CN112884450A - Project management system - Google Patents
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- CN112884450A CN112884450A CN202110270190.9A CN202110270190A CN112884450A CN 112884450 A CN112884450 A CN 112884450A CN 202110270190 A CN202110270190 A CN 202110270190A CN 112884450 A CN112884450 A CN 112884450A
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
- G06Q10/103—Workflow collaboration or project management
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/602—Providing cryptographic facilities or services
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
- G06Q10/063—Operations research, analysis or management
- G06Q10/0631—Resource planning, allocation, distributing or scheduling for enterprises or organisations
- G06Q10/06311—Scheduling, planning or task assignment for a person or group
- G06Q10/063118—Staff planning in a project environment
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
- G06Q10/063—Operations research, analysis or management
- G06Q10/0639—Performance analysis of employees; Performance analysis of enterprise or organisation operations
- G06Q10/06395—Quality analysis or management
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
- G06Q10/063—Operations research, analysis or management
- G06Q10/0639—Performance analysis of employees; Performance analysis of enterprise or organisation operations
- G06Q10/06398—Performance of employee with respect to a job function
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F2221/00—Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F2221/21—Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F2221/2107—File encryption
Abstract
The invention discloses a project management system, which relates to the field of enterprise management and mainly comprises the following steps: the task transceiving module is used for receiving the project sub-modules uploaded by the management terminal and transmitting the project sub-modules to the corresponding staff terminals; the document management module is used for receiving and storing the working documents uploaded by the employee side through the project sub-module; and the working hour counting module is used for receiving the work attendance card punching information sent by the staff end on the project submodule and counting working hours, and the work attendance card punching information needs to be uploaded to a working document through the project submodule. According to the invention, the project sub-modules issued to the employee terminal are used for checking on the card and on the work, and the employee checks the card and needs to forcibly upload the work document, so that the management terminal can conveniently know the daily project progress condition of the employee, and the project progress result of the employee is exposed in the system, thereby realizing effective supervision of the employee who is delayed, lazy and dispersive and has insufficient capacity.
Description
Technical Field
The invention relates to the field of enterprise management, and in particular relates to a project management system.
Background
The computer document management of traditional enterprise employees needs to be equipped with special data managers to carry out document collection, classification, storage, encryption and decryption management, the management order needs to be based on the positive cooperation and correct operation of the managers and all employees, document management rules are difficult to implement, and the management quality is low. And the employment of professional data managers for document management also needs to pay considerable wage cost and bears the professional operation risk of the managers. Meanwhile, if the enterprise rents a public network server for data storage and management, a large amount of cloud storage cost needs to be invested, which undoubtedly increases the operation cost of small and micro enterprises.
Meanwhile, the existing project management can only know the completion condition of the project when the staff submits the final document of the project or inquires by the superior leader, and the superior leader cannot independently know the progress condition of the project in normal time. The working capacity and working attitude of the staff can be exposed only when the project is summarized in stages and the leaders carefully and deeply investigate, the leaders cannot master the real working state of each staff in time, and quantitative work quality comparison among different staff is difficult.
Based on the above problems, how to solve the problems of difficult document management execution, high management and storage cost, unclear project progress condition and incapability of timely evaluating the working quality and performance of the staff becomes a big problem in enterprise development at present.
Disclosure of Invention
In order to solve the problems of difficult document management execution, high management and storage cost, unclear project progress condition and incapability of timely evaluating the working quality and performance of staff, the invention provides a project management system, which comprises a management end, a staff end and a background server, wherein the background server comprises:
the task transceiving module is used for receiving the project sub-modules uploaded by the management terminal and transmitting the project sub-modules to the corresponding staff terminals;
the document management module is used for receiving and storing the working documents uploaded by the employee side through the project sub-module;
and the working hour counting module is used for receiving the work attendance card punching information sent by the staff end on the project submodule and counting working hours, and the work attendance card punching information needs to be uploaded to a working document through the project submodule.
Further, the project sub-module contains project stage information, stage work content and corresponding project weight, and the work document is a work result statistic or a work instruction for the project stage according to the stage work content in the project sub-module.
And the pushing module is used for pushing the working document, the corresponding working hour statistics and the corresponding project weight to the management end, and the management end performs performance audit on the staff end.
Furthermore, the document management module also comprises a classification storage unit which is used for setting a corresponding node folder to store the working document according to the project and the project stage information.
