CN114418530A - Invoice batch processing method and device and external invoice intelligent management system - Google Patents
Invoice batch processing method and device and external invoice intelligent management system Download PDFInfo
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Abstract
The invention relates to the technical field of computers, in particular to an invoice batch processing method, an invoice batch processing device and an external invoice intelligent management system, wherein the invoice batch processing method comprises the following steps: acquiring identity information and reimbursement options of a user; batch receipt for supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed; for staff reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking a borrowing amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed; the invoice and the invoice receipt or the invoice reimbursement receipt are automatically bound. The method provided by the invention realizes batch reimbursement processing of invoices, saves manpower and improves efficiency.
Description
Technical Field
The invention relates to the technical field of computers, in particular to an invoice batch processing method and device and an external invoice intelligent management system.
Background
The reimbursement processing of invoice fees is an important content of financial work and mainly comprises bill verification, registration, account cancellation and the like.
Nowadays, with the advent of electronic bills, paperless reimbursement processing can be realized. However, at present, paper bills still occupy the vast majority, and the work of statistical checking and the like still depends on manual processing of the paper bills.
In some enterprises with more projects and personnel, the bill amount is large, the work of statistical checking is heavy, the efficiency is low by means of manual operation, errors are easy to occur, and improvement is needed.
Disclosure of Invention
Aiming at the problems provided in the background art, the invention provides an invoice batch processing method, an invoice batch processing device and an external invoice intelligent management system, which are used for solving at least one problem provided in the background art.
The embodiment of the invention is realized in such a way that the invoice batch processing method comprises the following steps:
acquiring identity information and reimbursement options of a user, wherein the reimbursement options comprise supplier invoice batch signing and employee reimbursement, and the employee reimbursement comprises project reimbursement and non-project reimbursement;
batch receipt for supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking a borrowing amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
the invoice and the invoice receipt or the invoice reimbursement receipt are automatically bound.
The embodiment of the invention also provides an invoice batch processing device, which comprises:
the system comprises an acquisition module, a verification module and a verification module, wherein the acquisition module is used for acquiring identity information and reimbursement options of a user, and the reimbursement options comprise supplier invoice batch approval and employee reimbursement, wherein the employee reimbursement comprises project reimbursement and non-project reimbursement;
a scanning module for scanning the image of the object,
batch receipt for supplier invoices: the system comprises a scanning module, a data acquisition module, a data processing module and a data processing module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the checking is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: the system comprises a scanning module, a checking module, a payment module and a payment module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking the debit amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
and the binding module is used for automatically binding the invoice and the invoice receipt or the invoice reimbursement receipt.
The embodiment of the invention also provides an external invoice intelligent management system, which comprises:
the invoice batch processing device provided by the embodiment of the invention; and
and the business system is communicated with the invoice batch processing device and comprises a financial module and a personnel module, and the business system is used for matching with the invoice batch processing device to complete batch automatic reimbursement of the invoices.
The invoice batch processing method provided by the embodiment of the invention can associate a business or personnel system by acquiring the identity information of the staff so as to determine the information such as the loan amount, the project budget, the approver and the like related to the staff reimbursement; the invoice is scanned and identified in batches, an invoice image can be obtained, identification and extraction of invoice contents are realized through an OCR (Optical Character Recognition) technology, invoice inspection is carried out according to the extracted information, automatic sign-in of purchase orders or automatic issuing of reimbursement expenses are realized after verification is passed, manual operation is saved, and efficiency and accuracy are improved; in addition, the automatic binding of the invoice and the invoice receipt or invoice reimbursement receipt is also included, so that the filing and arrangement and the later-period check are facilitated.
