CN109710573B - Electronic archive informatization management system - Google Patents
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Abstract
The invention relates to the technical field of file information management, and provides an electronic file informatization management system which aims to solve the problem that in the existing management files, when the file name or the serial number of an electronic file to be borrowed is not clear, the electronic file needs to be found out by browsing a large number of electronic files, so that the borrowing work efficiency is low; the management server comprises a storage module, a storage module and a processing module, wherein the storage module is used for numbering the electronic files, and generating file information after the file names and the numbers of the electronic files are mutually associated and then storing the file information into the storage module; the storage module is used for storing the electronic file and the file information; wherein: the management server also comprises a query module which is used for querying the file information of the electronic file containing the keyword from the storage module according to the keyword provided by the borrower; and the display module is used for displaying the archive information.
Description
Technical Field
The invention relates to the technical field of archive information management, in particular to an electronic archive informatization management system.
Background
The file management is also called file work, which is a general name of each business work that a file room directly manages file entities and file information and provides services. With the development of paperless office, the file management is not limited to the management of paper files, and also includes the management of electronic files.
In current file management system, the managers need earlier utilize collection equipment, like the high appearance of clapping, gather then the production electronic file to the content of paper archives to go to this electronic file storage to management system, when the borrower borrows electronic file, need provide the archives name or the serial number of electronic file to the managers, the managers then can be through the archives name or the serial number that the borrower provided and transfer this electronic file from management system. However, when the borrower does not know the determined file name or number, the manager is required to browse a large number of electronic files and find the electronic file that the borrower wants to borrow from the electronic files, so that the search time is too long, the efficiency of the borrowing work is reduced, and the development of the management work is not utilized.
Disclosure of Invention
The invention aims to provide an electronic file informatization management system to solve the problem that in the existing management files, when a borrower is not clear of the file name or the number of an electronic file to be borrowed, the manager needs to browse a large number of electronic files to find out the electronic file to be borrowed, so that the borrowing work efficiency is low.
The basic scheme provided by the invention is as follows: the electronic file informatization management system comprises a management server and an acquisition module, wherein the acquisition module is used for acquiring file contents and generating an electronic file;
the management server comprises a storage module, a storage module and a processing module, wherein the storage module is used for numbering the electronic files, and generating file information after the file names and the numbers of the electronic files are mutually associated and then storing the file information into the storage module;
the storage module is used for storing the electronic file, the file information, the identification rule and the user information of the borrower;
wherein: the management server also comprises a query module which is used for querying the file information of the electronic file containing the keyword from the storage module according to the keyword provided by the borrower;
the display module is used for displaying the file information inquired by the inquiry module;
the management server also comprises a receiving module used for receiving the borrowing request, the returning request and the special borrowing request;
the identification module identifies the borrowing request, the returning request or the special request according to the identification rule when the receiving module receives the borrowing request, the returning request or the special borrowing request;
the unlocking module is used for sending an unlocking password of the electronic file to the user terminal when the borrowing request or the special request is received by the receiving module and the borrowing request or the special request is successfully identified by the identification module;
the timing module is used for recording the borrowing time of the electronic file, and the timing module is started after the unlocking module sends the unlocking password;
and the marking module is used for marking the file information and the user information of the borrower.
The basic scheme has the working principle and the beneficial effects that: compared with the existing management system, the scheme includes that 1, the keywords provided by the borrower are inquired through the inquiry module, so that when the borrower does not know the determined file name or number, some keywords of the electronic file can be provided, and then the inquiry module inquires file information of the electronic file containing the keywords from the storage module according to the provided keywords, namely the electronic file required to be borrowed by the borrower, and a large number of electronic files do not need to be browsed, so that the borrowing efficiency of the electronic file is improved;
2. still discern borrowing request or special request through the identification module that sets up in this scheme, if the discernment is successful, then show that this borrowing request or special request are according with the identification rule, then this borrowing request or special request pass through, the unblock module sends the unblock password this moment, the borrower just also can read the content of this electronic file, the behavior of borrowing the people has been standardized on the one hand, on the other hand, the setting of unblock module has increased the security that electronic file stored.
