CN112373218A

CN112373218A - Active display search result folder and paper document management method applying same

Info

Publication number: CN112373218A
Application number: CN202011397312.2A
Authority: CN
Inventors: 贾志宁; 郝彩哲; 宋晓明
Original assignee: Chengde Petroleum College
Current assignee: Chengde Petroleum College
Priority date: 2020-11-23
Filing date: 2020-11-23
Publication date: 2021-02-19

Abstract

The application relates to a folder for actively displaying a retrieval result and a paper document management method applying the same. Wherein the folder comprises: the electronic ink file comprises a file folder body for storing paper documents, an electronic ink screen arranged on the side face of the file folder body, a control main board and a plurality of storage inner bags, wherein the control main board and the storage inner bags are arranged in the file folder body; the plurality of storage inner bags are used for respectively storing paper documents; the control mainboard is used for receiving a retrieval instruction; the electronic ink screen is connected with the control mainboard and used for actively displaying the retrieval result according to the retrieval instruction received by the control mainboard on the premise of not opening the folder body. By the arrangement, the main board and the electronic ink screen are controlled, so that when a user retrieves stored paper documents, prompt information can be sent to the user, the user can quickly find target paper documents, and the retrieval efficiency of the paper documents can be effectively improved.

Description

Active display search result folder and paper document management method applying same

Technical Field

The application relates to the technical field of paper document management methods and storage tools, in particular to a folder for actively displaying a retrieval result and a paper document management method applying the folder.

Background

In the course of national development, various industries generate a large number of documents during production or research activities. At present, in order to reduce energy consumption and improve efficiency, various countries are spreading the use of electronic documents to replace the high cost and high consumption of paper documents. Although electronic documents are a future development trend, the role of paper documents is still not completely replaced by electronic documents under the current technical conditions.

Compared with an electronic document, the paper document has the advantages that the storage period is longer, the stability is better, in some special occasions such as processing of legal related businesses, the paper document can be provided as evidence, and the content of the paper document is not easy to be tampered.

Paper documents also have some disadvantages. When the retrieval method is used, paper documents do not have the capability of quick retrieval, and the conventional retrieval method is that the paper documents are numbered and classified firstly, and then manual retrieval is carried out according to the numbers, so that the retrieval efficiency is low, and the accuracy is low.

Therefore, with the development of society and economy, a large amount of applications are still needed for paper documents in a long time in the future, and meanwhile, in order to improve the retrieval efficiency, the research on a quick and efficient retrieval method of the paper documents is very important.

Disclosure of Invention

The application provides a folder capable of actively displaying a retrieval result and a paper document management method applying the folder, and aims to solve the problem that the traditional manual retrieval method of paper documents is low in efficiency.

The above purpose of the present application is achieved by the following technical solutions:

in a first aspect, the present application provides an active display search result folder, which includes:

the electronic ink file comprises a file folder body for storing paper documents, an electronic ink screen arranged on the side face of the file folder body, a control main board and a plurality of storage inner bags, wherein the control main board and the storage inner bags are arranged in the file folder body; the plurality of storage inner bags are used for respectively storing paper documents;

the control mainboard is used for receiving a retrieval instruction;

the electronic ink screen is connected with the control main board and used for actively displaying a retrieval result according to the retrieval instruction received by the control main board on the premise of not opening the folder main body.

Optionally, an electronic ink tag connected to the control motherboard is disposed on one side of the inner storage bag, and is used for displaying document features of paper documents stored in the inner storage bag.

Optionally, the electronic ink labels corresponding to the inner storage bags are arranged in a step shape, and are not shielded from each other.

Optionally, each of the inner storage bags is detachably connected to the folder body through a clamp, and the clamp is located at the opposite side of the electronic ink label.

Optionally, the clamp comprises a connecting hole, the inside of the folder body further comprises a connecting column, and the connecting hole is sleeved on the connecting column to achieve detachable connection between the clamp and the folder body.

Optionally, the front surface of the folder body is further provided with a paper label bag for placing paper labels, and the paper labels are used for recording general profiles of paper documents stored in the folder body.

