CN111292448B - File cabinet, centralized file management terminal and file management method - Google Patents

File cabinet, centralized file management terminal and file management method Download PDF

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Publication number
CN111292448B
CN111292448B CN202010122020.1A CN202010122020A CN111292448B CN 111292448 B CN111292448 B CN 111292448B CN 202010122020 A CN202010122020 A CN 202010122020A CN 111292448 B CN111292448 B CN 111292448B
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China
Prior art keywords
file
control terminal
main control
file manager
cabinet
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CN111292448A (en
Inventor
韩春霞
徐谚梅
陈亚娟
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Shenzhen Chunhuixin Archives Technology Service Co Ltd
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Shenzhen Chunhuixin Archives Technology Service Co Ltd
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    • G—PHYSICS
    • G07—CHECKING-DEVICES
    • G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
    • G07C9/00—Individual registration on entry or exit
    • G07C9/00174—Electronically operated locks; Circuits therefor; Nonmechanical keys therefor, e.g. passive or active electrical keys or other data carriers without mechanical keys
    • G07C9/00309—Electronically operated locks; Circuits therefor; Nonmechanical keys therefor, e.g. passive or active electrical keys or other data carriers without mechanical keys operated with bidirectional data transmission between data carrier and locks
    • A—HUMAN NECESSITIES
    • A47—FURNITURE; DOMESTIC ARTICLES OR APPLIANCES; COFFEE MILLS; SPICE MILLS; SUCTION CLEANERS IN GENERAL
    • A47B—TABLES; DESKS; OFFICE FURNITURE; CABINETS; DRAWERS; GENERAL DETAILS OF FURNITURE
    • A47B63/00—Cabinets, racks or shelf units, specially adapted for storing books, documents, forms, or the like
    • E—FIXED CONSTRUCTIONS
    • E05—LOCKS; KEYS; WINDOW OR DOOR FITTINGS; SAFES
    • E05B—LOCKS; ACCESSORIES THEREFOR; HANDCUFFS
    • E05B65/00—Locks or fastenings for special use
    • E05B65/44—Locks or fastenings for special use for furniture
    • G—PHYSICS
    • G07—CHECKING-DEVICES
    • G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
    • G07C2209/00—Indexing scheme relating to groups G07C9/00 - G07C9/38
    • G07C2209/08—With time considerations, e.g. temporary activation, valid time window or time limitations

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  • Engineering & Computer Science (AREA)
  • Computer Networks & Wireless Communication (AREA)
  • Physics & Mathematics (AREA)
  • General Physics & Mathematics (AREA)
  • Information Retrieval, Db Structures And Fs Structures Therefor (AREA)

Abstract

The invention relates to a file cabinet, a centralized file management terminal and a file management method, which solve the problem that the efficiency of looking up files by managers is influenced and is troublesome because the managers need to manually open the files according to the opening mode, and comprise the following steps: step S100: the master control terminal predicts the time period for operating the file cabinet by the file manager based on the condition that the file manager operates in the vicinity of a plurality of weeks; step S200: the main control terminal intelligently adjusts the opening and closing of the file cabinet based on the predicted operation time of the file manager for operating the file cabinet and the position of the file manager; step S300: under the state that the file cabinet is not opened, the master control terminal effectively identifies that the unlocking mode of the file manager is correct and then the file manager is opened. The file cabinet management system has the effects of intelligently adjusting based on the condition of file cabinet management personnel and improving the efficiency of the management personnel in looking up files.

