CN115147198A - Expense reimbursement information processing method and device and electronic equipment - Google Patents

Abstract

The embodiment of the application discloses a method and a device for processing expense reimbursement information and electronic equipment, wherein the method comprises the following steps: the method comprises the steps that a charge reimbursement management system obtains authorization information of a user for a target account, wherein the target account is an account related to the user in a target information system, so that the target account is provided for the charge reimbursement management system after being designated as an information receiving account and receiving invoice information and associated consumption record certification information sent by a service provider; obtaining invoice information and consumption record certification information provided by the target information system; and analyzing the invoice information and the consumption record certification information, and creating reimbursement bill data according to an analysis result for submitting reimbursement application. Through the embodiment of the application, the reimbursement process can be simplified, and the occupation of the reimbursement process on the time cost of a user is reduced.

Description

A cost reimbursement information processing method device and electronic apparatus

Technical Field

The present application relates to the field of information processing technologies, and in particular, to a method and an apparatus for processing expense reimbursement information, and an electronic device.

Background

In business travel scenarios, there is often a need to reimburse expenses for employees. For example, if the employee gets home after overtime, the taxi fee can be applied for reimbursement. Or when the staff goes on a business trip, the air ticket and the expense of the hotel can also apply for reimbursement, and the like. However, the process of filling in the reimbursement application during reimbursement is usually complicated, and requires the user to fill in reimbursement bill information and paste an invoice, thereby taking up a lot of time for the staff.

In order to improve the efficiency of travel of employees and reduce the travel cost of enterprises, some service platforms provide an expense reimbursement management system for the enterprises. For example, a certain system can integrate functions of vehicle utilization, hotel reservation, travel management and control, etc., the whole process realizes mobility, and systematic management and control of enterprise travel and reimbursement system can be realized. The system may cooperate with service providers, where payment may be made directly from an enterprise account for public cars, ticket purchases, etc., the staff does not need to pay, and further subsequent reimbursement matters are not involved, so that the time of the staff is saved. However, if the employee uses services provided by other service providers that have not accessed the system, the employee is still required to pay for the employee himself and reimburse the employee afterwards. Although the expense reimbursement management system can also support reimbursement requirements under the above circumstances, in the reimbursement process, specific staff still need to manually upload invoices through a related interface provided by the expense reimbursement management system, and fill in specific reimbursement bill data including expense details, occurrence time, place and the like, and then can submit reimbursement applications.

Therefore, how to further simplify the reimbursement process and reduce the occupation of the reimbursement process on the time cost of the user becomes a technical problem to be solved by the technical personnel in the field.

Disclosure of Invention

The application provides a cost reimbursement information processing method and device and electronic equipment, which can simplify reimbursement processes and reduce occupation of reimbursement processes on user time cost.

The present application provides the following:

a method for processing expense reimbursement information, comprising:

the method comprises the steps that a charge reimbursement management system obtains authorization information of a user for a target account, wherein the target account is an account related to the user in a target information system, so that the target account is provided for the charge reimbursement management system after being designated as an information receiving account and receiving invoice information and associated consumption record certification information sent by a service provider;

obtaining invoice information and consumption record certification information provided by the target information system;

and analyzing the invoice information and the consumption record certification information, and creating reimbursement bill data according to an analysis result for submitting reimbursement application.

Wherein the target account comprises an email account associated with the user in an email system;

the method further comprises the following steps:

adding forwarding rule information to the electronic mailbox account so that the electronic mailbox account can forward the invoice information and the associated consumption record certification information to a public mailbox account associated with the expense reimbursement management system after receiving the invoice information and the associated consumption record certification information;

the obtaining of the invoice information and the consumption record certification information provided by the target information system includes:

and acquiring invoice information and consumption record certification information from the e-mail received from the public mailbox account.

The invoice management tool synchronizes the invoice information and the associated consumption record certification information to the expense reimbursement management system in a mode of calling a system interface.

The invoice management tool is associated with an instant messaging system, and forwards the invoice information and associated consumption record certification information to the expense reimbursement management system through the instant messaging system.

And after the reimbursement bill data is created, sending the reimbursement bill data to the user for confirmation so as to submit an reimbursement application after the user confirms.

Wherein, still include:

and according to the consumption record certification information and pre-stored approval and/or financial auditing rule information, carrying out automatic approval and/or financial auditing on the reimbursement application.

Wherein the approval and/or financial audit rule information corresponds to a target reimbursement scenario;

the method further comprises the following steps:

and judging whether the reimbursement application belongs to the target reimbursement scene or not according to the consumption record certification information, and if so, triggering the steps of automatic approval and/or financial auditing.

Wherein the target reimbursement scenario comprises an overtime related traffic charge reimbursement scenario;

the judging whether the reimbursement application belongs to the target reimbursement scene according to the consumption record certification information comprises:

and judging whether the reimbursement application belongs to the traffic expense reimbursement scene related to overtime according to the expense type information, expense generation time and place information in the consumption record certification information.

And if the reimbursement application does not belong to the target reimbursement scene, triggering to enter a manual approval and/or financial auditing process.

An invoice information processing method comprises the following steps:

receiving an authorization operation request executed by a user on a target account by an invoice management tool, wherein the authorization operation request is used for authorizing the target account to a charge reimbursement management system;

adding mark information to the target account;

and after receiving invoice information and associated consumption record certification information sent by a service provider, the target account forwards the invoice information and the associated consumption record certification information to the expense reimbursement management system.

Wherein forwarding the invoice information and associated consumption record certification information to the expense reimbursement management system comprises:

and forwarding the invoice information and the associated consumption record certification information to the expense reimbursement management system by calling a system interface of the expense reimbursement management system.

