CN111737195A - Document storage system for engineering management - Google Patents
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Abstract
The invention discloses the operation steps of the project management document storage system, and by encrypting some important files, and the files are stored in an encrypted way, so that the files are prevented from being diffused, the safety and the reliability of enterprise-level data are comprehensively ensured, meanwhile, the encrypted file needs to provide an authority control mechanism in the process of transferring, fine-grained authority control can be performed for users, departments and posts, the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users are controlled, the safe sharing of the file is realized, and the system is internally provided with a function of tracking the outflow file, and by arranging a back-end management center at the terminal of the storage of each document, therefore, the document can be monitored in all directions through the back-end management center, and different monitoring centers can be established for different documents.
Description
Technical Field
The invention belongs to the technical field related to storage systems, and particularly relates to a document storage system for engineering management.
Background
The document management system or the digital asset management system is mainly used for managing information contents such as documents, drawings, videos, audios and the like which are commonly used by people, and along with an information process, document management is more and more emphasized by enterprises, but the enterprises often encounter the following problems in the process of document management: mass documents are stored and difficult to manage; the search is slow and the efficiency is low; document version management confusion; lack of security of documents; documents cannot be effectively shared cooperatively; knowledge management is held in step and so on. Document management is becoming a focus of research in the industry at home and abroad.
The existing document storage system technology has the following problems: when the existing document storage system stores documents, the phenomenon that the documents are lost when the documents are stored can occur due to overlarge data of the documents, so that the lost documents need to be retrieved, but most of the documents cannot be retrieved well when the documents are lost, and thus a certain degree of secret leakage can be caused.
Disclosure of Invention
The invention aims to provide a document storage system for engineering management, which aims to solve the problem that the existing document storage system proposed in the background art can lose documents due to unfavorable supervision when in use.
In order to achieve the purpose, the invention provides the following technical scheme:
an engineering managed document storage system, the engineering managed document storage system operating by the steps of:
the method comprises the following steps: screening important files in engineering management, classifying and summarizing the screened important files through a system, establishing different stored files respectively for the summarized files, wherein the file management system supports infinite-level folder and subfolder structures, supports complete organizational structures and personnel information management, supports a user batch import function, and can add a plurality of departments to the same user to construct an organizational structure at any latitude;
step two: the method comprises the following steps that encryption operation of documents is carried out on stored documents, the encrypted documents are more confidential during transmission, the phenomenon that the documents are possibly stolen is avoided, a project document management system controls the authority of the project documents through three dimensions of personnel, roles and departments, and has more than ten different authorities including browsing, adding, modifying, deleting, previewing and the like, centralized authorization is adopted for document category management, decentralized authorization is adopted for specific documents, the flexibility and convenience of access are ensured through the combination of the centralized authorization and the decentralized authorization, the uploaded documents are automatically converted into a flash format, the documents cannot be copied during previewing, and the security of the documents is ensured;
step three: the encrypted document is encrypted and transferred, the document is encrypted and stored, the document diffusion is prevented, the safety and reliability of enterprise-level data are comprehensively guaranteed, the document is transferred to the interior of core information, the document and a database, the authorization of a manager is required in the transferring process, the authorized encrypted document can be transferred only after the authorization is obtained, an authority control mechanism is provided, fine-grained authority control can be performed on users, departments and posts, the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users are controlled, and the document is safely shared;
step four: and uploading some important files in engineering management to the interior of core information, files and a database, so that some files with different degrees can be summarized differently, templates in a file management system are self-defined and divided into two different types, namely a document template and a form template, the document template can be added with templates such as word, excel and the like, and the form template can be added with templates such as html, htm and the like.
Preferably, the operation steps for preventing theft in the project management document storage system are as follows:
the method comprises the following steps: the documents stored in the core intelligence, the files and the database can perform better protection on the stored documents, and the uploaded important files and the encrypted files can be prevented from being stored and the copies cannot be stored under the action of the core intelligence, the files and the database; preventing the uploaded important files and the encrypted files from preventing picture copying, copying and editing; preventing the uploaded important files and the encrypted files from changing time; the method can prevent the uploaded important files and the encrypted files from obtaining the operation authority when the uploaded important files and the encrypted files are not authorized, and can control the output through core information, files and a database;
step two: the core information, the file and the database are transmitted to the inside of a module managed by a user, the user encrypts the files respectively, the information of the user coexists in the encrypted files, and a self-defined form can be attached in the auditing process, so that the functions of returning, failing, changing an auditor, stopping the flow and the like are realized.
