CN114511279A - Conference room intelligent selection and seating arrangement system and method - Google Patents
Conference room intelligent selection and seating arrangement system and method Download PDFInfo
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- CN114511279A CN114511279A CN202210000782.3A CN202210000782A CN114511279A CN 114511279 A CN114511279 A CN 114511279A CN 202210000782 A CN202210000782 A CN 202210000782A CN 114511279 A CN114511279 A CN 114511279A
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
- G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting
- G06Q10/1093—Calendar-based scheduling for persons or groups
- G06Q10/1095—Meeting or appointment
Abstract
The invention discloses an intelligent meeting room seat selection and seat arrangement system and method, and belongs to the technical field of meeting room seat arrangement. The system comprises a conference room management module, a conference application module, a conference room recommendation module, a conference room layout adjustment module, a conference seat arrangement module, a seat generation module, a conference application approval module, a conference information display module and a temporary adjustment module; the seat arrangement method based on the system comprises the following steps: acquiring meeting information, eliminating conflict meeting rooms according to a preset time period by the system, and recommending proper meeting rooms from a meeting room database according to meeting types, meeting participants and whether a video conference is needed; and acquiring a list of participants, arranging seats according to a generally accepted seat arrangement rule, listing a seat list and sending the seat list to a large screen display in a conference room. The invention solves the preset conflict and intelligent seat arrangement of the conference room and improves the efficiency, the correctness and the rationality of the whole conference development.
Description
Technical Field
The invention relates to a seat arrangement method for a conference room, in particular to an intelligent seat selection and arrangement system and method for the conference room.
Background
In life and work, meetings are more and more frequently carried out, informal meetings can be simply handled, but formal meetings require a meeting organizer to select a meeting room for meeting development and seat arrangement for participants. The main way is that the organizer confirms the use and seat arrangement of the meeting room on site. The mode has large demand on personnel and time, is easy to make mistakes in busy hours, and has the phenomena of meeting room selection conflict and seating arrangement errors. Secondly, when the meeting room has time conflict and temporary personnel adjustment, the problem that the meeting room can not be rapidly solved, the normal development of the meeting is influenced, and adverse effects are generated.
Aiming at the problems that the field confirmation mode needs a large amount of time and labor, and conflicts and errors are easy to occur, an intelligent conference room selection and seat arrangement system is urgently needed to be provided, and the problem that conference development cannot be rapidly and intelligently completed in the prior art is solved.
Disclosure of Invention
The invention aims to solve the problems in the prior art and provides an intelligent conference room selecting and seating arranging system and method, which can quickly complete the selection and seating arrangement of conference rooms, reduce the waste of time and manpower, intelligently process the conflict and temporary adjustment of the conference rooms and improve the efficiency, correctness and rationality of conferences.
In order to achieve the above object, the technical solution of the present invention is as follows:
an intelligent meeting room selection and seating system, comprising:
a conference room management module, configured to store and maintain conference room basic information, where the conference room basic information includes: meeting room profiles such as meeting room name, meeting room type, meeting room location, meeting room capacity, meeting room equipment storage, meeting room current state, meeting room initial layout, and the like;
the conference application module is used for a conference applicant to enter conference service information including conference types, conference room scheduled time periods, scheduled contacts, participant numbers, whether a video conference is needed, whether a seat plate is needed and tea water is needed;
the conference room recommending module is used for eliminating conflict conference rooms according to a scheduled time period of the conference rooms and recommending available conference rooms according to conference types, conference participants and whether a video conference is needed;
the conference room layout adjusting module is used for adjusting the increase and decrease of seats of the conference room according to the number of the participants by the conference applicant after the conference room is selected;
the conference room seat arrangement module is used for selecting participants, arranging seats according to a generally accepted seat arrangement rule and generating a seat list;
and the conference application display module is used for pushing the arranged seat list to a large screen of a conference site for displaying.