Wherein the invoice management tool is associated with an instant messaging system;

the forwarding of the invoice information and associated consumption record certification information to the expense reimbursement management system comprises:

and forwarding the invoice information and the associated consumption record certification information to an instant communication account associated with the expense reimbursement management system through the instant communication system, so that the expense reimbursement management system obtains the invoice information and the associated consumption record certification information through the instant communication account.

An expense reimbursement information processing device applied to an expense reimbursement management system, comprising:

the system comprises an authorization information acquisition unit, a charge reimbursement management system and a charge reimbursement management system, wherein the authorization information acquisition unit is used for acquiring authorization information of a target account of a user, and the target account is an account related to the user in a target information system so as to be provided for the charge reimbursement management system by the target information system after the target account is designated as an information receiving account and receives invoice information and associated consumption record certification information sent by a service provider;

the invoice information obtaining unit is used for obtaining invoice information and consumption record certification information provided by the target information system;

and the reimbursement bill data creating unit is used for analyzing the invoice information and the consumption record certification information and creating reimbursement bill data according to an analysis result so as to submit reimbursement applications.

An invoice information processing device is applied to an invoice management tool and comprises:

the system comprises an authorization request receiving unit, a charge reimbursement management unit and a charge reimbursement processing unit, wherein the authorization request receiving unit is used for receiving an authorization operation request executed by a user on a target account, and the authorization operation request is used for authorizing the target account to the charge reimbursement management system;

the marking unit is used for adding marking information to the target account;

and the information forwarding unit is used for forwarding the invoice information and the associated consumption record certification information to the expense reimbursement management system after the target account receives the invoice information and the associated consumption record certification information sent by the service provider.

A computer-readable storage medium, on which a computer program is stored which, when being executed by a processor, carries out the steps of the method of any of the preceding claims.

An electronic device, comprising:

one or more processors; and

a memory associated with the one or more processors for storing program instructions that, when read and executed by the one or more processors, perform the steps of the method of any of the preceding claims.

According to the specific embodiments provided herein, the present application discloses the following technical effects:

through the embodiment of the application, the expense reimbursement management system can acquire the authorization of the user to the target account in the target information system, so that the target account is designated as the information receiving account related to the invoice, and after receiving the invoice information and the associated consumption record certification information sent by the service provider, the invoice information and the associated consumption record certification information can be forwarded to the expense reimbursement management system through the specific target information system. And then, analyzing the invoice information and the consumption record certification information forwarded by the target information system, and creating reimbursement bill data according to an analysis result for submitting reimbursement application. In this way, the expense reimbursement management system can automatically create reimbursement bill data without requiring the user to manually upload invoices, enter various information and other operations, so that the time cost of the user can be saved. In addition, the specific invoice information and the associated consumption record certification information can be acquired in a forwarding mode through an information system associated with the target account specified by the user, so that the information acquisition process does not depend on the support of a specific service provider, and more reimbursement scenes can be covered.

In addition, due to the fact that authenticity of other data in the invoice and the reimbursement bill is guaranteed through a prepositive means, manual approval and review exemption can be achieved in some reimbursement scenes (such as overtime vehicles) so that reimbursement efficiency is further improved, and time required for reimbursement and entry of reimbursement funds is shortened.

Of course, it is not necessary for any product to achieve all of the above-described advantages at the same time for the practice of the present application.

Drawings

In order to more clearly illustrate the embodiments of the present application or the technical solutions in the prior art, the drawings required in the embodiments will be briefly described below, it is obvious that the drawings in the following description are only some embodiments of the present application, and it is obvious for those skilled in the art that other drawings can be obtained according to the drawings without creative efforts.

FIG. 1 is a schematic diagram of a system architecture provided by an embodiment of the present application;

FIG. 2 is a flow chart of a first method provided by an embodiment of the present application;

FIGS. 3-1 to 3-4 are schematic views of interfaces provided in embodiments of the present application;

FIG. 4 is a flow chart of a second method provided by embodiments of the present application;

FIG. 5 is a schematic diagram of a first apparatus provided by an embodiment of the present application;

FIG. 6 is a schematic diagram of a second apparatus provided by an embodiment of the present application;

fig. 7 is a schematic diagram of an electronic device provided in an embodiment of the present application.

Detailed Description

The technical solutions in the embodiments of the present application will be clearly and completely described below with reference to the drawings in the embodiments of the present application, it should be apparent that the described embodiments are only a few embodiments of the present application, and not all embodiments. All other embodiments obtained by a person of ordinary skill in the art based on the embodiments in the present application are within the scope of protection of the present application.

It should be noted first that some expense reimbursement management systems may provide their system interface to the service provider in order to simplify the expense reimbursement process. After the employee uses the service such as taxi taking and air ticket booking of a certain service provider, the service provider can provide information such as an electronic invoice and a related travel itinerary to the expense reimbursement management system by calling the system interface. The expense reimbursement management system can reimburse the staff based on the information, so that the processes of manual invoice uploading of the staff, establishment of reimbursement lists and the like are omitted.

