system. 2. In the workflow system according to claim 1, reference authority is set for each user who refers to the display of processing contents, and reference authority determination is performed so that only authorized users can refer to the history. A method for displaying the history contents of a workflow system to which a part has been added. 3. The workflow system according to claim 2, comprising the steps of: setting a reference right to a processing history of the workflow system; and setting a reference right to a processing content corresponding to the processing history of the workflow system. A history display method for a workflow system having a reference right setting method characterized by the following. 4. In the workflow system according to claim 2, when a plurality of users belong to each work in the circulation route of the digitized document, reference authority is set for each work, so that a user belonging to the work is assigned. A history content display method for a workflow system that has a reference authority setting method for setting reference authority.