CN103810589A - Flow document and transfer document design and full computerized accounting voucher generation method - Google Patents
Flow document and transfer document design and full computerized accounting voucher generation method Download PDFInfo
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Abstract
The invention provides flow document and transfer document design and a full computerized accounting voucher generation method. According to the flow document and transfer document design, a first copy of a data chain composed of collection/(receivable or collection) is provided with command, vertical and reverse functions, derived copies uses a traceable code of the first copy together, a first stage, a second stage and a third stage of a flow column are unchanged in a flow process, and a second stage of a currency column and a first stage, a second stage and a third stage of a comprehensive column are used for collecting target information in the flow process. The flow document and transfer document design enables the data in the same subdirectories in a second stage and a stage below the second stage in different control items to achieve lateral flow in accordance with management requirements. The full computerized accounting voucher generation method generates the voucher by summarizing logistics, flow and transfer documents in a single piece or in the same kind and does not support direct fill of the accounting voucher. According to the flow document and transfer document design and the full computerized accounting voucher generation method, the non-logistics data can be managed through the full data chain and the full document accounting can be used for generating the accounting voucher to achieve account consistency, so that system intelligentization and business standardization can be achieved.
Description
Technical field
The invention belongs to data processing field, be specifically related to a kind of list that circulates, transfer single design and full computerized accounting bookkeeping voucher generation method.
Background technology
It is current that to can be described as the processing of accountant information that all software runs into non-logistics be incomplete, wherein contact information is processed by " gathering, receivable, pay the bill, deal with " document independently, exceeding the non-logistics accounting information processing of contact is directly to fill and present accounting evidence substantially, is in person processed by accountant.
The direct result of this kind of processing mode generation is:
1. due to the relation that independently do not circulate between " gathering, receivable, pay the bill, deal with " document, just two single or documents that two single above related economic works produce at last, because the relation of circulating not cannot realize " information-based, the intellectuality " that be associated between document.
2. causing a lot of non-logistics business information is not to manage with Data-Link, transfer business information but directly fill and present accounting evidence, make cannot reflect between related business information the circulation relation of information, also just cannot realize " information-based, the intellectuality " of this part of business.
3. due to diversity, the complicacy of non-logistics business information itself, determine directly to fill and present wide plasticity, randomness, the out of control property of accounting evidence on subject uses, be directed at the quality that is determined business information by accountant's professional skill, do not meet the requirement of management.
4. because a lot of business information typings of traditional design do not have document to open, make numerous business departments can open and cannot transfer in real time business information because of Invoiceless, and need directly to fill and present accounting evidence by accountant afterwards and transfer business information, now the versatility of document, diversity have just become informationalized final step.
Summary of the invention
The present invention is directed to the problems referred to above, non-logistics business information is divided into single two class documents that circulate singly, transfer and processes.And the Data-Link that the daily non-logistics business information appliance of major part has " circulation is single " of " longitudinal, reverse " circulation property to form is absolutely processed, make system more information-based, intelligent.For this reason, provide a kind of list that circulates, transfer single design and full computerized accounting bookkeeping voucher generation method.
According to an aspect of the present invention, provide a kind of design of circulated documents: the flowing mode of described circulation list comprises gathering/(receivable, gathering), receivable/(gathering, receivable), payment/(deal with, pay the bill), the Data-Link of deal with/(pay the bill, deal with) four kinds of forms.It is characterized in that: the Data-Link that the non-logistics business information appliance of few part can be had " list of transferring " of " laterally " circulation property to form is processed, make end of term accounting clearing more accurately, meticulousr, clearer, more easily, more intelligent.
The design of described circulated documents is achieved by the following scheme:
(1) Data-Link that design circulated documents form; Gathering/(receivable, gathering), no matter command single time or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, no matter and the single input of the derivation amount of money is " positive number, negative ", as long as single " the still remaining amount of money " of commander is returned " zero ", the circulation function of notebook data chain just stops voluntarily.