However, in the above solution, the service provider needs to support, that is, the service provider needs to implement a system interface provided by the expense reimbursement management system in its application program, and synchronize data with the expense reimbursement management system by calling the system interface at a specific processing node (for example, after the user applies for an invoice service in the application program). Thus, it can only be implemented within the scope of the service provider that supports the implementation. However, in practice, there are a large number of service providers capable of providing the same type of service, and if an employee uses a service of a relatively special service provider that does not support synchronizing data to the charge reimbursement management system by means of the system interface described above, the employee still needs to manually create reimbursement order data and submit a reimbursement application. For example, for the "network car booking" service, the service provider a implements the system interface, and can synchronize data such as invoices and itineraries with the fee reimbursement management system; however, the service provider B does not implement the above system interface, and therefore, if an employee of a certain enterprise uses the "network appointment car" service of the service provider B, when the employee needs to perform fee reimbursement, the employee can only manually upload an invoice to the fee reimbursement management system, fill in reimbursement slip data, fill in specific fee detail information, and the like. In addition, since the entire implementation requires the service provider to make a call to the system interface of the charge reimbursement management system, additional service charges may need to be provided by the enterprise to the service provider. For example, each time the service provider invokes the system interface, the enterprise may need to pay a certain service fee to the service provider, and so on. In the case of a large number of orders for employees, the service cost also causes a large expenditure.

In the process of implementing the present application, the inventor of the present application finds that, after a user uses a service provided by a certain service provider, the user can apply for a service for issuing an electronic invoice for a specific completed order through an application program associated with the service provider and the like. In this process, it is often necessary for the user to specify the electronic invoice receiving mode, for example, the user may choose to send to a specified email account, or may specify to send to a personal account in some special invoice management tool, etc. Then, the specific electronic invoice can be sent to the above-mentioned designated information receiving account, and the user can receive the electronic invoice which exists in the form of pdf file and the like through the account.

In addition, the user may specify that the service provider provides the consumption record certification information while making an invoice, and for example, for a service such as "network appointment", the specific consumption record certification information may be present in the form of a trip ticket or the like, in which information such as specific trip person information, a vehicle type, a riding time, a city, a starting point, an ending point, mileage, and money may be recorded. Thus, the service provider can transmit such consumption record certification information to the information receiving account designated by the user together with the electronic invoice specifically issued.

Based on the implementation process of issuing the invoice, the embodiment of the application provides a method for processing the charge reimbursement information, in which a user may authorize a target account in a target information system, for example, the target account may be an email account or an invoice management tool account. In this way, in the process of issuing an invoice in the application program associated with the service provider, after the target account is designated as the information receiving account, the specific service provider sends the information to the target account, and then the information can be forwarded to the expense reimbursement management system by the specific target information system. In addition, when the invoice is requested to be issued, the service provider may be required to provide the expense record certification information, such as the itinerary information, so that the information sent by the specific service provider may include the invoice information and the associated consumption record certification information, and accordingly, the expense reimbursement management system may also receive the above two information from the target information system. Since the expense record certification information can usually include related information for creating the reimbursement bill data, the expense reimbursement management system can automatically analyze the received information and complete the automatic creation of the reimbursement bill data, thereby avoiding the operations of manually uploading invoices and manually inputting various data in the reimbursement bill by a user. In practical applications, the expense reimbursement management system may also notify the user of the data of the reimbursement bill for confirmation after creating the reimbursement bill data, and submit the specific reimbursement application after the user confirms that the data are correct.

In addition, after the employee submits the application for reimbursement, approval and review are usually required. The approval is mainly used for verifying whether the employee really generates the cost under the conditions of overtime, business trip and the like; the auditing process mainly audits the correctness of documents such as invoices and whether the invoices are in compliance or not and whether the invoices conform to related policies, and confirms the accuracy of accounting data and the like. In a conventional scheme, the examination and approval process needs to be completed manually, for example, the examination and approval process is usually completed by a superior leader of the reimbursement applicant, the examination and approval process needs to be completed by financial staff, and the like.

However, in the embodiment of the present application, since the received invoice and the associated consumption record certification information are provided by a specific service provider, the authenticity of the information is guaranteed. In other words, in the scheme provided by the embodiment of the application, the authenticity of the invoice and the consumption record proof information in the reimbursement application is ensured through a prepositive means, so that the authenticity of information such as bills and the like in the subsequent examination and approval process is not required to be certified any more, and even for partial scenes, the systematic automation processing of the examination and approval process can be realized without manual intervention, so that the efficiency of expense reimbursement can be further improved, and the specific reimbursement money can be completed in a shorter time.

Particularly from the perspective of system architecture, referring to fig. 1, the embodiment of the present application may provide corresponding functions in the expense reimbursement management system. The expense reimbursement management system can be an application system facing the enterprise user, and the application system can comprise a server and a client. For example, in the case of the mobile application, employees in an enterprise may install the application in their mobile terminal devices, and may register or log in through information such as names and job numbers of the employees, and correspondingly, the system may also verify the positions of the employees according to the organizational structure information of the enterprise, and the like. After the previous installation and registration and other work are completed, if a specific employee needs to reimburse the generated cost, the specific employee can log in the application program, and in the embodiment of the application, an email account or an invoice management tool account of the specific employee can be authorized. In this way, a user may designate an account as an information receiving account upon initiating an invoicing request for a completed order associated with a particular service provider, and may request that the service provider transmit consumption record attestation information. Accordingly, after the service provider sends the specific invoice information and the associated consumption record certification information to the account, the account-associated information system may forward the invoice information and associated consumption record certification information to the expense reimbursement management system. Furthermore, after the expense reimbursement management system analyzes the received information, reimbursement bill data can be automatically generated, and manual entry of the reimbursement bill data by staff is not needed. During specific implementation, the reimbursement bill data can be provided for the client of the staff for confirmation, and specific reimbursement applications can be submitted after the reimbursement bill data are confirmed to be correct.

The following describes in detail a specific technical solution provided in an embodiment of the present application.