Drawings
FIG. 1 is a flow diagram of a method for batch processing invoices in one embodiment;
FIG. 2 is a flowchart illustrating a detailed process of extracting key information of an invoice image and checking an invoice according to the key information in one embodiment;
FIG. 3 is a flowchart illustrating exemplary operations of reimbursing employees, extracting key information from an invoice image, and checking an invoice according to the key information;
FIG. 4 is a flowchart illustrating an embodiment of verifying a debit based on identity information of a user;
FIG. 5 is a flowchart illustrating the automatic binding of invoices with invoice receipts or invoice reimbursements in one embodiment;
FIG. 6 is a flowchart of the steps further included in the method for batch processing invoices in one embodiment;
FIG. 7 is a flowchart illustrating steps involved in printing an invoice statement for employee reimbursement in one embodiment;
FIG. 8 is a flowchart of steps further included after a financial audit is notified in one embodiment;
FIG. 9 is a block diagram of an invoice batching device in one embodiment;
FIG. 10 is a block diagram showing an internal configuration of a computer device according to an embodiment.
Detailed Description
In order to make the objects, technical solutions and advantages of the present invention more apparent, the present invention is described in further detail below with reference to the accompanying drawings and embodiments. It should be understood that the specific embodiments described herein are merely illustrative of the invention and are not intended to limit the invention.
It will be understood that, as used herein, the terms "first," "second," and the like may be used herein to describe various elements, but these elements are not limited by these terms unless otherwise specified. These terms are only used to distinguish one element from another. For example, a first xx script may be referred to as a second xx script, and similarly, a second xx script may be referred to as a first xx script, without departing from the scope of the present disclosure.
As shown in fig. 1, in an embodiment, a method for batch processing invoices is provided, which may specifically include steps S101 to S104:
step S101, obtaining identity information of a user and reimbursement options, wherein the reimbursement options comprise supplier invoice batch signing and employee reimbursement, and the employee reimbursement comprises project reimbursement and non-project reimbursement.
In the embodiment of the present invention, a user may log in the system by swiping an ID card, where the ID card includes various cards capable of identifying the identity of the user or identifiable objects with the same function, such as employee cards, identification cards, or fingerprint identification, face identification, and the like, which is an optional specific implementation manner. In an example of the present invention, the reimbursement options include a supplier invoice batch receipt option and an employee reimbursement option, wherein the employee reimbursement options are classified into project reimbursement and non-project reimbursement. The supplier invoice signing and the employee reimbursement have different processing flows; the invention realizes batch signing of supplier invoices and daily invoice reimbursement of staff through a set of system.
Step S102, batch receipt of supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed.
Step S103, for employee reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking the debit amount according to the identity information of the user, displaying the checking and checking result, and printing an invoice reimbursement note after batch processing of the invoice is completed.
In the embodiment of the invention, the two steps correspond to supplier invoice signing and employee reimbursement respectively, and the main difference is that the supplier invoice signing comprises automatic signing and purchasing order, and the employee reimbursement comprises checking employee debit amount besides checking the invoice, and displaying checking and checking results for the user to check or input related supplementary information.
And step S104, automatically binding the invoice and the invoice receipt or the invoice reimbursement receipt.
In the embodiment of the invention, after the batch processing of the invoices is completed, an invoice receipt or an invoice reimbursement slip is generated, the related invoices and the receipt or the reimbursement slip are bound together, the receipt or the reimbursement slip at least comprises basic information such as the number, the total amount, reimbursement personnel, date and the like of the corresponding invoices, and the invoice receipt or the reimbursement slip also comprises a link of an invoice scanning image stored by a system, wherein the link can be shown in a two-dimensional code form, and by accessing the link, the image data of the related invoices can be checked, and the process information such as the approval progress and the like can be checked.
In the embodiment of the invention, the invoice receipt or the invoice reimbursement receipt and the related invoice are automatically bound together, the process does not need manual operation, the invoice is automatically transmitted to a specific position after the equipment receives and completes batch identification of the invoice, the printed invoice receipt or invoice reimbursement receipt is transmitted to the same position, and the invoice receipt or invoice reimbursement receipt are bound together by driving the binding mechanism.