Description

File cabinet, centralized file management terminal and file management method
Technical Field
The invention relates to the technical field of file management, in particular to a file cabinet, a centralized file management terminal and a file management method.
Background
That is, the cabinet for storing the archive materials is a relatively traditional apparatus for storing the archives, and generally refers to a case with a cover and a cabinet with a door.
The utility model provides an application number is CN201510832863.X and name is intelligent file administration cabinet, including intelligent file administration cabinet main part, be equipped with ventilation circulation exhaust apparatus seat groove in intelligent file administration cabinet main part, be equipped with ventilation exhaust apparatus in the ventilation circulation exhaust apparatus seat groove, be equipped with ventilation exhaust apparatus on the ventilation exhaust apparatus, be equipped with the grid of taking a breath in the ventilation exhaust apparatus, the ventilation exhaust apparatus right side is equipped with the suggestion lamp groove, is equipped with the suggestion lamp shade in the suggestion lamp groove, is equipped with the suggestion flashing lamp in the suggestion lamp shade. The multifunctional archive storage and retrieval system is complete in function, convenient to use, time-saving, labor-saving, scientific, convenient, safe, efficient, scientific, effective, complete in function, scientific and comfortable when being used for carrying out intelligent management and multifunctional storage and retrieval of archives, and reduces the working difficulty of archive office managers.
The above prior art solutions have the following drawbacks: the current needs the administrator to carry out manual opening according to opening mode oneself, influences the efficiency that the administrator looked up the archives, and is comparatively troublesome.
Disclosure of Invention
The invention aims to provide a file management method which has the effects of intelligently adjusting based on the condition of a file cabinet manager and improving the efficiency of the manager for looking up files.
The above object of the present invention is achieved by the following technical solutions:
a file management method comprises the following steps:
step S100: the master control terminal predicts the time period for operating the file cabinet by the file manager based on the condition that the file manager operates in the vicinity of a plurality of weeks;
step S200: the main control terminal intelligently adjusts the opening and closing of the file cabinet based on the predicted operation time of the file manager for operating the file cabinet and the position of the file manager;
step S300: under the state that the file cabinet is not opened, the master control terminal effectively identifies that the unlocking mode of the file manager is correct and then the file manager is opened.
By adopting the technical scheme, the setting of the steps S100, S200 and S300 is based on the time period of the frequent operation of the file manager and the condition that the file manager is close to the file cabinet, the file cabinet is intelligently opened and closed, and the efficiency of opening the file cabinet by the file manager is improved.
The invention is further configured to: step S100 includes the steps of:
step S110: the main control terminal takes a file manager as a query object to query the file cabinet operation time of the corresponding file manager in a first database in a plurality of weeks, and the first database is a preset database and stores the file manager and the file cabinet operation time of the corresponding file manager in the plurality of weeks;
step S120: the main control terminal calls three time periods with the most time period overlapping times based on the operation time of the file cabinet close to a plurality of weeks;
step S130: and the master control terminal adds the operation time period of the file manager near the last working day based on the three time periods with the largest overlapping times as the predicted time period for the file manager to operate the file cabinet.
By adopting the technical scheme, the combination of the step S110, the step S120 and the step S130 discloses how to predict the operation time period of the file management personnel, so that the accuracy and the efficiency of opening the file cabinet are improved.
The invention is further configured to: step S100 further includes step S12A between step S120 and step S130, step S12A: if the time periods with the maximum overlapping times exceed 3, the main control terminal takes the time periods with the same overlapping times as basic screening data, and screens out the operation time periods with more overlapping times from the basic screening data based on all operation time periods of three working days close to the current date as judgment basis so as to meet the three time periods required by the main control terminal.
By adopting the technical scheme, the condition that the time period with the largest overlapping times exceeds 3 is considered through the setting of the step S12A, and reasonable screening is timely carried out when the condition occurs, so that better prediction of the operation time of the archive management personnel is improved.
The invention is further configured to: step S200 includes the steps of:
step S210: the main control terminal takes a file manager as a query object to query the mobile phone number of the file manager in a second database, and the second database is a preset database and stores the file manager and the mobile phone number of the file manager;
step S220: the main control terminal inquires out the position of the file manager by using the mobile phone number of the file manager in the mobile phone tracker, the main control terminal compares the position of the file manager with the distance between the positions of the file manager with a preset distance, judges that the file manager is close to the file cabinet if the position of the file manager is within the preset range, and opens the file cabinet under the premise that the current time period is the predicted operation time of the file manager, otherwise, the step S300 is carried out.
By adopting the technical scheme, whether the file management personnel are close to the file cabinet or not is effectively analyzed and judged by combining the step S210 and the step S220, so that the file cabinet is better opened.
The invention is further configured to: step S300 includes the steps of:
step S310: the main control terminal starts a short message prompter to send a selection short message to a mobile phone of a file manager, wherein the selection short message comprises a plurality of time periods, and a plurality of predicted operation time periods of the file manager exist;
step S320: and when the operation time periods selected by the file management personnel in the selection short message are the predicted operation time periods of the file management personnel, opening the file cabinet.
By adopting the technical scheme, the combination of the step S310 and the step S320 effectively considers how the file manager opens the file cabinet when the file cabinet is opened in unconventional operation time.
The invention is further configured to: step S300 further includes step S31A provided between step S310 and step S320: if the file manager does not make a selection in the preset time period, the main control terminal prompts the file manager through the voice prompter.
By adopting the technical scheme, the situation that the file management personnel are reminded in time in negligence is avoided through the setting of the step S31A.
The invention also aims to provide a centralized file management terminal which can improve the efficiency of file managers for looking up files through a program.