Example one

First, in the embodiment, from the perspective of the service end of the expense reimbursement management system, there is provided an expense reimbursement information processing method, referring to fig. 2, the method may specifically include:

s201: the charge reimbursement management system acquires authorization operation of a user on a target account, wherein the target account is an account in a target information system and is associated with the user, so that the target account is designated as an information receiving account, and after receiving invoice information and associated consumption record certification information sent by the service provider, the invoice information and the associated consumption record certification information are provided to the expense reimbursement management system by the target information system.

It should be noted that, after using a service of a certain service provider, a user may initiate an invoice application in various ways. For example, in one mode, an invoice application may be initiated by an application associated with the service provider, and the user may select a specific invoice receiving mode in the associated interface, and may also select whether consumption record certification information (e.g., a travel itinerary, etc.) needs to be provided at the same time. When the receiving mode is selected, the receiving mode can be selected to be received through an electronic mailbox, or received through an invoice management tool, and the like. Alternatively, a specific invoice management tool may have a cooperative relationship with some service providers, and in this case, the user may also directly initiate an invoice request in the invoice management tool. For example, if an invoice management tool has a cooperative relationship with a service provider "network appointment", a request for making an invoice for a completed order in the service provider may be directly initiated in the invoice management tool, and then, the application program associated with the service provider may be automatically skipped to, and the user may perform subsequent operations such as selecting a receiving mode. In addition, a request for issuing an ETC (Electronic Toll Collection ) invoice, a subway invoice and the like can be initiated in some invoice management tools, accordingly, a corresponding application program or a light application interface can be skipped, and a user can continue to select a specific receiving mode, and the like.

For the case that the account in the email system is used as the receiving account, the service provider can send the information related to the invoice to the email account specified by the user, and the user can log in the email account of the user to check the specific information related to the invoice.

In the case where the account in the invoice management tool system is used as the information receiving account, the service provider may transmit information thereto in various ways. For example, in one implementation, the invoice management tool may provide its system interface to a specific service provider, and the service provider sends specific invoice information and cost record attestation information to the invoice management tool by calling the system interface. Alternatively, in another implementation, since the invoice management tool may be generally associated with a common instant messaging system, for example, may exist in the form of a functional module or a light application in the instant messaging system, the service provider sends the invoice information of the user and the associated consumption record certification information to the invoice management tool through the specific instant messaging system (for example, the service provider and the invoice management tool may both be registered as a user of the instant messaging system in advance, and so on). In addition, in this way, the invoice management tool and the instant communication system can perform account system communication, so that the instant communication account can be used as an information receiving account, and the like.

It should be noted here that, in the case where the account in the invoice management tool is used as the information receiving account, in the first implementation described above, although the service provider needs to transmit the invoice-related information to the invoice management tool by calling the system interface, since this is an information receiving method that the service provider provides for its own user actively, most of the service providers actively implement the system interface of the invoice management tool for the purpose of ensuring their competitiveness, and the service provider can support the corresponding information receiving method. Of course, if a certain service provider does not support receiving through an invoice management tool, receiving through an email account or the like is also generally taken as a bottom information receiving mode.

That is, when a user uses a service provided by a service provider and initiates an invoicing request for a specific order, the service provider can reach the specific user with the relevant information generated in the specific invoicing process in some way. Based on the characteristics, the embodiment of the application can realize the forwarding to the expense reimbursement system after the specific account receives the information sent by the service provider, and further realize the automatic generation of reimbursement bill data.

In a specific implementation, in order to implement the forwarding, firstly, the user may complete an authorization operation on the target account in the expense reimbursement management system. Specifically, the user needs a specific service provider to send the invoice information to an account of which information system, so as to authorize the account of which information system to the charge reimbursement management system. For example, the specific information system may include the email system described above, or the invoice management tool system, etc. In one embodiment, the function module provided in the embodiment of the present application may be referred to as "expedited reimbursement" (although other names may be used, and are described herein by way of example only and should not be construed as limiting the scope of the embodiment of the present application). When the user clicks to use the function module, the user can be prompted to authorize the related account. For example, as shown in fig. 3-2, in order to facilitate the user to know what services can be brought to the user after authorization, prompt information can also be provided in a pop-up prompt box. The user may authorize the associated account by "agreeing to authorization". It should be noted that, in the example shown in fig. 3-2, the default may be that the user uses the enterprise mailbox account of the enterprise where the user is located as the receiving account of the invoice-related information, so that the enterprise mailbox account of the user may be authorized by default, and the user is no longer required to input information such as a specific mailbox address. Certainly, in practical application, the private account of the employee may also be authorized, and at this time, the user may input the mailbox address information specifically required to be authorized, and the like.

If the specific target account is an email account associated with the specific user in the email system, after receiving the authorization operation of the user, the expense reimbursement management system may further add forwarding rule information to the specific email account, so that the specific email account forwards the invoice information and the associated consumption record certification information to a public email account associated with the expense reimbursement management system after receiving the specific invoice information and the associated consumption record certification information. Then, the expense reimbursement management system can acquire specific invoice information and consumption record certification information from the e-mail received by the public mailbox account.

The specific forwarding rule information may be a rule configured according to sender information, mail name information, attachment name information, and the like. For example, if the mail is sent by a certain sender and the mail name includes the contents of "invoice information and itinerary information", etc., the forwarding rule is met, and the mail can be forwarded to a specified public mailbox, etc.

In the case where the target account is an individual account of the invoice management tool associated with the user, the particular invoice management tool may add a label to the individual account of the user, typically after receiving authorization information of the user. Thus, after the invoice information and the associated consumption record certification information are received by the personal account, the invoice information and the associated consumption record certification information can be synchronized to the expense reimbursement management system by the invoice management tool.

