CN102855283B - A kind of office automation system archive store method - Google Patents
A kind of office automation system archive store method Download PDFInfo
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- CN102855283B CN102855283B CN201210275155.7A CN201210275155A CN102855283B CN 102855283 B CN102855283 B CN 102855283B CN 201210275155 A CN201210275155 A CN 201210275155A CN 102855283 B CN102855283 B CN 102855283B
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Abstract
The invention provides a kind of office automation system archive store method, comprise: the file record of process that OA System is circulated, according to the order of the process information of the file record file in circulation of official document process, convert office automation system common-format files to; By described common-format files, be sequentially written in disk according to described file record file process information.The present invention has broken the restriction by application platform when office automation system archive stores, achieve the effective filing management to office automation system file, define a kind of files electronic store method that is general, that can preserve for a long time, be used by extensive inquiry, also there is directive significance to archive files electronic management, the method reduces the dependence to platform or special ocr software to greatest extent, reduces office automation system upgrading or affects the access of file after eliminating.
Description
Technical field
The present invention belongs to computer application software system implementation method field, also relates to archive technical field, particularly relates to a kind of office automation system archive store method.
Background technology
Along with the development of science and technology, the office automation system has become the basic platform of present office document process, but in prior art, the various office automation system, the file record produced in respective circulation of official document process carries out filing process, simply the definitive document filing after respective office document flow processing is saved mostly, circulation of official document procedural information is still deposited in a database, can only inquire about in the respective office automation system, or, further, the process archiving that spread by respective office document document is stored in corresponding primal system, and be encrypted rear filing storage.Thisly official document is spread the method that process and official document documentation store, higher to the interdependency of primal system, once system update, upgrading or technology are eliminated, its file storage office document document spread process and archive files and all can face the risk that file cannot access, be unfavorable for preservation and the utilization of files electronic archives.
Summary of the invention
The problem that the present invention solves there are provided a kind of office automation system archive store method, break the restriction by application platform when office automation system documentation stores, achieve the effective filing management to office automation system file, define a kind of archive files electronization store method that is general, that can preserve for a long time, be used by extensive inquiry.
To achieve these goals, the present invention adopts following technical scheme:
The invention provides a kind of office automation system archive and preserve implementation method, comprising:
The file record of the process that circulated by OA System, according to the order of the file record file process information of circulation of official document process, converts office automation system common-format files to;
By described office automation system common-format files, be sequentially written in disk according to described file record file process information.
The office automation system receives the querying condition inputted when user inquires about the file record of circulation of official document process;
The office automation system is according to described querying condition, and Query Database, inquires the file record of the circulation of official document process meeting described querying condition;
The office automation system, by the file record of the described circulation of official document process inquired, according to the order of the file record file process information inquired, converts office automation system common-format files to;
The office automation system, by described office automation system common-format files, is sequentially written in disk according to described file record file process information.
The querying condition of the inquiry file record of described reception user input includes but not limited to:
The file name that the office automation system inputs when receiving user's inquiry file record; Or
The file time that the office automation system inputs when receiving user's inquiry file record, month; Or
The file institutional affiliation kind that the office automation system inputs when receiving user's inquiry file record; Or
The kind of document that the office automation system inputs when receiving user's inquiry file record.
Described file record includes but not limited to: the information that handler registers in systems in which, job information, digital certificate, Computer IP address, MAC Address, processing time or batch careful suggestion.
Described office automation system common-format files is markup language file.
Described markup language file is extend markup language formatted file.
Compared with prior art, the present invention has following useful technique effect:
The invention provides a kind of office automation system archive and preserve implementation method, by the file record of circulation of official document process that will inquire, convert office automation system common-format files to, and by described office automation system common-format files, disk is sequentially written according to described file record file process information, solving the file record by circulation of official document process of the prior art is stored in primal system, the situation higher to primal system interdependency produced, the method achieve and will need the file filed in the office automation system, separate from original system, do not rely on the office automation system completely, break the restriction of application platform when office automation system archive files stores, achieve and management is preserved to effective filing of office automation system file, define a kind of general, can preserve for a long time, by the files electronic store method of extensively inquiry use, also there is directive significance to files electronicization management.
Accompanying drawing explanation
Fig. 1 shows a kind of office automation system archive store method programming flowchart that the embodiment of the present invention provides.
Embodiment
Below in conjunction with the accompanying drawing in the embodiment of the present invention, be clearly and completely described the technical scheme in the embodiment of the present invention, obviously, described embodiment is only the present invention's part embodiment, instead of whole embodiments.Based on the embodiment in the present invention, those of ordinary skill in the art, not making the every other embodiment obtained under creative work prerequisite, belong to the scope of protection of the invention.
