JP2000010883A - Electronic mail generate and transmiting device and method for electronic mail generation, and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To describe sentences common to all receivers and sentences desired to be sent individually at the same time by selecting proper choices for every address from respective blocks when electronic mails are written to plural persons while being sectioned into blocks. SOLUTION: In a text storage part 31, basic communication original sentences for the generation of electronic mails are inputted from an input device 1 and are stored. The communication original sentence consists of plural blocks, and have one or plural choices to be selected for every address. An electronic mail is described by selecting a choice from respective blocks of communication original sentences one by one according to the address and then putting those choices together. Here, the choices are composed of, for example, documents, lines, phrases, or words. When there is only one choice in a block, the choice common to the addresses is described in the block.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an e-mail transmission technique, and more particularly to an e-mail generation and transmission apparatus having a function of selecting an e-mail to be transmitted for each sender, an e-mail generation method, and an e-mail generation method program The present invention relates to a recording medium on which is recorded.

[0002]

2. Description of the Related Art In personal computer communication and the like, e-mail in which a user sends mail to a communication partner user via a public line or the like to a host computer and the other party accesses the host computer and receives mail has become widespread. ing.

Conventionally, an e-mail creating and transmitting apparatus for creating and transmitting an e-mail is disclosed, for example, in Japanese Patent Laid-Open No. 6-53991.
JP, JP-A-9-149075, JP-A-10-1990
As described in Japanese Patent No. 32601, the configuration is provided with a function of simultaneously sending the same sentence to a plurality of persons.

[0004]

However, the conventional e-mail creating and transmitting apparatus for transmitting the same sentence to a plurality of persons has the following problems.

[0005] First, there is a problem that when sending e-mails to a plurality of people at the same time, only the same sentence can be sent. The reason is that the conventional e-mail creation and transmission device inputs the address and the subject of the e-mail, and the transmitted data extracts the message corresponding to the title from the file. This is because it has only a sending function.

Secondly, when sending a text that has been changed little by little to a plurality of people, it is necessary to write a new mail text or to quote the mail text once created and rewrite the changed part. Therefore, if you try to send emails with slightly different contents to multiple people, creating emails is complicated,
There was a problem that it took time.

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and has as its object to provide an e-mail creating / sending apparatus capable of easily creating and sending slightly different e-mails to a plurality of persons. Another object of the present invention is to provide an e-mail creating method that can easily create slightly different e-mails for a plurality of people. Another object of the present invention is to provide a recording medium in which a program for such an e-mail creation method is recorded.

[0008]

According to one aspect of the present invention, there is provided an electronic mail creating and transmitting apparatus for creating an electronic mail and transmitting the generated electronic mail via a communication network. In the apparatus, a communication source text storage unit configured with a plurality of blocks and storing a communication source text having one or a plurality of options each of which is selected for each address, and storing the communication source text from the communication source text storage unit Link means for reading and linking the option and the address for each block selected for each address, and transmission data for creating an e-mail for each address from the address and the option linked by the link means Creation means; transmission data storage means for storing the e-mail for each address created by the transmission data creation means; and transmission data storage means. There the electronic mail stored in a configuration having a transmission processing means for transmitting to the destination.

According to the invention having such a configuration, the e-mail is divided into blocks, and each block is constituted by one or a plurality of options for selecting each address, so that the e-mail is written to a plurality of persons. At this time, by selecting an appropriate option for each address from each block, a sentence common to all the members and a sentence to be individually sent can be simultaneously described. As a result, it is not necessary to repeatedly input the same sentence, and transmission of different sentences can be processed collectively. Therefore, it is possible to easily create and send a slightly different mail to a plurality of people.

According to a second aspect of the present invention, there is provided an electronic mail creating and transmitting apparatus according to the first aspect.
The electronic mail is configured to include a sentence, a line, a phrase, or a word as an option selected for each of the blocks. According to the invention having such a configuration, an e-mail for each address can be easily created by synthesizing a sentence for each address selected from each block.

According to a third aspect of the present invention, in the electronic mail creating and transmitting apparatus according to the first or second aspect, the link means tags the option to the address. According to the invention having such a configuration, it is possible to create an electronic mail for each address by combining the selected options by tagging the address with options.

According to a fourth aspect of the present invention, there is provided an electronic mail creating method for creating an electronic mail to be transmitted to a plurality of destinations via a communication network, the electronic mail creating method comprising a plurality of blocks, wherein each of the blocks is provided for each address. Creating a communication source text having one or more options to be selected; selecting the option from the communication source for each block of the communication source for each address; linking the address and the selected option; And creating the e-mail for each address from the address and the options selected and linked for each address.

According to the invention having such a configuration, by selecting an appropriate option for each address from each block of the created communication original text and linking it to the address, a sentence common to all the addresses is sent individually. You can write desired sentences at the same time, and you can easily compose emails with slightly different contents to multiple people.