In specific implementation, the invoice management tool can realize the synchronization of specific invoice information and associated consumption record certification information to the expense reimbursement management system in various ways. For example, in one mode, the invoice information and the associated consumption record certification information received by the target account may be synchronized to the expense reimbursement management system by calling a system interface of the expense reimbursement management system. It should be noted that, although the calling of the system interface of the expense reimbursement management system is also referred to herein, in the embodiment of the present application, the specific caller is an invoice management tool, not a specific service provider. Thus, only the invoice management tool need implement the relevant system interface, and not every service provider. The number of the commonly used invoice management tools is usually much smaller than that of the service providers (by including multiple industries, there may also be multiple service providers with the same or similar service ranges in each industry), and the service providers also actively implement support for the invoice management tools, so that it is more convenient to implement coverage of the scheme provided by the embodiment of the present application on the combined form (the service provider used by the user + the information receiving mode selected when invoicing is performed).

Alternatively, since the invoice management tool can be generally associated with the instant messaging tool, the invoice management tool can also implement the forwarding of specific invoice information and consumption record certification information by means of the instant messaging system. For example, the specific invoice management tool and the expense reimbursement management system may be registered in advance in the instant messaging system, and at this time, the invoice information and the consumption record certification information may be forwarded to the instant messaging account corresponding to the expense reimbursement management system through the instant messaging account corresponding to the invoice management tool. In this way, the expense reimbursement management system can obtain the invoice information and the consumption record certification information from the corresponding instant messaging account.

In addition, in specific implementation, if the service provider can support sending invoice information to the instant messaging account associated with the user, the user may also authorize the instant messaging account, and at this time, the instant messaging system may forward the invoice information and the expense record certification information to the expense reimbursement management system by calling a system interface or sending an instant messaging message.

S202: and obtaining invoice information and consumption record certification information provided by the target information system.

Because the expense reimbursement management system obtains the authorization of the user to the target account, the target information system can provide the expense reimbursement management system after receiving the invoice information and the associated consumption record certification information sent by the service provider. If the target account is a mailbox account, a forwarding rule can be added to the mailbox account in the electronic mailbox system, and after the mailbox account receives invoice information and consumption record certification information sent by a service provider, the invoice information and the consumption record certification information can be forwarded to a specified public mailbox. The expense reimbursement management system has the access and information reading authority for the public account, so that the invoice information and consumption record certification information forwarded by a specific mailbox system can be obtained from the public account. In addition, in the case of using the invoice management tool as the target information system, if the invoice management tool system transfers information by calling the system interface, the charge reimbursement management system can directly receive specific invoice information and consumption record certification information. If the invoice management tool system forwards information through the associated instant messaging system, the expense reimbursement management system can also obtain the specifically forwarded invoice information and consumption record certification information by reading a login mode from the associated instant messaging account.

S203: and analyzing the invoice information and the consumption record certification information, and creating reimbursement bill data according to an analysis result for submitting reimbursement application.

After acquiring invoice information and consumption record certification information forwarded by a target information system, the information can be analyzed, and the specific consumption certification information generally comprises specific consumption type, user information, consumption time, consumption place, consumption amount and other information, and information to be entered in the reimbursement bill data generally can be included in the information, so that the expense reimbursement management system can automatically create reimbursement bill data according to an analysis result without manual input of a user.

Certainly, in the specific implementation, after the expense reimbursement management system automatically creates the reimbursement form data, the expense reimbursement management system can also send the reimbursement form data to a specific user for confirmation, so that the reimbursement application can be submitted to the expense reimbursement management system after the user confirms that the reimbursement form data is correct. For example, in one implementation example, after the system automatically generates the invoice data, the user may be notified via an associated instant messaging system or the like. After the user receives the notification and logs onto the specific expense reimbursement management system client, a prompt may also be viewed at a location shown at 32 in fig. 3-3, which may be used to prompt the user that they received the new reimbursement order data. Then, the user may enter a specific reimbursement bill data detail information presentation interface by clicking the prompt message, as shown in fig. 3-4, information such as specific reimbursement type, amount, time, location, and the like may be presented, and a data generation manner, for example, "fee automatically created according to the taxi-taking itinerary", and the like may be prompted. After the user confirms that no errors exist, the user can submit a specific reimbursement application to the expense reimbursement management system through a 'submit' option in the interface.

After a user submits a particular reimbursement application, approval of the reimbursement application and a financial audit process are also typically involved. In the prior art, because the authenticity of documents such as reimbursement issues of the user and invoices is certified as one of important works when the reimbursement application submitted by the user is approved and financial auditing is performed, manual approval and financial auditing are generally required only when the authenticity of the information is certified. Specifically, for example, the authenticity of the reimbursement issue (whether it is an overtime car, whether it is a ticket purchased during a business trip, or the like) is certified by the upper leader of the applicant during the approval process, and the authenticity of the relevant ticket such as an invoice is certified by the financial staff.

However, in the implementation scheme provided by the embodiment of the present application, since the specific reimbursement bill data is automatically created by the expense reimbursement management system according to the invoice and the consumption record certification information provided by the service provider, it is equivalent to ensuring the authenticity of the data or the bill related to the submitted reimbursement application by the pre-posed means. Thus, in some scenarios, approval and/or financial audit rule information may be maintained in the system, such as rules specifically used to determine whether traffic charges are incurred for overtime, whether a company reimbursement is in order, and so forth. Therefore, after a specific reimbursement request is received, automatic approval and/or financial auditing can be carried out for the reimbursement application according to specific consumption record certification information and pre-stored approval and/or financial auditing rule information. Therefore, expense reimbursement processing without manual examination and approval can be realized, and the time for reimbursement funds to be paid is further shortened.