A. in the Data-Link of designed gathering/(receivable, gathering), first " gathering " is set for the document of directly leaving and the function with " commander, longitudinal, reverse ", command list can once or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, " (receivable, gathering) " the single single code of ascenting of commander that shares all the time deriving from, forms a complete Data-Link;
B., it is to be derived from by single time of commander or point N time " longitudinally " that second " receivable " is set, and the receivable list of this derivation is without " commander, longitudinal, reverse " function;
C., the 3rd " gathering " is set is to be derived from by single time of commander or point N time " reverse ", and the charge slip of this derivation is without " commander, longitudinal, reverse " function.
(2) column of circulated documents is set to " circulation, currency, comprehensive " three hurdles, and circulation hurdle and currency hurdle form the relation of " debit and credit " or " borrow and borrow ", the direction on acquiescence currency hurdle, comprehensive hurdle, but " borrow, borrow " the direction capable of regulating on comprehensive hurdle.Its equilibrium principle is: circulation=currency+comprehensive.
A. in the Data-Link of designed gathering/(receivable, gathering), single control system is commanded on circulation hurdle, in " gathering/(receivable, gathering) " circulation process, the one-level on circulation hurdle, secondary, three grades of subjects are cheated constant eventually in the circulation process of document carrying out;
B. currency hurdle one-level subject is fixed, secondary specific item in the circulation process of document for gathering target information; Comprehensive hurdle one-level, secondary, three grades of subjects in the circulation process of document also for gathering target information.
(3) the subject control of circulated documents:
A. the hurdle one-level subject that circulates controlled " circulation hurdle bill subject arranges ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded.
B. currency hurdle one-level subject is fixed, and secondary is the secondary specific item of optional " cash on hand, cash in banks " respectively.
C. comprehensive hurdle one-level subject controlled " comprehensive hurdle bill subject arranges ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded.
(4) use of circulated documents:
A. the gauge outfit of " gathering, receivable, pay the bill, deal with " document is mainly used in non-financial staff and uses, because non-financial staff's great majority can only go to understand from the gauge outfit of document the content of document.
B. " borrow, the borrow " relation on " circulation, currency " hurdle is mainly used in financial staff and uses because financial staff be with " borrow, borrow " relation process economic work needn't be too much go to comprehend gauge outfit.
C. circulation singly can be used for processing the daily all non-materials flow economy business of enterprises and institutions.
According to another aspect of the present invention, also provide single design of transferring, described in transfer and singly comprise that the list of comprehensively transferring, money transfer list, ratio transfer single three kinds.
The design of the described document of comprehensively transferring is carried out Objective setting by the requirement of management to its debit, credit side's one-level subject, reaches as the object of end of term accounting clearing etc.Its implementation is as follows:
(1) the document left side of comprehensively transferring is set for debit's column, the right is credit side's column, and its equilibrium principle is three: debit=credit side, debit's sum are zero, credit side's sum is zero.
(2) comprehensively the transfer subject control of document.
A. single debit's one-level subject of comprehensively transferring controlled " single debit's subject setting of comprehensively transferring ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded;
B. single credit side's one-level subject of comprehensively transferring controlled " single credit account setting of comprehensively transferring ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded.
Described money transfer list arranges table and controls to and be only left " cash in banks, cash on hand " state when not controlled for its debit of individual palpation that comprehensively transfers, credit side's one-level subject are controlled, and can only be used for the transfer of currency.
The transfer design of document of described ratio is achieved by the following scheme: be mainly used in shifting across the ratio that realizes data between control item secondary and the following identical specific item of secondary, foot couple " cost, expense, tax, income, profit, etc. " subsector settles accounts as scheduled.
(1) the transfer column of document of ratio is set to " source ", " transferring ", " reference ", " result " four hurdles, its equilibrium principle is three: debit=credit side, debit's sum are zero, credit side's sum is zero, and this ratio document of transferring is established proportional control factor.