The first preferred scheme is as follows: preferably, the management server further comprises a printing module for printing the archive label according to the serial number generated by the warehousing module. Has the advantages that: consider when borrowing, the person of borrowing still can need borrow the paper archives of this electronic file simultaneously, therefore, in this scheme, still be provided with the print module that can print the serial number of electronic file, the archives label that the utilization was printed numbers paper archives, when paper archives need be transferred, only need find the archives of the archives label that corresponds with the serial number of electronic file can, be convenient for to the seeking of paper archives, the while also is convenient for the management to paper archives.
The preferred scheme II is as follows: preferably, the management server further comprises a modification module for modifying the electronic file generated by the acquisition module. Has the advantages that: considering when gathering archives, the condition of omitting can appear, if paper archives contain ten pages of contents, and only gathered nine pages of contents when gathering, if gather the generation again to paper archives, then increased administrative cost, consequently set up in this scheme and can carry out the modification module of revising to electronic archives, when the condition of omitting appearing, only need modify electronic archives, increase on the place of omitting can, easy operation.
The preferable scheme is three: preferably, the management server further comprises a destroying module for destroying the electronic file. Has the advantages that: considering that the storage capacity of the storage module is limited, in order to store more electronic files, some electronic files also need to be destroyed to reserve a storage space for storing new electronic files, so that the scheme is further provided with a destruction module capable of destroying the electronic files, and only the destruction module needs to be periodically utilized to destroy the electronic files.
The preferable scheme is four: preferably, the destroying module comprises a statistical unit for counting the query times of the electronic archive; and the destroying unit is used for destroying the electronic files with the query times of zero counted by the current counting unit when the destroying unit is started. Description of the drawings: in the scheme, the query times of the electronic file refer to the times of the electronic file queried by the query module according to the keywords. Has the advantages that: in this scheme, make statistics of the inquiry number of times of electronic archives through setting up the statistical unit, certain electronic archives has been inquired when the inquiry module, just indicate that this electronic archives probably is the electronic archives that the borrower needs to borrow, under this condition, the inquiry number of times of electronic archives that the statistical unit counted is also nonzero, that is to say, if the inquiry number of times of certain electronic archives is counted to the statistical unit is zero, this electronic archives is not borrowed once in this period before destroying the unit starts, show that this electronic archives no longer need use, therefore destroy module will destroy this electronic archives, with the new electronic archives of storage of being convenient for to vacate storage space, thereby realize the make full use of storage space.
The preferable scheme is five: preferably, the statistical unit is further configured to count an occupied space of the electronic file stored in the storage module, the storage module stores a storage threshold, and the destruction unit is started when the occupied space is greater than the storage threshold. Has the advantages that: the statistical unit makes statistics of the occupation space of the electronic files in the storage module, when the occupation space is larger than a storage threshold value, the storage module is indicated to be full of storage, the destruction unit is started to destroy the electronic files to make the space available for storage, the statistical unit and the destruction unit are matched to achieve automatic destruction operation of the electronic files, and workload of managers is reduced.
Drawings
FIG. 1 is a block diagram of an electronic archive informatization management system according to a first embodiment of the present invention;
FIG. 2 is a block diagram of a second embodiment of an electronic archive information management system.
Detailed Description
The following is further detailed by way of specific embodiments:
example one
An embodiment substantially as shown in figure 1: the electronic file informatization management system comprises a management server and an acquisition module, wherein the acquisition module is used for acquiring file contents, generating an electronic file and setting the electronic file into different confidentiality levels according to the file contents;
the management server comprises a storage module, a storage module and a processing module, wherein the storage module is used for numbering the electronic files, and generating file information after the file names and the numbers of the electronic files are mutually associated and then storing the file information into the storage module;
the modification module is used for modifying the electronic file generated by the acquisition module;
the storage module is used for storing the electronic file, the file information, the identification rule and the user information of the borrower;
the printing module is used for printing the file label according to the serial number generated by the warehousing module;
the query module is used for querying the file information of the electronic file containing the keyword from the storage module according to the keyword provided by the borrower;
the display module is used for displaying the file information inquired by the inquiry module;
the destroying module is used for destroying the electronic files, and specifically comprises a counting unit which is used for counting the query times of the electronic files and counting the occupied space of the electronic files stored in the storage module; the storage module stores a storage threshold; the destroying unit destroys the electronic file when the statistical unit counts that the query times of the electronic file is zero and the statistical unit counts that the occupied space of the electronic file stored in the storage module is larger than a storage threshold value;
the management server also comprises a receiving module used for receiving the borrowing request, the returning request and the special borrowing request;
the identification module identifies the borrowing request, the returning request or the special request according to the identification rule when the receiving module receives the borrowing request, the returning request or the special borrowing request;
the unlocking module is used for sending an unlocking password of the electronic file to the user terminal when the borrowing request or the special request is received by the receiving module and the borrowing request or the special request is successfully identified by the identification module;
the timing module is used for recording the borrowing time of the electronic file, and the timing module is started after the unlocking module sends the unlocking password;
and the marking module is used for marking the file information and the user information of the borrower.