During specific implementation, specific approval and/or financial approval rules may be different in different reimbursement scenes, and even in some scenes, automatic approval may be difficult to perform in a rule judgment manner. For example, in the overtime vehicle-using scene, the judgment can be mainly performed according to the vehicle-using time, the vehicle-using place and the like, so that the corresponding approval rule can be established according to the specific information such as the time, the place and the like. However, for a business trip ticket booking scenario, it may be difficult to determine whether the user is business trip in a regular manner, and therefore, the scenario may not be suitable for automatic approval, and so on. Therefore, in a specific implementation, the specific approval and/or financial auditing rules may be multiple, and respectively correspond to specific reimbursement scenarios. At this time, whether the reimbursement application belongs to the target reimbursement scene or not can be judged according to the consumption record certification information, and if the reimbursement application belongs to the target reimbursement scene, specific automatic approval and/or financial auditing steps are triggered.

In particular implementations, the target reimbursement scenario may include an overtime-related traffic cost reimbursement scenario, such as an reimbursement for overtime car fare, an reimbursement for overtime subway fare, and so on. At this time, it may be determined whether the reimbursement application belongs to the traffic charge reimbursement scenario related to overtime according to the charge type information, the charge generation time, and the location information in the consumption record certification information. For example, after receiving reimbursement application information, the user can determine according to the associated consumption record certification information, and if the consumption type is taxi taking, the time is the time after work of a working day, and the starting point of the journey is near the company, the user can determine that the user belongs to a scene of reimbursement of taxi taking expenses after work, and the like.

In addition, if it is determined that the specific reimbursement application does not belong to the target reimbursement scenario, that is, the corresponding approval and/or financial auditing rules are not saved in the system, the manual approval and/or financial auditing process can be triggered to enter. For example, the reimbursement application may be sent to the relevant approval principal, and after approval, the reimbursement application may also be sent to the financial approval principal for approval, and so on.

In summary, according to the embodiment of the present application, the expense reimbursement management system may obtain the authorization of the user for the target account in the target information system, so that the target account is designated as the invoice-related information receiving account, and after receiving the invoice information and the associated consumption record certification information sent by the service provider, the invoice information and the associated consumption record certification information may be forwarded to the expense reimbursement management system by the specific target information system. And then, analyzing the invoice information and the consumption record certification information forwarded by the target information system, and creating reimbursement bill data according to an analysis result for submitting reimbursement application. In this way, the expense reimbursement management system can automatically create reimbursement bill data without requiring the user to manually upload invoices, enter various information and other operations, so that the time cost of the user can be saved. In addition, the specific invoice information and the associated consumption record certification information can be acquired in a forwarding mode through an information system associated with the target account specified by the user, so that the information acquisition process does not depend on the support of a specific service provider, and more reimbursement scenes can be covered.

In addition, because the authenticity of other data in the invoice and the reimbursement bill is ensured by the prepositive means, the manual approval-free review can be realized in some reimbursement scenes (such as overtime vehicles and the like), so that the reimbursement efficiency is further improved, and the time for reimbursement of the reimbursement money is shortened.

Example two

The second embodiment provides an invoice information processing method from the perspective of a specific invoice management tool, and referring to fig. 4, the method may specifically include:

s401: the invoice management tool receives authorization information executed by a user on a target account, wherein the authorization information is used for authorizing the target account to a charge reimbursement management system;

s402: adding mark information to the target account;

s403: and after receiving invoice information and associated consumption record certification information sent by a service provider, the target account forwards the invoice information and the associated consumption record certification information to the expense reimbursement management system.

In a specific implementation manner, the invoice information and the associated consumption record certification information may be forwarded to the expense reimbursement management system by calling a system interface of the expense reimbursement management system.

Or, if the invoice management tool is associated with an instant messaging system, the invoice information and the associated consumption record certification information may be forwarded to an instant messaging account associated with the expense reimbursement management system through the instant messaging system, so that the expense reimbursement management system obtains the invoice information and the associated consumption record certification information through the instant messaging account.

For the parts not described in detail in the second embodiment, reference may be made to the description in the first embodiment, and details are not repeated here.

It should be noted that, in the embodiments of the present application, the user data may be used, and in practical applications, the user-specific personal data may be used in the scheme described herein within the scope permitted by the applicable law, under the condition of meeting the requirements of the applicable law and regulations in the country (for example, the user explicitly agrees, the user is informed, etc.).

In accordance with the first embodiment, an embodiment of the present application further provides an expense reimbursement information processing apparatus, which is applied to an expense reimbursement management system, and referring to fig. 5, the apparatus may include:

an authorization information obtaining unit 501, configured to obtain authorization information of a user for a target account, where the target account is an account associated with the user in a target information system, so that after the target account is designated as an information receiving account and receives invoice information and associated consumption record certification information sent by a service provider, the invoice information and the associated consumption record certification information are provided to the expense reimbursement management system by the target information system;

an invoice information obtaining unit 502, configured to obtain invoice information and consumption record certification information provided by the target information system;

and a reimbursement bill data creating unit 503, configured to analyze the invoice information and the consumption record certification information, and create reimbursement bill data according to an analysis result, so as to submit a reimbursement application.

Wherein the target account comprises an email account associated with the user in an email system;

the device further comprises:

a forwarding rule adding unit, configured to add forwarding rule information to the email account, so that the email account receives the invoice information and the associated consumption record certification information and forwards the invoice information and the associated consumption record certification information to a public email account associated with the charge reimbursement management system through the email system;

at this time, the invoice information obtaining unit may be specifically configured to:

and acquiring invoice information and consumption record certification information from the e-mail received from the public mailbox account.

