DE1497704A1 - Procedure and arrangement for entering and noting in particular due days in a period - Google Patents

Description

DIPL-ING. CURT WALLACH

DR. TINO HAIBACH

8 MUNICH 2, den

: Io 35o

Jacques Kessler Paris, France

Procedure and arrangement for entering and noting, in particular due dates in a period.

The present invention relates to entering and noting due dates in a period, whereby such due dates can occur both periodically and once in a period. In particular, the invention relates to a method for processing a large number of such due dates, which are generally subject to a large number of changes and different execution times,

Today, such due dates, e.g. in insurance and invention patents, etc. continuously depending on their creation through contract, patent filing, etc.

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registered. Under these conditions, such entries will be made after a corresponding due date Procedure carried out, e.g. by entering in an appointment booklet, by creating a card index and by insurance companies Save in punch cards. However, if the due dates have to be entered in large numbers, e.g. in Groups of ten, a hundred, a thousand or more, then many problems can arise when registering

- up to date depending on regular or random changes are kept have to

- on observing the due dates of some due dates must be monitored.

The immobilization of the data to be entered is namely for rewriting and checking on the basis of the usual Notes and for corrections and repeats Controls that follow, in the event that an intermediate document is created, e.g. for punching machines quite time-consuming for large amounts of due days, so that work-up after immobilization becomes necessary due to continuous recording and subsequent control. So it is not justifiable to have such immobilized people to pile up and thus the associated

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Disruptions.

If the due dates can then be dealt with in a different execution room, then entering in large quantities becomes practically impossible. If any of the due dates are not settled regularly, ie that they are necessarily due on the last possible day, then an immobilization is very dangerous, as the due date falls exactly at the time of the immobilization.

However, even with punch cards it is difficult to sort the due dates according to execution periods, if the succession of these periods of time forms an inextricable variety and if, furthermore, the completion of them Maturities in a period are subject to uncoordinated factors. Even if it were possible to have such due dates To sort, one would have to subdivide the quantity to be immobilized more or less according to priorities and then according to check the entry and, if necessary, complete depending on the due dates set aside, after work-up has taken place during general immobilization.

In these circumstances it is understandable that such Entries are very difficult, especially when

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the non-execution of the due date on the due date or

: λ

: _v in the maturity period an expiration with major

Has consequences, such as for annual fees for patents, Viarenmarks and similar assets.

These considerations are the reason for the general reluctance to transfer responsibilities, which is systematic feared and avoided as much as possible. For these reasons, the annual patent fees are understandable Security reasons are noted by the client's representative immediately when the deposit is made and are taken care of by pursued him. He can move away from this routine ', time-consuming, manual, responsible and with the technical qualifications of his profession agree monitoring do not unfasten and transfer this e.g. to a central office.

The present invention has for its object to overcome these disadvantages. To this end, it concerns a method for Entering and noting due dates in very large numbers without causing an error during processing or an expiry that is incompatible with the subject of the due date occurs.

The method according to the invention consists essentially of 909850/0180

in that you can choose from a set of due dates to be entered removes all those whose due dates are not observed in advance of an execution period Call-off date, which is calculated based on the order day of the entry and which is after this order day, namely at least in a reminder period suitable for the due dates plus a necessary deadline for the actual entry.

The invention therefore consists in due dates, -the regular ones The due date falls within a retrieval time that corresponds to the time required for entering and reminding, at least for the fundamental entry, not to enter this I and to ignore it, i.e. the due dates that are in a Reminder action that has already been dispatched should have been recorded, or those for a subsequent reminder action are not done. Under these circumstances, the registration becomes free from the worry of all those due dates that are up to could expire or be disregarded on the request date *

Due dates, the next ordinary due date of which is after this retrieval date, can therefore under completely normal conditions be entered, as they are shown on the one hand in good time to remind those responsible of them,

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on the other hand, they are grouped one after the other according to urgency can be entered, i.e. starting with those initially due and then with those in the area of the anniversary of the entry, as they can also be postponed without disrupting the entry she. have not yet expired and since they can finally be easily worked up during the entries, namely either in already prepared memories or on documents that are corrected. ·

Due dates - which are before the retrieval date, however, can be entered using the following two procedures:

a) Enter the due dates without entering the transactions in connection with the due dates on the request date, i.e. the due dates entered first are those of the following year, i.e. after the anniversary of the entry. As a result, the due dates up to the retrieval date will continue to be handled by the previous administrator who completes his work with the due dates, which, by the way, all or almost all of them already remembered were brought when they were registered.