A centralized archive management terminal comprising a memory, a main control terminal and a program stored in the memory and executable on the main control terminal, the program being capable of being loaded and executed by the main control terminal to implement the archive management method according to any one of claims 1 to 6.
Through adopting above-mentioned technical scheme, through the calling of master control terminal to the procedure, improve archives managers and look up archives efficiency.
The invention aims to provide a file cabinet, which can improve the efficiency of looking up files by file managers through calling and applying programs.
A file cabinet, comprising a memory, a main control terminal and a program stored on the memory and capable of running on the main control terminal, wherein the program can be loaded and executed by the main control terminal to realize the file management method according to any one of claims 1 to 6.
Through adopting above-mentioned technical scheme, through the transfer to the degree, improve archives managers and look up archives efficiency.
In conclusion, the beneficial technical effects of the invention are as follows: the main control terminal predicts the possible operation time period of the file manager in the current day by combining the operation time of the file manager in the adjacent time period, and determines whether the file cabinet is opened or not by combining whether the file manager approaches the file cabinet or not.
Drawings
FIG. 1 is a diagram illustrating the overall steps of the file management method according to the present invention.
Fig. 2 is a detailed step diagram of step S100 in fig. 1.
Fig. 3 is a detailed step diagram of step S200 in fig. 1.
FIG. 4 is a detailed step diagram of step S300 in FIG. 1
Detailed Description
The present invention will be described in further detail with reference to the accompanying drawings.
Referring to fig. 1, a file management method disclosed by the present invention includes the following steps: step S100: the master control terminal predicts the time period for operating the file cabinet by the file manager based on the condition that the file manager operates in the vicinity of a plurality of weeks; step S200: the main control terminal intelligently adjusts the opening and closing of the file cabinet based on the predicted operation time of the file manager for operating the file cabinet and the position of the file manager; step S300: under the state that the file cabinet is not opened, the master control terminal effectively identifies that the unlocking mode of the file manager is correct and then the file manager is opened.
As shown in fig. 2, further considering how to predict the time period for the archive administrator to operate the archive cabinet, step S100 includes the following steps: step S110: the main control terminal takes a file manager as a query object to query the file cabinet operation time of the corresponding file manager in a first database in a plurality of weeks, and the first database is a preset database and stores the file manager and the file cabinet operation time of the corresponding file manager in the plurality of weeks; step S120: the main control terminal calls three time periods with the most time period overlapping times based on the operation time of the file cabinet close to a plurality of weeks; step S130: and the master control terminal adds the operation time period of the file manager near the last working day based on the three time periods with the largest overlapping times as the predicted time period for the file manager to operate the file cabinet.
For example, assuming that the operation time of the manager is basically 9 to 10, 13 to 14, 15 to 16, and 18 to 19 every day in the first three weeks, and in this process, the number of times from 9 to 10 is 5, the number of times from 13 to 14 is 6, the number of times from 5 to 16 is 3, and the number of times from 18 to 19 is 4, three time periods of 9 to 10, 13 to 14, and 18 to 19 are selected.
Further considering the case where the number of overlapping times is the most and the same, step S100 further includes step S12A between step S120 and step S130, step S12A: if the time periods with the maximum overlapping times exceed 3, the main control terminal takes the time periods with the same overlapping times as basic screening data, and screens out the operation time periods with more overlapping times from the basic screening data based on all operation time periods of three working days close to the current date as judgment basis so as to meet the three time periods required by the main control terminal.
For example, assuming that there are 18 hours to 19 hours, 13 hours to 14 hours, and 3 times, which are ranked third, the number of times of the corresponding time period of the last three working days is compared, and if the number of times of the adjacent three working days is 1 time and 0 time, respectively, 18 hours to 19 hours are selected.
As shown in fig. 3, further considering that the filing cabinet can be actively opened when the file manager approaches and the predicted time period is satisfied, the step S200 includes the following steps: step S210: the main control terminal takes a file manager as a query object to query the mobile phone number of the file manager in a second database, and the second database is a preset database and stores the file manager and the mobile phone number of the file manager; step S220: the main control terminal inquires out the position of the file manager by using the mobile phone number of the file manager in the mobile phone tracker, the main control terminal compares the position of the file manager with the distance between the positions of the file manager with a preset distance, judges that the file manager is close to the file cabinet if the position of the file manager is within the preset range, and opens the file cabinet under the premise that the current time period is the predicted operation time of the file manager, otherwise, the step S300 is carried out.
As shown in fig. 4, additionally considering that the archive administrator wants to open the archive cabinet in the non-predicted time period, the step S300 includes the steps of: step S310: the main control terminal starts a short message prompter to send a selection short message to a mobile phone of a file manager, wherein the selection short message comprises a plurality of time periods, and a plurality of predicted operation time periods of the file manager exist; step S320: and when the operation time periods selected by the file management personnel in the selection short message are the predicted operation time periods of the file management personnel, opening the file cabinet.
In addition, in consideration of the carelessness of the archive administrator by the short message, step S300 further includes step S31A provided between step S310 and step S320: if the file manager does not make a selection in the preset time period, the main control terminal prompts the file manager through the voice prompter.
The embodiment of the invention provides a centralized file management terminal, which comprises a memory, a main control terminal and a program which is stored on the memory and can run on the main control terminal, wherein the program can be loaded and executed by the main control terminal to realize the steps as shown in fig. 1 to fig. 4.
Based on the same conception, an embodiment of the present invention provides a file cabinet, which includes a memory, a main control terminal, and a program stored in the memory and capable of running on the main control terminal, and the program can be implemented as shown in fig. 1 to 4 when the program is loaded and executed by the main control terminal.
The embodiments of the present invention are preferred embodiments of the present invention, and the scope of the present invention is not limited by these embodiments, so: all equivalent changes made according to the structure, shape and principle of the invention are covered by the protection scope of the invention.