According to a fifth aspect of the present invention, in the method for creating an e-mail according to the fourth aspect, the option is a sentence, a line, a phrase, or a word, and the e-mail is the selected option. Are synthesized.

According to the invention having such a configuration, an e-mail having a slightly different content for each address can be easily created by synthesizing a sentence or the like for each address selected from each block. 7. The recording medium according to claim 6, wherein the recording medium is a medium in which steps for creating an e-mail to be transmitted to a plurality of destinations via a communication network are recorded. Creating a communication source text having one or more options to be selected; selecting the option from the communication source for each block of the communication source for each address; linking the address and the selected option; And a computer-readable recording medium storing a program for causing a computer to execute, from the address and the option selected and linked for each address, the electronic mail for each address. There is a configuration.

According to the invention having such a configuration, by causing the computer to read and operate the e-mail creation method program, it is possible to easily create e-mails having slightly different contents for a plurality of persons using the computer.

[0017]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing an electronic mail creation and transmission device according to the present invention. The e-mail creating / sending device is, for example, a personal computer, an input device 1 such as a keyboard and a mouse, an e-mail sending device 2 that operates under program control to create and send an e-mail, and a storage for storing information. Device 3
And a communication device 4 such as a modem connected to a communication network and transmitting electronic mail to the communication network.

The e-mail transmission device 2 includes a tagging processing unit 21, a transmission data creation processing unit 22, and a transmission processing unit 23, and the storage device 3 includes a text storage unit 31 and a transmission data storage unit 32. The e-mail transmitting device 2 and the storage device 3 read the e-mail creation method program recorded on, for example, a magnetic disk into the main memory of the personal computer, and control the central processing unit by the e-mail creation method program. Is achieved.

The text storage unit 31 stores a communication text as a basis for creating an electronic mail, which is input from the input device 1. The original communication text is composed of a plurality of blocks, and each block has one or a plurality of options that are selected for each address. Email is
By selecting one option at a time from each block of the communication original according to the address, these options are combined and described. Here, the options include, for example, sentences, lines, phrases, or words. When there is only one option in a block, the block describes common options for each address. The tagging processing unit 21 reads the communication original from the text storage unit 31, selects an option in each block for each block of the communication original in the content to be sent for each destination by the input device 1, and adds the destination as a tag. .
The tagging processing unit 21 transfers all of the tagging options to the transmission data creation processing unit 22. Transmission data creation processing unit 2
2 creates transmission data for each destination based on the tagged information, and passes the transmission data to the transmission data storage unit 32. The transmission processing unit 23 reads the transmission data stored in the transmission data storage unit 32, and transmits the transmission data to the destination via the communication device 4.

Next, an embodiment (a) of the communication original shown in the flowchart of FIG. 2 and FIG. 3, an embodiment of the input of the address (b), an embodiment of the option for each destination and each block (c), and an example of each destination While referring to the embodiment (d) of the selected state for each block and the embodiments (e) to (g) of the e-mail for each destination,
The operation of the e-mail creating / sending device having the configuration shown in FIG. 1 and an e-mail creating method will be described.

The input device 1 is stored in the text storage unit 31 in advance.
The original communication text is input from and stored in, for example, a Mailtext file. This original communication text is, for example, as shown in FIG.
Enter different options with the same meaning for each destination. For example, in FIG. 3A, the options are composed of phrases, and the texts of the options are "12th", "13th", "14th".
Forms the first block, the next option texts "Headquarters Building 1F", "Headquarters Building 2F", and "Headquarters Building 3F" form the second block. "11:00 am", "3:00 pm" is the third
Forming a block, the text of the last option, "Gather together," forms the fourth block. The last phrase is a common phrase of the e-mail for each address. One of the options is selected from these blocks for each destination, and the options are selected one by one from all the blocks and combined to complete an e-mail for each destination.

Although not shown, a destination such as an address and an address are linked and stored in a storage device.

First, in step 1 of FIG. 2, the input device 1 inputs the text storage file name and the destination to the tagging processing section 21 as shown in FIG. .

As a result, in step 2, the communication original as shown in FIG. 3A is read from the text storage 31 into the tagging processor 21, and the destination and the destination are read as shown in FIG. Corresponding original text is displayed.

Next, in step 3, as shown in FIG. 3D, a text to be sent from the input device 1 to each of the destinations A, B, and C is selected from each block on a line-by-line basis. For example, for the destination A, "12th day" is selected from the first block, "Head office building 1F" is selected from the second block, "10:00 am" is selected from the third block, and the fourth block is selected.
Select "Gather in" from the block. The tagging processing unit 21 adds the destination read from the input device 1 as a tag for each line of text, links the destination with the option, and passes the entire tagged text to the transmission data creation unit 22.

