JP2000038202A - Loan document managing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To improve the security as well as to efficiently carry out the management of the necessary documents of individual items. SOLUTION: While an operating part 2 and a display part 3 are provided to a document management device, a card reader 7 to read the data of ID cards is provided, and plural folders are to be housed to plural cabinets 6a, 6b, and 6c respectively. And the necessary documents of desired plural sorts are filed and collected in the folder, and when this folder is housed to the cabinet or taken out from the cabinet, the folder is discriminated and detected at time of opening or closing the drawer of the above cabinet, and at the same time, the housing condition of individual folder and the collecting condition of the neceasary documents therein are displayed on an image plane.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management apparatus and a document management method suitable for filing and managing documents required for a loan project of a customer at, for example, a bank.

[0002]

2. Description of the Related Art When financing a customer at a bank or the like, a financing clerk or a negotiator in charge prepares necessary documents for a customer's financing project by a predetermined date, writes a request for approval, and is settled. It is common to finance. At that time, the loan officer prepares a file folder for each project, pastes a check sheet with the name of the document necessary for the loan, and marks the check sheet when all necessary documents are collected. Thereby, the progress of document collection for each case can be known.

[0005] The folder for each case is usually stored in one file cabinet. And
These folders are collections of important documents that are stored in a safe after the store closes.

[0004] In order to manage these loans as a whole, a loan officer prepares a loan ledger in which the name of the person in charge, the type of loan, the loan recipient, the loan due date, and the like are entered, and the responsible person in charge creates a loan ledger based on the loan ledger. This is done by asking questions or checking folders.

[0005]

In the management of documents related to financing as described above, the loan officer usually has many customers' projects, and therefore, document checking is often performed. It was troublesome, and check mistakes tended to occur frequently, making it difficult to settle payments on the loan date and causing trouble with customers.

SUMMARY OF THE INVENTION The present invention has been made in view of the above problems, and makes it possible to easily check required documents for a plurality of cases, reduce errors, and improve management efficiency and security. It is an object of the present invention to provide a document management apparatus and a document management method that can perform the above.

[0007]

SUMMARY OF THE INVENTION A document management apparatus according to the present invention includes a cabinet for accommodating a plurality of folders capable of filing desired plural kinds of necessary documents, and identifies and detects individual folders contained in the cabinet. And a display means for displaying the accommodation state of the folder and the collection state of necessary documents in the folder.

In the above-mentioned apparatus, the cabinet can move individual folders and has a folder locking mechanism.

In the document management method according to the present invention, when a plurality of required documents are collected and collected in a folder, and when the folder is stored in or removed from the cabinet, the drawer of the cabinet is opened and closed. , The folder identification is detected, and the accommodation status of each folder and the collection status of necessary documents in the folder are displayed on a screen.

[0010]

FIG. 1 is a block diagram showing the configuration of a document management apparatus according to the present invention. This device comprises a controller and a document storage, both of which are connected by a serial communication line.

In FIG. 1, reference numeral 1 denotes an arithmetic processing unit (control unit) of a controller example, which has a necessary memory. Reference numeral 2 denotes an operation unit having input means such as a keyboard, 3 denotes a display unit having a display screen such as a CRT or LCD, and 4 denotes an external storage device such as a hard disk device or a floppy disk device for storing various management information. .

In FIG. 1, reference numeral 5 denotes an arithmetic processing unit (control unit) on the document storage side, which has a necessary memory. 6a, 6
Reference numerals b and 6c denote a plurality of cabinets serving as folder storages, each having a drawer lock mechanism, a sensor module drive mechanism, a folder identification sensor, a folder position display section, and a folder lock mechanism. Reference numeral 7 denotes a card reader for reading information of an ID card, 8 denotes an interface (I / F) for adding a document storage, and 9 denotes a key storage unit for storing keys for locking and unlocking folders.

In the document management apparatus having the above-described configuration, a plurality of folders capable of filing a plurality of desired required documents are stored in cabinets 6a, 6b, 6c. The folder is identified and detected by the identification sensor, and the storage state of the folder and the collection state of necessary documents in the folder are displayed on the display unit 3.
In the cabinets 6a, 6b, 6c, individual folders can be moved, and drawers and folders are provided with lock mechanisms.

FIG. 2 is a diagram showing the configuration of the entire system using the above document management apparatus. In the figure, reference numeral 11 denotes a personal computer for controlling the entire system, which is connected to a workstation (not shown). Reference numeral 12 denotes a handy terminal, 13 denotes a printer for printing out necessary management data, 14 denotes a main management machine which is a management device having the configuration shown in FIG.
Reference numerals 4a and 14b denote satellite machines having the same configuration.
Data transmission and reception can be performed by infrared communication and the like.