The invoice batch processing method provided by the embodiment of the invention can associate a business or personnel system by acquiring the identity information of the staff so as to determine the information such as the loan amount, the project budget, the approver and the like related to the staff reimbursement; the invoice is scanned and identified in batches, an invoice image can be obtained, identification and extraction of invoice contents are realized through an OCR (Optical Character Recognition) technology, invoice inspection is carried out according to the extracted information, automatic sign-in of purchase orders or automatic issuing of reimbursement expenses are realized after verification is passed, manual operation is saved, and efficiency and accuracy are improved; in addition, the automatic binding of the invoice and the invoice receipt or invoice reimbursement receipt is also included, so that the filing and arrangement and the later-period check are facilitated.
In one embodiment, for batch receipt of supplier invoices or employee reimbursement, the extracting of the key information of the invoice image and the checking of the invoices according to the key information specifically include steps S01 to S204:
and step S201, acquiring a corresponding invoice template according to the reimbursement options.
In the embodiment of the invention, different invoice templates are set for different reimbursement options. The invoice template is not a template with a custom format, but refers to a template of an existing general invoice, such as a general invoice, a special invoice and the like, and can also comprise a specific type invoice of a specific transaction. By configuring different invoice templates for different reimbursement options, the system can identify corresponding field information according to the corresponding templates, so that the accuracy and efficiency of invoice information identification and extraction are improved, specific local identification of an invoice image can be realized without identifying all information in the whole image, and the problem of identification failure caused by irrelevant information loss is avoided.
And step S202, extracting key information of the invoice image according to the fields of the invoice template.
In the embodiment of the invention, different invoice templates have different key information, the position and even the length of the key information can be positioned according to the invoice templates, and after the identification is finished, the storage can be classified according to the type of the invoice during the storage, so that the later-stage reference is facilitated.
And step S203, the invoice is re-arranged according to the system record to remove the repeated invoice.
In the embodiment of the invention, the weight discharge refers to the discharge of repeated invoices, namely, whether the invoices are reimbursed or not is checked, so that repeated entry and reimbursement are avoided. The method for removing the weight specifically comprises the following steps: obtaining the key information of the invoice, retrieving the invoice in an invoice database by depending on the key information according to the key information, and if the invoice with the same key information is retrieved, prompting the user that the invoice is reimbursed and prompting the user to replace the invoice.
And step S204, the repeated information is eliminated, the tax website is associated, and the invoice is checked and authenticated and the additional information is retrieved according to the extracted key information and the enterprise taxpayer identification number.
In the embodiment of the invention, the local system eliminates the duplication and passes, and the enterprise taxpayer identification number is checked from the tax bureau website according to the key information to verify the authenticity of the invoice; besides, related information which is not noted on the invoice can be extracted from the tax website.
In one embodiment, for employee reimbursement, the extracting key information of an invoice image and checking an invoice according to the key information further includes steps S301 to S304:
and step S301, extracting key information of the invoice image.
In the embodiment of the invention, the key information of the invoice image can be extracted by an OCR technology, which is an optional prior art, and the OCR technology is not described in detail in the invention.
Step S302, judging whether the key information comprises preset keywords.
In the embodiment of the invention, the preset keywords correspond to reimbursement options, invoice templates and the like.
Step S303, if the preset keyword is included, prompting the user to input the supplementary information.
In the embodiment of the present invention, the preset keywords may be "consumption", "reception", and the like; for such invoices with specific keywords, the system requires the user to enter supplemental information to account for the specifics of the reimbursement. By the arrangement, the system provides an interface for a user to input information in the automatic invoice processing process.
And step S304, acquiring the supplementary information input by the user, and binding the supplementary information with the identification result of the corresponding invoice.
In the embodiment of the invention, the supplementary information of the user is bound with the identification result of the invoice, the binding can be realized by directly taking the supplementary information as a part of the identification result, or adding a link entry for viewing the supplementary information in the identification information or the description information of the invoice for the user to retrieve.