Optionally, the control motherboard includes a processing module, a storage module, an interaction module, and a power module;

the interaction module is used for carrying out information interaction with external intelligent equipment, and receiving a retrieval instruction; the intelligent equipment is provided with a client for user operation;

the storage module is used for storing document characteristics of paper documents stored in the folder main body;

the processing module is used for controlling the electronic ink screen to display the document characteristics according to the retrieval instruction acquired by the interaction module;

the power supply module is used for providing working power supply.

Optionally, the folder further comprises a sound alarm, and the sound alarm is used for giving an alarm prompt tone under the control of the control main board.

In a second aspect, the present application further provides a paper document filing method based on any one of the first aspect, including:

performing information interaction with a control main board in a folder main body by using a client installed on external intelligent equipment so as to set document characteristics of paper documents to be stored in the folder main body;

distributing a storage inner bag for the paper documents to be stored, and setting document characteristics of the paper documents to be stored in the corresponding storage inner bag through a client;

placing the document into a corresponding storage inner bag for storage;

and storing the folder body.

In a third aspect, the present application further provides a paper document retrieval method based on any one of the first aspect, where the method includes:

searching the document characteristics of the required paper document by using a client;

the electronic ink screen in the active display retrieval result folder which stores the corresponding paper document displays the retrieval result;

after the retriever sees the information displayed on the electronic ink screen, the corresponding folder body is opened, and the electronic ink label on the side edge of the inner storage bag in the folder body further displays the retrieval result to remind the retriever;

and (5) the searcher opens the corresponding inner storage bag to take out the paper document obtained by searching, and the document searching process is completed.

The technical scheme provided by the embodiment of the application can have the following beneficial effects:

in the technical scheme provided by the embodiment of the application, the folder capable of actively displaying the retrieval result comprises a folder main body used for storing paper documents, a control main board used for obtaining the retrieval instruction of a user and an electronic ink screen used for displaying the retrieval result, so that prompt information can be sent to the user when the user retrieves the stored paper documents, and therefore the retrieval efficiency of the paper documents can be effectively improved.

It is to be understood that both the foregoing general description and the following detailed description are exemplary and explanatory only and are not restrictive of the application.

Drawings

The accompanying drawings, which are incorporated in and constitute a part of this specification, illustrate embodiments consistent with the present application and together with the description, serve to explain the principles of the application.

FIG. 1 is a schematic diagram illustrating an external structure of a folder for actively displaying search results according to the present application;

FIG. 2 is a schematic diagram illustrating an internal structure of a folder for actively displaying search results according to the present application;

FIG. 3 is a schematic view of a storage bag shown in the present application;

fig. 4 is a schematic structural diagram of a control motherboard according to the present application;

FIG. 5 is a schematic diagram of a paper document archiving process shown in the present application;

FIG. 6 is a schematic diagram of a paper document retrieval process shown in the present application;

reference numerals: 101-a folder body; 102-electronic ink screen; 103-control the mainboard; 104-a storage inner bag; 105-an electronic ink label; 106-a clamp; 107-connecting hole; 108-paper label bags; 109-flexible flat cable; 201-a processing module; 202-a storage module; 203-interaction module; 204-a power supply module; 205-audible alarm.

Detailed Description

Reference will now be made in detail to the exemplary embodiments, examples of which are illustrated in the accompanying drawings. When the following description refers to the accompanying drawings, like numbers in different drawings represent the same or similar elements unless otherwise indicated. The embodiments described in the following exemplary embodiments do not represent all embodiments consistent with the present application. Rather, they are merely examples of apparatus and methods consistent with certain aspects of the present application, as detailed in the appended claims.

The active display search result folder provided in the present application will be first described below by way of an example.

Examples

Referring to fig. 1-3, fig. 1 is a schematic diagram illustrating an external structure of a folder for actively displaying a search result according to the present application; FIG. 2 is a schematic diagram illustrating an internal structure of a folder for actively displaying search results according to the present application; fig. 3 is a schematic structural diagram of a storage inner bag shown in the present application.

As shown in fig. 1, the active display search result folder includes:

a folder body 101 for storing paper documents, an electronic ink screen 102 disposed at a side of the folder body 101, and a control main board 103 and a plurality of storage inner bags 104 disposed inside the folder body 101; the plurality of storage inner bags 104 are used for storing paper documents respectively;

the control mainboard 103 is used for receiving a retrieval instruction;

the electronic ink screen 102 is connected to the control main board 103, and is configured to actively display a search result according to a search instruction received by the control main board 103 on the premise that the folder main body 101 is not opened.