In the above-mentioned system, for example, a loan officer such as a bank, as an initial input, inputs a loan date, a project number, a borrower, and the like using a keyboard of the operation unit 2, and when other necessary documents and the like are prepared. Input is performed according to the screen display on the display unit 3. Then, the collected necessary documents are put into a file, and input according to the screen display. Thus, the progress of the required documents for each case can be checked on the screen without taking out the documents and checking the inside of the cabinet. In addition, centralized storage of loan documents is possible, without loss, and space saving is possible.

Next, the new registration operation will be described step by step.

Read the information on the ID card (store it in memory).

From the initial screen (register, add, check), the registered contents are entered on the screen.

A new / continuous, individual / company and loan type are entered on the screen (stored in the memory).

The folder number of the drawer containing the empty folder is read by a reading sensor for all folders. At this time, the screen displays the physical positions of predetermined drawers and empty folders.

The displayed drawer is opened, a predetermined folder is taken out, and the drawer is closed. At this time, the retrieved folder number is specified by the folder number from which the folder number is no longer read when the folder is closed (the retrieved folder number is stored in the memory).

New initial (case number, due date, customer list)
Input (store in memory). At this time, the screen changes to a loan-required document screen, and the prepared documents are input on the screen according to the screen (stored in the memory).

A screen displays a drawer and a place for returning the folder. At this time, a document is put in the folder, a predetermined drawer is opened, a folder is put in, and the drawer is closed.
Then, when the sensor is closed, the sensor scans and indicates whether or not the sensor has been returned, and stores the address in a memory.

The operation for adding a document is as follows.

Read the ID card information.

An additional screen is displayed. At this time, the case number and the borrower name are input on the screen.

According to the display of the folder location, a predetermined drawer is opened, and a predetermined folder is taken out and closed.

The screen changes to a case screen. At this time, an additional document is input on the screen.

Place additional documents in the folder.

According to an instruction on the screen, a predetermined drawer is opened, a folder is returned to a predetermined place, and the drawer is closed.

Here, examples of the file structure include a case number, a folder number, a loan type, a new / continuous type,
It consists of borrower input data, financing date, financing amount, data on the presence or absence of required documents, data on registration / extraction / return date and time by ID, change data on the due date, official approval / comment data, and the like.

The documents required for financing include, for example, a transaction agreement, a seal stamp, a borrowing application, a certified copy of a register, a seal certificate, and a seal certificate of a guarantor. Documents are also filed.

FIG. 3 is a flowchart showing the processing operation of the above-mentioned document management apparatus. This processing is executed by the arithmetic processing units 1 and 5 in FIG. 1 according to a program.

When the power is turned on and the switch is turned on, an initial screen is displayed (step S1). And
When an ID card is inserted according to the instruction on the initial screen and a password is input (step S2), a main menu is displayed (step S3). When a desired process is selected from the main menu, the process menu is displayed (step S4). Subsequently, when a desired process is selected from the process menu, an item menu relating to the process is displayed (step S5).

When one case is selected from the above-mentioned case menu, and then the folder is selected (step S6), the processing of the case is performed (step S6).
7). At this time, an empty folder is displayed. When the cabinet is opened, the folder is extracted, and when the cabinet is closed, the extracted folder number is displayed for confirmation.

Next, the display is switched to the registration screen display (step S8), and the customer information and the desired delivery date of the required documents are input according to the instructions on the screen. When the input is confirmed (step S9), the folder is returned. Is determined (step S10), and if it is determined that the folder is to be returned, the return process is performed (step S11). At this time, put the documents in the folder, open the cabinet, return the folder, and close the cabinet again.

As described above, the loan officer can determine how far the transaction has progressed without taking out the file from the file data. This allows
Efficient planning can be done, for example, providing data on a list of lenders for routes that go around the day, thereby urging required documents and taking them home.

In the office, the progress of the loan project can be understood from the data on the screen.
You can also check the progress information of the loan officer in question on the screen,
The file of the case itself can be easily retrieved and checked. Also, in some cases, comments on the office can be added.

The operation of the machine is limited to the holder of the ID.
Security is maintained by a folder lock mechanism. Then, since these take-out and return are recorded as data, it is possible to determine who is lost or the like by performing a follow-up survey. Furthermore, the total loan amount can be totaled using the loan amount data.