The secretarial document produced in government bodies, enterprises and institutions needs process, revised context, countersign situation and the definitive document formed file to carry out filing preservation, to asking for instructions, give an written reply, notify, resolve, the pot-life such as summary is all the permanent time limit, preserve file record due to the filing produced the office automation system to need to do permanent preservation, this permanent preservation, the security that data are preserved to be considered on the one hand, also to consider the availability of data on the other hand, namely do not rely on existing system platform, guarantee that file can be accessed at any time.So design method provided by the invention and flow chart can effectively address these problems.
A kind of office automation system archive store method that the embodiment of the present invention provides, as shown in Figure 1, comprising:
S101, the office automation system receive the querying condition inputted when user inquires about the file record of circulation of official document process.
Wherein, the querying condition of the inquiry file record of described office automation system reception user input comprises: the file name inputted when the office automation system receives user's inquiry file record; Or the file time inputted during office automation system reception user's inquiry file record; Or the file institutional affiliation kind inputted during office automation system reception user's inquiry file record; Or the kind of document inputted during office automation system reception user's inquiry file record.
It should be noted that, the file record querying condition of the embodiment of the present invention can also be other, and the present invention does not limit this.
In addition, the described office automation system can for the office automation system of installing under any system, such as, can be the office automation system under windows operating system, also can for UNIX operation system under the office automation system or, the office automation system under MAC operating system or the office automation system etc. under (SuSE) Linux OS, the present invention is not restricted this.
S102, the office automation system are according to described querying condition, and Query Database, inquires the file record of the circulation of official document process meeting described querying condition.
Wherein, described file record includes but not limited to: the information that handler registers in systems in which, job information, digital certificate, Computer IP address, MAC Address, processing time, batch careful suggestion etc.
In addition, if the file in the office automation system is the file that government bodies or enterprises and institutions produce, then described file record can also comprise: the process that file is formed, revised context, countersign situation and definitive document; Or, can also for asking for instructions, giving an written reply, notify, resolve, the file record such as summary.It should be noted that, this file record can also be other, and the present invention is not restricted this.
Concrete, during the file name inputted when querying condition is inquiry file record, the office automation system is according to the file name of input, Query Database, inquire the office document record of the querying condition meeting user's input, namely be exactly inquire the file record that will change, as the processing procedure of this file, the content of amendment and final amended document etc. according to the file name of input.
It should be noted that, step S101 ~ S102 is not when user selects certain specific file record to change, can omit, namely be exactly that the office automation system can not be selected to convert that office document record to office automation system common-format files, but all convert the office document record existed in system to office automation system common-format files, just which increase operation complexity, some may not needed the office document record changed to convert general format to yet, add the workload of system, therefore step S101 ~ S102 is the preferred embodiments of the present invention.
S103, the office automation system, by the file record of the described circulation of official document process inquired, according to the order of the file record file process information inquired, convert office automation system common-format files to.
The office automation system is according to the order of the file record file process information of the circulation of official document process inquired, as the information registered in systems in which according to handler, job information, digital certificate, Computer IP address, MAC Address, processing time, criticize the orders such as careful suggestion, convert the file record of the circulation of official document process inquired to office automation system general format in order, like this can in the use procedure in later stage, as copied, when preserving or read, not by the restriction of system platform, thus ensure that the office automation system file record at any time preserved can be accessed.
Further, described office automation system common-format files is markup language file.
Preferably, described markup language file is expandable mark language XML formatted file; Wherein, extend markup language (eXtensible Markup Language is called for short, XML) is a kind of markup language.Mark refers to computing machine information symbol to understand, by this kind of mark, between computing machine can pack processing containing the article etc. of various information.And how to define these marks, both can select international markup language, such as HTML, and also can use by the discretionary markup language of stakeholder as XML, the present invention does not limit this.XML simplifies and revises out from standard generalized markup language (SGML).What it was mainly used has extend markup language, extensible style language (XSL), XBRL and XPath etc., XML is widely used for the form as interaction data between cross-platform, mainly for the content of data, by different Green Formula means (XSLT, CSS etc.) final form expression (generating corresponding HTML, PDF or other file layout) can be completed.
It should be noted that, the embodiment of the present invention is the exemplary division format file indicating office automation system common-format files, and other general formatted file can be applied, and the present invention is not restricted this.
S104, the office automation system, by described office automation system expandable mark language XML formatted file, are sequentially written in disk according to described file record file process information.
Concrete, the information that described office automation system general format is registered according to handler by the office automation system in systems in which, job information, digital certificate, Computer IP address, MAC Address, processing time, criticize careful suggestion etc. and be sequentially written in disk, and definitive document is write disk, thus form a complete static XML format file, by will the general format write disk of rear file record be transformed, break system platform restriction during file reading record, can conveniently copy these files, unloading, final-period management is carried out according to file administration specification.