In one embodiment, the verifying the debit amount according to the identity information of the user includes steps S401 to S403:
step S401, associating a personnel system, and acquiring the job level and the reimbursement limit of the user according to the identity information of the user.
In the embodiment of the invention, the role level and the corresponding reimbursement limit of the user can be inquired after the personnel system is associated through the user identity information, wherein the reimbursement limit is related to the role level and the reimbursement limit. The arrangement enables the reimbursement system to directly check the quota of reimbursers, and the process of manual inquiry and checking is omitted.
Step S402, obtaining the remaining available quota according to the reimbursement option.
In the embodiment of the invention, corresponding total amount of expenses is set by different reimbursement options, and the available amount left by the user can be determined by the reimbursement options and the identity information of the user.
Step S403, determining whether reimbursement can be performed according to the reimbursement limit, the available limit and the invoice limit.
In the embodiment of the invention, the system acquires data related to the reimbursement quota from the personnel and/or financial system according to the acquired identity information so as to judge whether the quota reimbursed by the user meets the requirement. The process replaces manual checking and examining, the efficiency is high, and errors are not easy to occur.
In one embodiment, the automatically binding the invoice and the invoice receipt or the invoice reimbursement receipt specifically includes steps S501 to S504:
step S501, detecting the thickness of the invoice and/or invoice receipt or invoice reimbursement receipt, and selecting staples with different lengths.
In the embodiment of the invention, as a specific optional implementation manner, the thickness detection may adopt a distance sensor, and the thickness of the bill is judged by detecting the distance between the uppermost sheet and the distance sensor. For different thicknesses, the invention uses staples of different lengths for stapling.
And step S502, driving the binding device to bind the invoice and the invoice receipt or the invoice reimbursement receipt together.
In the embodiment of the invention, the bills are bound together by driving the binding device to move downwards. The binding device can be an existing stapler, and is characterized in that the upper half of the stapler is connected through a telescopic rod and can move up and down, the lower half of the stapler is fixedly arranged and is positioned under the upper half of the stapler, bills are printed and fall to the lower half of the stapler, the bills are orderly stacked together, a sensor arranged at the bottom of the upper half of the stapler detects the distance between the top sheets of paper, the thickness of the bills is calculated by a system, different staples are selected according to the thickness of the bills to bind, the selection mode can be realized by arranging a plurality of binding devices, and each binding device is suitable for staples with different lengths.
In step S503, the roller blind of the collection basket is opened to allow the document to enter the collection box, and the roller blind is closed.
In the embodiment of the invention, the lower part of the binding area is also provided with the collecting box, the rolling shutter connecting plate is arranged between the binding area and the collecting box, the rolling shutter baffle can be automatically opened and closed, and the bills which are bound after being opened fall to the collecting box below.
Step S504, send the notice of getting the order to the financial system.
In an embodiment of the invention, after the note drops to the collection bin, the system generates a note pick-up notification that goes to a business system or a financial system for processing by the corresponding processing personnel.
In one embodiment, for batch receipt of a supplier invoice, the invoice batch processing method further includes steps S601 to S603:
step S601, generating a purchase update report according to the purchase system associated with the invoice number retrieved from the tax bureau website.
In the embodiment of the invention, the information extracted from the invoice is utilized to capture the corresponding receipt number from the website of the tax bureau, and the receipt number is associated with the purchasing system to generate the invoice signing notification and is updated in the form of a report to prompt the operating personnel of the purchasing system to carry out subsequent operation or confirmation operation.
And step S602, generating supplier invoice payment recommendation according to the update report.
In the embodiment of the invention, further, the payment recommendation of the invoice account period of the supplier is generated according to the update report, and the system automatically calculates the account period corresponding to the purchasing business to realize the automatic payment due.