Entering the due dates that are due much later (as they are divided into groups depending on

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Urgency, based on the retrieval date), can therefore be in complete peace of mind and security.

It is sufficient if the previous administrator in the following months after the failure indicates expired due dates of a planned execution time, so that these are then canceled.

b) Entry of the due date dates are due dates prior to the original date. In this case, the registrant must ensure that on the one hand the processes according to a) are carried out and that another a completely independent department carries out the work of the Administrator under a) takes over.

Further details and advantages of the invention will become apparent from the following description in conjunction with the accompanying drawings Drawings.

Fig. 1 shows a form for entering the due dates that are due after the request date will,

Fig. 2 shows a form for entering the due date 909850/0180

days that are due before the request date will,

! 3 shows an organization diagram of the entries j 'and reservations according to the invention.

The form (Fig. 1) consists essentially of a table T, the columns 1, 2, 3 to 23 divided, above this Table, a frame G is provided in its middle area but to the left of its center line, through the horizontal a scale e passes through.

Inside the frame C ″, the scale has a subdivision r2 and eight further subdivisions dl from right to left. It is extended beyond the frame C by three sections d2 and further by an additional section rl, which extends from the sections dl and distinguishes d2 in that it has the same dimensions as the subdivision r2.

The subdivision rl-operates with a small pitch c together by means of a pointer F in the upper left corner of the form.

The inner field of frame C is colored gray, the 909850/0180

H97704

gray coloring at the upper edge over the entire width of the Form, i.e. in the headers of columns 1 to 23.

This arrangement has the task of a continuous relation between the nine subdivisions dl and r2 and the different Information to be entered in the table. The small field c can also gray to indicate that there is no label may be made.

The form according to FIG. 1 is intended for the entry of annual fees, the completion date of which is a “call-off date, which defines the“ beginning ” Month after the month of receipt, and the customer for the month * na «h One year after the receipt ** »Das Eie * ra * ft * 4 * tw» 1st in the small frame β

The scale e shows the Erapfangeraonat in rl and den in d2 first, second and third month after the month of reception, in the fourth to eleventh month after the month of reception and; in r2 the month after one year after the reception

month on. ·. i

This arrangement, possibly by additional

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Inscriptions can be completed, thus indicating that the due dates in table T between the beginning of the fourth "month after the receiving month and before the end of the year after the month of receipt * The beginning of the month is selected as the retrieval date for system reasons in order to place oneself on a simple point of reference and to avoid any ambiguity.

Will the reminder letters as.B. ο * sent three months before the due date · so ss, B, on the fifth dee months, the Srinnerungs "is ince three months minus five T" ge de rom · first milgHLtsteg. It is assumed that the entries take five days "

In the example shown here ·! is the retrieval date * »the information on the fourth» Jtortats j »eh dea fepfangaaenat ^; toMtf * M * g pm 4 »m ** m Diflrlufl ^ SpO * e angldeut · **

ηβΛΗ present »case, to be determined»

In the upper right part of the form a text field B is provided, in at least the little identifiers (name, address, etc.) of the person to whom all reminders, invoices, etc. relating to the annual fees specified in table T are to be sent.

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This allows the name and, if necessary, the code number of the client to be recorded once when punching the cards to punch cards intended for this purpose. The code number can e.g. be entered in the fields bi or b2, which are also preferably colored gray and are arranged under the title block B.

Columns 19 to 22 relate in particular to the next ordinary due date. The column 19 shows the Ordinal number of the due date and column 2o the year of maturity “By subtracting the information in column 19 from those column 2o can be seen in column 21, which is colored gray, so that it is not described when creating the form, the year of the due date of the zeroth order transfer.

This information can be useful with the same information Species in column Io are compared depending on the specific characteristics of the maturities (countries, species, etc.) will. It is then possible to check whether the information from the previous administrator is correct, which is the day of the Month concerned.