Specifically, the receiving module is used for receiving a borrowing request, a returning request and a special borrowing request; the borrowing request comprises a name of the borrowing request and a file number of an electronic file to be borrowed, the returning request comprises the name and the file number of the electronic file to be returned, and the special borrowing request comprises a request reason and a borrowing request;
the identification module is used for identifying the borrowing number, the borrowing state and the credit level of the borrowing request and the return request when the receiving module receives the borrowing request, the return request or the special borrowing request; the identification rule is used for identifying whether the borrowing number in the borrowing information is smaller than a borrowing threshold value, whether the borrowing state is 'loaning' and whether the credit level of the user is matched with the confidentiality level of the electronic file to be borrowed;
the unlocking module is used for successfully identifying the borrowing information if the borrowing number is smaller than a borrowing threshold value, the borrowing state is 'out borrowing', and the credit level of the user is matched with the secret level of the electronic file to be borrowed when the borrowing information is identified when the borrowing request is received by the receiving module, and sending the unlocking password of the electronic file to the user terminal;
the timing module is used for recording the borrowing time of the electronic file, and the timing module is started after the unlocking module sends the unlocking password;
the marking module marks the borrowing state in the file information of the electronic file as 'lending' after the unlocking module sends the unlocking password, and adds one to the borrowed number in the user information of the borrower; when the borrowing time recorded by the timing module exceeds the borrowing time threshold, the marking module marks the borrowing state in the file information as 'overdue is not yet available'; when the receiving module receives the returning request and the identification module identifies that the borrowing state is 'overdue not yet', the marking module marks the borrowing state of the electronic file from 'overdue not yet' to 'in the library' and reduces the borrowing number in the user information by one, the marking module can also reduce the credit score in the user information, and when the credit score changes, the marking module can also mark the credit rating according to the credit rating rule stored in the storage module; when the receiving module receives the returning request and the identifying module identifies that the borrowing state is 'out borrowing', the marking module marks the borrowing state from 'out borrowing' to 'in the library', meanwhile, the in-borrowing number in the user information is reduced by one, when the credit score of the borrower is smaller than the maximum value of the credit score, the marking module increases the credit score of the borrower, and the credit score for the borrower in the embodiment is changed by taking '10' as a unit.
Specifically, the storage module in the above process is further used for storing the user information of the borrower, the file information of the electronic file, the borrowing information, the borrowing time threshold, the borrowing threshold, the unlocking password of the electronic file, the credit score and credit grade matching table and the confidential grade and credit grade matching relation table of the electronic file, wherein the user information comprises names, the system comprises credit points, credit levels and borrowing numbers, wherein the file information comprises file numbers, confidentiality levels, borrowing states and borrowing time, the borrowing states are divided into three types of 'external borrowing', 'overdue not yet' and 'in-bank', the credit levels comprise four levels of 'excellent', 'good', 'medium', 'poor', the confidentiality levels of the file information comprise four states of 'high', 'medium', 'low' and 'common', and the borrowing information comprises user information and file information of the borrower which is not yet borrowed; if the user information of a borrower is' name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 0 ", the file information of the electronic file a is" file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 72 hours ", the lender borrowing information is" name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 1, file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 72 hours ".
The specific implementation process is as follows:
when the management system in the scheme is used, a manager firstly generates an electronic file by using an acquisition module, in the embodiment, a high-speed shooting instrument is used for shooting a paper file to obtain an image of the paper file, then an OCR (optical character recognition) technology is used for recognizing the image to obtain and generate the electronic file of the paper file, then a warehousing module numbers the electronic file, if the electronic file name of the paper file A is named as 'file A', and the number is 'A10507', file information generated after the warehousing module correlates the file name and the number is named as 'file A number A10507', and at the moment, a storage module stores the electronic file and the file information; in the above process, when the acquisition module is used to acquire the file contents, a missing situation occurs, for example, the paper file a has ten pages of contents, and when the administrator acquires the images by using the acquisition module, only eight pages of images are acquired and the electronic file a is generated, so that the electronic file a needs to be modified by using the modification module, thereby perfecting the electronic file a.
