CN100573517C - The document file management system of performed operation and method on the document in the automation data storage area - Google Patents
The document file management system of performed operation and method on the document in the automation data storage area Download PDFInfo
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- CN100573517C CN100573517C CNB2006100576613A CN200610057661A CN100573517C CN 100573517 C CN100573517 C CN 100573517C CN B2006100576613 A CNB2006100576613 A CN B2006100576613A CN 200610057661 A CN200610057661 A CN 200610057661A CN 100573517 C CN100573517 C CN 100573517C
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Abstract
The present invention relates to a kind of document file management system, and relate in particular to a kind of document file management system that is used for the selected operation that robotization will carry out at least one document of data storage areas.The present invention relates to a kind of be used on electronic document, automatically carrying out selected method of operating and system.Described method and system comprises that be used for can be by the step of the data storage areas of a plurality of user captures and device with at least one electronic document income; Step and device that at least one preselected operation is associated with data storage areas are so that described preselected operation is automatically carried out by any document in the income data storage area; And step and the device of on by each electronic document in the income data storage area, carrying out preselected operation.
Description
Quoting of related application
The present invention be filed on April 19th, 2002, the application in the 10/125th, the subsequent application of No. 856 U.S. Patent applications and be filed on October 10th, 2002, the application in the 10/269th, the subsequent application of No. 648 U.S. Patent applications, above-mentioned two applications integral body herein are introduced into as a reference.
Technical field
The present invention relates to document file management system, relate in particular to the document file management system that is used for the selected operation that robotization will carry out on electronic document, described electronic document is based on selected search criterion and searches and obtain, and is received in the document datastore zone.
Background technology
Necessaryly guarantee that no matter to be organized or amorphous information obtained, manage and use in mode effectively and efficiently.Document file management system allows the user to create in the centralized repository or bunker of the inorganization data that comprise whole its generations, for example is stored in the information in text, Email, document, the multimedia etc.Search for efficiently and the instrument of searching makes and uses very easily and share above-mentioned information in whole enterprises.These instruments provide safety and version control function usually.
Document file management system also provides the device that discharges storage space and reduce the cost of paper document duplicating and distribution.In auxiliary simple modification, establishment redaction, note and document sharing simultaneously, described document file management system provides multiple method of adding document and index information to document file management system usually.One of most important aspect of document file management system is that it reduces the ability at the physics search consuming time of mistake document filing or that lose.Some document file management systems allow the user to preserve various types of documents (promptly Xiang Guan client's Email and Word document are in the identical file folder) a position.And, described document file management system provides the ability that backs up whole important business documents for the user, no matter described document is that scanning obtains or computing machine produces, and can the integrated optics character recognition technologies, so that can carry out full-text search on the document that scanning obtains.
In addition, the advantage of document file management system is that it has promoted cooperation.This type of a method provides the document distribution function, and such user can send to other users, equipment or system with other users, equipment or systems share document or with document at an easy rate.Unfortunately, to need the user usually be that each document in the document file management system is manually selected suitable distribution function to the document distribution function of document file management system.This is an oppressiveness and task consuming time.But preferably, the document distribution function can provide the function of the selected operation of carrying out on a plurality of documents of robotization in a data storage area for the user.Preferably, the user can also search for whole documents that selected operation is carried out in hope thereon, and the user can carry out selected operation subsequently on the document of searching.
Summary of the invention
According to the present invention, provide the document file management system that has improved document distribution function.
Further, according to the present invention, provide a kind of document file management system, this system provides the function of carrying out selected operation on robotization at least one document in data storage areas for the user.
Further,, provide a kind of document file management system according to the present invention, the function that this system provides search subscriber to wish to carry out selected whole documents of operating thereon for the user, the user can carry out selected operation subsequently on the document of searching.
Further, according to the present invention, provide a kind of robotization satisfying selected method of operating performed on the electronic document of search criterion.This method comprises that the operation with at least one preliminary election is associated with the document datastore zone, the operation of described like this preliminary election can be automatically by any by the income data representative execution of electronic document in the income document datastore zone and the selected search criterion relevant with electronic document.This method also comprises the step of carrying out the electronic document search according to search criterion, and wherein the electronic document that is obtained by search is taken in the document datastore zone and on each electronic document in income document datastore zone and automatically carried out preselected operation.