It should be noted that the overall size of the folder body 101 is the same as or similar to that of a conventional folder, thereby facilitating use. In addition, the electronic ink screen is a screen to which electronic ink is applied, which changes color when power is applied and can display a changing image, and more importantly, when the display content does not change, it can be continuously displayed without power being applied, and thus power consumption is extremely low.

In addition, the inner storage bag 104 can be made of a polymer material with high transparency and good toughness, and the like, so that the information of the home page (or the cover) of the paper document can be observed on the premise of not taking out the paper document stored inside, a user can conveniently determine whether the corresponding paper document is the document required by the user, and the service life can be effectively prolonged by selecting the material with good toughness. Also, the number of inner storage bags 104 can be adjusted at will (according to the document classification need) without exceeding the thickness limit of the folder body 101.

Based on the scheme, after the control main board 103 receives the retrieval instruction, if it is determined that the corresponding paper document is stored in the folder main body 101, the electronic ink screen 102 on the side is controlled to display corresponding information, that is, prompt information is sent to the user, and the user can quickly find the target document according to the displayed prompt information.

In order to make the solution of the present application more clear and complete, the following description continues with further details.

In some embodiments, as shown in fig. 2, one side of each inner storage bag 104 is provided with an electronic ink tag 105 (connected by a flexible flat cable 109) connected to the control main board 103 for displaying the document characteristics of the paper documents stored in the inner storage bag 104. The electronic ink label 105 is preferably disposed on the right side of the inner storage bag 104 (i.e., the structure shown in fig. 2), so as to better conform to the usage habit of people. Further, as shown in fig. 2, when the number of the inner storage bags 104 is multiple, the electronic ink labels 105 corresponding to the inner storage bags 104 are arranged in a step shape without being blocked, so that a user can conveniently view each electronic ink label 105.

Further, each storage inner bag 104 is detachably connected to the folder body 101 through a clamp 106, and the clamp 106 is located at the opposite side of the electronic ink label 105. For example, as shown in fig. 2 and 3, the clamp 106 is disposed at the left side of the storage inner bag 104, the clamp 106 (and the corresponding position of the storage inner bag 104) includes a connecting hole 107, the interior of the folder body 101 further includes a connecting column (not shown in the figure), the connecting hole 107 is sleeved on the connecting column to realize detachable connection between the clamp 106 and the folder body 101, and the number of the connecting hole 107 and the corresponding connecting column is at least 2 to ensure that the storage inner bag 104 does not rotate or slide. Based on this, each storage inner bag 104 can be repeatedly detached and attached, and the attachment sequence can be reused and adjusted.

In addition, in some embodiments, as shown in fig. 1, the front surface of the folder body 101 is further provided with a paper label bag 108 (transparent material) for placing a paper label, and the paper label is used for recording the outline of the paper document stored in the folder body 101. That is, while the information about the stored paper document may be displayed through the electronic ink screen 102, a conventional paper tag may be provided to represent the profile information of the stored paper document.

In addition, in some embodiments, as shown in fig. 4, the control motherboard 103 is a circuit board integrating at least the processing module 201, the storage module 202, the interaction module 203, and the power module 204, and in order to protect the modules from being damaged during use, a protective casing may be further provided for the modules.

The interaction module 203, that is, the wireless communication module, is configured to perform information interaction with an external smart device, including receiving a retrieval instruction; specifically, since the folder itself does not include a human-computer interaction unit, information interaction with the control main board 103 of the folder needs to be realized through an external intelligent device, and accordingly, the intelligent device needs to be provided with a client for user operation, and the client can be installed on a desktop or a mobile terminal as needed, that is, the intelligent device can be a PC, a mobile phone, a PAD, or the like; in addition, it should be noted that, since the interaction module 203 needs to perform information interaction with an external smart device, the position of the interaction module on the control main board may be a position close to the side (at the back) of the folder main body 101;

the storage module 202 is used for storing document characteristics of paper documents stored in the folder body 101; the document features are identifiers preset by a user and used for representing corresponding paper documents, and may be, for example, titles or other keywords of corresponding contents of the paper documents;

the processing module 201 is used for controlling the electronic ink screen 102 to display the document characteristics according to the retrieval instruction acquired by the interaction module 203; the processing module 201 can be realized by a single chip microcomputer;

the power module 204 is used for providing working power, and the power module 204 specifically includes a battery and a corresponding power circuit, and may be implemented by using related structures or modules in the prior art, which is not described in detail herein.