Preferably, the operation steps for tracking the lost document in the document storage system for engineering management are totally set as follows:
the method comprises the following steps: and the important information file box data can not be used when flowing out to the outside, such as floppy disk, CD can not be used by external personnel when flowing out, and unauthorized personnel can not be used when transferring E-mail;
step two: the function of tracking the outgoing files is arranged at the terminal of each established document, and the rear-end management center is arranged at the terminal for storing each document, so that the document can be monitored in all directions through the rear-end management center, different monitoring centers can be established for different documents, the first monitoring center, the second monitoring center and the third monitoring center can be monitored under the action of a monitoring private network, and the lost document can be better retrieved;
step three: the check-in and check-out functions of the project document management system can ensure that the project document can only be modified by one user at the same time, so that the project document keeps uniqueness. The online version updating method has the advantages that the online version is automatically stored after being modified, and a series of problems of version storage confusion, history version errors, loss and the like can be effectively prevented through the functions of viewing history versions, latest version display, version rollback and the like in the document attributes.
Compared with the prior art, the invention provides a document storage system for engineering management, which has the following beneficial effects:
the invention carries out encryption processing on some important files and adopts encryption storage to prevent the files from diffusing and comprehensively ensure the safety and the reliability of enterprise-level data, meanwhile, the encrypted files need to provide an authority control mechanism in the process of transferring and can carry out fine-grained authority control aiming at users, departments and posts to control the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users so as to realize the safe sharing of the files, the inside of the system is provided with the function of tracking the outgoing files, and the rear end management center is arranged at the terminal of each file storage, so that the files can be comprehensively monitored by the rear end management center, different monitoring centers can be established for different files, thereby solving the phenomenon that the files are lost due to unfavorable monitoring when the existing file storage system is used To a problem of (a).
Drawings
FIG. 1 is a schematic diagram of a document storage system according to the present invention.
FIG. 2 is a diagram illustrating a structure of a trace-out file system according to the present invention.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Referring to fig. 1-2, the present invention provides a technical solution:
an engineering managed document storage system, the operation steps of the engineering managed document storage system are as follows:
the method comprises the following steps: screening important files in engineering management, classifying and summarizing the screened important files through a system, establishing different stored files respectively for the summarized files, wherein the file management system supports infinite-level folder and subfolder structures, supports complete organizational structures and personnel information management, supports a user batch import function, and can add a plurality of departments to the same user to construct an organizational structure at any latitude;
step two: the method comprises the following steps that encryption operation of documents is carried out on stored documents, the encrypted documents are more confidential during transmission, the phenomenon that the documents are possibly stolen is avoided, a project document management system controls the authority of the project documents through three dimensions of personnel, roles and departments, and has more than ten different authorities including browsing, adding, modifying, deleting, previewing and the like, centralized authorization is adopted for document category management, decentralized authorization is adopted for specific documents, the flexibility and convenience of access are ensured through the combination of the centralized authorization and the decentralized authorization, the uploaded documents are automatically converted into a flash format, the documents cannot be copied during previewing, and the security of the documents is ensured;
step three: the encrypted document is encrypted and transferred, the document is encrypted and stored, the document diffusion is prevented, the safety and reliability of enterprise-level data are comprehensively guaranteed, the document is transferred to the interior of core information, the document and a database, the authorization of a manager is required in the transferring process, the authorized encrypted document can be transferred only after the authorization is obtained, an authority control mechanism is provided, fine-grained authority control can be performed on users, departments and posts, the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users are controlled, and the document is safely shared;
step four: and uploading some important files in engineering management to the interior of core information, files and a database, so that some files with different degrees can be summarized differently, templates in a file management system are self-defined and divided into two different types, namely a document template and a form template, the document template can be added with templates such as word, excel and the like, and the form template can be added with templates such as html, htm and the like.