In a preferred embodiment, Xuan Ding search criterion comprises at least one in key word, index, electronic document size, electronic document date created, electronic document title, electronic document content and the electronic document founder title.Preferably, the data represented step that receives selected search criterion comprises the step of the information of the relevant search criterion of prompting associated user, and after prompting user's step finishes, receives the step of the selected data representative of search criterion from the associated user.
In a preferred embodiment, at least one selected operation comprises any document copying in the document datastore zone to selected destination, any document in the document datastore zone is transferred to selected destination, any document in the document datastore zone is second kind of selected form that selects files from first kind of format conversion that selects files, carry out optical character identification on any picture format document in the document datastore zone so that image model is converted to text, for the metadata fields in any document in the document datastore zone is given selected value, and determine need the standard relevant with any document in the document datastore zone so as the operation of preliminary election can on document, carry out.In operation, the associated user will be prompted to carry out the needed selected information of preselected operation and selected information is to receive from the user by any suitable device.
In a preferred embodiment, the associated user is prompted to select will be used to receive the document datastore zone of electronic document, and the user carries out above-mentioned selection by any suitable device.In a preferred embodiment, described method also comprises the selected step of the cancellation of appointed area, wherein carry out on the whole electronic documents in the document datastore zone that operates in appointment of at least one preliminary election, be cancelled selected up to the document datastore zone of appointment.
In one embodiment, described method also comprises the step whether operation of judging at least one preliminary election can be performed, according to sure judgement, described at least one preselected operation of storage in a memory device, and according to the judgement negating, the prompting associated user adjusts described at least one preselected operation.
In another embodiment, the operation of a plurality of preliminary elections be associated with the document datastore zone and, wherein carry out the operation of described preliminary election according to the order of the operation of preliminary election and document datastore zone association.
In yet another embodiment, at least one electronic document is taken in each of a plurality of document datastore zone, wherein at least one preselected operation and each document datastore zone association, and wherein at least one is to carry out on the document in the document datastore zone that each income is associated with the preselected operation of each document datastore zone association.
Further, according to the present invention, provide the system that on the electronic document that satisfies selected search criterion, automatically carries out preselected operation.This system comprises and is used for defining therein a plurality of storeies that are used for the document datastore zone of store electronic documents, and being used for associated apparatus with at least one preselected operation and document datastore zone association, above-mentioned like this preselected operation is automatically by any performed by the electronic document in the income document datastore zone.This system also comprises the data represented receiving trap that is used to receive the selected search condition related with electronic document, be used for carrying out the electronic document searched devices according to search criterion, wherein the electronic document that is obtained by search is taken in the document datastore zone, and the device that is used for automatically carrying out preselected operation on each electronic document in quilt income document datastore zone.
In a preferred embodiment, Xuan Ding search criterion comprises at least one in key word, index, electronic document size, electronic document date created, electronic document title, electronic document content and the electronic document founder title.Preferably, the data represented device that is used to receive selected search criterion comprises and is used to point out the device of associated user's search criterion information and is used for receiving the data represented device of search criterion from the associated user after the prompting user finishes.
In a preferred embodiment, at least one selected operation comprises any document copying in the document datastore zone to selected destination, any document in the document datastore zone is transferred to selected destination, any document in the document datastore zone is second kind of selected form that selects files from first kind of format conversion that selects files, carry out optical character identification on any picture format document in the document datastore zone so that image model is converted to text, for the metadata fields in any document in the document datastore zone is given selected value, and determine need the standard relevant with any document in the document datastore zone so as the operation of preliminary election can on document, carry out.In operation, the associated user will be prompted to carry out the needed selected information of preselected operation and selected information is to receive from the user by any suitable device.
In a preferred embodiment, the associated user is prompted to select the document datastore zone of a reception electronic document, and the user carries out above-mentioned selection by any suitable device.In a preferred embodiment, system also comprises the selected device of document datastore zone cancellation that is used for appointment, wherein at least one preselected operation is to carry out on whole electronic documents in the document datastore zone of appointment, up to cancellation selected to the document datastore zone of appointment.
In one embodiment, system also comprises the device whether operation of judging at least one preliminary election can be performed, according to sure judgement, be used for memory storage at least one preselected operation of memory device storage, and according to the judgement negating, be used to point out the associated user to revise the device of at least one preselected operation.
In another embodiment, the operation of a plurality of preliminary elections is associated with the document datastore zone, and wherein carries out the operation of preliminary election according to the order of the operation of preliminary election and document datastore zone association.
