CN107506477A - A kind of archive management system - Google Patents
A kind of archive management system Download PDFInfo
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- CN107506477A CN107506477A CN201710806120.4A CN201710806120A CN107506477A CN 107506477 A CN107506477 A CN 107506477A CN 201710806120 A CN201710806120 A CN 201710806120A CN 107506477 A CN107506477 A CN 107506477A
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- 238000006467 substitution reaction Methods 0.000 description 2
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/14—Details of searching files based on file metadata
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/13—File access structures, e.g. distributed indices
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/16—File or folder operations, e.g. details of user interfaces specifically adapted to file systems
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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Abstract
The present invention relates to a kind of archive management system, including file management subsystem, archival objects management subsystem, basic construction archive management subsystem and management of contract document subsystem, file management subsystem includes secretarial document enquiry module, file management module, newly-built cartridge module, secretarial document directory management module in box, has destroyed paperwork management module, secretarial document borrowing management module and secretarial document directory management module over the years；Management of contract document subsystem includes Contract Document directory management module, Contract Document borrowing management module and contract answer management module over the years in Contract Document enquiry module, module for managing files, box；Basic construction archive management subsystem includes manual recording module, adjustment box module, resets piece number module and removing module；Archival objects management subsystem includes archival objects directory management module in archival objects enquiry module and box.The archive management system of the present invention has the characteristics of easy to operate, safe and reliable and efficiency high.
Description
Technical field
The present invention relates to computer information management technical field, more particularly to a kind of archive management system.
Background technology
File administration is also known as archives work.It is that archives (room) are directly managed and carried to profile entity and archive information
For the general name of every vocational work using service, and the part that National archives cause is most basic.It is the collection of archives, whole
The activity that reason, keeping, identification, statistics and offer utilize.Including:The collection of documents, archive arrangement, appraising the value of files, archives are protected
Pipe, the cataloguing of file and file retrieval, archival statistics, archives editor and research (being compiled see file literature), archives provide utilization.This
The division of 8 work is simply relatively stable rather than definitely, also has and is divided into 6 links, also has and be divided into element task and profit
With work two large divisions's.Because Archive management work turns into complicated system, therefore also have by being divided at many levels
Method.Its first level stepping case entity management and archives information development two subsystems, if each subsystem lower point of dried layer again
Secondary mini system.
The working links such as profile entity management point is collected, arranged, identification, keeping, statistics；Archives information development divides information again
Processing and information export two parts, Information procession by scheduling, edit documentation and write reference and form, information is defeated
Go out by provide reading, replicate, consulting, letter are adjusted, it is for public use and publish, the multinomial service activity such as exhibition is formed.Whole file administration
System and its subsystem all form feedback mechanism in operation., will also be to file administration with the development of Archives Management Modernization
The structure of work produces new influence.It is social practice service that the final purpose of file administration, which is to provide archive information, archives pipe
The structure of reason system is set according to this purpose.Wherein each work is all essential, and has certain procedures.They are formed
One organic whole, to realize that archive management system allomeric function plays respective effect, while also interrelated, mutual system
About.Such as work of appraisal value is combined progress with collection and arrangement sometimes, or even just carried out tentatively when volume-making is filed
Identification.
At present, archive management mode mainly uses manual management pattern, including archives accession, arrangement, identification, keeping, profit
With, compile and grind, all based on craft, management is not that very science, operating efficiency are low, and Archival Informationization has certain basis, but from true
" virtual archives " on positive network (LAN, internet) platform also have very big distance.In existing information system, because
Lack necessary system control for some systems, cause the information of typing incomplete.And the connection problem of each system be present, these
Problem is realized that file intergration causes indirect difficulty.Archives are hidden based on the storage medium of paper in archives, papery
File is not only difficult to persistence and backup, is easily influenceed by external environment, and takes big quantity space, with quantity not
Disconnected increase, warehousing costs and management cost are continuously increased.
During manual information retrieval archive information, retrieval flow is：Archives list is found, then finds file directory, root
Storage address of the archives in storehouse is found according to the archives shelves information of its record, then notifies storehouse to ask for files for examination, handles corresponding entries.