Or the target account comprises a personal account associated with the user in an invoice management tool, and after the invoice information and the associated consumption record certification information are received by the personal account, the invoice management tool forwards the invoice information and the associated consumption record certification information to the expense reimbursement management system.

The invoice management tool can synchronize the invoice information and the associated consumption record certification information to the expense reimbursement management system in a mode of calling a system interface.

Alternatively, the invoice management tool may be associated with an instant messaging system, and the invoice management tool forwards the invoice information and associated consumption record certification information to the expense reimbursement management system through the instant messaging system.

In addition, the apparatus may further include:

a confirmation unit for, after creating the reimbursement slip data, and sending the report to the user for confirmation so as to submit a reimbursement application after the user confirms.

In addition, the apparatus may further include:

and the automatic approval and examination unit is used for carrying out automatic approval and/or financial examination for the reimbursement application according to the consumption record certification information and prestored approval and/or financial examination rule information.

Wherein the approval and/or financial audit rule information corresponds to a target reimbursement scenario;

at this time, the apparatus may further include:

and the judging unit is used for judging whether the reimbursement application belongs to the target reimbursement scene according to the consumption record certification information, and if so, triggering the steps of automatic approval and/or financial auditing.

Wherein the target reimbursement scenario comprises an overtime related traffic charge reimbursement scenario;

the determining unit may specifically be configured to:

and judging whether the reimbursement application belongs to the traffic expense reimbursement scene related to overtime according to the expense type information, expense generation time and place information in the consumption record certification information.

In addition, the apparatus may further include:

and the manual process triggering unit is used for triggering to enter a manual approval and/or financial auditing process if the reimbursement application does not belong to the target reimbursement scene.

Corresponding to the second embodiment, the embodiment of the present application further provides an invoice information processing apparatus, which is applied to an invoice management tool, and referring to fig. 6, the apparatus may include:

an authorization request receiving unit 601, configured to receive an authorization operation request executed by a user on a target account, where the authorization operation request is used to authorize the target account to a charge reimbursement management system;

a marking unit 602, configured to add marking information to the target account;

an information forwarding unit 603, configured to forward, after the target account receives the invoice information and the associated consumption record certification information sent by the service provider, the invoice information and the associated consumption record certification information to the expense reimbursement management system.

Specifically, the information forwarding unit may be specifically configured to:

and forwarding the invoice information and the associated consumption record certification information to the expense reimbursement management system by calling a system interface of the expense reimbursement management system.

Or, if the invoice management tool is associated with an instant messaging system, the information forwarding unit may be specifically configured to:

and forwarding the invoice information and the associated consumption record certification information to an instant communication account associated with the expense reimbursement management system through the instant communication system, so that the expense reimbursement management system obtains the invoice information and the associated consumption record certification information through the instant communication account.

In addition, the present application also provides a computer readable storage medium, on which a computer program is stored, which when executed by a processor implements the steps of the method described in any of the preceding method embodiments.

And an electronic device comprising:

one or more processors; and

a memory associated with the one or more processors for storing program instructions that, when read and executed by the one or more processors, perform the steps of the method of any of the preceding method embodiments.

Fig. 7 illustrates an architecture of an electronic device, which may include, in particular, a processor 710, a video display adapter 711, a disk drive 712, an input/output interface 713, a network interface 714, and a memory 720. The processor 710, the video display adapter 711, the disk drive 712, the input/output interface 713, the network interface 714, and the memory 720 may be communicatively coupled via a communication bus 730.

The processor 710 may be implemented by a general-purpose CPU (Central Processing Unit), a microprocessor, an Application Specific Integrated Circuit (ASIC), or one or more Integrated circuits, and is configured to execute related programs to implement the technical solution provided in the present Application.

The Memory 720 may be implemented in the form of a ROM (Read Only Memory), a RAM (Random Access Memory), a static storage device, a dynamic storage device, or the like. The memory 720 may store an operating system 721 for controlling the operation of the electronic device 700, a Basic Input Output System (BIOS) for controlling low-level operations of the electronic device 700. In addition, a web browser 723, a data storage management system 724, and a charge reimbursement processing system 725, etc., may also be stored. The charge reimbursement processing system 725 may be an application program that implements the operations of the steps described above in this embodiment. In summary, when the technical solution provided by the present application is implemented by software or firmware, the relevant program codes are stored in the memory 720 and called for execution by the processor 710.

The input/output interface 713 is used for connecting an input/output module to realize information input and output. The i/o module may be configured as a component in a device (not shown) or may be external to the device to provide a corresponding function. The input devices may include a keyboard, a mouse, a touch screen, a microphone, various sensors, etc., and the output devices may include a display, a speaker, a vibrator, an indicator light, etc.

The network interface 714 is used for connecting a communication module (not shown in the figure) to realize communication interaction between the device and other devices. The communication module can realize communication in a wired mode (such as USB, network cable and the like) and also can realize communication in a wireless mode (such as mobile network, WIFI, bluetooth and the like).

Bus 730 includes a path that transfers information between the various components of the device, such as processor 710, video display adapter 711, disk drive 712, input/output interface 713, network interface 714, and memory 720.

It should be noted that although the above-mentioned devices only show the processor 710, the video display adapter 711, the disk drive 712, the input/output interface 713, the network interface 714, the memory 720, the bus 730, etc., in a specific implementation, the devices may also include other components necessary for normal operation. Furthermore, it will be understood by those skilled in the art that the apparatus described above may also include only the components necessary to implement the solution of the present application, and not necessarily all of the components shown in the figures.