In yet another embodiment, at least one electronic document is taken in each of a plurality of document datastore zone, wherein at least one preselected operation and each document datastore zone association, and wherein the preselected operation of at least one and each document datastore zone association is to carry out on each is taken in document in the relevant documentation data storage areas.
By following description, other advantages of the present invention, aspect and feature will be more obvious for those of ordinary skills, in the following description, be suitable for realizing that by explanation the mode of one of the preferred embodiments of the present invention illustrates and disclose the preferred embodiments of the present invention most simply.Should be appreciated that the present invention can also have other way of realization, under the prerequisite that does not deviate from purport of the present invention, can make some changes to it aspect tangible various.Therefore, accompanying drawing and instructions are just for the purpose of explanation nature situation rather than for the purpose that limits.
Description of drawings
The present invention is described in arrangement with reference to certain components and parts, and the present invention combines when reading with accompanying drawing be clearly, and described accompanying drawing has constituted the part of instructions, but is not the purpose for restriction.
Fig. 1 shows an example realizing network system of the present invention.
Fig. 2 shows the hierarchical tree-like structure in the warehouse in document file management system.
Fig. 3 shows performed selected operation is blocked in robotization according to the present invention at the electronics literary composition process flow diagram.
Embodiment
Document file management system preferably provides access document to manage the inlet in warehouse by the file that is incorporated in the existing operating system file structure.Although the present invention is described to allow the user from the Windows of Microsoft operating system access document management function, those of ordinary skills are to be understood that the present invention also can be designed as and any operating system, and for example Unix, Linux, Macintosh or other operating system are mutual.In one embodiment, for example Internet Explorer or Netscape provide visit to based on network document to the document management platform by browser.In current preferred embodiment, be represented as file or data storage areas in the Internet Explorer window by the document repository of document management platform management.The document management platform preferably is to be understood that, in case when described user has appropriate right to access, will allow user's executable operations on warehouse file or data storage areas as those of ordinary skills.
Referring now to accompanying drawing 1, wherein show and use network environment of the present invention.This system comprises that one represents the data transmission network 100 of Local Area Network or wide area network (WAN), wherein preferred embodiment be for example packet switch, based on the global communications network of TCP/IP.Described network 100 can be any suitable network, and it preferably includes Physical layer and transport layer, as similar Ethernet, token ring
TM, the various routine data transport sectors of 802.11 (b) or other are wired or wireless data communications mechanism that those of ordinary skills knew.
What link to each other with data transmission network 100 is a document management platform 102.In this preferred embodiment, the document management platform is preferably a plug and play type equipment, described equipment has by nextport hardware component NextPort and the component software of being convenient to install, dispose and support that the box server constitutes that close, and will be described in detail nextport hardware component NextPort and component software below.The document management platform preferably operationally provides service at least one computing machine 104, at least one image generating device 108 and/or server 106 that at least one is connected with network 100.It is preferably the document distribution solution that has the document management ability.
At least one image generating device 108 is connected with data transmission network 100.Described image generating device is an equipment preferably, for example printer, facsimile recorder, scanning device, duplicating machine, multifunction peripheral, perhaps other similar peripherals.Image generating device 108 can produce equipment for any network image well known to those of ordinary skill in the art.Image generating device 108 preferably has the internal unit controller, and described internal unit controller can serve as the full-featured server of the essential hardware and software of normal operation that has the image generating device that those of ordinary skills know.In addition, image generating device 108 preferably includes internal storage, and it can be hard disk and random access storage device that those of ordinary skills know.
Alternatively, a server 106 also is connected with data transmission network.Because image generating device and document management platform 102 all preferably have server capability, therefore do not need other server to realize the present invention.But contract network seldom only has a server, and has usually more than two servers, and wherein server can be configured to carry out different tasks.Server 106 preferably has any full-featured server of essential hardware and software so that guarantee normal running.Server 106 is preferably a data filing, and similarly e-mail server, application server or anyly be configured to the server that across a network is carried out a certain function.
Thereby document management module 114 with document distribution module 112 with and assembly work and allow the user promptly from the central repository storage with search document, described central repository preferably is stored in the storer 110 on the document management platform 102, but also can be stored in aptly on any and the memory device that data transmission network 100 is communicated by letter.Described warehouse permission user shares the collaborative work between document and the commander's different operating group.
