CN111591061B - Accounting document prints system of filing - Google Patents
Accounting document prints system of filing Download PDFInfo
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- CN111591061B CN111591061B CN202010408452.9A CN202010408452A CN111591061B CN 111591061 B CN111591061 B CN 111591061B CN 202010408452 A CN202010408452 A CN 202010408452A CN 111591061 B CN111591061 B CN 111591061B
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- B—PERFORMING OPERATIONS; TRANSPORTING
- B42—BOOKBINDING; ALBUMS; FILES; SPECIAL PRINTED MATTER
- B42B—PERMANENTLY ATTACHING TOGETHER SHEETS, QUIRES OR SIGNATURES OR PERMANENTLY ATTACHING OBJECTS THERETO
- B42B5/00—Permanently attaching together sheets, quires or signatures otherwise than by stitching
- B42B5/02—Permanently attaching together sheets, quires or signatures otherwise than by stitching by eyelets
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
- G06F3/12—Digital output to print unit, e.g. line printer, chain printer
Abstract
The invention relates to an accounting document printing and filing system, belongs to the field of financial management, and solves the problem of low efficiency of an accounting document filing process in the prior art. The invention comprises an information acquisition module, a printing operation module, a printing module, a paper clamping transmission module and a binding module; the information acquisition module is used for acquiring basic information of the accounting document to be filed and a document to be printed; the printing operation module is used for setting printing parameters and controlling printing, and the printing control comprises automatic registration control of the accounting document and front cover printing control of the accounting document; the paper clamping transmission module is used for clamping the accounting document printed by the printing module and transmitting the accounting document to the binding module; the binding module is used for punching, binding and storing accounting documents. The accounting document printing and filing system can automatically perform the printing of the sublist and the cover, and automatically punch and bind the printed accounting document, thereby reducing the workload of filing personnel and improving the filing efficiency.
Description
Technical Field
The invention relates to the technical field of financial management, in particular to an accounting document printing and filing system.
Background
In corporate enterprise management, the intensive payment of funds gradually develops into an inevitable trend toward the development of enterprise operation. For the capital centralized payment, all capital payment activities of enterprises are highly centralized, each branch or sub-company does not set up an account independently, and all the capital payments are processed by one unified unit; in the management mode, depending on an information system, after a payment request unit is approved through a relevant process, the payment request is uniformly transferred to the payment unit for uniform payment.
After the payment unit completes payment, the payment bill, the bookkeeping voucher and the bank receipt corresponding to each payment service need to be printed out, and then binding and filing are performed. When binding, all accounting documents need to be bound into a book according to a certain thickness range. Because the amount of traffic paid by a payment unit every month is very large, the traditional mode is processed in a manual mode, and the work difficulty is very large.
The following disadvantages exist with manual handling: (1) due to the lack of a uniform filing and printing function of the accounting documents, a filing person usually needs to print out materials to be filed through different information system functions and then manually integrate the materials, so that the workload is large and the experience is poor; (2) aiming at the printed accounting document, when the accounting document is loaded, the cover of the accounting document, particularly the total number of the cover of the accounting document, and the origin-destination number and the number of the accounting document in each book need to be manually filled; the accounting vouchers can be separated by manual visual inspection after all the accounting vouchers are printed out, and then the total volume number, the origin-destination number and the number of each accounting voucher are determined; (3) when the accounting document is bound, the accounting document needs to be punched and bound manually by means of punching equipment.
Disclosure of Invention
In view of the foregoing analysis, an embodiment of the present invention is directed to provide an accounting document printing and archiving system, so as to solve the problem of low efficiency of the existing accounting document archiving process.
The invention provides an accounting document printing and filing system which comprises an information acquisition module, a printing operation module, a printing module, a paper clamping transmission module and a binding module, wherein the information acquisition module is used for acquiring information; the information acquisition module is used for acquiring basic information of the accounting document to be filed and a document to be printed; the printing operation module is used for setting printing parameters and controlling printing, and the printing control comprises automatic registration control of the accounting document and front cover printing control of the accounting document; the paper clamping transmission module is used for clamping the accounting document printed by the printing module and transmitting the accounting document to the binding module; the binding module is used for punching, binding and storing accounting documents.