The system further comprises a seat generation module, wherein the seat generation module is used for graphing a seat list automatically generated after seat arrangement is completed and pushing the seat list to a conference applicant for confirmation and adjustment.
The system further comprises a conference application approval module, wherein the conference application approval module is used for submitting the seat list after seat arrangement confirmation to a conference applicant department leader and an office for approval.
Further, still include interim adjustment module, interim adjustment module is used for adjusting meeting room seat overall arrangement according to the number and the position of the participant who temporarily increases and decreases, increases and decreases the seat.
Further, when eliminating conflicting meeting rooms according to a predetermined time period of the meeting rooms, the meeting room recommending module firstly queries whether an intersection of the time periods exists in Redis according to the predetermined time period, and if the intersection exists, the meeting room recommending module indicates that the time periods of the meeting rooms are already predetermined, and eliminates the meeting rooms with the intersection;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when neither conflict exists, the system determines a suitable conference room according to the conference type and the number of participants, and recommends an alternative conference room to the conference applicant.
Further, when a participant is selected, the meeting room seating module selects through an organization network provided by a meeting applicant or inputs the participant into the system according to a template through providing an input template and then selects.
Further, the seat list comprises names of participants, unit names and head portraits of human faces.
The invention also provides an intelligent meeting room selecting and seating arranging method, which is based on an intelligent meeting room selecting and seating arranging system and is characterized by comprising the following steps:
logging in a conference room intelligent selection and seat arrangement system, and recording conference service information including conference types, conference room preset time periods, preset contacts, the number of participants, whether a video conference is needed, whether seat cards are needed and tea water;
the system eliminates the conflict meeting room according to the preset time period, and recommends a proper meeting room from a meeting room database according to the meeting type, the number of meeting participants and whether the video meeting is needed; the specific process is as follows:
firstly, inquiring whether an intersection of time periods exists in Redis according to a preset time period, if so, indicating that the time period of a conference room is preset, and excluding the conference room with the intersection;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when neither conflict exists, the system determines a suitable conference room according to the conference type and the number of the participants, and recommends an alternative conference room to the applicant;
submitting and selecting a conference room, and locking the time period of the selected conference room by using Redis to avoid the conflict of selecting the same time period of the same conference room at the same time;
adjusting the seat layout of the conference room according to the number and positions of the temporarily increased and decreased participants, and increasing and decreasing seats;
obtaining a list of participants, arranging seats according to a generally accepted seat arrangement rule and listing a seat list;
and sending the arranged seat list to a meeting room for on-site large-screen display.
Further, the conference applicant sends an H5 invitation page to the invited participants through a short message or WeChat mode, the participants click on the invitation page of H5 to enter the conference, the name, the age, the job title and the level information of the organization are recorded, and a participant list is obtained through exporting the report list.
And further, submitting the seat list after seat arrangement confirmation to a department leader and an office of the conference applicant for examination and approval, and returning to the conference applicant for modification when the examination is unqualified until the examination is qualified.
In summary, the invention has the following advantages:
1. the conference room is intelligently recommended by the system according to the conference type and the number of the participants, the system solves the preset conflict of the conference room, the system intelligently arranges seats, and the conference information and the seat list are displayed by combining the field equipment, so that the efficiency, the correctness and the rationality of the whole conference development are improved;
2. according to the invention, through double-layer verification of the Redis + service database, the conference room can be effectively and reasonably pushed to the conference organizer, so that the conflict of conference room reservation is solved, and the conference room resources are reasonably utilized;
3. according to the intelligent seat arrangement module, the seat arrangement of the participators is effectively and correctly sequenced according to different conference room layouts and the sequencing principle and the seat distribution principle in the daily conference. The organizer is ensured not to make mistakes of seat arrangement.
4. In the invention, the seat order table is generated, so that an organizer can confirm the correctness of the seat order again through the seat order table, and the seat order table can be adjusted in an adjusting mode to ensure the correctness of the seat order;
5. in the invention, the large screen or the projection equipment is combined, the conference information and the conference seat number are displayed by the large screen of the conference, the conference change and adjustment can be effectively displayed to field personnel, and the conference field can be rapidly served. The normal development of the conference is ensured.