When the document of document management module 114 income picture formats, for example may be from the document of the picture format of fax or scanning device, this module preferably with the image orientation warehouse so that storage.Image can also be sent to document distribution module 112 so that further be directed to for example printer of output device.In addition, image file can also be directed on other document file management systems of remote equipment on the network aptly, and preferably meets the ODMA standard.The document that receives by electronic mail equipment preferably is taken as the annex processing of text or message, and is sent to document management module 114.Email documents after image and the processing can be directed to printer, warehouse and other document management platforms by document distribution module 112, and/or output device.
Referring now to Fig. 2, show hierarchial file structure folder tree according to warehouse of the present invention.Warehouse 200 preferably includes a plurality of files or data storage areas.By an appropriate users interface, the graphic user interface be familiar with of those of ordinary skills preferably, the user can browse by warehouse 200 and visit file and document.The user who authorizes preferably creates classification tree by creating new file and document.Each file preferably comprises sub-folder and document simultaneously.The user can see two types file: private folder 202 and group folders 204.202 files that allow the file owner to visit the type of private folder.The file owner has the whole rights to the object that is comprised in the file.Preferably when creating user account, the keeper creates private folder 202.The Member Users that 204 pairs of group folders belong to the group that is distributed to file is visible.The operation that the user can carry out on the target in being included in group folders 204 is restricted to and inherits the access rights of coming from relevant group.
In one embodiment, document file management system of the present invention also comprises the inbox warehouse or arranges the scan image data of input, the data and the similar storage area of facsimile printing.Above-mentioned storage area is the Personal Storage zone of each user or group or shared storage area preferably.The parameter that the data of the image that scanning obtains, fax, printing and class likelihood data are provided based on the user is arranged into above-mentioned storage area.
Document file management system of the present invention allows user's robotization satisfying the selected operation of carrying out on search criterion and at least one document that be arranged in selected document datastore zone.In operation, the user selects the operation that at least one will be carried out on the document in the document datastore zone.The user is provided the ability of selecting or defining one or more operations that will be performed.The user is provided at the chance of preserving selected operation in file or the script subsequently.Subsequently with script and selected document datastore zone association.The user will carry out the project of searching and the standard that the selected document of operating defined or selected needs thereon for the location subsequently.Subsequently, use the search criterion of definition to carry out search and the document that satisfies above-mentioned condition is positioned and takes in selected document datastore zone.To automatically be handled according to the operation that in associated script, defines by the document in the income document datastore zone.Preferably, have only one be the relevant script in each user-selected document datastore zone.Preferably, regional and script association more than one document datastore.Preferably, with the regional relevant order of described operation and document datastore executable operations successively.Preferably, script can suitable method well known in the art be edited, rename, deletion and between the user, be shared.
Preferably, the document datastore zone is selected from a private folder, group folders and electronics inbox.
In one embodiment, document file management system also comprises the selected device that is used to cancel to the document datastore zone of appointment, and Xuan Ding operation can not continue to carry out on the document in the document datastore zone like this.To before the document datastore zone of appointment selected, all selected operations are all carried out on the document of appointed document datastore zone income up to user cancellation.At this moment, the user selects another document datastore zone that stopped process or the selected operation of selection will be carried out thereon.
In another embodiment, document file management system comprises the device that is used to judge whether selected operation or script can be performed.If judge it is sure, selected operation can be stored in any suitable memory device.If it is fixed to judge whether, the user is prompted to edit or revise script.Amended script is viewed subsequently to judge whether selected operation can be performed.
In another embodiment, document file management system provides a plurality of document datastore zone.In this embodiment, at least one document is taken in each document datastore zone.At least one operation is relevant with each document datastore zone, and at least one operation relevant with each document datastore zone is carried out by on each document in receiving the relevant documentation data storage areas.
Referring now to Fig. 3, show according to the present invention, carry out the process flow diagram of the process of at least one selected operation on the document in the selected document datastore zone of income.Flow process starts from process square frame 302, and wherein the user selects the operation that at least one will be carried out on the document in the document datastore zone.The user has been provided the ability of selecting or define one or more operations that will be performed.
To include, but are not limited to being arranged in the selected operation of carrying out on the document of storage area, with any document copying in the document datastore zone to selected destination (copying to), any document in the document datastore zone is transferred to selected destination (moving to), document in any document datastore zone is selected second file layout (being transformed into) from first format conversion that selects files, carry out optical character identification so that the picture format document is converted to text formatting (OCR) being arranged on any picture format document in document datastore zone, for the metadata fields of any document of being arranged in the document datastore zone is given selected value (metadata is set), and determine need with the rule of any document associations that is arranged in the document datastore zone so that on document, carry out selected operation (filtration).