In the different columns 1 to 7, 11 to 18 and 23 the different information for the identification of the

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Due dates entered to the related operations to be able to initiate. In the case of an inventor's patent, the columns could be filled in as follows:

- Column 1 for the submission date

- Column 2 submission month

- Column 3 filing year

- Column 4 deposit number (optional if

the patent is granted)

- Column 5 the country (with possibly codified Ab

abbreviations on the back of the form)

- Columns 6 and 7 for information on quick

Identification systematically mentioned later in every correspondence and the wording of which is left entirely to the administrator who is responsible for the entries (e.g. in column 7 it can be an abbreviated Title or the name of the applicant)

- Column 8: day of the annual due date

- Column 9 Month of the annual due date

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Columns 11 to Ik for the number, day, month and year of the grant of the patent

Columns 17 and 18 for French patents, e.g. the first thirty-two letters and spaces of the full title (to fill in the administrative forms for the payment) % for foreign patents the foreign attorney in charge of the payment,

Column 22 for special notes such as e.g. in the case, that an annual fee, which is due later, is to be paid upon receipt is,

Column 23 various remarks (inventor if he is different from the applicant, next Annual fee already paidj Pay the annual fee from a certain year on; Special fee due to licenses in England and Germany). Although in this column as well it can be indicated that the annual fee is payable, it is preferable in this regard no printed label to make, so with payments in one Execution period for a really © order document and not a simple one

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submission document has the submission, the retrieval of which is absolutely recognizable and its treatment could not correspond to an immediate execution of the order.

As shown in Fig. 2, it is a form that is similar to that of FIG. 1 and differs only by the frame C ^f . In this frame, a scale e * is again arranged, of which only three subdivisions are in frame C. This shows that the due dates to be entered in table T * are in the first three months after the month of receipt.

In Fig. 3, a process is shown schematically in which a large number of intermingled patents by means of the Arrangements according to FIGS. 1 and 2 can be entered.

Two sets of patents Hl and M2 are shown schematically, the patents in Ml with their due dates d between the request date Df and the anniversary D ^{for the} receipt of the order, while the patents 112 with their due dates d lie between the receipt of the order Dr and the request date Df .

The date the order was received is not necessarily aas 90Ö850 / 0180

The actual date entered in the! Your frame c or c * but a fixed date, e.g. the end of the month of receipt.

The sets HI and M2 contain patents whose maturities are still in place have not been regulated and which are subject to a special time regulation, as well as patents whose maturities are already have been done.

The renewal fees of the patents of the first kind are with si, 82, s3. ··· sn and Sl, S2, S3 ..... Sn, where the letter s is assigned to the set M2 ss, i.e. patents with their expiry date - in the case of a retrieval time of three months - is more than nine months (e.g. in Luxembourg and in the Turkey). The letter S is assigned to the patents from Ml.

km day of entry, ie on day Dr, the body making the entries in Ml and M2 must either leave the previous body:

a) the regular annual fees nl, n2, n3 .... nn der ι read se W2

b) the pending annual fees si, s2, s3 ··· sn of the mass M2,

- or take care of the annual fees yourself, if you have:

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a) a payment order OPn for the regular annual clocks nl, n2, η 3 .... nn and

b) a payment order OPs for the pending annual fees si, s2, s3 .... sn.

Similarly, the pending renewal fees Sl ₁ S2, S3 ... Sn either be done by the previous manager or by a corresponding point must, if they have received a payment order OPS.

As for the implementation. so the previous ver ■ waiter absolutely to keep part of the regular annual fees of the lot 112 and perhaps part of the annual fees si, s2, s3 ... sn. It is dangerous and impermissible for an organization to take over or another place, this is today's annual fees the urgent annual fees done tomorrow.

From the moment a line is needed to be drawn between the annual fees charged by the previous administrator have been dealt with and those who are dealt with by an organization or body that takes over the quantities IiI and ϊ-ϊ2, nothing stands in the way that all annual fees nl, n2, n3 ... nn, si, s2, s3 ... sn, Sl, tS2 ... Sn from the paid by the previous administrator and by the new one at the same time

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Administrators are taken over.