When the borrower needs to borrow a certain electronic file, if the borrower knows the serial number of the electronic file, for example, the borrower needs to borrow the electronic file A, the electronic file a with the number "a 10507" can be called directly from the storage module by the query module, if the borrower does not know the number of the electronic file a, but knows some contents contained in the electronic file a, if the item X, the inquiring module inquires the electronic file A containing the item X from the storage module and displays the electronic file A on the display module, if in the inquiring process, the electronic files containing the keywords of the item X in the storage module are multiple, and if the electronic files A and S contain the keywords of the item X, the borrower only needs to provide more keywords for inquiring again or directly selects from the electronic files A and S.
When a borrower needs to borrow a certain electronic file, if the borrower needs to borrow the electronic file A, firstly, the borrower utilizes the user terminal of the borrower to send a borrowing request to the management server, the borrowing request comprises the name of the borrower and the file number of the electronic file to be borrowed, and the borrowing request is the name in the embodiment: lenders I want to lend the electronic files: number a10507 "; after the receiving module of the management server receives the borrowing request, the identification module identifies the borrowing information of the borrower stored in the storage module, when the borrowing number is smaller than a borrowing threshold value and the borrowing state is 'out borrowing' in the borrowing information and the credit level of the user is matched with the secret level of the electronic file to be borrowed, the unlocking module calls an unlocking password of the electronic file from the storage module and sends the unlocking password to the user terminal, the borrower can read the content of the electronic file through the unlocking password, the borrowing threshold value stored in the storage module is 5 in the embodiment, and the credit point and credit level matching table is shown as table one.
Watch 1
That is, when the credit score of the borrower is 62, the information rating of the borrower is excellent.
The matching relationship table of the confidentiality grade and the credit grade of the electronic file is shown as a second table.
Watch two
| Electronic file confidentiality rating | Credit rating |
| Advanced | Superior food |
| Middle stage | Excellence and excellence |
| Low grade | Excellence, excellence and middle school |
| General | Excellence, moderate and poor |
That is, when the borrower needs to borrow an electronic file with a high level of confidentiality, the information level of the borrower needs to be excellent.
When the electronic file A needs to be borrowed as soon as the borrower, the identification module identifies the name of the borrowing information of the borrower: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 0' in which the credit level "excellent" matches the confidentiality level "high" when the debit "0" is less than the debit threshold "5", so that the unlocking module transmits the unlocking password of the electronic file to the user terminal at this time, and the borrower can read the content of the electronic file.
After the unlocking module sends the unlocking password, the marking module marks the borrowing state in the file information of the electronic file as 'lending', the marking module also adds one to the borrowed number in the user information of the borrower, meanwhile, the timing module is started, the recorded time is used as the borrowing time length to be stored, and the storage module stores the marked file information into the borrowing information; since the borrower borrowed the electronic file a at this time, the user information of the borrower is "name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 1 ", the borrowing information is" name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 1, file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 0 hour ".
In the process that the electronic archive is loaned, the timing module records the time of the electronic archive loaning, when the recorded lending time exceeds the lending time threshold, the marking module marks the lending state in the archive information as ' overdue yet ', if the lending time threshold is 168 hours in the embodiment, namely when the lending time recorded by the timing module is 72 hours and is less than 168 hours, the electronic archive information is ' archive mark number: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 72 hours ", when the borrowing time length recorded by the timing module is 190 hours and is more than 168 hours, the electronic file information is' file label: a10507, confidentiality rating: advanced, borrow state: overdue, length of borrowing: 190 hours ".