Copy to document copying that operation will receive ad-hoc location to user's appointment in selected document datastore zone.For identifying purpose ground, the user provides selected information about specific purpose ground with any suitable method known in the art.Suitable destination includes, but are not limited to, image generating device, e-mail server, Internet server and document management warehouse.In the route situation record of selected information stores in document file management system about the destination.
Move to operation and copy to class of operation seemingly, except the document of taking in selected document datastore zone is moved or transfers to specific purpose ground.For identifying purpose ground, the user provides about selecting the selected information of destination with any suitable form well known in the art.Suitable destination includes, but are not limited to, image generating device, e-mail server, Internet server and document management warehouse.In the route situation record of selected information stores in document file management system about the destination.
In being transformed into operation, the document in the document datastore zone that income is selected is transformed into second kind of selected file layout from first kind of selected file layout.For selected suitable form, the user provides information about form with any suitable form well known in the art.Preferably, document can be transformed into PDF from PS, from PDF be transformed into PS, from PS to txt, from PDF to txt, from PS to TIFF, from PS to JPG and from PS to BMP.Those of ordinary skills should be known in the document conversion that can also use other types, comprise any digital picture storage format.
Extract literal in the picture format document of OCR operation from take in selected document datastore zone, on above-mentioned document, carry out optical character identification, and convert them to text.Suitable picture format includes, but are not limited to, PNG, JPG, BMP and TIFF.
In setting metadata operation, selected value is distributed to the interior metadata fields of document in the document datastore zone.In order to select numerical value to metadata fields, the user provides selected information with any appropriate method known in the art.Metadata information is stored in the file that is arranged in the document management warehouse.
In filter operation, determine that the document in certain criteria and the document datastore zone must meet above-mentioned standard so that carry out described operation on document.For example, the user can specify in detail and have only email documents will have the selected operation of carrying out thereon.The user provides selected standard with any manner known in the art.
Flow process advances to decisional block 304 subsequently, wherein makes the judgement whether selected operation can be performed.If it is fixed to judge whether, the user is prompted as at revised file or the script shown in the process square frame 306.Described script is the ordered sequence of selected operation.The script of revising is further analyzed to judge whether selected operation can be performed.If judge it is sure, the script of original script or modification is that effectively flow process advances to process square frame 308, and wherein the user preserves selected operation in script.
Flow process advances to process square frame 310 subsequently, and wherein the user selects a document datastore zone that is associated with script.The user is by providing the selected information in relevant document datastore zone to discern suitable document datastore zone with any suitable method known in the art.Above-mentioned information includes, but are not limited to, document datastore regional location, document datastore zone name, access permission, with the user name and the user's name password of document datastore zone association.The user can be system user or Guest Account.If the active user is not authorized to the access document data storage areas, the user is prompted to provide username and password to obtain visit.The user is that the keeper is rationally distributed according to the access level that offers the specific user to the right of file.
312, user definition or selection location will be carried out the search criterion of the document of selected operation thereon.Search criterion is by selected in any suitable method.Search criterion comprises at least one key word, index, electronic document size, electronic document date created, electronic document title, electronic document content and electronic document founder name.314, use the search rule of definition to start search.
316, judge whether the user wishes to continue search operation.For example, the user can have selected search criterion, and this standard will cause searches too much document.If the user does not wish to continue according to above-mentioned search criterion, flow process turns back to 312, and wherein the user is from the redetermination search criterion.
If the user wishes to continue according to search criterion, flow process advances to 318, wherein uses search criterion to carry out search and the document that satisfies standard is positioned and takes in the selected document datastore zone.
Flow process advances to decisional block 320 subsequently, judges wherein whether the user wishes to carry out on the document in the document datastore zone selected operation.The judgement negating causes that process advances to 330, and wherein process stops.
On the document of affirmative determination meaning person user trial in the data storage area of decisional block 320, carry out selected operation.At this moment, flow process advances to process square frame 322, and wherein selected operation is carried out by on the document in the document datastore zone.