And step S603, automatically paying due according to the operation setting of the purchasing system and the payment recommendation of the invoice account period of the supplier.
In the embodiment of the present invention, the operation setting includes a confirmation operation, a postponement operation, and the like of the operator, but may also include a default operation, and according to these operations, the system automatically executes after expiration, or abandons execution, or postpones execution of the payment action.
In one embodiment, for employee reimbursement, an invoice reimbursement form is printed, and then steps S701 to S702 are included:
step S701, generating an approval notice and sending the approval notice to a corresponding person in charge: project reimbursement informs the project principal, and non-project reimbursement informs the direct manager.
In the embodiment of the invention, according to different selected reimbursement items, the system generates an examination and approval notice and automatically sends the notice to corresponding examination and approval personnel.
Step S702, the approval is passed, the financial audit is notified, the financial system records including accounting subject, date, amount and tax amount are updated, and the financial system records further include an invoice scanning part storage link.
In the embodiment of the invention, the financial system record also comprises a scanned invoice storage link, and the link can be displayed in a two-dimensional code mode and a text mode; when looking up the data of the corresponding invoice, the scanning piece of the corresponding invoice can be obtained by accessing the link, wherein the scanning piece can be a single invoice or a batch invoice which is reimbursed once.
In one embodiment, the financial audit is notified, and then steps S801 to S804 are further included:
step S801, judging whether the available amount is larger than the debit balance or not according to the identity information and the reimbursement options of the user.
In the embodiment of the invention, the system can inquire the corresponding debit balance through the identity information of the user and the corresponding reimbursement options.
And step S802, if the user account information is larger than the preset value, the associated human resource system acquires the user account information.
In the embodiment of the invention, when the available amount is larger than the borrowing balance, the user can make reimbursement, and the system automatically associates the human resource system to acquire the account information of the user.
And step S803, initiating automatic payment according to the user account information.
In the embodiment of the invention, after the system acquires the account information, the system initiates automatic payment to the corresponding account information, and the execution of the payment can be determined according to whether the set conditions are met, such as whether the initiation time reaches the set duration, whether financial auditor has confirmed, and the like.
Step S804, generating an reimbursement completion notification and sending the notification to the user.
In the embodiment of the invention, after the automatic payment is completed, a reimbursement completion notice is generated and sent to the user, and the reimbursement process is completed.
As shown in fig. 9, in one embodiment, there is provided an invoice batching device, comprising:
an obtaining module 901, configured to obtain identity information of a user and reimbursement options, where the reimbursement options include batch receipt of a supplier invoice and employee reimbursement, and the employee reimbursement includes project reimbursement and non-project reimbursement;
a scan module 902 for scanning the image data of the image,
batch receipt for supplier invoices: the system comprises a scanning module, a data acquisition module, a data processing module and a data processing module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the checking is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: the system comprises a scanning module, a checking module, a payment module and a payment module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking the debit amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
and the binding module 903 is used for automatically binding the invoice and the invoice receipt or invoice reimbursement receipt.
In the embodiment of the present invention, each module of the invoice batch processing apparatus corresponds to a step of the invoice batch processing method of the present invention, and for explanation of the step executed by each module, reference is made to the contents of the method part of the present invention, which is not described herein again.
The embodiment of the invention also provides an external invoice intelligent management system, which comprises:
the invoice batch processing device provided by the embodiment of the invention; and
and the business system is communicated with the invoice batch processing device and comprises a financial module and a personnel module, and the business system is used for matching with the invoice batch processing device to complete batch automatic reimbursement of the invoices.
In the embodiment of the invention, the invoice batch processing device further comprises an interaction module, and man-machine interaction is realized through the interaction module, wherein the man-machine interaction comprises display of related invoice information, a port for inputting supplementary information by a user and the like. The external invoice intelligent management system provided by the invention also comprises a financial module and a personnel module, wherein the invoice batch processing device is associated with the financial module and the personnel module to jointly complete batch reimbursement of invoices. In addition, a purchase module may be included for completing automatic sign-on of the purchase order.