Drawings
FIG. 1 is a schematic diagram of a meeting room intelligent selection and seating system according to the present invention;
fig. 2 is a flowchart of the intelligent selection and seating method for a conference room according to the present invention.
Detailed Description
In order to make the objects, technical solutions and advantages of the embodiments of the present invention clearer, the technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are some, but not all, embodiments of the present invention.
The terms "first," "second," and the like in the description and claims of the present invention and in the above-described drawings are used for distinguishing between different objects and not for describing a particular order. Furthermore, the terms "include" and "have," as well as any variations thereof, are intended to cover non-exclusive inclusions. For example, a process, method, system, article, or apparatus that comprises a list of steps or elements is not limited to only those steps or elements listed, but may alternatively include other steps or elements not listed, or may alternatively include other steps or elements specific to the process, method, or apparatus.
Example 1
As shown in fig. 1, the embodiment provides an intelligent meeting room selecting and seating arrangement system, which includes a meeting room management module, a meeting application module, a meeting room recommendation module, a meeting room layout adjustment module, a meeting seating arrangement module, a seating generation module, a meeting application approval module, a meeting information display module, and a temporary adjustment module.
The conference room management module is used for storing and maintaining the basic information of the conference room, which is equivalent to a conference room database, and the basic information of the conference room comprises: meeting room names, meeting room types, meeting room locations, meeting room capacity, meeting room equipment storage, meeting room current status, meeting room initial layout, and the like.
The conference types mainly include: the legal or institutional conference such as Party seminar, Revs, Reversals, and great stakeholders; decision-making conference: such as a frequent commission, an administrative agency, a board of directors, etc.; a working meeting such as a work arrangement meeting, an experience exchange meeting, a summary meeting, a joint meeting, a seating meeting, a concerted meeting, etc.; professional conferences such as seminars, forums, audition meetings, debates, appraisals, etc.; notification meetings such as show-up meetings, commemorative meetings, celebration meetings, named meetings, and the like; commercial conferences such as recruits, orders, trade negotiations, sightseeing meetings, advertising recommenders, sales promotions, etc.; friendship conferences such as meetings, tea conferences, worship parties, solicitations, banquets, and the like; informational meetings such as news conferences, reporter hospitality meetings, reporting meetings, consultancy meetings, and the like.
The conference room types mainly include: desk type: when the desk type layout is adopted, the desk and the chair are arranged in a matching way, and the participants can conveniently record the meeting content. The board of director: in the conference type layout, the seats are obvious in primary and secondary, the participants can communicate in a short distance, and the conference type conference system is suitable for small formal conferences of 10-20 persons. U-shaped: when the U-shaped layout is adopted, the U-shaped opening is usually used for placing a projector, so that the device is suitable for small conferences within 40 people, and the participants can conveniently communicate with each other face to face in the horizon and the like. B, Chinese character Hui type: when the square layout is adopted, the seats form a circle, and the square layout is commonly used for small-scale academic discussion or various communication conferences within 25 people.
The conference application module is used for the conference applicant to input conference service information including conference types, conference room scheduled time periods, scheduled contacts, participant numbers, whether video conferences are needed, whether seat cards are needed, tea and the like.
And the conference room recommending module is used for eliminating the conflict conference room according to the scheduled time period of the conference room and recommending the available conference room according to the conference type, the number of conference participants and whether video is needed. Specifically, when the meeting room recommending module eliminates a conflicting meeting room according to a predetermined time period of the meeting room:
firstly, whether an intersection of time periods exists is inquired in Redis according to a preset time period, if yes, the time period of a conference room is preset, and the conference room with the intersection is excluded;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when neither conflict exists, the system determines a suitable conference room according to the conference type and the number of participants, and recommends an alternative conference room to the conference applicant.