Flow process is come decisional block 324 subsequently, and wherein whether decision operation is successfully carried out.If it is fixed to judge whether, as notified the user shown in the process square frame 326.At this moment, the user can select the certain operations (not shown), for example revises script or stopped process.If judge it is sure, flow process advances to process square frame 328 subsequently, wherein the user cancels selecting the selection in document datastore zone by any suitable device, and Xuan Ding operation just can not carried out on the document that is arranged in the document datastore zone like this.The user can at any time cancel the selection to the document datastore zone.At this moment, the user can select another one document datastore zone receive document or go out as shown in 330 stopped processes.
Although described system operates on the network equipment, should be appreciated that it also may operate on other operating systems, for example Linux (and other Unix operating systems), and the operating system on the Apple computer.Although describe preferred embodiment in detail, should be appreciated that under the prerequisite that does not deviate from by the defined the spirit and scope of the invention of accessory claim, can make various distortion, replacement and change to the present invention.Should be appreciated that under the prerequisite that does not deviate from the spirit and scope of the invention of in accessory claim, describing those of ordinary skills can describe the material of the present invention that is used to explain natural situation of the present invention, layout etc. herein and carry out various variations.
Claims (24)
1. method that is used on the electronic document that satisfies selected search criterion, automatically carrying out preselected operation, it may further comprise the steps:
At least one preselected operation is associated with a document datastore zone, so that described preselected operation can be automatically by performed by any electronic document in the income document datastore zone;
Receive the data represented of the selected search criterion relevant with electronic document;
Carry out the electronic document search according to search criterion, wherein the electronic document that is obtained by search is taken in the document datastore zone; And
On being taken in electronic document in the document datastore zone, each automatically carries out the operation of preliminary election.
2. method according to claim 1, it is characterized in that selected search criterion comprises at least one in key word, index, electronic document size, electronic document date created, electronic document title, electronic document content and the electronic document founder title.
3. method according to claim 1 is characterized in that, the data represented step of the selected search criterion that described reception is relevant with electronic document may further comprise the steps:
The prompting associated user is about the information of search criterion; And
After prompting user's step was finished, the selection that receives search criterion from the associated user was data represented.
4. method according to claim 1, it is characterized in that, the operation of at least one preliminary election comprises any document copying in the document datastore zone to selected destination, any document in the document datastore zone is transferred to selected destination, any document in the document datastore zone is second kind of selected form that selects files from first kind of format conversion that selects files, carry out optical character identification on any picture format document in the document datastore zone so that image model is converted to text, for the metadata fields in any document in the document datastore zone is given selected value, and determine need the standard relevant with any document in the document datastore zone so as the operation of preliminary election can on document, carry out.
5. method according to claim 4 is characterized in that, described method is further comprising the steps of:
The prompting associated user carries out the needed selected information of preselected operation; And
After prompting user's step is finished, receive the needed selected information of preselected operation of carrying out from the associated user.
6. method according to claim 4 is characterized in that, selected destination is selected from the group that comprises an image generating device, an e-mail server, an Internet server and a document management warehouse.
7. method according to claim 4 is characterized in that, selected file layout comprises PS, PDF, txt, TIFF, JPG and BMP.
8. method according to claim 1, it is further comprising the steps of:
The prompting associated user is about the selected information in order to the document datastore zone that receives electronic document; And
After the prompting user steps is finished, receive selected information from the associated user, described selected information is used for specifying selected document datastore zone.
9. method according to claim 8, it also comprises the selected step of cancellation to the document datastore zone of appointment, wherein the document datastore zone of appointment be cancelled selected before, carry out described at least one preselected operation on the whole electronic documents in the document datastore zone of appointment.
10. method according to claim 1, it is further comprising the steps of:
Judge whether described at least one preselected operation can be performed;
According to sure judgement, described at least one preselected operation of storage in a memory devices; And
According to the judgement negating, the prompting associated user adjusts described at least one preselected operation.
11. method according to claim 1 is characterized in that, a plurality of preselected operations are associated with the document datastore zone, and wherein carry out described preselected operation according to the order of preselected operation and document datastore zone association.
12. method according to claim 1, it is characterized in that, at least one electronic document is taken in in a plurality of document datastore zone each, wherein at least one preselected operation is associated with each document datastore zone, and wherein at least one preselected operation that is associated with each document datastore zone is carried out on by each document in the income relevant documentation data storage areas.