Further, the printing operation module comprises a parameter setting unit, and the parameter setting unit is used for setting the accounting document range, the thickness of each accounting document, the accounting document content and the printing sequence of planned binding.
Further, the accounting document range comprises accounting document units and accounting document belonged periods; the accounting document contents comprise a system document, a bookkeeping document and a bank receipt.
Further, the printing module includes printing unit, paper discharge counting unit and trembles the paper unit, and paper discharge counting unit includes paper discharge unit and counting unit, and the paper discharge unit sets up on printing unit's upper portion, and the counting unit sets up on printing unit, trembles the paper unit setting at printing unit's rear, and the accounting document that printing unit printed falls into trembles the paper unit through paper discharge unit.
Further, the paper shaking unit is obliquely arranged, and a shaking motor is installed in the paper shaking unit.
Further, press from both sides paper transmission module including pressing from both sides paper unit and drive unit, press from both sides the paper unit and set up in the top of drive unit, drive unit can drive and press from both sides paper unit straight reciprocating motion.
Further, the paper clamping module of the paper clamping unit clamps accounting documents in the paper shaking unit and transmits the accounting documents to the binding module through the transmission unit.
Further, the rated load of the clamping jaw of the paper clamping module is 5kg, and the paper clamping module can rotate by 180 degrees.
Further, the basic information comprises the affiliated unit, the certificate period, the certificate maker, the abstract, the amount of money and the certificate number;
the document to be printed comprises a system document, a bookkeeping voucher or a bank receipt.
Further, the basic information of the accounting document to be filed is obtained in a mode that the RPA robot automatically enters the accounting system.
Compared with the prior art, the invention can realize at least one of the following beneficial effects:
(1) according to the invention, the basic information is acquired by the information acquisition module and is used for the viewing of the filing personnel, and the filing personnel can clearly know the specific content of the accounting document to be filed by viewing the basic information, so that the filing accuracy is improved.
(2) According to the invention, the printing control unit controls the accounting document to be subjected to the splitting and the accounting document cover to be printed, the printing control unit automatically completes the splitting of the accounting document according to the number of the accounting document, and simultaneously, the accounting document cover is automatically printed according to the splitting condition, so that the workload of a filing worker is reduced, and the working efficiency of the filing worker is improved.
(3) According to the invention, the printing control unit generates the cover of the accounting document, and simultaneously generates a group of unique two-dimensional codes, and the two-dimensional codes are printed on the cover for rapidly calling the accounting document, so that the method is convenient and fast to use, and the filing efficiency is improved.
(4) The thickness of each accounting document comprises the early warning thickness and the maximum thickness, and a filing person can set the early warning thickness and the maximum thickness according to the actual storage space, so that the storage space is reasonably utilized, the carrying and the placement of the filed files are facilitated, and the filing process is more convenient.
(5) According to the invention, the accounting document transmitted by the paper clamping unit is automatically punched and bound by the punching and binding unit and is transmitted to the finished product storage unit for storage, so that compared with the traditional manual punching and binding operation, the work load of a filing worker is reduced, and the work efficiency is improved.
In the invention, the technical schemes can be combined with each other to realize more preferable combination schemes. Additional features and advantages of the invention will be set forth in the description which follows, and in part will be obvious from the description, or may be learned by practice of the invention. The objectives and other advantages of the invention will be realized and attained by the structure particularly pointed out in the written description and drawings.
Drawings
The drawings are only for purposes of illustrating particular embodiments and are not to be construed as limiting the invention, wherein like reference numerals are used to designate like parts throughout.
FIG. 1 is a flowchart of an embodiment of an accounting document printing archiving process;
FIG. 2 is a schematic diagram of an embodiment of an accounting document printing and archiving system
Reference numerals:
1-a print control unit; 2-a printing unit; 3-a paper shaking unit; 4-a paper discharge unit; 5-a paper clamping unit; 6-a transmission unit; 7-a punching and binding unit; 8-finished product storage unit.