If some of those annual fees aren't paid, and then the patents expire, that's enough - what for security reasons it is preferred - before the next annual cycle, to withdraw all unnecessarily taken over patents.

The patents of the lot 112 are therefore on a form D2, which corresponds to that of FIG. 2, entered. The patents of Quantity Γ-Ι1 are accordingly included in a form Dl, that after Pig. I corresponds to

After receiving these forms, on which the due dates are listed in any order (depending on the order of the previous administrator), the received data are entered in the small frames c, c ¹ .

The forms are then checked for correct division of the quantities a1 and M2 on the forms Dl, D2 Correctly entered due dates depending on other identification elements, for equality of those used Terminology regarding the days of the month, etc.

The following entries are also made during this inspection -performed:

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- in column Io the year of the due year of the order zero, determined according to the country and the deposit date or the granting, - · ■ · · ·

- The same factor in column 21 but calculated by subtracting it of columns 19 and 2o.

Columns 15 ₄ 16 are finally completed, namely one by entering the year in which the first annual fee is due (it can be the third, fourth, fifth or something else after granting) and the = others by a number consisting of five digits, of which the first is assigned to the 'tariff, the next two are assigned to the country and the last two are assigned to the lawyer in the country ·· "■ who has to pay the annual fee» ^: ~ ·''' - "'· - ■ -" ■ -

When the control 22 (regelinässige ^'r due dates) and 23 (pending Fälligjkeiten) Zahlunssaufträge OPS ¹ and OPN ¹ directed to a totally independent entity' can via the column v / erdehy ¹ also ¹ orders ^OPs'; and OPn ', where U is the ve ^ l massive annual fees * the' amount ill designated. -'- ' ~

These completely internal payment orders OPn ^ OPS ¹ and OFs * ■ 'make it possible to control the orders OPn, OPS and OPs that are processed directly by the paying agent; ■ ■ '"·

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The order OPH is an order that does not confirm an order . and is enough for itself. It only affects dates that become due after the request date and has no special critical character.

Make the controls V1, V2 (Fig. 3), the forms " for a hole P, a tabulation t, a control with Correction VC ■ and another tabulation RT compiled will. After these processes, the HenEen Ml, are brought into the form of punched cards ml, ni2.

During these processes, there is no difficulty in working up since the processes only take a few days and it is always possible:

- to wait for the cards to be accepted and, if necessary, to complete the punch cards,

- the information on sorted cards or on still not transferred forms Dl, D2 au} if namely, the actual takeover has been carried out, apart from every payment, one disturbs the completion of a Maturity not. .

So far, a takeover and entry under the is conceivable most unfavorable conditions have been presented.

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As already mentioned, you can take over or register all difficulties with payment orders for; _ .. Annual patent fees are related by exempting those that become due too quickly or those that are pending differently Fees to be taken care of by the previous administrator.

Instead of accepting or entering the quantities Ml, M2 globally, "one could also subdivide the quantity Ml from the request date into groups which, for example, relate to a month, so that entries could be made in steps Take over and register Ml by starting with the group next to the request date and then much more until after nine months you take over the patents of the first group of the set M2 'in a similar way and enter what remains of the set ΪΊ2 after nine months , can be added to the set Ml so that twelve months after receipt all patents have been taken over, and only on form Dl ₁ 'without having to worry about a payment for the not yet registered patents.

In Fig. 1 a set of M3 is also shown, whose am-Jag Dr sction are deposited, but whose due date is unknown (such as, for example, in Austria and in Japan,, these patents can be in the forms ey ü-% and 02 entered

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will carry. ' .

In knowing how these patents are granted, the Only inform the responsible person of this to the new administrator, by the way, many fro is better qualified to do the administrative work Follow the development of the patent and make it the new one Leaves the administrator to take care of the annual fees, which may be due in the next three months, as well as the fees charged by the person responsible usually has to pay on his part.

Should a patent be taken over for which no annual fees is paid to have a complete collection, then one can assign this patent to a set of M4, which is arbitrary can be transferred to forms Dl or D2 if the inscription oo oo in the columns? 8 and 9 entered has been. ■

Likewise, the sets Hj5 and M4 could be added to the Sets kl and ΙΊ2 are taken over, depending on - How these quantities are derived from the various controls, tabulations, Perforations, etc., emerge that after setting up the. Forms oil and D2 are made - · - '.-.- ..