The operation steps for preventing stealing in the project management document storage system are as follows:
the method comprises the following steps: the documents stored in the core intelligence, the files and the database can perform better protection on the stored documents, and the uploaded important files and the encrypted files can be prevented from being stored and the copies cannot be stored under the action of the core intelligence, the files and the database; preventing the uploaded important files and the encrypted files from preventing picture copying, copying and editing; preventing the uploaded important files and the encrypted files from changing time; the method can prevent the uploaded important files and the encrypted files from obtaining the operation authority when the uploaded important files and the encrypted files are not authorized, and can control the output through core information, files and a database;
step two: the core information, the file and the database are transmitted to the inside of a module managed by a user, the user encrypts the files respectively, the information of the user coexists in the encrypted files, and a self-defined form can be attached in the auditing process, so that the functions of returning, failing, changing an auditor, stopping the flow and the like are realized.
The operation steps for the lost document tracking in the document storage system of engineering management are totally set as follows:
the method comprises the following steps: and the important information file box data can not be used when flowing out to the outside, such as floppy disk, CD can not be used by external personnel when flowing out, and unauthorized personnel can not be used when transferring E-mail;
step two: the function of tracking the outgoing files is arranged at the terminal of each established document, and the rear-end management center is arranged at the terminal for storing each document, so that the document can be monitored in all directions through the rear-end management center, different monitoring centers can be established for different documents, the first monitoring center, the second monitoring center and the third monitoring center can be monitored under the action of a monitoring private network, and the lost document can be better retrieved;
step three: the check-in and check-out functions of the project document management system can ensure that the project document can only be modified by one user at the same time, so that the project document keeps uniqueness. The online version updating method has the advantages that the online version is automatically stored after being modified, and a series of problems of version storage confusion, history version errors, loss and the like can be effectively prevented through the functions of viewing history versions, latest version display, version rollback and the like in the document attributes.
The working principle and the using process of the invention are as follows:
the method comprises the following steps: the method comprises the steps of encrypting a stored document, ensuring that the encrypted document is more confidential during transmission, avoiding the phenomenon of stealing, controlling the authority of a project document through three dimensions of personnel, roles and departments by a project document management system, having more than ten different authorities including browsing, adding, modifying, deleting, previewing and the like, adopting centralized authorization aiming at document type management, and adopting decentralized authorization aiming at specific documents. The flexibility and the convenience of access are ensured by combining centralized authorization and decentralized authorization. The uploaded document is automatically converted into a flash format by the system, and the document cannot be copied during previewing. Ensuring the safety of the document;
step two: the encrypted document is encrypted and transferred, the document is encrypted and stored, the document diffusion is prevented, the safety and reliability of enterprise-level data are comprehensively guaranteed, the document is transferred to the interior of core information, the document and a database, the authorization of a manager is required in the transferring process, the authorized encrypted document can be transferred only after the authorization is obtained, an authority control mechanism is provided, fine-grained authority control can be performed on users, departments and posts, the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users are controlled, and the document is safely shared;
step three: uploading some important files in engineering management, uploading the important files to the interior of core information, files and a database, so that some files with different degrees can be summarized differently, supporting template customization in a file management system is divided into two different types, namely a file template and a form template, the file template can be added with templates such as word, excel and the like, and the form template can be added with templates such as html, htm and the like;
step four: the documents stored in the core intelligence, the files and the database can perform better protection on the stored documents, and the uploaded important files and the encrypted files can be prevented from being stored and the copies cannot be stored under the action of the core intelligence, the files and the database; preventing the uploaded important files and the encrypted files from preventing picture copying, copying and editing; preventing the uploaded important files and the encrypted files from changing time; the method can prevent the uploaded important files and the encrypted files from obtaining the operation authority when the uploaded important files and the encrypted files are not authorized, and can control the output through core information, files and a database;
step five: and the terminal of each document that is established is provided with the function of tracking the file that flows out, the terminal through the storage at each document is provided with rear end management center, can make through this rear end management center carry out omnidirectional control to the document like this, thereby can make and establish different surveillance centers to different documents, can make like this can monitor first surveillance center, second surveillance center and third surveillance center under the effect through monitoring private network, thereby can make better finding back the document that loses.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (3)
1. An engineering management document storage system, characterized by: the operation steps of the project management document storage system are as follows:
the method comprises the following steps: screening important files in engineering management, classifying and summarizing the screened important files through a system, establishing different stored files respectively for the summarized files, wherein the file management system supports infinite-level folder and subfolder structures, supports complete organizational structures and personnel information management, supports a user batch import function, and can add a plurality of departments to the same user to construct an organizational structure at any latitude;
step two: the method comprises the following steps that encryption operation of documents is carried out on stored documents, the encrypted documents are more confidential during transmission, the phenomenon that the documents are possibly stolen is avoided, a project document management system controls the authority of the project documents through three dimensions of personnel, roles and departments, and has more than ten different authorities including browsing, adding, modifying, deleting, previewing and the like, centralized authorization is adopted for document category management, decentralized authorization is adopted for specific documents, the flexibility and convenience of access are ensured through the combination of the centralized authorization and the decentralized authorization, the uploaded documents are automatically converted into a flash format, the documents cannot be copied during previewing, and the security of the documents is ensured;
step three: the encrypted document is encrypted and transferred, the document is encrypted and stored, the document diffusion is prevented, the safety and reliability of enterprise-level data are comprehensively guaranteed, the document is transferred to the interior of core information, the document and a database, the authorization of a manager is required in the transferring process, the authorized encrypted document can be transferred only after the authorization is obtained, an authority control mechanism is provided, fine-grained authority control can be performed on users, departments and posts, the operations of management, browsing, reading, editing, downloading, deleting, printing, subscribing and the like of the users are controlled, and the document is safely shared;
step four: and uploading some important files in engineering management to the interior of core information, files and a database, so that some files with different degrees can be summarized differently, templates in a file management system are self-defined and divided into two different types, namely a document template and a form template, the document template can be added with templates such as word, excel and the like, and the form template can be added with templates such as html, htm and the like.
2. An engineering managed document storage system according to claim 1, wherein: the operation steps for preventing stealing in the project management document storage system are as follows:
the method comprises the following steps: the documents stored in the core intelligence, the files and the database can perform better protection on the stored documents, and the uploaded important files and the encrypted files can be prevented from being stored and the copies cannot be stored under the action of the core intelligence, the files and the database; preventing the uploaded important files and the encrypted files from preventing picture copying, copying and editing; preventing the uploaded important files and the encrypted files from changing time; the method can prevent the uploaded important files and the encrypted files from obtaining the operation authority when the uploaded important files and the encrypted files are not authorized, and can control the output through core information, files and a database;
step two: the core information, the file and the database are transmitted to the inside of a module managed by a user, the user encrypts the files respectively, the information of the user coexists in the encrypted files, and a self-defined form can be attached in the auditing process, so that the functions of returning, failing, changing an auditor, stopping the flow and the like are realized.
3. An engineering managed document storage system according to claim 1, wherein: the operation steps for tracking the lost document in the document storage system of the engineering management are totally provided with the following steps:
the method comprises the following steps: and the important information file box data can not be used when flowing out to the outside, such as floppy disk, CD can not be used by external personnel when flowing out, and unauthorized personnel can not be used when transferring E-mail;
step two: the function of tracking the outgoing files is arranged at the terminal of each established document, and the rear-end management center is arranged at the terminal for storing each document, so that the document can be monitored in all directions through the rear-end management center, different monitoring centers can be established for different documents, the first monitoring center, the second monitoring center and the third monitoring center can be monitored under the action of a monitoring private network, and the lost document can be better retrieved;
step three: the check-in and check-out functions of the project document management system can ensure that the project document can only be modified by one user at the same time, so that the project document keeps uniqueness; the online version updating method has the advantages that the online version is automatically stored after being modified, and a series of problems of version storage confusion, history version errors, loss and the like can be effectively prevented through the functions of viewing history versions, latest version display, version rollback and the like in the document attributes.
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CN113590559A (en) * | 2021-09-28 | 2021-11-02 | 中通服建设有限公司 | Method for managing whole process of enterprise project management document |
CN114066404A (en) * | 2021-11-11 | 2022-02-18 | 金恒智控管理咨询集团股份有限公司 | Printing system based on enterprise internal control flow key points and professional judgment |
CN114066404B (en) * | 2021-11-11 | 2024-01-05 | 金恒智控管理咨询集团股份有限公司 | Printing system based on enterprise internal control flow main points and professional judgment |
CN114037310A (en) * | 2021-11-17 | 2022-02-11 | 中铁八局集团有限公司 | Engineering data management method and system |
CN114297684A (en) * | 2021-12-29 | 2022-04-08 | 广州睿冠信息科技有限公司 | Engineering document safety management system |
CN115033640A (en) * | 2022-04-26 | 2022-09-09 | 广东创成建设监理咨询有限公司 | Electric power construction engineering supervision experience uploading and consulting system |
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