Detailed Description
The preferred embodiments of the present invention will now be described in detail with reference to the accompanying drawings, which form a part hereof, and which together with the embodiments of the invention serve to explain the principles of the invention and not to limit its scope.
An embodiment of the invention, as shown in fig. 1-2, discloses an accounting document printing and filing system, which comprises an information acquisition module, a printing operation module, a printing module, a paper clamping transmission module and a binding module; the information acquisition module is used for acquiring basic information of the accounting document to be filed and a document to be printed; the printing operation module is used for setting printing parameters and controlling the printing process, and the printing control comprises automatic registration control of the accounting document and front cover printing control of the accounting document; the paper clamping transmission module is used for clamping the accounting document printed by the printing module and transmitting the accounting document to the binding module; the binding module is used for punching, binding and storing accounting documents.
In the embodiment, uniform printing management of the accounting document is realized, the accounting document is automatically split through the printing control module before being printed, and the cover of the accounting document can be printed simultaneously when the accounting document is printed; and meanwhile, the machine arm is used for automatically completing punching and binding of the accounting document. Compare in traditional mode, file personnel and can look over the accounting document of waiting to file directly perceivedly to according to the number of accounting document, accomplish the minute book to accounting document automatically, according to the minute book condition, print out accounting document front cover automatically, to the accounting document of printing completion, can carry out the automation and punch and bind, greatly improved file personnel's work efficiency.
In this embodiment, the accounting document is a written certificate for recording the occurrence or completion of the economic business, and is a basis for registering an account book; accounting documents are understood to be all materials to be filed, including system documents, accounting documents, bank statements and original documents; the bookkeeping voucher is only one of accounting vouchers. After the payment document in the information system is approved by related personnel, an accounting entry, which is called a bookkeeping voucher in this embodiment, is generated in the information system; in addition to the account voucher, the bank will feed back a receipt, called bank receipt, after a payment document has been paid. The payment document filled in the information system mentioned in this embodiment is called a system document. After the employee generates a fee (for example, the employee goes on a business trip and generates a fee), the employee will obtain a corresponding reimbursement certificate (i.e., an invoice), and return to the enterprise, the reimbursement operation is required (i.e., fill a reimbursement bill in an information system), and the reimbursement certificate is an original certificate, and in a fund centralized payment mode, the original certificate is automatically filed in each branch or sub-company, and in the fund payment unit, the original certificate is not required to be filed, so the original certificate is not described in the following contents. RPA (robot Process Automation), which simulates manual operation by a robot and automatically executes the original service needing manual repeated processing according to the algorithm rule preset by a program under the condition of not changing the function of the existing service system; all parts related to robot process automation in this embodiment are collectively referred to as RPA robot for ease of understanding.
The information acquisition module is used for acquiring basic information and a document to be printed, and automatically establishing the corresponding relation of the two parts of information. The basic information acquisition is mainly used for acquiring basic information of the accounting voucher to be filed, and the basic information comprises an affiliated unit, a voucher period, a licensor, an abstract, an amount, a voucher number and the like; the obtained basic information is used for viewing by a filing person, and the filing person can clearly know the specific content of the accounting document to be filed by viewing the basic information, so that the checking is convenient, and the filing accuracy is improved. The document to be printed is obtained mainly by obtaining a document to be printed, and in the embodiment, the obtaining of the document to be printed refers to obtaining of a system document, a bookkeeping voucher or a bank receipt; the document to be printed is finally used for printing the accounting document. When information is acquired, the system document, the bookkeeping voucher or the bank receipt corresponding to the same accounting voucher may be combined to generate one document, or may be divided to generate a plurality of documents.