[0040]

As described above, according to the present invention, collection check of necessary documents for each of a plurality of cases is facilitated, check errors are reduced, management efficiency and security are improved, and space is saved. The efficient operation of the system becomes possible.

Further, it is possible to limit labor costs and improve services, and it is possible to perform accurate information management.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of a document management apparatus according to the present invention.

FIG. 2 is a diagram showing a configuration of an entire system using the management device of FIG. 1;

FIG. 3 is a flowchart showing the operation of the management device in FIG. 1;

[Explanation of symbols]

 Reference Signs List 1 arithmetic processing unit 2 operation unit 3 display unit 4 external storage device 5 arithmetic processing unit 6a cabinet 6b cabinet 6c cabinet 7 card reader 8 expansion interface 9 key storage unit 11 personal computer 12 handy terminal 13 printer 14 main management machine 14a satellite machine 14b satellite machine

────────────────────────────────────────────────── ───

[Procedure amendment]

[Submission date] June 18, 1999 (1999.6.1
8)

[Procedure amendment 1]

[Document name to be amended] Statement

[Correction target item name] Name of invention

[Correction method] Change

[Correction contents]

[Title of the Invention] loan document management equipment

[Procedure amendment 2]

[Document name to be amended] Statement

[Correction target item name] Claims

[Correction method] Change

[Correction contents]

[Claims]

[Procedure amendment 3]

[Document name to be amended] Statement

[Correction target item name] 0001

[Correction method] Change

[Correction contents]

[0001]

The present invention relates is, for example, it relates to a preferred loan document management equipment to manage filing documents required for financing projects of the customer at the bank or the like.

[Procedure amendment 4]

[Document name to be amended] Statement

[Correction target item name] 0006

[Correction method] Change

[Correction contents]

SUMMARY OF THE INVENTION The present invention has been made in view of the above problems, and makes it possible to easily check required documents for a plurality of cases, reduce errors, and improve management efficiency and security. loan document management equipment that can
It is intended to provide.

[Procedure amendment 5]

[Document name to be amended] Statement

[Correction target item name] 0007

[Correction method] Change

[Correction contents]

[0007] The loan document management device according to the present invention comprises a controller.
It consists of a roller and a document repository, writing such depot,必on loan
A cabinet for housing a main plurality of kinds of required documents for filing and multiple folders movable, the identification sensor for identifying detect individual folders contained in the cabinet, and folders position display unit, folders locking mechanism
With the door, the controller includes display means for displaying a collection status of documents required accommodation states and therein the folder,
It is obtained and a storage device for storing various management information.

[Procedure amendment 6]

[Document name to be amended] Statement

[Correction target item name] 0008

[Correction method] Deleted

[Procedure amendment 7]

[Document name to be amended] Statement

[Correction target item name] 0009

[Correction method] Deleted ───────────────────────────────────────────── ────────

[Procedure amendment]

[Submission date] October 22, 1999 (1999.10.
22)

[Procedure amendment 1]

[Document name to be amended] Statement

[Correction target item name] Claims

[Correction method] Change

[Correction contents]

[Claims]

[Procedure amendment 2]

[Document name to be amended] Statement

[Correction target item name] 0007

[Correction method] Change

[Correction contents]

[0007] The loan document management device according to the present invention comprises a controller and a document storage, and the document storage is capable of filing a plurality of types of necessary documents required for financing and individually storing the documents.
A cabinet that contains multiple folders that can be moved in the cabinet, and the collection of individual folders contained in this cabinet
An identification sensor for identifying detecting a collection status of the volume status and necessary documents therein, and a locking mechanism for locking the extraction of the folder, the controller accommodation states of <br/> folder in the cabinet and therein Display means for displaying the collection status of required documents, and collection of required documents in the folder.
And a storage device for storing various management information including the collection status .

Claims (3)

[Claims] 1. A cabinet for accommodating a plurality of folders capable of filing desired plural kinds of necessary documents, an identification sensor for identifying and detecting individual folders accommodated in the cabinet, an accommodation state of the folders and a folder. And a display means for displaying the collection status of the required documents. 2. The document management apparatus according to claim 1, wherein the cabinet is capable of moving individual folders and has a folder locking mechanism. 3. A desired plurality of required documents are filed and collected in a folder, and when the folder is stored in or taken out of the cabinet, identification of the folder is detected when the drawer of the cabinet is opened and closed. A document management method characterized by displaying the accommodation status of each folder and the collection status of required documents in the folder on a screen.