Hurdle, described source, the book keeping operation direction after the data that are assigned with and distribution " is borrowed, is borrowed ".
The described hurdle of transferring, distributes the data of coming and distributes the book keeping operation direction of coming " to borrow, borrow ".
Described reference column, is assigned with the reference target of data and the direction of reference target data " borrow, loan, remaining ".
Described result bar, by the information of transferring forming after " originate, transfer, with reference to, coefficient " four information computings.
(2) the ratio subject control of document of transferring, " originate, transfer, with reference to " three hurdle subjects controlled " ratio transfer the setting of branch order ".
According to another aspect of the present invention, also provide a kind of full computerized accounting bookkeeping voucher generation method, comprise following scheme: Electronic Data Processing logistics accounting bookkeeping voucher is set, gathers generation by logistics document individual or logistics document of the same race; Electronic Data Processing circulation accounting evidence is set, gathers generation by circulated documents individual or circulated documents of the same race; The Electronic Data Processing accounting evidence of transferring is set, and by transferring, document individual or the document of transferring of the same race gather generation; Do not establish the accounting evidence that zooming, non-zooming are are directly filled and presented.This full computerized accounting bookkeeping voucher generation method realizes according to the following steps:
Step 1: related personnel obtains command information, first produces " logistics, circulate, transfer " relevant business paper in advance in basic unit.
Step 2: " Data-Link, column, the control item " intelligent control module that is controlled by document in the time of pre-generation " step 1: document " carries out antecedent supervision, by the relevant business information of rear formation execution.
Step 3: financial staff carries out subsequent supervision management to " step 2: document " after carrying out, discovery can be coagulated notice " step 1: document " related personnel and be processed.
Step 4: financial staff classifies to " step 2: document " after carrying out, and gathers generation accounting evidence by sorted document individual or document of the same race.
Beneficial effect of the present invention is: this circulation list, transfer single design and full computerized accounting bookkeeping voucher generation method can be used for processing the daily all non-materials flow economy business of enterprises and institutions, for informationization, the intellectuality of non-logistics document lay the foundation, realize the controllability of non-logistics business information, reduced the error rate of non-logistics business information.Gather generation accounting evidence with individual original certificate or similar original certificate, simplified the accounting of accounting evidence, facilitated artificial inspection.All business information directly produce the real time data of various information, thereby have also just realized informationization, have guaranteed that the account account of accounting account book conforms to, and make financial staff's management that can exercise supervision efficiently.
Accompanying drawing explanation
Fig. 1 is circulated documents gathering of the present invention/(receivable, gathering) schematic diagram;
Fig. 2 is circulated documents gathering of the present invention/(receivable, gathering) column subject control chart;
Fig. 3 be circulated documents of the present invention receivable/(gathering, receivable) column subject control chart;
Fig. 4 is single column subject control chart of comprehensively transferring of the present invention;
Fig. 5 is ratio of the present invention single schematic diagram of transferring;
Fig. 6 is that ratio of the present invention is transferred to set up and put figure;
Fig. 7 is that circulated documents gathering of the present invention/(receivable, gathering) wage is processed Data-Link;
Fig. 8 is circulated documents payment/(deal with, pay the bill) expense deal with data chain of the present invention;
Fig. 9 is full computerized accounting bookkeeping voucher generation method schematic diagram of the present invention.
Embodiment
For the above-mentioned purpose, the feature and advantage that make the application can become apparent more, below in conjunction with the drawings and specific embodiments, the application is described in further detail.