When a borrower returns an electronic file, a return request is sent to a management server by using a user terminal, the return request comprises a name and a file number of the electronic file to be returned, when the return request is received, borrowing information of the borrower is called from a storage module, an identification module identifies the file information of the electronic file in the borrowing information, if the identification module identifies that the borrowing state is 'overdue unreleased', a marking module marks the borrowing state of the electronic file from 'overdue unreleased' to 'in-store' and reduces the borrowing number in the user information, the marking module can reduce credit points in the user information, when the credit points change, the marking module can mark the credit levels according to credit level evaluation rules stored in the storage module, and meanwhile, the borrowing time length recorded by the timing module is reset, if the borrower returns the electronic file A, the return request is' name: lenders I want to return the electronic files: a10507 ", the identification module identifies the loan information as" name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 1, file label: a10507, confidentiality rating: advanced, borrow state: overdue, length of borrowing: 190 hours ", the borrowing information marked by the marking module is' name: borrower one, credit score: score 52, credit rating: good, in borrowing: 0 ", the file information of the electronic file a is" file label: a10507, confidentiality rating: advanced, borrow state: in the library, the borrowing time length is as follows: 0 hour ".
If the identification module identifies that the borrowing state is ' external borrowing ', the marking module marks the borrowing state from ' external borrowing ' to ' in the library ', and meanwhile, the in-borrowing number in the user information is reduced by one, if the credit score of the borrower is smaller than the maximum credit score, the marking module increases the credit score of the borrower, and the identification module identifies that the borrowing information is ' name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 1, file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 72 hours ', the borrowing information marked by the marking module is' name: borrower one, credit score: score 72, credit rating: excellent, in terms of borrowing: 0 ", the file information of the electronic file a is" file label: a10507, confidentiality rating: advanced, borrow state: in the library, the borrowing time length is as follows: 0 hour ".
When the borrower borrows the electronic file again, if the marking module identifies that the borrowing number in the borrowing information of the borrower is equal to the borrowing threshold value, the borrowing state is overdue and not yet or the credit level of the user is not matched with the secret level of the electronic file to be borrowed, the unlocking module cannot send the unlocking password to the user terminal, if the identification module identifies that the borrowing number of the borrower is 5, the unlocking password cannot be sent to the user terminal by the unlocking module, and the borrower cannot read the content of the electronic file at this moment; if the borrower still needs to borrow the electronic file, a special borrowing request can be sent to the management server by using the user terminal, if the special borrowing request is' request reason: leadership and meeting urgency, name: the first borrower is characterized in that the first borrower's borrowing information is recognized by the recognition module as' name: borrower one, credit score: score 72, credit rating: excellent, in terms of borrowing: 5, file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 10 hours, archive designation: a10910, confidentiality rating: advanced, borrow state: lending, borrowing duration: 10 hours, archive designation: c31587, confidentiality rating: normal, borrow state: lending, borrowing duration: 130 hours, file designation: s11237, confidentiality rating: medium, borrow state: lending, borrowing duration: 107 hours, archive designation: d20791, secret rating: low-level, borrow state: lending, borrowing duration: 29 hours ", this moment the confirmation module sends inquiry information" whether to ask for special borrowing "to user terminal, if the borrower agrees to this inquiry information, then send confirmation, after the confirmation is received to the confirmation module, the unblock password that the unblock module will this electronic file is sent to user terminal, the borrower then can read the content of this electronic file, the borrow state mark in the archival information of this electronic file is" borrow outward "with the mark module simultaneously, the mark module still adds one and reduces user information's credit score in the user information of this borrower at the number of borrowing, the timing module starts simultaneously, the time of record then is saved as borrowing duration, the storage module is saved the archival information after the mark in this information of borrowing, the information of borrowing after the mark is" name: borrower one, credit score: score 62, credit rating: excellent, in terms of borrowing: 6, file label: a10507, confidentiality rating: advanced, borrow state: lending, borrowing duration: 10 hours, archive designation: a10910, confidentiality rating: advanced, borrow state: lending, borrowing duration: 10 hours, archive designation: c31587, confidentiality rating: normal, borrow state: lending, borrowing duration: 130 hours, file designation: s11237, confidentiality rating: medium, borrow state: lending, borrowing duration: 107 hours, archive designation: d20791, secret rating: low-level, borrow state: lending, borrowing duration: 29 hours ", file designation: a20791, secret rating: advanced, borrow state: lending, borrowing duration: 0 hour ".