Furthermore, the power utilization modules can enter a standby state in a non-retrieval state, so that the electric quantity of the battery is saved, and the service life is prolonged; and in the retrieval state, all modules automatically recover the working state to realize the retrieval of the document.

In addition, in some scenarios, the number of folders may be large, and in order to enable a user to find a corresponding document more conveniently and quickly, the folder for actively displaying a search result further includes an audible alarm 205, and the audible alarm 205 is configured to issue an alarm prompt tone under the control of (the processing module 201 in) the control motherboard 103. That is, when the processing module 201 in a folder determines that the paper document being retrieved by the user is stored in the folder, the electronic ink screen 102 is controlled to display the retrieval result, and the corresponding audible alarm 205 is controlled to emit an alarm prompt tone, so as to remind the user of finding the folder. Wherein, the alarm prompt tone can be a buzzer or a similar device. The sound alarm 205 may be integrated with the control main board 103, or may be separately provided in the folder main body 101.

In order to make the solution of the present application easier to understand, a method of managing paper documents based on the above-described active display search result folder will be described below. The management method of the paper document comprises an archiving method and a retrieval method of the paper document.

First, referring to fig. 5, fig. 5 is a schematic diagram illustrating a paper document filing process according to the present application. As shown in fig. 5, the archiving process includes:

step 1: information interaction is carried out with a control main board 103 inside the folder main body 101 by using an archiving and retrieving system (namely, an application program in fig. 5) corresponding to a client installed on an external intelligent device, so as to set document characteristics of a paper document to be stored in the folder main body 101; setting a document feature may be naming the folder so that the electronic ink screen 102 at the spine of the side of the folder can display the named name; in addition, a database of the archiving and retrieving system corresponding to the client automatically establishes a new archive;

step 2: distributing an inner storage bag 104 for the paper documents to be stored, and setting document characteristics of the paper documents to be stored in the corresponding inner storage bag 104 through a client; in the step, when the document characteristics of the paper document in the storage inner bag are set, the information such as keywords of the document to be filed can be automatically acquired through manual input or modes such as character recognition and photographing;

and step 3: placing the document into the corresponding inner storage bag 104 for storage;

and 4, step 4: a storage folder body 101; that is, the folder body 101 is placed to a specified location for storage.

Next, referring to fig. 6, fig. 6 is a schematic diagram of a paper document retrieval process shown in the present application. As shown in fig. 6, the retrieval process includes:

step 1: searching the document characteristics of the required paper document by using a client; the method specifically comprises the steps that a searcher searches key words and the like of required documents through a client archiving and searching system, and then the client automatically sends a searching instruction to a corresponding control mainboard;

step 2: the electronic ink screen 102 in the active display retrieval result folder where the corresponding paper document is stored displays the retrieval result; that is, after receiving the retrieval instruction, the control motherboard 103 sends a confirmation signal to the electronic ink screen 102 at the back of the folder, and the electronic ink screen 102 actively displays the retrieval results such as the name of the folder; furthermore, if the audible alarm 205 is provided, it also emits an alarm prompt tone at the same time;

and step 3: after seeing the information displayed on the electronic ink screen 102, the searcher opens the corresponding folder main body 101, and the electronic ink label 105 on the side of the inner storage bag 104 inside the folder main body 101 further displays the searching result to remind the searcher;

and 4, step 4: the searcher opens the corresponding inner storage bag 104 to take out the target paper document obtained by searching, and the searching process of the document is completed.

Through the scheme, the user can quickly find the target document according to the prompt information displayed by the electronic ink screen, and the retrieval efficiency of the paper document is effectively improved.

It is understood that the same or similar parts in the above embodiments may be mutually referred to, and the same or similar parts in other embodiments may be referred to for the content which is not described in detail in some embodiments.

It should be noted that, in the description of the present application, the terms "first", "second", etc. are used for descriptive purposes only and are not to be construed as indicating or implying relative importance. Further, in the description of the present application, the meaning of "a plurality" means at least two unless otherwise specified.