From the above description of the embodiments, it is clear to those skilled in the art that the present application can be implemented by software plus necessary general hardware platform. Based on such understanding, the technical solutions of the present application may be essentially or partially implemented in the form of a software product, which may be stored in a storage medium, such as a ROM/RAM, a magnetic disk, an optical disk, etc., and includes several instructions for enabling a computer device (which may be a personal computer, a server, or a network device, etc.) to execute the method according to the embodiments or some parts of the embodiments of the present application.

The embodiments in the present specification are described in a progressive manner, and the same and similar parts among the embodiments are referred to each other, and each embodiment focuses on the differences from the other embodiments. In particular, the system or system embodiments are substantially similar to the method embodiments and therefore are described in a relatively simple manner, and reference may be made to some of the descriptions of the method embodiments for related points. The above-described system and system embodiments are only illustrative, wherein the units described as separate parts may or may not be physically separate, and the parts displayed as units may or may not be physical units, may be located in one place, or may be distributed on a plurality of network units. Some or all of the modules may be selected according to actual needs to achieve the purpose of the solution of the present embodiment. One of ordinary skill in the art can understand and implement it without inventive effort.

The method, the device and the electronic device for processing the expense reimbursement information provided by the application are introduced in detail, specific examples are applied in the description to explain the principle and the implementation manner of the application, and the description of the embodiments is only used for helping to understand the method and the core idea of the application; meanwhile, for a person skilled in the art, according to the idea of the present application, the specific embodiments and the application range may be changed. In view of the above, the description should not be taken as limiting the application.

Claims (10)

1. A method for processing charge reimbursement information, comprising:

the method comprises the steps that a charge reimbursement management system acquires authorization information of a user on a target account, wherein the target account is an account related to the user in a target information system, so that the target information system provides the authorization information for the charge reimbursement management system after the target account is designated as an information receiving account and receives invoice information and associated consumption record certification information sent by a service provider;

obtaining invoice information and consumption record certification information provided by the target information system;

and analyzing the invoice information and the consumption record certification information, and creating reimbursement bill data according to an analysis result for submitting reimbursement application.

2. The method of claim 1,

the target account comprises an email account associated with the user in an email system;

the method further comprises the following steps:

adding forwarding rule information to the email account so that the email account can forward the invoice information and the associated consumption record certification information to a public email account associated with the expense reimbursement management system after receiving the invoice information and the associated consumption record certification information;

the obtaining of the invoice information and the consumption record certification information provided by the target information system includes:

and acquiring invoice information and consumption record certification information from the e-mail received from the public mailbox account.

3. The method of claim 1,

the target account comprises a personal account which is associated with the user in an invoice management tool, and after the invoice information and the associated consumption record certification information are received by the personal account, the invoice management tool forwards the invoice information and the associated consumption record certification information to the expense reimbursement management system.

4. The method of claim 3,

the invoice management tool is associated with an instant communication system, and forwards the invoice information and associated consumption record certification information to the expense reimbursement management system through the instant communication system.

5. The method of claim 1, further comprising:

and according to the consumption record certification information and pre-stored approval and/or financial auditing rule information, performing automatic approval and/or financial auditing for the reimbursement application.

6. The method of claim 5,

the approval and/or financial auditing rule information corresponds to a target reimbursement scene;

the method further comprises the following steps:

and judging whether the reimbursement application belongs to the target reimbursement scene or not according to the consumption record certification information, and if so, triggering the steps of automatic approval and/or financial auditing.

7. An invoice information processing method is characterized by comprising the following steps:

receiving an authorization operation request executed by a user on a target account by an invoice management tool, wherein the authorization operation request is used for authorizing the target account to a charge reimbursement management system;

adding mark information to the target account;

and after receiving invoice information and associated consumption record certification information sent by a service provider, the target account forwards the invoice information and the associated consumption record certification information to the expense reimbursement management system.

8. The method of claim 7,

the invoice management tool is associated with an instant messaging system;

the forwarding of the invoice information and associated consumption record certification information to the expense reimbursement management system comprises:

and forwarding the invoice information and the associated consumption record certification information to an instant communication account associated with the expense reimbursement management system through the instant communication system, so that the expense reimbursement management system can acquire the invoice information and the associated consumption record certification information through the instant communication account.

9. A charge reimbursement information processing apparatus applied to a charge reimbursement management system includes:

the system comprises an authorization information acquisition unit, a charge reimbursement management system and a charge reimbursement management system, wherein the authorization information acquisition unit is used for acquiring authorization information of a target account of a user, and the target account is an account related to the user in a target information system so as to be provided for the charge reimbursement management system by the target information system after the target account is designated as an information receiving account and receives invoice information and associated consumption record certification information sent by a service provider;

the invoice information obtaining unit is used for obtaining invoice information and consumption record certification information provided by the target information system;

and the reimbursement bill data creating unit is used for analyzing the invoice information and the consumption record certification information and creating reimbursement bill data according to an analysis result so as to submit reimbursement applications.

10. An invoice information processing apparatus, which is applied to an invoice management tool, includes:

the system comprises an authorization request receiving unit, a charge reimbursement management unit and a charge reimbursement processing unit, wherein the authorization request receiving unit is used for receiving an authorization operation request executed by a user on a target account, and the authorization operation request is used for authorizing the target account to the charge reimbursement management system;

the marking unit is used for adding marking information to the target account;

and the information forwarding unit is used for forwarding the invoice information and the associated consumption record certification information to the expense reimbursement management system after the target account receives the invoice information and the associated consumption record certification information sent by the service provider.

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