Shown in accompanying drawing 1-3, the design of these circulated documents and control, carry out as follows:
Step 1: the circulation form design of circulated documents is become: gathering/(receivable, gathering), receivable/(gathering, receivable), payment/(deal with, pay the bill), deal with/(pay the bill, deal with) Data-Links of totally four kinds of form compositions, by the column design of circulated documents " circulation, currency, comprehensive " three hurdles;
Step 2: first " gathering " is the document of directly leaving and has " commander, longitudinal, reverse " function, command list can once or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, " (receivable, gathering) " the single single code of ascenting of commander that shares all the time deriving from, therefore they form a complete Data-Link;
Step 3: second " receivable " can only be to be derived from by single time of commander or point N time " longitudinally ", the receivable list of this derivation is without " commander, longitudinal, reverse " function.
Step 4: the 3rd " gathering " can only be to be derived from by single time of commander or point N time " reverse ", the charge slip of this derivation is without " commander, longitudinal, reverse " function; No matter command single time or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, no matter and the single input of the derivation amount of money is " positive number, negative ", as long as single " the still remaining amount of money " of commander is returned " zero ", the circulation function of notebook data chain just stops voluntarily;
Step 5: single control system is commanded on circulation hurdle, carrying out in " gathering/(receivable, gathering) " circulation process, the one-level on circulation hurdle, secondary, three grades of subjects are cheated constant eventually in the circulation process of document, and circulation hurdle one-level subject controlled " circulation hurdle bill subject arranges ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded
Step 6: currency hurdle one-level subject is fixed, secondary specific item is used for gathering target information in the circulation process of document, is namely used for respectively selecting the secondary specific item of " cash on hand, cash in banks ";
Step 7: comprehensive hurdle one-level, secondary, three grades of subjects are also used for gathering target information in the circulation process of document, and comprehensive hurdle one-level subject controlled " comprehensive hurdle bill subject arranges ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded
Step 8: the equilibrium principle of circulated documents: circulation=currency+comprehensive;
Step 9: " borrow, borrow " relation of circulated documents: circulation hurdle and currency hurdle form the relation of " debit and credit " or " borrow and borrow ", the direction on acquiescence currency hurdle, comprehensive hurdle, but " borrow, borrow " the direction capable of regulating on comprehensive hurdle;
As shown in Figure 4, design and the control of this document of comprehensively transferring, carry out as follows:
Step 1: it is debit's column that the bar of the document of comprehensively transferring is designed to the left side, and the right is credit side's column;
Step 2: equilibrium principle is three: debit=credit side, debit's sum are zero, credit side's sum is zero;
Step 3: single debit's one-level subject of comprehensively transferring controlled " single debit's subject setting of comprehensively transferring ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded;
Step 4: single credit side's one-level subject of comprehensively transferring controlled " single credit account setting of comprehensively transferring ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded;
As shown in Fig. 5-6, design and setting that this ratio is transferred document, carry out as follows:
Step 1: by transfer column design " originate, transfer, with reference to, result " four hurdles of document of ratio, for shifting across the ratio that realizes data between the identical secondary of control item and the following specific item of secondary;
Step 2: hurdle, source, the book keeping operation direction after the data that are assigned with and distribution " is borrowed, is borrowed ";
Step 3: the hurdle of transferring, distributes the data of coming and distributes the book keeping operation direction of coming " to borrow, borrow ";
Step 4: reference column, is assigned with the reference target of data and the direction of reference target data " borrow, loan, remaining ";
Step 5: result bar, by the information of transferring forming after " originate, transfer, with reference to, coefficient " four information computings.
Step 6: the transfer equilibrium principle three of document of ratio: debit=credit side, debit's sum are zero, credit side's sum is zero;
Step 7: the ratio document of transferring is established proportional control factor;
Step 8: the ratio document of transferring is established the setting of ratio subject;
As shown in Figure 7, this circulated documents wage is processed Data-Link " gathering/(receivable, gathering) ", carries out as follows:
Opened charge slip " plum: 201308220143#000 " on the step 1:8 month 22,10,000 yuan of Ji Ti administration department wages enter managerial cost, because this is singly directly to leave, therefore this singly has " commander, longitudinal, reverse " function---Data-Link: 201308220143#.