Embodiments provide a kind of office automation system archive store method, by the file record by office automatic system circulation of official document process, convert office automation system common-format files to, and described office automation system general format is sequentially written in disk according to described file record file, realize following beneficial effect:
1, the content of preserving is filed by needing in the office automation system, separate from original system, do not rely on the office automation system completely, break the restriction of application platform when office automation system document stores, achieve the effective filing management to office automation system file, define a kind of files electronic store method that is general, that can preserve for a long time, be used by extensive inquiry, also there is directive significance to files electronicization management.
2, reduce the dependence to platform or special ocr software to greatest extent, reduce office automation system upgrading or after eliminating, the access of file affected.
3, the electronic data format produced is used to the text formatting of international standard, as forms such as TXT, XML.
4, preserve in complete DecryptDecryption mode.
5, the text formatting that associated annex also should meet current the international standards organization standard generalized markup is preserved.
The above; be only the specific embodiment of the present invention, but protection scope of the present invention is not limited thereto, is anyly familiar with those skilled in the art in the technical scope that the present invention discloses; change can be expected easily or replace, all should be encompassed within protection scope of the present invention.Therefore, protection scope of the present invention should be as the criterion with the protection domain of described claim.
Claims (4)
1. an office automation system archive store method, is characterized in that, comprising:
1) file record of the process that circulated by OA System, according to the order of the file record file process information of circulation of official document process, converts office automation system common-format files to;
2) by described office automation system common-format files, be sequentially written in disk according to described file record file process information, preserve in complete DecryptDecryption mode; The file filed will be needed in the office automation system, and separate from original system, do not rely on the office automation system completely;
Described file record comprises: the information that handler registers in systems in which, job information, digital certificate, Computer IP address, MAC Address, processing time or batch careful suggestion;
Described office automation system common-format files is markup language file.
2. office automation system archive store method according to claim 1, it is characterized in that, described method also comprises:
The office automation system receives the querying condition inputted when user inquires about the file record of circulation of official document process;
The office automation system is according to described querying condition, and Query Database, inquires the file record of the circulation of official document process meeting described querying condition;
The office automation system, by the file record of the described circulation of official document process inquired, according to the order of the file record file process information inquired, converts office automation system common-format files to;
The office automation system, by described office automation system common-format files, is sequentially written in disk according to described file record file process information.
3. office automation system archive store method according to claim 2, is characterized in that, the querying condition of the inquiry file record of described reception user input comprises:
The file name that the office automation system inputs when receiving user's inquiry file record; Or
The file time that the office automation system inputs when receiving user's inquiry file record, month; Or
The file institutional affiliation kind that the office automation system inputs when receiving user's inquiry file record; Or
The kind of document that the office automation system inputs when receiving user's inquiry file record.
4. office automation system archive store method according to claim 1, is characterized in that, described markup language file is extend markup language formatted file.
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| CN201210275155.7A CN102855283B (en) | 2012-08-03 | 2012-08-03 | A kind of office automation system archive store method |
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| CN201210275155.7A CN102855283B (en) | 2012-08-03 | 2012-08-03 | A kind of office automation system archive store method |
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| CN102855283B true CN102855283B (en) | 2015-08-26 |
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Families Citing this family (4)
| Publication number | Priority date | Publication date | Assignee | Title |
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| US9390088B2 (en) * | 2013-04-22 | 2016-07-12 | International Business Machines Corporation | Ensuring access to long-term stored electronic documents |
| CN104156374A (en) * | 2013-05-16 | 2014-11-19 | 商忠青 | Electronic file management method and system |
| CN104361018B (en) * | 2014-10-17 | 2016-02-17 | 李名选 | Electronic archives information reorganization method and device |
| CN106599328B (en) * | 2017-02-06 | 2019-11-26 | 中国农业银行股份有限公司 | A kind of document handling method and device |
Citations (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN1466722A (en) * | 2001-08-09 | 2004-01-07 | ���Ͽع�����˾ | Workflow system capable of managing document version and method for managing document version using the same |
| CN1635520A (en) * | 2003-12-27 | 2005-07-06 | 鸿富锦精密工业（深圳）有限公司 | Data processing system and method |
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Patent Citations (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN1466722A (en) * | 2001-08-09 | 2004-01-07 | ���Ͽع�����˾ | Workflow system capable of managing document version and method for managing document version using the same |
| CN1635520A (en) * | 2003-12-27 | 2005-07-06 | 鸿富锦精密工业（深圳）有限公司 | Data processing system and method |
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