FIG. 10 is a diagram illustrating an internal structure of a computer device in one embodiment. As shown in fig. 10, the computer apparatus includes a processor, a memory, a network interface, an input device, and a display screen connected through a system bus. Wherein the memory includes a non-volatile storage medium and an internal memory. The nonvolatile storage medium of the computer device stores an operating system, and may also store a computer program, and when the computer program is executed by the processor, the computer program may enable the processor to implement the invoice batch processing method provided by the embodiment of the present invention. The internal memory may also store a computer program, and when the computer program is executed by the processor, the computer program may enable the processor to execute the invoice batch processing method provided by the embodiment of the present invention. The display screen of the computer equipment can be a liquid crystal display screen or an electronic ink display screen, and the input device of the computer equipment can be a touch layer covered on the display screen, a key, a track ball or a touch pad arranged on the shell of the computer equipment, an external keyboard, a touch pad or a mouse and the like.
Those skilled in the art will appreciate that the architecture shown in fig. 10 is merely a block diagram of some of the structures associated with the inventive arrangements and is not intended to limit the computing devices to which the inventive arrangements may be applied, as a particular computing device may include more or less components than those shown, or may combine certain components, or have a different arrangement of components.
In one embodiment, the invoice batching apparatus provided by the embodiment of the present invention can be implemented in the form of a computer program, and the computer program can be run on a computer device as shown in fig. 10. The memory of the computer device can store various program modules which form the invoice batch processing device, such as an acquisition module, a scanning module and a binding module shown in fig. 9. The computer program of each program module causes the processor to execute the steps of the invoice batch processing method of each embodiment of the invention described in the specification.
For example, the computer device shown in fig. 10 may execute step S101 through the obtaining module in the invoice batch processing apparatus shown in fig. 9; the computer device may execute step S102 through the scanning module; the computer apparatus may perform step S103 by the binding module.
In one embodiment, a computer device is proposed, the computer device comprising a memory, a processor and a computer program stored on the memory and executable on the processor, the processor implementing the following steps when executing the computer program:
acquiring identity information and reimbursement options of a user, wherein the reimbursement options comprise supplier invoice batch signing and employee reimbursement, and the employee reimbursement comprises project reimbursement and non-project reimbursement;
batch receipt for supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking a borrowing amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
the invoice and the invoice receipt or the invoice reimbursement receipt are automatically bound.
In one embodiment, a computer readable storage medium is provided, having a computer program stored thereon, which, when executed by a processor, causes the processor to perform the steps of:
acquiring identity information and reimbursement options of a user, wherein the reimbursement options comprise supplier invoice batch signing and employee reimbursement, and the employee reimbursement comprises project reimbursement and non-project reimbursement;
batch receipt for supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking a borrowing amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
the invoice and the invoice receipt or the invoice reimbursement receipt are automatically bound.
It should be understood that, although the steps in the flowcharts of the embodiments of the present invention are shown in sequence as indicated by the arrows, the steps are not necessarily performed in sequence as indicated by the arrows. The steps are not performed in the exact order shown and described, and may be performed in other orders, unless explicitly stated otherwise. Moreover, at least a portion of the steps in various embodiments may include multiple sub-steps or multiple stages that are not necessarily performed at the same time, but may be performed at different times, and the order of performance of the sub-steps or stages is not necessarily sequential, but may be performed in turn or alternately with other steps or at least a portion of the sub-steps or stages of other steps.