Further, the background server also comprises a document encryption module which is used for automatically encrypting or decrypting local files, uploading files and mail files of the management end and the staff end; and the system is also used for providing the management end and the staff end with the consulting authority of the node folder with the same project stage information as that in the project submodule.
Further, the man-hour counting module further comprises an auditing unit used for pushing the working document to a management end for auditing, and if the auditing is passed, the task transceiver module is called to send the project sub-module of the next project stage.
Furthermore, the background server is arranged in an internal local area network and can be directly accessed by the internal local area network.
Further, the background server can be accessed from an external network through the puncture access service software.
Compared with the prior art, the invention at least has the following beneficial effects:
(1) according to the project management system, the background server is set as the document storage terminal, the background server stores the work documents uploaded by the staff terminal into the project node folder in a self-classified manner according to the project stage information in the project submodule, so that the documents are orderly, comprehensively and automatically stored under the condition of no artificial management, the need of specially setting a document manager is avoided, and the operation cost of an enterprise is reduced;
(2) the background cloud server is arranged in the internal local area network, automatically encrypts local files, uploading files and mail files of the management end and the staff end through the document encryption module, and decrypts and checks the files through the encryption server when the staff end needs to check the related files, so that the files are always in an encrypted state, the need of specially setting a file administrator is avoided, and artificial loopholes in the file confidentiality management process are avoided;
(3) the work document is set to be only checked by the management end and the staff in the same task stage, so that irrelevant staff are prevented from acquiring the information of the project file;
(4) the project sub-modules issued to the employee end are used for checking on the card and on the work, and the employee checks the card and needs to forcibly upload the work document, so that the management end can conveniently know the daily project progress condition of the employee, and the project progress achievements of the employee are exposed in the system, thereby realizing effective supervision on the employee who is delayed, lazy and loose and has insufficient capacity;
(5) by counting the labor hour consumption of each employee on each task card and carrying out different weight assignment on different project stages, the currency value of each task is quantified, and the actual contribution of the employee is evaluated more objectively;
(6) the actual time and labor cost consumption of each different project are counted, and the actual benefits of the different projects are transversely compared for evaluating the quality of a client and the quality of a project team;
(7) through private cloud internal local area network data transmission and local storage, the external network deploys the puncture access service software, long-term, cheap and safe local storage of mass data can be realized with extremely low public cloud service cost, and the possibility of cost is provided for daily version storage of employee documents;
(8) the method realizes the storage of the achievement document versions in all stages of the whole project process based on the cheap mass data storage, and provides the search of various versions of the history file for possible project correction and repeated iteration.
Drawings
FIG. 1 is a system diagram of a project management system.
Detailed Description
The following are specific embodiments of the present invention and are further described with reference to the drawings, but the present invention is not limited to these embodiments.
Example one
In order to solve the problems of difficult document management execution, high management and storage cost, unclear project progress condition and incapability of timely evaluating the working quality and performance of employees, as shown in fig. 1, the invention provides a project management system, which comprises a management end, an employee end and a background server, wherein the background server comprises:
the task transceiving module is used for receiving the project sub-modules uploaded by a management terminal (referred to as a superior manager in the invention) and sending the project sub-modules to corresponding staff terminals (comprising a plurality of staff terminals, which can be embodied in forms of APP, web pages or other intelligent terminals);
the document management module is used for receiving and storing the working documents uploaded by the employee side through the project sub-module;
and the working hour counting module is used for receiving the work attendance card punching information sent by the staff end on the project submodule and counting working hours, and the work attendance card punching needs to upload a work document through the project submodule (the staff is forced to upload the work document when the staff goes off duty, and the document cannot be consistent with the document transmitted previously, so that the working effectiveness of the staff is ensured, and the purpose of orderly, comprehensively and automatically collecting the daily document of the staff and providing efficient lookup under the condition of no artificial management is realized).
The project sub-module comprises project phase information, phase work content and corresponding project weight, and the work document is work result statistics or work instruction of the project phase according to the phase work content in the project sub-module.
It should be noted that, when the work content is a conference, a conference is created on the project submodule and a conference record is formed in a mode of screen recording, video recording, sound recording, writing and the like, and the conference record file is stored in a document library uploaded by the project submodule on the same day.