Example two
In the standardized management of the electronic file, corresponding management regulations are provided for management personnel and borrowers, the management personnel are required to number the electronic file according to the regulated numbering rules, meanwhile, the storage position of the electronic file is required, the electronic file is required to be stored according to the regulated storage rules, and the electronic file is required to be stored according to different grades of storage paths according to the confidentiality grade of the electronic file; for a borrower, the borrower also needs to use the electronic file according to a specified use rule when using the electronic file, if the borrower needs to send the borrowed electronic file to another person in a mail form, the borrower is required to send the mail to a management server, the management server sends the mail to a receiver, and meanwhile, different operations are required to be carried out according to the confidentiality grade of the electronic file, if the confidentiality grade of the electronic file is high grade, the borrower is required to encrypt and send the electronic file, and the content of the electronic file is prevented from being leaked; therefore, in order to supervise the daily behaviors of the manager and the borrower and ensure that the manager and the borrower can execute according to the management regulations, the management server in the embodiment can also perform spot check on the behaviors of the manager and the borrower.
As shown in fig. 2, the difference from the first embodiment is that in the present embodiment, the receiving module is further configured to receive a mail sent by the user terminal;
the storage module is also used for storing a rule question bank, and the rule question bank comprises a numbering rule, a storage rule and a use rule of the electronic file;
the identification module is also used for identifying the grade of the electronic file according to the number of the electronic file of the mail;
the management server also comprises an auditing module used for auditing the mail content received by the receiving module, when the grade of the electronic file is 'advanced', the auditing module matches the mail content with the use rule stored by the storage module, and when the mail content is matched with the use rule, the auditing is passed; when the mail content is not matched with the use rule, the verification is not passed, and the credit score of the borrower is deducted once by the marking module;
the assessment module is used for calling the problem matched with the secret grade of the electronic file from the rule question bank in the storage module and sending the problem to the user terminal when the grade of the electronic file is high grade, comparing the answer with the correct answer of the rule question bank by the assessment module after the management server receives the answer sent by the user terminal, and passing the assessment if the answer is consistent with the correct answer;
the sending module sends the mail to an addressee mailbox in the mail when the level of the electronic file is high, the mail passes the auditing and checking at the same time, and directly sends the mail to the addressee mailbox in the mail when the level of the electronic file is other than high;
the tracking module is used for identifying the storage position of the electronic file in the mail and matching the storage position with the specified position in the storage rule;
and the warning module sends warning information when the storage position is not matched with the specified position.
In this embodiment, the numbering rule is: the number is encoded by six bits, the first bit represents the confidentiality level of the electronic file, including A, B, C, D, and the corresponding relations are: a-high, B-medium, C-low, D-normal; the second and third combinations represent the type of the electronic file, and the type includes a contract, technical data, and journal … …, and the type takes the contract and the technical data as examples, and the corresponding relationship is: 10-technical data, 20-contract; the fourth-sixth combination represents the sequence number and adopts three-digit Arabic numerals to represent; if the number "A10507" is the classified level of the electronic file is high, the type is technical data, and it is 507 th technical data.
The electronic files with different confidentiality levels are stored according to different storage modes, if the confidentiality level is common, only primary storage is needed, primary electronic files need secondary storage, intermediate electronic files need tertiary storage, and advanced electronic files need quaternary storage.
In the embodiment, the electronic file needs to be encrypted when the electronic file with the high confidentiality level is sent, and the words of "encryption" or "password" are marked in the mail content.
When a borrower needs to send a certain electronic file, the borrower needs to send a mail to a receiving module of a management server, the verifying module verifies the content of the mail, the checking module checks the borrower at the same time, and when the verification and the check are passed, the sending module sends the mail to an email receiving box. Specifically, the borrower sends the mail to the receiving module, the identification module identifies the number of the electronic file in the mail, the confidentiality grade of the electronic file can be identified according to the numbering rule, when the confidentiality grade of the electronic file is identified to be any one of the ordinary grade, the low grade and the middle grade, the result of content leakage does not need to be considered due to the fact that the confidentiality grade is not high, the default audit is passed at the moment, when the confidentiality grade of the electronic file is identified to be the high grade, the confidentiality safety of the electronic file is considered, the audit module also needs to audit the mail content, specifically, the audit module matches the mail content with the use rule stored by the storage module, and when the mail content is matched with the use rule, the audit is passed; and if the mail content does not match with the use rule, the verification is not passed, and the marking module deducts the credit score of the borrower once.
In the auditing process, the assessing module randomly calls the problems matched with the confidentiality grade of the electronic file from the rule question bank in the storage module and sends the problems to the user terminal, the borrower needs to give answers to the received problems and sends the answers back to the management server, the assessing module compares the answers with correct answers of the rule question bank, and if the answers are consistent with the correct answers, the assessing is passed; and after the examination and the check are passed at the same time, the sending module sends the mail to an addressee mailbox.