It should be noted that the above information obtaining method includes (1) obtaining through customization and interface between information systems; however, the interface method has high research and development difficulty and higher cost, and is generally less in use; (2) acquiring by manually importing offline data; the manual workload is large, and the user experience is poor; (3) the method comprises the following steps of automatically entering an accounting system through an RPA robot to obtain the result. In this embodiment, the above information is acquired in a manner that the RPA robot automatically enters the accounting system.
The printing operation module comprises a parameter setting unit and a printing control unit 1, wherein the parameter setting unit is the basis for the operation of the accounting document printing and archiving system, and the following contents can be set through the parameter setting unit: (1) the accounting document range of planned binding includes units and period of belongings. (2) Appointing the thickness of each accounting document, including the early warning thickness, the maximum thickness and the like; the early warning thickness refers to the recommended thickness of each accounting document, the maximum thickness refers to the maximum thickness of each accounting document, and if the thickness (maximum thickness) is exceeded, the accounting documents are forcibly controlled to be separated. In this embodiment, the thickness is directly controlled by the number of accounting documents. Can set up early warning thickness and maximum thickness according to storage space, when the rational utilization storage space, be convenient for file the transport with put (3) the appointed accounting document content and the printing order that need file, exemplarily, the appointed accounting document content of filing is system document, keeping in order voucher and bank receipt. Different enterprises may have different requirements for filing, and before the accounting document printing and filing system is used, the accounting document printing and filing system can be appointed through accounting document contents and printing sequences, so that the application range of the system is enlarged.
In this embodiment, the printing control unit 1 controls and displays the acquired basic information of the accounting document, controls and displays the number of the bookkeeping document, the system document and the bank receipt waiting for printing the document corresponding to each accounting document, and the filing staff automatically prints the corresponding documents together according to the preset printing sequence by checking the information of the accounting document to be printed. Illustratively, the accounting document information table of company A, as shown in Table 1.
TABLE 1 accounting voucher information sheet of company A
First, based on the requirements of filing, the voucher information can be filtered by conditions such as unit, voucher type, account period, certificate maker and book number, and the range of printing can be designated. Secondly, displaying the number of pages of the corresponding accounting document, the number of pages of the document and the number of pages of the receipt; for the case that the accounting document is not acquired, the accounting document is displayed as empty and is reminded by different colors (in the embodiment, the color in the cell is represented by the slash). When the condition that the accounting document is empty exists, the method is also equivalent to reminding a filing person, and the method needs to focus on checking whether the current accounting document meets the filing condition. The situation that the accounting document is not acquired is displayed in an empty item and a distinguishing color, so that the checking of a filing person is facilitated, the searching time is shortened, and the filing efficiency is improved. And finally, automatically printing the corresponding accounting documents together by checking the information of the accounting documents to be printed.
In this embodiment, can also control accounting document through printing the control unit 1 and carry out the branch book, print accounting document front cover and print the condition and track.
The printing control unit 1 controls the accounting document to be classified, and the system automatically performs classification according to the number condition of the accounting document and the early warning thickness in the parameter setting unit. After automatic registration, the filing personnel can also manually adjust the thickness, and the adjusted thickness is controlled by the maximum thickness. Illustratively, as shown in table 2, company a has 200 certificates (i.e. 200 accounting certificate numbers) to be filed in 4 months of 2019, and the warning thickness in the parameter setting unit is 93, then when automatically performing book division, the company a will divide the documents into the following 4 books, and the corresponding book number is selected to enter the printing interface.
TABLE 2 Account voucher for company A, 2019, 4 months
Printing accounting document covers, and printing out a list of each accounting document (namely the accounting document covers) according to the finally confirmed branch book conditions, wherein the list comprises unit names, the period of the accounting documents, the total number of the accounting documents in the period, the number of the accounting documents in the first accounting document, the number of the accounting documents in the second accounting document, and the like. Furthermore, in order to better play a management role, a group of unique two-dimensional codes are generated while printing, and the two-dimensional codes are printed on the front cover for rapidly calling the accounting document, so that the filing efficiency is improved.
The printing condition tracking can intuitively inquire the printing condition of each accounting certificate, including information such as when, by which people the certificate is printed and the number of times of accumulated printing.