Next, in steps 4 to 6, the transmission data creation section 22 creates transmission data to be sent for each destination. First, in step 4, an address is read, and in step 5, if the address is present, in step 6, options selected from the first to fourth blocks of the read address are combined to create transmission data, and transmission data is created. The storage unit 32 stores the transmission data of the address. For example,
For the destination A, "May 12", "1F headquarters building", "10:00 am", "Please gather" are synthesized. Steps 4 to 6 are repeated until there is no more address. As a result, as shown in FIGS. 3 (e) to 3 (g), a total of three e-mails for each of the addresses A, B and C are created and transmitted. The data is stored in the data storage unit 32.

In step 5, if there is no address, in step 7, the transmission processing unit 23 reads out transmission data from the transmission data storage unit 32 for each address, and in step 8, the transmission data is sent to the communication device 4, It is transmitted from the communication device 4 to the communication network. When the transmission of all the addresses is completed, the transmission is terminated in step S7.

According to such an electronic mail transmitting apparatus,
The e-mail is divided into blocks, and each block is composed of one or more phrases that select each address, so when writing e-mail to multiple people, an appropriate phrase from each block for each address is written. By making a selection, a sentence common to all and a sentence to be sent individually can be described at the same time. As a result, it is not necessary to repeatedly input the same sentence, and transmission of different sentences can be processed collectively.

In the above-described embodiment, an electronic mail is created by dividing an electronic mail into phrases and synthesizing each of the phrases. However, the electronic mail is divided into sentences and the electronic mail is synthesized by synthesizing each sentence. May be created. Alternatively, a basic sentence may be set, and a different word for each address may be inserted into the sentence. In this case, the block is composed of words selected for each address.

[0030]

According to the e-mail creating / sending apparatus of the present invention, a plurality of e-mails having slightly different contents can be prepared and transmitted collectively for each of a plurality of destinations.

Further, according to the e-mail creating method of the present invention, a plurality of e-mails having slightly different contents can be effectively created for a plurality of destinations.

Further, according to the recording medium of the present invention, since the method of creating an e-mail is recorded, the method of creating an e-mail of the present invention can be realized by reading the method into a computer.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an embodiment of an electronic mail transmitting apparatus according to the present invention.

FIG. 2 is a flowchart showing an operation of the electronic mail transmitting apparatus of the present invention.

FIGS. 3A to 3G are diagrams showing specific display screens for creating an e-mail, respectively.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Input device 2 E-mail transmission device 21 Tagging processing part 22 Transmission data creation processing part 23 Transmission processing part 3 Storage device 31 Text storage part 32 Transmission data storage part

 ────────────────────────────────────────────────── ─── Continuing on the front page (72) Inventor Hiroshi Kodera 5-7-1 Shiba, Minato-ku, Tokyo F-term in NEC Corporation 5B089 AA16 AD11 BB02 BB06 BB09 5K030 GA17 HA06 HB02 HC01 LA19 LE11

Claims (6)

[Claims] 1. An electronic mail creating and transmitting apparatus for creating an electronic mail and transmitting the generated electronic mail via a communication network, comprising: a plurality of blocks each of which is selected for each address. A communication source text storage unit storing a communication source text having a plurality of options, and reading the communication source text from the communication source text storage unit,
Link means for linking the option and the address for each block selected for each address, and transmission data creating means for creating an e-mail for each address from the address and the option linked by the link means; Transmission data storage means for storing the e-mail for each address created by the transmission data creation means; and transmission processing means for transmitting the e-mail stored in the transmission data storage means to a destination. An e-mail creation / transmission device characterized by the above-mentioned. 2. The electronic mail creating and transmitting apparatus according to claim 1, wherein the electronic mail is composed of a sentence, a line, a phrase, or a word as an option selected for each of the blocks. Email creation transmission device. 3. The electronic mail creation and transmission device according to claim 1, wherein the link means tags the option with the address. 4. An e-mail creating method for creating an e-mail to be transmitted to a plurality of destinations via a communication network, comprising: a plurality of blocks each including one or a plurality of options selected for each address. Creating the communication text having; selecting the option for each block of the communication text for each address from the communication text; linking the address and the selected option; and the address and this address. Creating the e-mail for each address from the options selected and linked for each e-mail. 5. The method for creating an e-mail according to claim 4, wherein the option is a sentence, a line, a phrase or a word, and the e-mail is configured by synthesizing the selected option. E-mail creation method characterized by the following. 6. A medium recording steps for creating an e-mail to be transmitted to a plurality of destinations via a communication network, the medium comprising a plurality of blocks, wherein each of the blocks is selected for each destination. Or creating a communication original having a plurality of options, selecting the option for each block of the communication original for each address from the communication original, linking the address and the selected option, A computer-readable recording medium recording a program for causing a computer to execute the e-mail for each address from the address and the options selected and linked for each address.