Redis is a single-threaded persisted database that can handle high concurrency situations (i.e., conference rooms scheduled for the same period of time at the same time) efficiently. The business database is a MySQL database, a table for recording the scheduled time period of the conference room exists in the MySQL database, and the fields of the business database are as follows: the method comprises the steps of meeting room, preset date, preset time and the preset time left in the day, and judging whether the meeting time and the preset time left in the day meet the requirements or not according to the meeting date and the meeting time to obtain the meeting room meeting the date and the time when the meeting is preset. After the meeting room is reserved successfully, the number of the reserved meeting room, the meeting date and the meeting time are recorded in the service database.
Conference rooms may also recommend suitable conference rooms through multidimensional data analysis, such as: the conference room frequently used by the conference applicant is analyzed through the conference room data preset by the conference applicant in the past, and the recommendation of the conference room is carried out through multiple dimensions such as the past preset time interval and use frequency of the conference room, the conference room data frequently used by the past conference type, whether the conference room capacity meets the requirements of the number of conference people and the like.
And the conference room layout adjusting module is used for adjusting the increase and decrease of the seats of the conference room according to the number of the participants by the conference applicant after the conference room is selected.
The seat arrangement module of the conference room is used for selecting participants, arranging seats according to a generally accepted seat arrangement rule and generating a seat list.
Specifically, when a participant is selected, the meeting seat arrangement module selects through an organization mechanism network provided by a meeting applicant or inputs the participant into the system according to a template through providing an input template and then selects.
In the invention, the seat arrangement rule follows that the distance is far from the top, the front door is top, the right side is top, the middle part is top, the view is top, and the side wall is top. The face door center position is a main position; the main left guest sits on the right side of the left guest; or the host guest sits on the seat with the guest sitting on the seat in a staggered way; the closer to the head seat, the higher the rank; equal distance, higher right and lower left.
Ranking of title with respect to unit title: if the unit is due, sorting is carried out according to the size of the job. Aiming at the same level and the same job, taking the sequence of any level time as the sequence; the jobs of the same level, the same job and the same time are assigned in the order of the work sequence of the unit; the same level, the same job title, the same time of job title, and the same unit work at the same time, with surname stroke as the sequence. Because work requires an organized and definite ranking order, the organized and definite order is the priority.
The elements of the ordering follow: the size of the leadership and the size of the full job are larger than the virtual job and the leadership and the vocational organ,
The importance degree of the leader post, the time of the leader in the same job level, the age of the leader, the age limit, the honor, and the age of the leader show the sequence of the employee's calendar, and the weight is decreased in turn.
The seat generation module is used for imaging the seat list automatically generated after the seat arrangement is finished and pushing the seat list to a conference applicant for confirmation and adjustment.
And the conference application approval module is used for submitting the seat list after seat arrangement confirmation to the leaders of the departments of the conference applicant and offices for approval.
And the conference application display module is used for pushing the arranged seat list to a conference site large screen for display. The conference is conveniently served by field staff. The seat list comprises names of participants, unit names and head portraits of human faces. The seat list is pushed to the conference site, and the seat list can be used for site service personnel to service the conference.
The temporary adjusting module is used for adjusting the seat layout of the conference room according to the number and positions of the participants who are temporarily increased or decreased, and increasing or decreasing the seats.
Example 2
As shown in fig. 2, the present embodiment provides an intelligent meeting room selecting and seating arrangement method, which is based on the intelligent meeting room selecting and seating arrangement system described in embodiment 1, and includes the following steps:
logging in a conference room intelligent selection and seat arrangement system, and recording conference service information including conference types, conference room preset time periods, preset contacts, participant numbers, whether a video conference is needed, whether seat cards are needed and tea water;
step two, the system eliminates the conflict meeting room according to the preset time period, and recommends a proper meeting room from a meeting room database according to the meeting type, the number of meeting participants and whether the video meeting is needed; when a conflict conference room is eliminated, the conflict in the conference room in preset time is solved through double-layer verification of a Redis + service database, and the specific process is as follows:
firstly, inquiring whether an intersection of time periods exists in Redis according to a preset time period, if so, indicating that the time period of a conference room is preset, and excluding the conference room with the intersection;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when neither conflict exists, the system determines a suitable conference room according to the conference type and the number of participants, and recommends an alternative conference room to the applicant.