Paper document is had access to retrieval brings difficulty, and in the process, and the approach of inquiry is not complete enough, recall ratio is low, precision ratio is low,
Easily there is file to lose, damage or required data can not be found, it is difficult to sufficiently provide good clothes using Archive Resource
Business.The staff that huge collection capacity to work under manual management pattern generally feels " unable to do what one wishes ".Archives
There is an urgent need to system, comprehensive, efficient electronic management are carried out to archival holding.
The content of the invention
In view of the above-mentioned problems in the prior art, it is a primary object of the present invention to provide a kind of easy to operate, peace
Complete reliable and efficiency high archive management system.
It is the technical scheme is that such：
A kind of archive management system, including file management subsystem, archival objects management subsystem, basic construction archive pipe
Subsystem and management of contract document subsystem are managed, wherein：
The file management subsystem includes secretarial document enquiry module, file management module, newly-built cartridge module, box
Interior secretarial document directory management module, paperwork management module, secretarial document borrowing management module and document shelves over the years are destroyed
Case directory management module；
The management of contract document subsystem includes Contract Document in Contract Document enquiry module, module for managing files, box
Directory management module, Contract Document borrowing management module and contract answer management module over the years；
Basic construction archive management subsystem includes manual recording module, adjustment box module, reset piece number module and
Removing module；
The archival objects management subsystem includes archival objects directory management mould in archival objects enquiry module and box
Block.
Wherein：The secretarial document enquiry module is used for the inquiry that secretarial document is carried out according to the querying condition of input, institute
Stating querying condition includes secretarial document type, and the secretarial document type includes message in-coming, dispatch and label report.
Secretarial document directory management module includes secretarial document craft typing, secretarial document adjustment box number, text in the box
Book-end case resets box number, secretarial document is deleted, secretarial document is destroyed and secretarial document statistics.
Contract Document directory management module includes Contract Document craft typing, Contract Document adjustment box number, closed in the box
Piece number is reset with archives, Contract Document is deleted and Contract Document statistics.
Archival objects directory management module includes archival objects craft typing in the box, archival objects reset piece number, reality
Thing file delet and archival objects statistics.
The present invention has advantages below and beneficial effect：The archive management system, including file management subsystem, reality
Thing file administration subsystem, basic construction archive management subsystem and management of contract document subsystem, wherein：For the document shelves
Case manages subsystem, and all users can check, the basic construction archive management subsystem, archival objects management subsystem and
The user that management of contract document subsystem only has permission can just check, meanwhile, archive management system is message in-coming, dispatch, label
The files such as report are stored in different databases respectively by kind of document per year, are easy to manage and are checked.
Brief description of the drawings
Fig. 1 is the theory diagram of archive management system provided in an embodiment of the present invention.
Embodiment
To make the purpose, technical scheme and advantage of the embodiment of the present invention clearer, below in conjunction with the embodiment of the present invention
In accompanying drawing, the technical scheme in the embodiment of the present invention is clearly and completely described, it is clear that described embodiment is
Part of the embodiment of the present invention, rather than whole embodiments.The present invention implementation being generally described and illustrated herein in the accompanying drawings
The component of example can be configured to arrange and design with a variety of.Therefore, the reality of the invention to providing in the accompanying drawings below
The detailed description for applying example is not intended to limit the scope of claimed invention, but is merely representative of the selected implementation of the present invention
Example.Based on the embodiment in the present invention, what those of ordinary skill in the art were obtained under the premise of creative work is not made
Every other embodiment, belongs to the scope of protection of the invention.
The present invention is further illustrated with specific embodiment below with reference to accompanying drawings.
As shown in Figure 1：The archive management system of the embodiment of the present invention, including file management subsystem, archival objects
Subsystem, basic construction archive management subsystem and management of contract document subsystem are managed, wherein：
The file management subsystem includes secretarial document enquiry module, file management module, newly-built cartridge module, box
Interior secretarial document directory management module, paperwork management module, secretarial document borrowing management module and document shelves over the years are destroyed
Case directory management module；
The management of contract document subsystem includes Contract Document in Contract Document enquiry module, module for managing files, box
Directory management module, Contract Document borrowing management module and contract answer management module over the years；
Basic construction archive management subsystem includes manual recording module, adjustment box module, reset piece number module and
Removing module；
The archival objects management subsystem includes archival objects directory management mould in archival objects enquiry module and box
Block.