In this embodiment, print the automatic minute book to the accounting document of accomplishing of the number of control unit 1 according to the accounting document, simultaneously, print out accounting document front cover according to the minute book condition automatically, improved filing personnel's work efficiency.
The printing module comprises a printing unit 2, a paper discharge counting unit and a paper shaking unit 3, wherein the paper discharge counting unit comprises a paper discharge unit 4 and a counting unit, the paper discharge unit 4 is arranged at the position behind the upper part of the printing unit 2, the counting unit is arranged at the rear part of the printing unit 2, the paper shaking unit 3 is arranged behind the printing unit 2, and a paper accounting voucher printed by the printing unit 2 just falls into the paper shaking unit 3 through the paper discharge unit 4. The printing unit 2 receives the printing command from the printing control unit 1 and executes the printing task, and the printing unit 2 may be a printer to print out a paper accounting document. The paper discharging unit 4 conveys the paper accounting document printed by the printing unit 2 to the paper shaking unit 3; the paper accounting document passes through the paper discharge unit 4, and a counting unit is arranged at the paper discharge unit 4, so that the counting unit can accurately calculate the number of sheets actually printed by the printing unit. Tremble paper unit 3 and be used for receiving the paper accounting document who prints the completion, make the paper accounting document more neat after printing the completion, specifically, the paper accounting document who comes out from paper discharge counting unit can be guaranteed to enter into smoothly through carrying and tremble paper unit 3, trembles paper unit 3 simultaneously and is equipped with certain gradient, is favorable to slipping in of paper accounting document. Tremble and install the shake motor in the paper unit 3, the mode of accessible shake makes paper accounting document neat, and the frequency and the dynamics of trembleing the motor shake, accessible software program adjusts.
The paper clamping transmission module comprises a paper clamping unit 5 and a transmission unit 6. The paper clamping unit 5 is connected with the transmission unit 6, specifically, the paper clamping unit 5 is arranged above the transmission unit 6, and the transmission unit 6 can drive the paper clamping unit 5 to move linearly. After the paper accounting document of every minute volume is printed and is accomplished, through pressing from both sides the paper module in pressing from both sides paper unit 5, press from both sides the paper accounting document who gets in trembling the paper unit to through transmission unit 6, transmit to the binding module. Whether the paper accounting document is printed or not is judged according to whether the number of printing requests issued by the printing control unit 1 is consistent with the number of sheets counted in the paper discharge counting unit or not, when the number of printing requests is consistent with the number of sheets counted in the paper discharge counting unit, the printing is considered to be finished, otherwise, the printing is considered to be not finished. Specifically, the clamping jaw load of the paper clamping module is set to be 5kg, and when the weight is overloaded, automatic early warning is achieved. Press from both sides paper module and can realize that 180 rotations overturn paper accounting document.
In this embodiment, the paper clamping unit 5 includes a mounting seat and a paper clamping module, the mounting seat is connected with the transmission unit, and exemplarily, the transmission unit 6 is a linear sliding table. Specifically, the mount pad is connected with drive unit 6's slider, and the double-layered paper module can rotate through the rotation module of installing on the mount pad, realizes the upset of paper accounting document.
The transmission unit 6 is mainly used for transmitting the paper clamping unit, after the paper accounting document is clamped in the paper shaking unit 3, the paper accounting document is transmitted to the binding module to be punched and bound, and after binding is completed, the finished product is transmitted to the finished product storage unit 8.
The binding module comprises a punching and binding unit 7 and a finished product storage unit 8, and after the paper clamping unit 5 is transmitted to the punching and binding unit, punching and binding are automatically completed. Finished product storage unit 8 is arranged in depositing the paper accounting document of binding completion, and through punching binding unit 7 completion automatic binding back, transmission unit 6 deposits unit 8 with the finished product automatic conveying, and finished product storage unit 8 can deposit many books of paper accounting document. The printed accounting document can be stored in a finished product storage unit without punching, binding and carrying by a filing person, so that the workload of the filing person is reduced, and the filing efficiency is improved.