It will be understood by those skilled in the art that all or part of the processes of the methods of the embodiments described above can be implemented by a computer program, which can be stored in a non-volatile computer-readable storage medium, and can include the processes of the embodiments of the methods described above when the program is executed. Any reference to memory, storage, databases, or other media used in embodiments provided herein may include non-volatile and/or volatile memory. Non-volatile memory can include read-only memory (ROM), Programmable ROM (PROM), Electrically Programmable ROM (EPROM), Electrically Erasable Programmable ROM (EEPROM), or flash memory. Volatile memory can include Random Access Memory (RAM) or external cache memory. By way of illustration and not limitation, RAM is available in a variety of forms such as Static RAM (SRAM), Dynamic RAM (DRAM), Synchronous DRAM (SDRAM), Double Data Rate SDRAM (DDRSDRAM), Enhanced SDRAM (ESDRAM), Synchronous Link DRAM (SLDRAM), Rambus Direct RAM (RDRAM), direct bus dynamic RAM (DRDRAM), and memory bus dynamic RAM (RDRAM).
The technical features of the embodiments described above may be arbitrarily combined, and for the sake of brevity, all possible combinations of the technical features in the embodiments described above are not described, but should be considered as being within the scope of the present specification as long as there is no contradiction between the combinations of the technical features.
The above-mentioned embodiments only express several embodiments of the present invention, and the description thereof is more specific and detailed, but not construed as limiting the scope of the present invention. It should be noted that, for a person skilled in the art, several variations and modifications can be made without departing from the inventive concept, which falls within the scope of the present invention. Therefore, the protection scope of the present patent shall be subject to the appended claims.
Claims (10)
1. The invoice batch processing method is characterized by comprising the following steps:
acquiring identity information and reimbursement options of a user, wherein the reimbursement options comprise supplier invoice batch signing and employee reimbursement, and the employee reimbursement comprises project reimbursement and non-project reimbursement;
batch receipt for supplier invoices: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the check is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking a borrowing amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
the invoice and the invoice receipt or the invoice reimbursement receipt are automatically bound.
2. The invoice batch processing method according to claim 1, wherein for supplier invoice batch sign-in or employee reimbursement, extracting key information of an invoice image and checking an invoice according to the key information specifically comprises the following steps:
acquiring a corresponding invoice template according to the reimbursement options;
extracting key information of the invoice image according to the field of the invoice template;
duplicate invoices are removed according to system records;
and (4) the repeated data is eliminated, the tax website is associated, and the invoice is checked and authenticated and the additional information is retrieved according to the extracted key information and the enterprise taxpayer identification number.
3. The invoice batch processing method according to claim 2, wherein for employee reimbursement, the key information of the invoice image is extracted, and the invoice is checked according to the key information, further comprising the following steps:
extracting key information of the invoice image;
judging whether the key information comprises preset keywords or not;
if the supplementary information comprises the preset keywords, prompting the user to input supplementary information;
and acquiring supplementary information input by a user, and binding the supplementary information with the identification result of the corresponding invoice.
4. The invoice batch processing method according to claim 1, wherein the checking of the debit amount according to the identity information of the user comprises the following steps:
the system comprises a related personnel system, a personal information acquisition system and a personal information acquisition system, wherein the related personnel system acquires the job level and the reimbursement limit of a user according to the identity information of the user;
acquiring a remaining available quota according to the reimbursement option;
and determining whether the reimbursement can be carried out according to the reimbursement limit, the available limit and the invoice limit.
5. The invoice batch processing method according to claim 1, wherein the automatic binding of the invoices and the invoice receipt or invoice reimbursement receipt specifically comprises the following steps:
detecting the thickness of the invoice and/or the invoice receipt or the invoice reimbursement receipt, and selecting staples with different lengths;
the binding device is driven to bind the invoice and the invoice receipt or the invoice reimbursement receipt together;
opening a roller shutter baffle of the collection basket to enable the document to enter the collection box, and closing the roller shutter baffle;
sending a ticket fetch notification to the financial system.
6. The invoice batching method as claimed in claim 2, wherein for supplier invoice batch signoff, the invoice batching method further comprises:
generating a purchase update report according to a purchase system associated with the invoice number retrieved from the tax bureau website;
generating supplier invoice payment recommendation according to the update report;
and automatically paying due according to the operation setting of the purchasing system and the payment recommendation of the invoice account period of the supplier.