According to the invention, the management of project progress is hooked with the issuing of a project submodule and the uploading of documents, and meanwhile, when a worker logs in a card when going off duty, the worker must upload a work document through the project submodule (if the work document is not uploaded, the worker is regarded as absent, the working hour of the worker on the day is not recorded in an attendance list), so that the worker can make clear the task of the project stage on the day when going on duty, and meanwhile, the forced uploading of the work document can effectively avoid the situation that the worker delays laziness and scatters, and the worker is urged to tighten up and complete the task in the project submodule. Through uploading the work document, managers (pushing the work document, corresponding working hour statistics and project weights to a management end through a pushing module) can know project progress and working capacity of the staff more clearly, and accordingly companies can reward the staff with superior capacity conveniently and eliminate the staff with low capacity.
Further, more objective performance management is achieved according to the completion rate of the project, the punch-card record of the project submodule, the total value of the project and the stage weight of the project, the contribution of the project in different stages is weighted and assigned, the currency value of each task is quantified, the work hour record of punch-card on duty and off duty of the project submodule is used, and the labor cost for completing the task is evaluated according to the project completion rate, so that the actual contribution of a certain employee is objectively evaluated.
In consideration of the confidentiality of the working document, the working document is set to be only viewed by the staff terminals with the same project stage information in the management terminal and the distributed project sub-modules on the associated project sub-modules. Meanwhile, the project sub-modules in the same project stage are associated with each other, after the association relationship of the project sub-modules is confirmed, the files on the project sub-modules are pushed to the associated project sub-modules, and the files pushed by other project sub-modules are checked on the project sub-modules. Further, once the document is uploaded, other documents cannot be deleted or added after the set waiting time, and only the administrator with the authority set in the background can delete the uploaded file of a certain task sub-module.
The project phase is a task phase for dividing tasks of the project contract according to the project time node. The document management module also comprises a classification storage unit which stores the working documents into the documents of the corresponding project phases of the background server according to the project phase information in the project sub-module, so as to realize daily document collection. Meanwhile, the system can automatically judge the new document and the old document, the old document can be uploaded together due to the relevance of the new document, but the system does not repeatedly store the old document and only shows the connection in the present document list. When the documents uploaded on the same day only have old documents but no new documents, the work attendance of the card punching can be refused, and the documents pushed by other task cards are not copied to store the documents, but only push the links of the related files. Meanwhile, in the same working address of the enterprise, data transmission and exchange are carried out among the management end, the staff end and the background server through the internal local area network, and the management end and the staff end are in the internal network when working in the enterprise, so that the traffic does not need to be consumed. And when the management end or the staff end is not in the internal local area network of the company but is connected with the public network (external network) when going out for office, the access to the internal background server of the company can be realized by deploying the puncture access service software on the public network. Traffic only needs to be consumed when the extranet accesses the backend server through puncturing.
Meanwhile, in order to further guarantee the safety of information, the background server is also provided with a document encryption module which is used for automatically encrypting or decrypting local files of the management end and the staff end, uploaded files and received external files, and simultaneously enabling the internal circulation and the external circulation of the documents to be in an encrypted state and to follow the authority control rule. The document encryption module can be self-contained in the system or third-party encryption software, but when the system automatically transmits and receives files, the third-party encryption software requests the system through an interface and automatically executes encryption and decryption operations.
When the management end and the staff end need to retrieve some files (the reference authority needs to be met), the files in the authority can be checked through the project task card by utilizing the document encryption module. Through the setting of the document encryption module, the file information is ensured to be in an encrypted state when being circulated or consulted in an enterprise, and even if being copied by staff (or managers) through mobile storage equipment such as a U disk and the like, the file information is also in the encrypted state. Without the decryption of the document encryption module, the encrypted file information cannot be opened, so that the security of the file information is ensured.
Further, the man-hour counting module further comprises an auditing unit used for pushing the working document to a management end for auditing, and if the auditing is passed, the task transceiver module is called to send the project sub-module of the next project stage.
It should be noted that, the employee must punch a card on a certain project sub-module when going to work, the employee cannot punch cards on a plurality of project sub-modules simultaneously, and at least one document must be uploaded before the employee punches cards on and off the work on a certain project sub-module as a task completed in the working hour stage. Thereby avoiding employees from escaping from the work progress statistics of other project sub-modules by punching cards on a single project sub-module.