The step 2:9 month 18 cashier of company longitudinally carries out " step 1: charge slip " and produces " inner: 201308220143#001 " receivable single 1.2 ten thousand yuan of administration department's wages---Data-Link: 201308220143# that pays.
Relevant departments produced " plum: 201308220143#002 " charge slip by reverse to " step 1: charge slip " execution and mended and carry 0.2 ten thousand yuan of wages and charge to administration department's managerial cost---Data-Link: 201308220143# the step 3:9 month 23.
Step 4: the subject control of three circulations of notebook data chain refers to " shown in accompanying drawing 1-3 " mode.
So far, these three documents form same Data-Link and complete from " meter is carried, provides, mended and carry " wage, embody the intelligent management of the document that is associated.
As shown in Figure 8, this circulated documents expense deal with data chain " payment/(deal with, pay the bill) ", carries out as follows:
The step 1:7 month 23 cashier of company opens payment order " snow: 201307230351#000 ", pay 500 yuan of Zhang San's travel expensess and charge to managerial cost, because this is singly directly to leave, therefore this singly has " commander, longitudinal, reverse " function---Data-Link: 201307230351#.
The step 2:7 month 23 cashier of company produces reverse to " step 1: payment order " execution " snow: 201307230351#001 " payment order and again charges to managerial cost---Data-Link: 201307230351# from 1500 yuan of the payment Zhang San of credit office travel expensess.
Step 3: notebook data chain secondary successfully circulates, the subject control of once unsuccessful circulation refers to " shown in accompanying drawing 1-3 " mode.
So far, these two documents form same Data-Link and complete from " pay 500 yuan, pay 1500 yuan again " Zhang San's travel expenses, embody the intelligent management of the document that is associated.
As shown in Figure 9, a kind of full computerized accounting bookkeeping voucher generation method, carry out as follows:
Step 1: related personnel obtains command information, first produces " logistics, circulate, transfer " relevant business paper in advance in basic unit.
Step 2: " Data-Link, column, the control item " intelligent control module that is controlled by document in the time of pre-generation " step 1: document " carries out antecedent supervision, by the relevant business information of rear formation execution.
Step 3: financial staff carries out subsequent supervision management to " step 2: document " after carrying out, discovery can be coagulated notice " step 1: document " related personnel and be processed.
Step 4: financial staff classifies to " step 2: document " after carrying out, and gathers generation accounting evidence by sorted document individual or document of the same race.
Described in above-described embodiment, embodiment is optimal technical solution, is not construed as limiting the invention, and all employings are equal to replaces or the technical scheme that obtains of form of equivalence, all within protection scope of the present invention.
Claims (10)
1. a method for designing for circulated documents, comprises gathering/(receivable, gathering), receivable/(gathering, receivable), payment/(deal with, pay the bill), the Data-Link of deal with/(pay the bill, deal with) four kinds of forms.It is characterized in that: column is designed to: " circulation, currency, comprehensive " three hurdles, its equilibrium principle is: circulation=currency+comprehensive.
2. the method for designing of circulated documents according to claim 1, it is characterized in that described first " gathering " is directly to output document and have " commander, longitudinal, reverse " function, command list can once or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, " (receivable, gathering) " the single single code of ascenting of commander that shares all the time deriving from, forms a complete Data-Link; Second " receivable " derived from by single time of commander or point N time " longitudinally ", and the 3rd " gathering " derived from by single time of commander or point N time " reverse ", derives from single without " commander, longitudinal, reverse " function; No matter command single time or divide " longitudinal, reverse " of N time to derive from " (receivable, the gathering) " list in bracket, no matter and the single input of the derivation amount of money is " positive number, negative ", as long as single " the still remaining amount of money " of commander is returned " zero ", the circulation function of notebook data chain just stops voluntarily.