Claims (3)

1. A file management method is characterized by comprising the following steps:
step S100: the master control terminal predicts the time period for operating the file cabinet by the file manager based on the condition that the file manager operates in the vicinity of a plurality of weeks;
step S200: the main control terminal intelligently adjusts the opening and closing of the file cabinet based on the predicted operation time of the file manager for operating the file cabinet and the position of the file manager;
step S300: under the state that the file cabinet is not opened, the master control terminal effectively identifies that the unlocking mode of a file manager is opened if the unlocking mode is correct;
step S100 includes the steps of:
step S110: the main control terminal takes a file manager as a query object to query the file cabinet operation time of the corresponding file manager in a first database in a plurality of weeks, and the first database is a preset database and stores the file manager and the file cabinet operation time of the corresponding file manager in the plurality of weeks;
step S120: the main control terminal calls three time periods with the most time period overlapping times based on the operation time of the file cabinet close to a plurality of weeks;
step S130: the main control terminal adds the operation time period of the file management personnel near the last working day as the predicted time period for the file management personnel to operate the file cabinet based on the three time periods with the largest overlapping times;
step S100 further includes step S12A between step S120 and step S130, step S12A: if the time periods with the maximum overlapping times exceed 3, the main control terminal takes the time periods with the same overlapping times as basic screening data, and screens out the operation time periods with more overlapping times from the basic screening data based on all operation time periods of three working days close to the current date as judgment basis to meet the three time periods required by the main control terminal;
step S200 includes the steps of:
step S210: the main control terminal takes a file manager as a query object to query the mobile phone number of the file manager in a second database, and the second database is a preset database and stores the file manager and the mobile phone number of the file manager;
step S220: the main control terminal inquires the position of a file manager by using the mobile phone number of the file manager in the mobile phone tracker, the main control terminal compares the position and the distance between the file managers with a preset distance, if the position and the distance are within the preset range, the file manager is judged to be close to the file cabinet, and on the premise that the current time period is the predicted operation time of the file manager, the main control starts the file cabinet, otherwise, the step S300 is carried out;
step S300 includes the steps of:
step S310: the main control terminal starts a short message prompter to send a selection short message to a mobile phone of a file manager, wherein the selection short message comprises a plurality of time periods, and a plurality of predicted operation time periods of the file manager exist;
step S320: when the operation time periods selected by the file management personnel in the selection short message are the predicted operation time periods of the file management personnel, the file cabinet is opened;
step S300 further includes step S31A provided between step S310 and step S320: if the file manager does not make a selection in the preset time period, the main control terminal prompts the file manager through the voice prompter.
2. A centralized archive management terminal is characterized in that: the file management method comprises a memory, a main control terminal and a program which is stored on the memory and can run on the main control terminal, wherein the program can be loaded and executed by the main control terminal to realize the file management method as claimed in claim 1.
3. A filing cabinet which characterized in that: the file management method comprises a memory, a main control terminal and a program which is stored on the memory and can run on the main control terminal, wherein the program can be loaded and executed by the main control terminal to realize the file management method as claimed in claim 1.
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CN115983802A (en) * 2023-03-03 2023-04-18 泰州市人民医院 Centralized file management terminal and file management method

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