In summary, according to the project management system provided by the invention, the background server is set as the document storage terminal, and the background server stores the work documents uploaded by the staff terminals into the project node folders in a classified manner according to the project stage information in the project sub-module and according to the project stage information, so that the documents are managed and stored orderly, comprehensively and automatically without manual management, the need of specially setting a document manager is avoided, and the enterprise operation cost is reduced.
The background cloud server is arranged in the internal local area network, automatically encrypts local files, uploading files and mail files of the management end and the staff end through the document encryption module, and decrypts and checks the files through the encryption server when the staff end needs to check the related files, so that the files are always in an encrypted state, the need of specially setting a file administrator is avoided, and artificial loopholes in the file confidentiality management process are avoided;
the work document is set to be only used for the management end and the staff in the same task stage to check, and therefore irrelevant staff are prevented from acquiring the project file information. The project sub-modules issued to the employee end are used for checking up and working on duty, and the employee checks up and needs to forcibly upload work documents on duty, so that the management end can know the daily project progress condition of the employee conveniently, project progress achievements of the employee are exposed in the system, and effective supervision on the employee who is delayed, lazy and insufficient in capacity is realized.
By counting the labor hour consumption of each employee on each task card and carrying out different weight assignment on different project stages, the currency value of each task is quantified, and the actual contribution of the employee is evaluated more objectively. Counting the actual working hours and labor cost consumption of each different project, and transversely comparing the actual benefits of the different projects for evaluating the quality of clients and the quality of project teams;
through private cloud internal local area network data transmission and local storage, the external network deploys the puncture access service software, long-term, cheap and safe local storage of mass data can be realized with extremely low public cloud service cost, and the possibility of cost is provided for daily version storage of employee documents. The method realizes the storage of the achievement document versions in all stages of the whole project process based on the cheap mass data storage, and provides the search of various versions of the history file for possible project correction and repeated iteration.
The specific embodiments described herein are merely illustrative of the spirit of the invention. Various modifications or additions may be made to the described embodiments or alternatives may be employed by those skilled in the art without departing from the spirit or ambit of the invention as defined in the appended claims.
Claims (8)
1. The project management system is characterized by comprising a management end, an employee end and a background server, wherein the background server comprises:
the task transceiving module is used for receiving the project sub-modules uploaded by the management terminal and transmitting the project sub-modules to the corresponding staff terminals;
the document management module is used for receiving and storing the working documents uploaded by the employee side through the project sub-module;
and the working hour counting module is used for receiving the work attendance card punching information sent by the staff end on the project submodule and counting working hours, and the work attendance card punching information needs to be uploaded to a working document through the project submodule.
2. The project management system of claim 1, wherein the project sub-module contains project stage information, stage work content and corresponding project weights, and the work document is a work result statistic or a work description performed on the project stage according to the stage work content in the project sub-module.
3. The project management system of claim 2, further comprising a pushing module, configured to push the work document, the corresponding work time statistics, and the project weight to the management end, and perform performance review on the employee end by the management end.
4. The project management system of claim 2, wherein the document management module further comprises a classification storage unit for setting a corresponding node folder to store the working document according to the project and the project stage information.
5. The project management system of claim 4, wherein the backend server further comprises a document encryption module for automatically encrypting or decrypting local files of the management side and the employee side, and uploading files and mail files; and the system is also used for providing the management end and the staff end with the consulting authority of the node folder with the same project stage information as that in the project submodule.
6. The project management system of claim 1, wherein the labor hour counting module further comprises an audit unit, which is configured to push the working document to a management end for audit, and if the audit is passed, invoke the task transceiver module to issue the project submodule of the next project stage.
7. The project management system of claim 1, wherein the backend server is located on and directly accessible to the internal local area network.
8. The project management system of claim 7, wherein said backend server is accessible from an external network via a stab access service software.
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| CN202110270190.9A CN112884450A (en) | 2021-03-12 | 2021-03-12 | Project management system |
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| CN202110270190.9A CN112884450A (en) | 2021-03-12 | 2021-03-12 | Project management system |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN117312606A (en) * | 2023-09-18 | 2023-12-29 | 上海云箔科技有限公司 | Project data management system |
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| CN117312606B (en) * | 2023-09-18 | 2024-03-12 | 上海云箔科技有限公司 | Project data management system |
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