7. The invoice batching method as claimed in claim 1, wherein for employee reimbursement, the invoice reimbursement order, thereafter further comprising the steps of:
generating an approval notice and sending the approval notice to a corresponding person in charge: the project reimbursement informs a project principal, and non-project reimbursement informs a direct manager;
and the approval is passed, the financial audit is notified, the financial system records including accounting subject, date, amount and tax amount are updated, and the financial system records further include an invoice scanning part storage link.
8. The invoice batch processing method of claim 7, wherein the notification of the financial audit is followed by the further steps of:
judging whether the available amount is larger than the debit balance or not according to the identity information and the reimbursement options of the user;
if so, the associated human resource system acquires the user account information;
initiating automatic payment according to the user account information;
and generating a reimbursement completion notification and sending the notification to the user.
9. The utility model provides an invoice batch processing device which characterized in that, invoice batch processing device includes:
the system comprises an acquisition module, a verification module and a verification module, wherein the acquisition module is used for acquiring identity information and reimbursement options of a user, and the reimbursement options comprise supplier invoice batch approval and employee reimbursement, wherein the employee reimbursement comprises project reimbursement and non-project reimbursement;
a scanning module for scanning the image of the object,
batch receipt for supplier invoices: the system comprises a scanning module, a data acquisition module, a data processing module and a data processing module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, automatically signing a purchase order if the checking is passed, and printing an invoice signing sheet after batch processing of the invoice is completed;
for staff reimbursement: the system comprises a scanning module, a checking module, a payment module and a payment module, wherein the scanning module is used for scanning to obtain an invoice image, extracting key information of the invoice image, checking the invoice according to the key information, checking the debit amount according to identity information of a user, displaying checking and checking results, and printing an invoice reimbursement note after batch processing of the invoice is completed;
and the binding module is used for automatically binding the invoice and the invoice receipt or the invoice reimbursement receipt.
10. An external invoice intelligent management system, characterized in that, external invoice intelligent management system includes:
the invoice batching device as claimed in claim 9; and
and the business system is communicated with the invoice batch processing device and comprises a financial module and a personnel module, and the business system is used for matching with the invoice batch processing device to complete batch automatic reimbursement of the invoices.
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| CN202210022247.8A CN114418530A (en) | 2022-01-10 | 2022-01-10 | Invoice batch processing method and device and external invoice intelligent management system |
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Cited By (3)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116205695A (en) * | 2023-02-06 | 2023-06-02 | 上海麦德通软件技术有限公司 | Invoice automatic monitoring and issuing method based on Internet of things |
| CN116434265A (en) * | 2023-06-12 | 2023-07-14 | 中国航空结算有限责任公司 | Civil aviation passenger transport ticket management method, device, equipment and storage medium |
| CN118115166A (en) * | 2024-03-19 | 2024-05-31 | 广州市启诚信息科技有限公司 | Electronic payment application processing method, device, terminal and storage medium |
-
2022
- 2022-01-10 CN CN202210022247.8A patent/CN114418530A/en active Pending
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116205695A (en) * | 2023-02-06 | 2023-06-02 | 上海麦德通软件技术有限公司 | Invoice automatic monitoring and issuing method based on Internet of things |
| CN116205695B (en) * | 2023-02-06 | 2023-08-22 | 上海麦德通软件技术有限公司 | Invoice automatic monitoring and issuing method based on Internet of things |
| CN116434265A (en) * | 2023-06-12 | 2023-07-14 | 中国航空结算有限责任公司 | Civil aviation passenger transport ticket management method, device, equipment and storage medium |
| CN118115166A (en) * | 2024-03-19 | 2024-05-31 | 广州市启诚信息科技有限公司 | Electronic payment application processing method, device, terminal and storage medium |
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