3. the method for designing of circulated documents according to claim 1, it is characterized in that described circulation hurdle commanded single control system, carrying out in " gathering/(receivable, gathering) " circulation process, one-level, secondary, three grades of subjects on circulation hurdle are constant all the time in the circulation process of document, and circulation hurdle one-level subject controlled " circulation hurdle bill subject arranges ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded; Currency hurdle one-level subject is fixed, secondary specific item in the circulation process of document for gathering target information; Comprehensive hurdle one-level, secondary, three grades of subjects in the circulation process of document for gathering target information, and comprehensive hurdle one-level subject controlled " comprehensive hurdle bill subject arranges ", the subject expansion following specific item of secondary and secondary controlled " general ledger control item " under.
4. the method for designing of circulated documents according to claim 1, it is characterized in that " borrow, borrow " relation of described circulated documents: circulation hurdle and currency hurdle form the relation of " debit and credit " or " borrow and borrow ", the direction on acquiescence currency hurdle, comprehensive hurdle, but " borrow, borrow " the direction capable of regulating on comprehensive hurdle.
5. comprehensively the transfer method for designing of document, arranges the document left side of comprehensively transferring for debit's column, and the right is credit side's column, and its equilibrium principle is three: debit=credit side, debit's sum are zero, credit side's sum is zero.
6. the method for designing of comprehensive document according to claim 5, is characterized in that described single debit's one-level subject of comprehensively transferring controlled " single debit's subject setting of comprehensively transferring ", the subject expansion following specific item of secondary and secondary controlled " general ledger control item " under; Single credit side's one-level subject of comprehensively transferring controlled " single credit account setting of comprehensively transferring ", the subject under the following specific item of secondary and secondary controlled " general ledger control item " is expanded.
7. the ratio method for designing of document of transferring, the transfer column of document of ratio is designed to " originate, transfer, with reference to, result " four hurdles, for shifting across the ratio that realizes data between the identical secondary of control item and the following specific item of secondary, and Set scale adjustment factor and ratio subject arrange, and its equilibrium principle is three: debit=credit side, debit's sum are zero, credit side's sum is zero.
8. the method for designing of ratio document according to claim 7, it is characterized in that hurdle, described source be the data that are assigned with and distribute after book keeping operation direction " borrow, borrow "; The hurdle of transferring is the data of distributing and distributes the book keeping operation direction " borrow, borrow " of coming; Reference column is to be assigned with the reference target of data and the direction of reference target data " borrow, loan, remaining "; Result bar is the information of transferring forming by after " originate, transfer, with reference to, coefficient " four information computings.
9. a full computerized accounting bookkeeping voucher generation method, is characterized in that: Electronic Data Processing logistics accounting bookkeeping voucher is set, gathers generation by logistics document individual or logistics document of the same race; Electronic Data Processing circulation accounting evidence is set, gathers generation by circulated documents individual or circulated documents of the same race; The Electronic Data Processing accounting evidence of transferring is set, and by transferring, document individual or the document of transferring of the same race gather generation; Do not establish the accounting evidence that zooming, non-zooming are are directly filled and presented ".
10. full computerized accounting bookkeeping voucher generation method according to claim 9, is characterized in that described full computerized accounting bookkeeping voucher generation method performing step is as follows:
Step 1: related personnel obtains command information, first produces " logistics, circulate, transfer " relevant business paper in advance in basic unit.
Step 2: " Data-Link, column, the control item " intelligent control module that is controlled by document in the time of pre-generation " step 1: document " carries out antecedent supervision, by the relevant business information of rear formation execution.
Step 3: financial staff carries out subsequent supervision management to " step 2: document " after carrying out, discovery can be coagulated notice " step 1: document " related personnel and be processed.
Step 4: financial staff classifies to " step 2: document " after carrying out, and gathers generation accounting evidence by sorted document individual or document of the same race.
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Inventor after: Zhou Jun Inventor after: Zhou Zhizhen Inventor before: Zhou Linglan Inventor before: Zhou Jun |
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Application publication date: 20140521 |