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Is it one of the patents taken over? Predecessor, and if necessary, the Hamen des Those responsible for each annual fee have to be noted next to the lines of table T, then you can at the left margin of the forms Dl and D2 attach a palm P on which a column with the order zero is provided (Pig. 2). In .this column could then enter a code number of the responsible loan will.

- Either the predecessor has a codification of the I-iandanten in which case it is easy to use a code number with three subdivisions (residents, direct foreigners and administrators for foreign countries), if
these numbers are preceded by a specially reserved, conventional letter,

- or its predecessor did not own codification and ^ n is now forming such on him.

In any case, the predecessor is required to provide the code numbers with the name and address of the person responsible,
to which abbreviations could then be added, and this «could, after conventional perforation, automatically vi -.- n
punched starting from this number.

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~ 90985070180 "

At the same time, if the predecessor is the new administrator on an ongoing basis must provide, he must for each new on a form Dl Hummer used the license plate of the new person in charge indicate.

When using three-character code numbers, the first ! calibres identify the customer, while the other two realms, which are made up of numbers, identify the ordinal number of the Display form Dl or D2.

So for example. The 89th form of the predecessor A produces a code A89, §q that every punch card of the narrow Wl and m2 has the entries * which are necessary, ura «as entry form, since at the beginning of the transition, identify» V> QV gritispreqhende Note can also be in the field 2k in the head of the ^ belle. T is entered above column 1. The fields El ₁ Eß can be used for: other information (D ^ tum gt yatum der

The form should initially be structured in such a way that in §sn consecutive columns the In ^

contains that on several information carriers ViPtiilt should be (especially perforations on several ferttnh

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The columns in the Order in their order that corresponds to that in which the information is transferred to the cards have to. ■

When the information of several columns is common to several cards and in order to avoid repeating them on the form to be filled in, merge the columns, which correspond to the various cards, so that to the left and right of each such column all specific ones Information is grouped together to form various Cards include which one to the right and left of the one in question mixed information are to be punched.

To avoid the punch machine during deciphering If information is skipped that does not relate to the card that has just been punched, the form is skipped through a special pocket read through it, the windows of which open when the information about the card concerned is given will,

For example, the information in columns 1, 2, 3, Λ, 5 and δ and 9 must be transferred to two cards that are between must have these two groups:

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- one the content of columns 6, 7

- the other the content of columns 17, 18,

then the columns 17, 18 are transferred between the columns 5 and 7, and the form can be read without difficulty, namely

- through a pocket that is open above columns 1 to 9 for making the first type of card is ■,

- by an ashes above columns 1 to 5 and 17, 18, 8, 9 is open for manufacture of the second card type.

Of course, the invention is not limited to those described Embodiments limited, but it includes all possible other embodiments.

Claims {

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Claims (2)

. U977ÖV patent claims 1. Procedure for entry and reservation, in particular of due dates in a period, characterized in that all due dates to be entered on a form are removed from an i-ien <; e, which are before any retrieval date. 2. The method according to claim 1, characterized in that the request date is calculated _{according to the date of the order sen.pfan i: ies.} 3 * arrangement for carrying out the method according to claim 1, characterized in that it has a form with an inscription of the order receipt that this Label is associated with a scale that has a conventional mark indicating the period of the Reception and the degrees of the scale symbolized, starting from the reception period on the one hand beyond the retrieval date and on this side of the anniversary and other 909850/0 180 BATH ORIGINAL V4977Q-4 this side of the retrieval date and specially noted are, depending on whether the form is intended for the entry of due dates before or after the retrieval date are » 4, arrangement according to claim 3, characterized in that the special notes are linked to a table in which the relevant information is included,. Be 5, Arrangement according to one of claims 3 and 4 _t characterized in DAFC a form in 'einor column contains information to be transmitted on multiple information carriers that the other groups on the information carrier gu transmitting information divided left and r-ight dör ßpalte and that the form can be read through pockets, the windows of which correspond to the information relating to the information carrier. 909850/0180 ¹ ^ ^; MO If Blank page