In the above process, MySQL (business database) is used as main storage, and Redis is used for caching, so that the access speed can be increased. The high concurrency condition can be effectively processed by utilizing the working mode of the Redis single thread, the conflict of the scheduled conference room is effectively eliminated, and the reasonable utilization of the conference room resource is realized.
Submitting and selecting a conference room, and locking the time period of the selected conference room by using Redis to avoid the conflict of selecting the same time period of the same conference room at the same time; after the meeting room is reserved successfully, the number of the reserved meeting room, the meeting date and the meeting time are recorded in the service database.
And step four, obtaining a list of the participants, arranging the seats according to a generally accepted seat arrangement rule and listing a seat list. Specifically, when the number of people is small, for example, the number of people participating in a meeting is less than 50, the selection is performed according to the organization mechanism network provided by the conference applicant; and under the condition of a large number of people, for example, the number of the participants is more than 50, the system provides a participant template, and the participants are imported into the system after being recorded according to the template. For example, when acquiring the staff list, the system provides an H5 invitation page, the conference applicant sends the invitation page to the invited participants through short messages or WeChat, the participants click on the page to enter the conference, information such as unit name, age, job title, level and the like is recorded, and the conference applicant can acquire the staff list by exporting the list.
Fifthly, adjusting the seat layout of the conference room according to the number and positions of the temporarily increased and decreased participants, and increasing and decreasing seats;
and step six, sending the arranged seat list to a meeting room for on-site large-screen display.
And further, submitting the seat list after seat arrangement confirmation to a department leader and an office of the conference applicant for examination and approval, and returning to the conference applicant for modification when the examination is unqualified until the examination is qualified.
Claims (10)
1. An intelligent meeting room selection and seating system, comprising:
a conference room management module, configured to store and maintain conference room basic information, where the conference room basic information includes: meeting room profiles such as meeting room name, meeting room type, meeting room location, meeting room capacity, meeting room equipment storage, meeting room current state, meeting room initial layout, and the like;
the conference application module is used for a conference applicant to enter conference service information including conference types, conference room scheduled time periods, scheduled contacts, participant numbers, whether a video conference is needed, whether a seat plate is needed and tea water is needed;
the conference room recommending module is used for eliminating conflict conference rooms according to a scheduled time period of the conference rooms and recommending available conference rooms according to conference types, conference participants and whether a video conference is needed;
the conference room layout adjusting module is used for adjusting the increase and decrease of seats of the conference room according to the number of the participants by the conference applicant after the conference room is selected;
the meeting room seat arrangement module is used for selecting participants, arranging seats according to a generally accepted seat arrangement rule and generating a seat schedule;
and the conference application display module is used for pushing the arranged seat list to a large screen of a conference site for displaying.
2. The system of claim 1, further comprising a seat generation module, wherein the seat generation module is configured to graphically generate a seat list automatically generated after seat arrangement is completed, and to push the seat list to a conference applicant for confirmation adjustment.
3. The system according to claim 1, further comprising a meeting application approval module, wherein the meeting application approval module is configured to submit the seat list after seat arrangement confirmation to a meeting applicant department leader and an office for approval.
4. The intelligent meeting room selection and seating arrangement system of claim 1, further comprising a temporary adjustment module, wherein the temporary adjustment module is configured to adjust the seating layout of the meeting room according to the number and positions of the temporarily increased or decreased attendees, so as to increase or decrease seats.