The secretarial document enquiry module is used for the inquiry that secretarial document is carried out according to the querying condition of input, the inquiry
Condition includes secretarial document type, and the secretarial document type includes message in-coming, dispatch and label report.
Secretarial document directory management module includes secretarial document craft typing, secretarial document adjustment box number, text in the box
Book-end case resets box number, secretarial document is deleted, secretarial document is destroyed and secretarial document statistics, wherein：The secretarial document hand
Work typing.
Contract Document directory management module includes Contract Document craft typing, Contract Document adjustment box number, closed in the box
Piece number is reset with archives, Contract Document is deleted and Contract Document statistics.
Archival objects directory management module includes archival objects craft typing in the box, archival objects reset piece number, reality
Thing file delet and archival objects statistics.
The query function of above-mentioned secretarial document enquiry module is very powerful, can according to the type of file (message in-coming, dispatch,
Label report) inquired by classification, All Files can also be inquired about, supports fuzzy query.Query Result is shown in the form of a list
The page, click on file title, it is possible to open corresponding file.
It is as follows for the rule of box numbering in file management module in above-mentioned file management subsystem：
Box number：Serial number；
Piece number in box：Serial number, a box have several papers by oneself to determine, can be corresponding with actual filing；
Catalog number (Cat.No.)：File type+keeping time limit+time+kind of document；Such as：A12010FW, A represent " secretarial document ",
1 represents " permanent ", and 2010 represent " time " belonging to file, and FW represents " dispatch "；
Docket No.：Piece number in catalog number (Cat.No.)+.+ boxes number+box；Such as：A12010FW.1205, A12010FW are catalog number (Cat.No.)s,
12 be box number, and 05 is piece number in box, that is, the 5th file of the 12nd box.
In the newly-built cartridge module, the box information built up includes：File type, year, pot-life, catalog number (Cat.No.) and box
Number, such as：File type is dispatch；Year is 2014；Pot-life is permanent；Catalog number (Cat.No.) is A12014FW；Box number is 1.
Finally it should be noted that：Above-described embodiments are merely to illustrate the technical scheme, rather than to it
Limitation；Although the present invention is described in detail with reference to the foregoing embodiments, it will be understood by those within the art that：
It can still modify to the technical scheme described in previous embodiment, or which part or all technical characteristic are entered
Row equivalent substitution；And these modifications or substitutions, the essence of appropriate technical solution is departed from various embodiments of the present invention technical side
The scope of case.
Claims (5)
- A kind of 1. archive management system, it is characterised in that：Including file management subsystem, archival objects management subsystem, Basic construction archive manages subsystem and management of contract document subsystem, wherein：The file management subsystem includes text in secretarial document enquiry module, file management module, newly-built cartridge module, box Book-end case directory management module, paperwork management module, secretarial document borrowing management module and secretarial document mesh over the years are destroyed Record management module；The management of contract document subsystem includes Contract Document catalogue in Contract Document enquiry module, module for managing files, box Management module, Contract Document borrowing management module and contract answer management module over the years；The basic construction archive management subsystem includes manual recording module, adjustment box module, resets piece number module and deletion Module；The archival objects management subsystem includes archival objects directory management module in archival objects enquiry module and box.
- 2. archive management system according to claim 1, it is characterised in that the secretarial document enquiry module is used for basis The querying condition of input carries out the inquiry of secretarial document, and the querying condition includes secretarial document type, the secretarial document class Type includes message in-coming, dispatch and label report.
- 3. archive management system according to claim 1, it is characterised in that secretarial document directory management module in the box Including secretarial document craft typing, secretarial document adjustment box number, secretarial document resets box number, secretarial document is deleted, secretarial document Destroy and secretarial document counts.
- 4. archive management system according to claim 1, it is characterised in that Contract Document directory management module in the box Including Contract Document craft typing, Contract Document adjustment box number, Contract Document resets piece number, Contract Document is deleted and contract shelves Case counts.