The printing and filing system for the accounting document can visually check the accounting document to be filed and automatically complete the sub-book of the accounting document according to the number of the accounting document; simultaneously, according to the booklet condition, print out accounting document front cover automatically, to the accounting document of printing completion, utilize the robotic arm to punch and bind automatically, greatly improved filing personnel's work efficiency.
The above description is only for the preferred embodiment of the present invention, but the scope of the present invention is not limited thereto, and any changes or substitutions that can be easily conceived by those skilled in the art within the technical scope of the present invention are included in the scope of the present invention.
Claims (10)
1. An accounting document printing and filing system is characterized by comprising an information acquisition module, a printing operation module, a printing module and a paper clamping transmission module; the information acquisition module is used for acquiring basic information of the accounting document to be filed and a document to be printed; the printing operation module is used for setting printing parameters and controlling printing; the printing control comprises automatic registration control of the accounting document and front cover printing control of the accounting document; the paper clamping transmission module is used for clamping the accounting document printed by the printing module and transmitting the accounting document to the binding module; the binding module is used for punching, binding and storing the accounting document;
printing control carries out automatic subcontracting to the accounting document before printing the accounting document, prints accounting document front cover simultaneously when printing the accounting document.
2. The printing and archiving system for accounting documents according to claim 1, wherein the printing operation module comprises a parameter setting unit for setting a range of the accounting documents to be bound, a thickness of each accounting document, contents of the accounting documents and a printing sequence.
3. The accounting document printing and archiving system according to claim 2, wherein the accounting document range includes accounting document units and accounting document belonging periods; the accounting document contents comprise a system document, a bookkeeping document and a bank receipt.
4. The printing and archiving system for accounting documents according to claim 1, wherein the printing module comprises a printing unit, a paper discharge counting unit and a paper shaking unit, the paper discharge counting unit comprises a paper discharge unit and a counting unit, the paper discharge unit is arranged at the upper part of the printing unit, the counting unit is arranged on the printing unit, the paper shaking unit is arranged at the rear part of the printing unit, and the accounting documents printed by the printing unit fall into the paper shaking unit through the paper discharge unit.
5. The printing and filing system for accounting documents according to claim 4, wherein the paper shaking unit is disposed obliquely, and a shaking motor is installed in the paper shaking unit.
6. The printing and filing system of the accounting document according to claim 1, wherein the paper clipping transmission module comprises a paper clipping unit and a transmission unit, the paper clipping unit is disposed above the transmission unit, and the transmission unit can drive the paper clipping unit to reciprocate linearly.
7. The printing and filing system of claim 6, wherein the paper clamping module of the paper clamping unit clamps the accounting document in the paper shaking unit.
8. An accounting document printing and filing system according to claim 7, wherein the paper clamping module has a jaw load rating of 5kg, and the paper clamping module can rotate 180 °.
9. The printing and archiving system for accounting documents according to claim 1, wherein the basic information comprises the unit to which the accounting document belongs, the period of the accounting document, the prover, the abstract, the amount of money and the number of the accounting document;
the document to be printed comprises a system document, a bookkeeping voucher or a bank receipt.
10. The printing and archiving system for accounting documents according to any one of claims 1 to 9, wherein the basic information of the accounting documents to be archived is obtained by means of automatic entering of an RPA robot into an accounting system.
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| CN202010408452.9A CN111591061B (en) | 2020-05-14 | 2020-05-14 | Accounting document prints system of filing |
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| CN202010408452.9A CN111591061B (en) | 2020-05-14 | 2020-05-14 | Accounting document prints system of filing |
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| CN113420765B (en) * | 2021-06-29 | 2022-07-01 | 宜春职业技术学院（宜春市技术工人学校） | Enterprise paper certificate input management equipment and use method thereof |
| CN113742286A (en) * | 2021-08-31 | 2021-12-03 | 远光软件股份有限公司 | Archive data filing layout file generation method, computer device and computer readable storage medium |
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