5. The intelligent conference room selecting and seating system according to claim 1, wherein when excluding conflicting conference rooms according to a predetermined time period of the conference rooms, the conference room recommending module first queries whether there is an intersection of the time periods in Redis according to the predetermined time period, and if so, indicates that the time periods of the conference rooms have been predetermined, and excludes the conference rooms having the intersection;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when neither conflict exists, the system determines a suitable conference room according to the conference type and the number of participants, and recommends an alternative conference room to the conference applicant.
6. The intelligent meeting room selection and seating arrangement system of claim 1, wherein the meeting room seating arrangement module selects the meeting person through an organization network provided by a meeting applicant or provides an entry template to enter the meeting person according to the template and then guide the meeting person into the system for reselection when the meeting person is selected.
7. The system of claim 1, wherein the seating schedule comprises names of participants, names of units, and head portrait of human face.
8. An intelligent meeting room selecting and seating arranging method is based on an intelligent meeting room selecting and seating arranging system and is characterized by comprising the following steps:
logging in a conference room intelligent selection and seat arrangement system, and recording conference service information including conference types, conference room preset time periods, preset contacts, the number of participants, whether a video conference is needed, whether seat cards are needed and tea water;
the system eliminates the conflict meeting room according to the preset time period, and recommends a proper meeting room from a meeting room database according to the meeting type, the number of meeting participants and whether the video meeting is needed; the specific process is as follows:
firstly, inquiring whether an intersection of time periods exists in Redis according to a preset time period, if so, indicating that the time period of a conference room is preset, and excluding the conference room with the intersection;
if the meeting room does not exist, inquiring the meeting room and the meeting time in the service database, if the intersection exists, indicating that the current meeting room time period is preset, and excluding the meeting room with the intersection;
when no conflict exists between the conference room and the conference room, the system determines a suitable conference room according to the conference type and the number of the participants, and recommends an alternative conference room to the applicant;
submitting and selecting a conference room, and locking the time period of the selected conference room by using Redis to avoid the conflict of selecting the same time period of the same conference room at the same time;
adjusting the seat layout of the conference room according to the number and positions of the temporarily increased and decreased participants, and increasing and decreasing seats;
obtaining a list of participants, arranging seats according to a generally accepted seat arrangement rule and listing a seat list;
and sending the arranged seat list to a meeting room for on-site large-screen display.
9. The intelligent meeting room selecting and seating method according to claim 8, wherein: the conference applicant sends an H5 invitation page to invited participants through a short message or WeChat mode, the participants click on the invitation page of H5 to register the names of the participants, record the name, the age, the job title and the level information of the organization, and acquire a participant list through exporting the report list.
10. The intelligent meeting room selecting and seating method according to claim 8, wherein: and submitting the seat list after seat arrangement confirmation to a meeting applicant department leader and an office for examination and approval, and returning to the meeting applicant for modification when the examination is unqualified until the examination is qualified.
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Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN115310953A (en) * | 2022-10-11 | 2022-11-08 | 北京智芯微电子科技有限公司 | Conference management system, method and storage medium |
| CN116346517A (en) * | 2023-04-10 | 2023-06-27 | 广州市迪士普音响科技有限公司 | Temporary conference creation method and device, storage medium and computer equipment |
-
2022
- 2022-01-04 CN CN202210000782.3A patent/CN114511279A/en active Pending
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN115310953A (en) * | 2022-10-11 | 2022-11-08 | 北京智芯微电子科技有限公司 | Conference management system, method and storage medium |
| CN115310953B (en) * | 2022-10-11 | 2023-03-24 | 北京智芯微电子科技有限公司 | Conference management system, method and storage medium |
| CN116346517A (en) * | 2023-04-10 | 2023-06-27 | 广州市迪士普音响科技有限公司 | Temporary conference creation method and device, storage medium and computer equipment |
| CN116346517B (en) * | 2023-04-10 | 2024-01-26 | 广州市迪士普音响科技有限公司 | Temporary conference creation method and device, storage medium and computer equipment |
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