- 5. archive management system according to claim 1, it is characterised in that archival objects directory management module in the box Piece number is reset including archival objects craft typing, archival objects, archival objects are deleted and archival objects statistics.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201710806120.4A CN107506477A (en) | 2017-09-08 | 2017-09-08 | A kind of archive management system |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201710806120.4A CN107506477A (en) | 2017-09-08 | 2017-09-08 | A kind of archive management system |
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| CN107506477A true CN107506477A (en) | 2017-12-22 |
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| Application Number | Title | Priority Date | Filing Date |
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| CN201710806120.4A Pending CN107506477A (en) | 2017-09-08 | 2017-09-08 | A kind of archive management system |
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Cited By (8)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN108681597A (en) * | 2018-05-18 | 2018-10-19 | 苏州吉成智能科技有限公司 | Archive management method |
| CN108994001A (en) * | 2018-07-27 | 2018-12-14 | 成都众悦创业孵化器有限公司 | A kind of foundation archive management system |
| CN108994002A (en) * | 2018-07-28 | 2018-12-14 | 成都众悦创业孵化器有限公司 | A kind of foundation data dust pelletizing system |
| CN109034742A (en) * | 2018-07-19 | 2018-12-18 | 武汉杰威鑫创软件技术有限公司 | A kind of public accumalation fund for housing construction archive management system |
| CN109447543A (en) * | 2018-09-30 | 2019-03-08 | 长江勘测规划设计研究有限责任公司 | Archives storage method |
| CN110472831A (en) * | 2019-07-13 | 2019-11-19 | 魏文龙 | A kind of management software system |
| CN111861386A (en) * | 2020-07-08 | 2020-10-30 | 军事科学院军事医学研究院生命组学研究所 | Good standard management system for scientific research laboratory |
| CN115309963A (en) * | 2022-08-13 | 2022-11-08 | 佩齐睿鸿文化科技(武汉)有限公司 | Intelligent archive management method, system and storage medium |
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| JPH11345155A (en) * | 1998-06-02 | 1999-12-14 | Matsushita Electric Ind Co Ltd | Apparatus and method for managing file |
| CN101013482A (en) * | 2006-06-13 | 2007-08-08 | 蒋丽萍 | Online integrated management platform for archive and data of constructing project item |
| CN103745304A (en) * | 2013-12-19 | 2014-04-23 | 镇江锐捷信息科技有限公司 | Digitalized archival data management method |
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| JPH11345155A (en) * | 1998-06-02 | 1999-12-14 | Matsushita Electric Ind Co Ltd | Apparatus and method for managing file |
| CN101013482A (en) * | 2006-06-13 | 2007-08-08 | 蒋丽萍 | Online integrated management platform for archive and data of constructing project item |
| CN103745304A (en) * | 2013-12-19 | 2014-04-23 | 镇江锐捷信息科技有限公司 | Digitalized archival data management method |
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Cited By (10)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN108681597A (en) * | 2018-05-18 | 2018-10-19 | 苏州吉成智能科技有限公司 | Archive management method |
| CN109034742A (en) * | 2018-07-19 | 2018-12-18 | 武汉杰威鑫创软件技术有限公司 | A kind of public accumalation fund for housing construction archive management system |
| CN108994001A (en) * | 2018-07-27 | 2018-12-14 | 成都众悦创业孵化器有限公司 | A kind of foundation archive management system |
| CN108994002A (en) * | 2018-07-28 | 2018-12-14 | 成都众悦创业孵化器有限公司 | A kind of foundation data dust pelletizing system |
| CN109447543A (en) * | 2018-09-30 | 2019-03-08 | 长江勘测规划设计研究有限责任公司 | Archives storage method |
| CN109447543B (en) * | 2018-09-30 | 2021-11-23 | 长江勘测规划设计研究有限责任公司 | Complex time-space condition file warehousing method based on virtual box number automatic positioning algorithm |
| CN110472831A (en) * | 2019-07-13 | 2019-11-19 | 魏文龙 | A kind of management software system |
| CN111861386A (en) * | 2020-07-08 | 2020-10-30 | 军事科学院军事医学研究院生命组学研究所 | Good standard management system for scientific research laboratory |
| CN115309963A (en) * | 2022-08-13 | 2022-11-08 | 佩齐睿鸿文化科技(武汉)有限公司 | Intelligent archive management method, system and storage medium |
| CN115309963B (en) * | 2022-08-13 | 2023-09-12 | 晶品科技股份有限公司 | Intelligent archive management method, system and storage medium |
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Application publication date: 20171222 |