13. a system that is used for automatically carrying out preselected operation on the electronic document that satisfies selected search criterion comprises:
Be used for defining therein a storer in a plurality of document datastore zone, each document datastore zone is used for store electronic documents;
Described preselected operation is used for associated apparatus that at least one preselected operation is associated with a document datastore zone, so that can automatically be carried out by any electronic document in the income document datastore zone;
Be used to receive the data represented receiving trap of the selected search criterion that is associated with electronic document;
Be used for carrying out the electronic document searched devices according to search criterion, wherein the electronic document that is obtained by search is taken in the document datastore zone; And
Be used on each is taken in the electronic document in document datastore zone, automatically carrying out the device of preselected operation.
14. system according to claim 13, it is characterized in that selected search criterion comprises at least one in key word, index, electronic document size, electronic document date created, electronic document title, electronic document content and the electronic document founder title.
15. system according to claim 13 is characterized in that, the described data represented device that is used to receive the selected search criterion relevant with electronic document also comprises:
Be used to point out the device of associated user about the information of search criterion; And
Be used for after prompting user's step is finished, receiving the data represented device of selection of search criterion from the associated user.
16. system according to claim 13, it is characterized in that, the operation of at least one preliminary election comprises any document copying in the document datastore zone to selected destination, any document in the document datastore zone is transferred to selected destination, any document in the document datastore zone is second kind of selected form that selects files from first kind of format conversion that selects files, carry out optical character identification on any picture format document in the document datastore zone so that image model is converted to text, for the metadata fields in any document in the document datastore zone is given selected value, and determine need the standard relevant with any document in the document datastore zone so as the operation of preliminary election can on document, carry out.
17. system according to claim 16, it also comprises:
Be used to point out the associated user to carry out the device of the needed selected information of preselected operation; And
Be used for after prompting user's step is finished, receive the device of carrying out the needed selected information of preselected operation from the associated user.
18. system according to claim 16 is characterized in that, selected destination is selected from the group that comprises an image generating device, an e-mail server, an Internet server and a document management warehouse.
19. system according to claim 16 is characterized in that, selected file layout comprises PS, PDF, txt, TIFF, JPG and BMP.
20. system according to claim 13, it also comprises:
Be used to point out the associated user about device in order to the selected information in the document datastore zone that receives electronic document; And
Be used in prompting after user steps finishes, receive the device of selected information from the associated user, described selected information is used for specifying selected document datastore zone.
21. system according to claim 20, it also comprises the selected device of cancellation to the document datastore zone of appointment, wherein the document datastore zone of appointment be cancelled selected before, carry out described at least one preselected operation on the whole electronic documents in the document datastore zone of appointment.
22. system according to claim 13, it also comprises:
Be used to the device of judging whether described at least one preselected operation can be performed;
According to sure judgement, the memory storage of described at least one preselected operation of storage in a memory devices; And
According to the judgement negating, the prompting associated user adjusts the device of described at least one preselected operation.
23. system according to claim 13 is characterized in that, a plurality of preselected operations are associated with the document datastore zone, and wherein carry out described preselected operation according to the order of preselected operation and document datastore zone association.
24. system according to claim 13, it is characterized in that, at least one electronic document is taken in in a plurality of document datastore zone each, wherein at least one preselected operation is associated with each document datastore zone, and wherein at least one preselected operation that is associated with each document datastore zone is carried out on by each document in the income relevant documentation data storage areas.
Applications Claiming Priority (2)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| US11/064,478 US20050141028A1 (en) | 2002-04-19 | 2005-02-23 | Document management system for automating operations performed on documents in data storage areas |
| US11/064,478 | 2005-02-23 |
Publications (2)
| Publication Number | Publication Date |
|---|---|
| CN1828604A CN1828604A (en) | 2006-09-06 |
| CN100573517C true CN100573517C (en) | 2009-12-23 |
Family
ID=36946996
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CNB2006100576613A Expired - Fee Related CN100573517C (en) | 2005-02-23 | 2006-02-22 | The document file management system of performed operation and method on the document in the automation data storage area |
Country Status (1)
| Country | Link |
|---|---|
| CN (1) | CN100573517C (en) |
Families Citing this family (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102637210A (en) * | 2012-03-30 | 2012-08-15 | 云南远信科技有限公司 | Management platform of electronic files |
| CN103546499B (en) * | 2012-07-09 | 2017-03-29 | 联想(北京)有限公司 | A kind of file data processing method and server |
-
2006
- 2006-02-22 CN CNB2006100576613A patent/CN100573517C/en not_active Expired - Fee Related
Also Published As
| Publication number | Publication date |
|---|---|
| CN1828604A (en) | 2006-09-06 |
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