Classifications

• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q10/00—Administration; Management
  • G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling

Definitions

• the present invention concerns a method and a system for the follow-up, in particular the internal or external follow-up, of a project management, competence management or the like.
• a project is also meant a project development, process or the like.
• the present invention aims a method for the follow-up of a project management, which method helps to optimize the management. In particular, it aims a method whereby, among others, the risk of the above-mentioned unwanted developments occurring in a project can be discovered in good time, and whereby these developments can be adjusted.
• the present invention also aims a method and a system whereby said follow-up can be done in a technical manner by making use of electronic data processing.
• the present invention first of all concerns a method for the follow-up of a project management, characterised in that it at least consists of inputting data in an electronic data file in different phases of the project, related to the different phases concerned, and of assessing the project, preferably in an electronic manner, as a function of the changes in said data file.
• the obtained data file and in particular the content and the classification generated on the basis thereof, the arrangement and the like of the thesaurus, will change constantly, and that thanks to the present invention, by assessing the changes, also the project management and project development can be assessed. Naturally, such an assessment can be done in different manners, either according to techniques of the invention which will be described hereafter, or according to other techniques known as such by professionals.
• the selection of the phases with relation to which data can be inputted in the data file may vary as a function of the applications and/or specific objectives. However, use will preferably be made of data which are related to vital phases of the project development, for example which are related to the starting phase, the middle phase and the final phase.
• phases according to the invention does not necessarily imply that there must be a clear separation between these phases.
• the invention can be applied to follow up the development of a project while this project is being carried out, or to follow up the development of a competence, in order to possibly adjust things, as well as to assess a project at the end, either or not externally, in order to determine the efficiency with which said project is carried out, whereby the obtained results can be used to improve the implementation of later projects.
• documents which are produced during the project.
• documents are a major source of information.
• types of documents that can be used are for example: reports concerning the object of the project; reports and/or accounts formulated during the project; - communications between different parties or co-workers of the project; - reports and/or communications in the form of e-mails.
• the method according to the invention can be used for the assessment of a project as a whole, but it can also be used to compare data which were inputted by different parties, in order to verify in what sense the work, carried out by these parties, evolves in relation to each other.
• the latter application allows to follow up whether different parties taking part in a project are still working on the same wavelength and, as a consequence, should it appear that the activities of different parties are growing entirely apart, which is detrimental to the outcome of the project, it is still possible to take action in time.
• the method can possibly also be applied within the frame of a negotiation framework.
• the method according to the invention can also be characterised i that, for the data file, use is made of a system based on a thesaurus or of terminology lists, in both cases completed with collections of relevant language patterns and expressions, whereby this data file comprises statistic, time-independent data and lists on the one hand, which are drawn up at the beginning of the project, as well as dynamic, time-independent data and lists which are changed and completed during the course of the project on the other hand.
• An electronic assessment is preferably made, whereby use is at least made of one or several of the following possibilities :
• a classification is made according to broader and more restricted terms.
• the word 'metal' is a broader term in relation to the words 'iron' and 'silver'.
• relational and/or conditional assessments In the case of a relational and/or conditional assessment, relational and/or conditional connections between the expressions applied in certain documents are verified, and possibly, on the basis of the thus obtained results, it is also possible to find connections between different documents.
• the style of these data is taken into account.
• documents for example informative e-mails between co- workers of the project, may have a less formal style than for example documents such as official reports published in the course of the project.
• the data file in particular the thesaurus, can be optimised. Data originating from documents with a less formal style can be considered as having less consequence, whereas data originating from more formal documents can be considered as having more consequence .
• a top-down approach is hereby meant that certain classifications are first established by the user, after which the data to be inputted, in particular the documents to be inputted, are automatically ordered according to this classification.
• a bottom-up approach is meant that data, in particular documents, are inputted, and on the basis of the information of the data from these documents is automatically generated a classification, and on the basis of this classification, the documents concerned are clustered.
• the above-mentioned thesaurus will be developed by successively applying the following steps:
• a part of the inputted data when inputting data in the aforesaid data file, and in particular when thereby building up a thesaurus, at least a part of the inputted data will be considered as having a certain consequence or importance as a function of the project phase.
• a smaller factor of consequence can be ascribed to terms from the thesaurus which have been obtained via data regarding a prototype, whereas a larger factor of consequence can be ascribed to these terms during the development phase and the pre- exploitation phase of the project.
• a very large factor of consequence can for example also be given to terms from the thesaurus which have been obtained via data derived from information regarding research and analyses during the development phase, and as soon as the project enters the development phase, they may possibly no longer have any consequence whatsoever.
• the method is characterised in that a continuous, thesaurus-based task analysis is applied when carrying out the project, whereby the above-mentioned data files are used in this method in order to draw the conclusions, by means of an automated document analysis with reference to the following project characteristics :
• story-based visual content information containing images, which images also represent a certain story or certain changes as a function of time.
• images may be images in the form of comic strips, images from films, graphic representations of different project phases, a film of a meeting or the like.
• the analysis can hereby be made automatically as well as semi-automatically .
• automatically is meant that the images concerned are scanned and automatically processed into useful information.
• semi-automatically is meant that, as a function of certain images, data are inputted in the system for realising the invention by an operator.
• the analysis is preferably carried out as a function of the scenario which is represented by the images.
• the information of the scenario can be divided in basic building blocks, for example 'setting' (time and place), 'actors' and 'action' .
• the keyword/concept query 'get documents' is carried out in two steps: in the first step, the docids (document identifications) ' are selected which are coupled to the query term, in the second step, for every docid found in step 1, the keywords and the concepts are selected.
• the processing of this query may be slowed down if the list of the docids found in step 1 is large .
• the invention suggests two options for the optimisation of the index data and database structure:
• a customary index implementation is based on relational tables . These tables each time comprise document identification numbers (DOCIDS) , the index terms and their absolute frequency.
• DOCIDS document identification numbers
• the table layout of the keyword index is as follows: DOCID KT F
• a similar layout can be used for concepts and for a full- text index.
• an additional data cluster is used, apart from the already existing tables, such that every docid is coupled directly to its lists of keywords, of concepts and of full-text terms .
• the structure of the new index table is then for example: DOCID KT LIST
• the structured storage is a method which is applied as persistent data storage in COM-based software.
• One of the characteristics of the structured storage is its hierarchical layout, consisting of folders and data. Via an API in C++ it is possible to create a root folder with subfolders and data streams .
• the content of the data file, in particular of the thesaurus is automatically managed in a dynamic manner.
• the used lexicon is automatically assessed in order to allow for a correct classification and/or that the lexicon available in the thesaurus is automatically reassessed.

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• 2003
  • 2003-03-26 BE BE2003/0194A patent/BE1015444A3/nl not_active IP Right Cessation
• 2004
  • 2004-03-26 EP EP04723470A patent/EP1606752A2/de not_active Withdrawn
  • 2004-03-26 WO PCT/BE2004/000044 patent/WO2004086263A2/en active Application Filing

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