In the process, after the identification module identifies the number of the electronic file, the tracking module tracks the storage position of the electronic file to obtain the storage position of the electronic file, and when the storage position is tracked to be not matched with the specified position of the electronic file in the storage rule in the storage module, the warning module sends warning information; specifically, when tracking the storage location of the electronic file, the identification module identifies the serial number of the electronic file, the tracking module searches in the storage module according to the serial number, and after finding the electronic file, the tracking module obtains the attribute of the electronic file and obtains the storage location of the electronic file from the attribute
When the check is carried out, the mail a sent by the borrower is selected to be checked, the identification module identifies the number of the electronic file serving as the attachment in the mail a, if the number of the electronic file is identified to be 'C10507', the confidentiality grade of the electronic file is low, at the moment, the check and examination operation is not required to be carried out, and the sending module directly sends the mail to an addressee mailbox in the mail;
if the number of the electronic file is identified as "a 10507", that is, the confidentiality level of the transmitted electronic file is high, in this case, an auditing and checking operation is required, wherein the auditing operation specifically includes: the auditing module audits the mail content, the content of the mail a contains a character of 'the attachment password is informed by telephone', and the character is matched with the use rule, so that the audit is passed; the assessment operation specifically comprises the following steps: the assessment module extracts the problems related to the advanced secret grade from the rule question bank and sends the problems to the user terminal, if the secret grade of the electronic file is advanced, the operation needs to be carried out, the assessment module compares the received answers of the borrower with the correct answers of the rule question bank, because the received answers of the borrower need to be sent in an encrypted mode when the electronic file with the advanced secret is sent in the rule, and the character sample of 'encryption' or 'password' is marked in the mail content, when the answers are compared with the standard answers, if the character sample of 'encryption' or 'password' appears in the answers, if the mail content comprises the character sample of 'attachment password informed by telephone', the matching is successful, and the assessment is passed; if the answer is not provided with any character of 'encryption' or 'password', the matching is unsuccessful, namely the borrower is unfamiliar with the use rule and does not follow the use rule, the marking module deducts the credit score of the borrower once, and if the credit score of the borrower is 62 minutes at present, the credit score of the borrower after deducting once is 61 minutes; and after the audit is passed and the assessment is passed, the sending module sends the mail.
After the identification module identifies the number of the electronic file, the tracking module tracks the storage position of the electronic file to obtain the storage position of the electronic file, if the identification module identifies that the number of the electronic file is 'A10507', the storage position of the electronic file is 'F: \ X1 folder \ X2\ X3', namely the storage of the electronic file is four-level storage, and because the first position of the electronic file is 'A', namely the confidentiality level of the electronic file is high level, the storage rule requires the storage of the electronic file to be four-level storage, the storage position tracked by the tracking module is four-level storage, which indicates that the storage of the electronic file is satisfactory, and at the moment, the warning module does not send warning information; if the storage position of the electronic file tracked by the tracking module is 'F: \ X1 folder \ X2', the electronic file is stored in three levels, the storage of the electronic file does not accord with the storage rule, and the warning module sends warning information to prompt a manager that the storage position of the electronic file is wrong so that the manager can change the storage position in time.
The foregoing are merely exemplary embodiments of the present invention, and no attempt is made to show structural details of the invention in more detail than is necessary for the fundamental understanding of the art, the description taken with the drawings making apparent to those skilled in the art how the several forms of the invention may be embodied in practice with the teachings of the invention. It should be noted that, for those skilled in the art, without departing from the structure of the present invention, several changes and modifications can be made, which should also be regarded as the protection scope of the present invention, and these will not affect the effect of the implementation of the present invention and the practicability of the patent. The scope of the claims of the present application shall be determined by the contents of the claims, and the description of the embodiments and the like in the specification shall be used to explain the contents of the claims.