In the description herein, reference to the description of the term "one embodiment," "some embodiments," "an example," "a specific example," or "some examples," etc., means that a particular feature, structure, material, or characteristic described in connection with the embodiment or example is included in at least one embodiment or example of the application. In this specification, the schematic representations of the terms used above do not necessarily refer to the same embodiment or example. Furthermore, the particular features, structures, materials, or characteristics described may be combined in any suitable manner in any one or more embodiments or examples.

Although embodiments of the present application have been shown and described above, it is understood that the above embodiments are exemplary and should not be construed as limiting the present application, and that variations, modifications, substitutions and alterations may be made to the above embodiments by those of ordinary skill in the art within the scope of the present application.

Claims

1. An active display search result folder, comprising:

the electronic ink file comprises a file folder body (101) used for storing paper documents, an electronic ink screen (102) arranged on the side face of the file folder body (101), and a control main board (103) and a plurality of storage inner bags (104) arranged inside the file folder body (101); the multiple inner storage bags (104) are used for storing paper documents respectively;

the control main board (103) is used for receiving a retrieval instruction;

the electronic ink screen (102) is connected with the control main board (103) and is used for actively displaying a retrieval result according to the retrieval instruction received by the control main board (103) on the premise of not opening the folder main body (101).

2. The active display retrieval result folder as claimed in claim 1, wherein one side of the inner storage bag (104) is provided with an electronic ink tag (105) connected with the control main board (103) for displaying the document characteristics of the paper documents stored in the inner storage bag (104).

3. The active display search result folder according to claim 2, wherein the electronic ink labels (105) corresponding to the inner storage bags (104) are arranged in a ladder-like manner without being blocked from each other.

4. The active display retrieval result folder of claim 2, wherein each of the inner storage bags (104) is detachably connected to the folder body (101) by a clamp (106), and the clamp (106) is located at the opposite side of the electronic ink label (105).

5. The active display search result folder according to claim 4, wherein the clamp (106) comprises a connecting hole (107), the folder body (101) further comprises a connecting column, and the connecting hole (107) is sleeved on the connecting column to realize detachable connection between the clamp (106) and the folder body (101).

6. The active display retrieval result folder as claimed in claim 1, wherein the folder body (101) is further provided with a paper label bag (108) on the front surface for placing a paper label, and the paper label is used for recording the outline of the paper document stored in the folder body (101).

7. The active display retrieval result folder according to any one of claims 1-6, wherein the control main board (103) comprises a processing module (201), a storage module (202), an interaction module (203) and a power supply module (204);

the interaction module (203) is used for performing information interaction with external intelligent equipment, and comprises receiving a retrieval instruction; the intelligent equipment is provided with a client for user operation;

the storage module (202) is used for storing document characteristics of paper documents stored in the folder body (101);

the processing module (201) is used for controlling the electronic ink screen (102) to display the document features according to the retrieval instruction acquired by the interaction module (203);

the power supply module (204) is used for providing working power supply.

8. The active display retrieval result folder according to claim 7, further comprising an audible alarm (205), wherein the audible alarm (205) is used for giving an alarm prompt tone under the control of the control mainboard (103).

9. A paper document filing method based on any one of claims 1 to 8, wherein the method comprises:

information interaction is carried out between a client installed on external intelligent equipment and a control main board (103) inside a folder main body (101) so as to set document characteristics of paper documents to be stored in the folder main body (101);

distributing a storage inner bag (104) for the paper documents to be stored, and setting document characteristics of the paper documents to be stored in the corresponding storage inner bag (104) through a client;

placing the document into a corresponding inner storage bag (104) for storage;

storing the folder body (101).

10. A paper document retrieval method based on the folder for actively displaying retrieval results of any one of claims 1 to 8, comprising:

the electronic ink screen (102) in the active display retrieval result folder, which stores the corresponding paper documents, displays the retrieval results;

after seeing the information displayed by the electronic ink screen (102), a searcher opens the corresponding folder main body (101), and an electronic ink label (105) at the side of a storage inner bag (104) in the folder main body (101) further displays a searching result to remind the searcher;

the searcher opens the corresponding inner storage bag (104) to take out the paper document obtained by searching, and the searching process of the document is completed.