Claims (6)
1. The electronic file informatization management system comprises a management server and an acquisition module, wherein the acquisition module is used for acquiring file contents and generating an electronic file;
the management server comprises a warehousing module, a storage module and a processing module, wherein the warehousing module is used for numbering the electronic files, correlating the file names and the numbers of the electronic files to generate file information and storing the file information into the storage module;
the storage module is used for storing the electronic file, the file information, the identification rule and the user information of the borrower; the user information comprises credit points of the borrower;
the method is characterized in that: the management server also comprises a query module which is used for querying the file information of the electronic file containing the key words from the storage module according to the key words provided by the borrower;
the display module is used for displaying the file information inquired by the inquiry module;
the management server also comprises a receiving module used for receiving the borrowing request, the returning request and the special borrowing request; the borrowing request comprises a name of the borrowing request and a file number of an electronic file to be borrowed, the returning request comprises the name and the file number of the electronic file to be returned, and the special borrowing request comprises a request reason and a borrowing request;
the identification module is used for identifying the borrowing request, the returning request or the special borrowing request according to the identification rule when the receiving module receives the borrowing request, the returning request or the special borrowing request;
the unlocking module is used for sending an unlocking password of the electronic file to the user terminal when the borrowing request or the special borrowing request is received by the receiving module and the borrowing request or the special borrowing request is successfully identified by the identification module; the timing module is used for recording the borrowing time of the electronic file, and the timing module is started after the unlocking module sends the unlocking password;
the marking module is used for marking the file information and the user information of the borrower;
the confirming module is used for sending inquiry information when the receiving module receives the special borrowing request; the receiving module is also used for receiving confirmation information, the unlocking module sends the electronic file unlocking password to the user terminal after receiving the confirmation information, and the marking module reduces credit points in the user information;
the receiving module is also used for receiving the mails sent by the user terminal;
the storage module also stores a rule question bank which comprises a numbering rule, a storage rule and a use rule of the electronic file;
the identification module is also used for identifying the grade of the electronic file according to the serial number of the electronic file of the mail;
the management server also comprises an auditing module used for auditing the mail content received by the receiving module, when the grade of the electronic file is 'advanced', the auditing module matches the mail content with the use rule stored by the storage module, and when the mail content is matched with the use rule, the auditing is passed; when the mail content is not matched with the use rule, the verification is not passed, and the credit score of the borrower is deducted once by the marking module;
the assessment module is used for calling the problem matched with the secret grade of the electronic file from the rule question bank in the storage module and sending the problem to the user terminal when the grade of the electronic file is high grade, comparing the answer with the correct answer of the rule question bank by the assessment module after the management server receives the answer sent by the user terminal, and passing the assessment if the answer is consistent with the correct answer;
the sending module sends the mail to an addressee mailbox in the mail when the level of the electronic file is high, the mail passes the auditing and checking at the same time, and directly sends the mail to the addressee mailbox in the mail when the level of the electronic file is other than high;
the identification module is used for identifying the borrowing number, the borrowing state and the credit level of the borrowing request and the returning request; the identification rule is used for identifying whether the borrowing number in the borrowing information is smaller than a borrowing threshold value, whether the borrowing state is 'loaning' and whether the credit level of the user is matched with the confidentiality level of the electronic file to be borrowed;
the storage module is also preset with storage rules and use rules, and the storage rules specify that the electronic files with different confidentiality grades are stored according to different storage modes;
the usage rules specify that electronic files with different confidentiality levels are sent as attachments to mail in different attachment modes.
2. The electronic archive informatization management system of claim 1, characterized in that: the management server also comprises a printing module used for printing the file label according to the serial number generated by the warehousing module.
3. The electronic archive informatization management system of claim 1, characterized in that: the management server also comprises a modification module used for modifying the electronic file generated by the acquisition module.
4. The electronic archive informatization management system of claim 1, characterized in that: the management server also comprises a destroying module used for destroying the electronic files.
5. The electronic archive informatization management system of claim 4, characterized in that: the destruction module comprises a statistical unit for counting the query times of the electronic files; and the destroying unit is used for destroying the electronic files with the query times of zero counted by the current counting unit when the destroying unit is started.
6. The electronic archive informatization management system of claim 5, characterized in that: the statistical unit is further used for counting the occupied space of the electronic files stored in the storage module, a storage threshold value is stored in the storage module, and the destroying unit is started when the occupied space is larger than the storage threshold value.
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| CN111400562B (en) * | 2020-03-26 | 2023-05-05 | 中扭科技(重庆)有限公司 | On-line data processing system and method for fastener bolt fixed torsion |
| CN113516433A (en) * | 2021-07-14 | 2021-10-19 | 深圳创维－Rgb电子有限公司 | Prototype warehouse entry and exit management system, management method, device and storage medium |
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