JPH04222083A - Information transmitting equipment - Google Patents

Abstract

PURPOSE:To easily check the transmission of information and to remarkably improve the transmission, management and working efficiency of information. CONSTITUTION:A specific personal code inputted by a key 6 is compared with a reading permitted personal code stored in an IC card 3 by a CPU 8, and when both the codes coincide with each other as the result of comparison, reading information stored in the IC card 3 is displayed on a display 2. When the reading information is displayed, reading person name data and reading date data are written in the IC card 3, and at the time of inputting additional data, the additional data and the output destination data of the additional data are written in the IC card 3.

Description

[Detailed description of the invention]

0001

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information transmission management device for offline information transmission and information management.

0002

2. Description of the Related Art Conventionally, circular materials printed on paper have been used as a means of transmitting information within offices and the like. Depending on the content of the information, for example, in the case of an office, the target of circulation is selected, such as within the office, within the department, within the department, within a specific group, etc.
In most cases, a list of people to be circulated is attached, and after viewing, the list is checked, etc., and then circulated to the next person.

[0003] Each person can make a copy of that information or manually enter it into their personal information file (notebook, electronic notebook, memo, etc.) as necessary. Information transmission is complete. Furthermore, the circular items that have been circulated are processed by being filed, or discarded by incineration, shredding, etc., depending on the contents. This paper-based information transmission has the problem that it is not easy to process the information. Furthermore, even if the information only needs to be communicated temporarily, it consumes paper, and other information methods are desired in order to conserve forest resources.

On the other hand, in order to promote paperless
With the advancement of equipment, all such information is processed into electronic code information or image information, and methods are now in place for each person to extract and read the necessary information from their terminal via an information network such as a local area network. In many cases, systems called e-mail, electronic notes, and electronic conferences are used. Since this is information on the network, it can be processed into individual information files using various computer software, filed on a disk, etc., or printed out on paper using a printer connected to the network. It is also possible to do so.

[0005]

[Problem to be solved by the invention] However, instead of paperless information transmission means using such a network, electric wires or optical fibers are attached as a matter of course, and medium-sized or larger computer equipment is required to control the network. It is. In addition, it is assumed that these systems are managed accurately, and that there is a sufficient number of terminals for individuals to view information, and that access to information is extremely easy. Information transmission is often difficult for people other than those who are accustomed to handling information.

[0006] Therefore, unless an office has established a network through an expensive investment, it has no choice but to rely on paper circulation as a means of transmitting information.Also, even if a network is established and operated, there are problems with personal terminals, Unless the problem of terminal usage ability is resolved, effective information transmission cannot be carried out through networks, and paper-based methods are often used in combination. As a result, paper circulation, which is reliable and easy, often becomes the main means of information transmission.

[0007]Furthermore, even though information transmission via a network is online, due to the nature of the information being circulated, etc.
Most communication is one-to-many. Information can be sent or written all the time, and other means or routines must be used, for example, to ensure that the information is read by the person to whom it is being circulated. In other words, there isn't much of an advantage online when it comes to ensuring that information reaches its intended audience.

Furthermore, when considering the confidentiality of information,
The safety of various protections (passwords, encryption, etc.)
Both offline and online are considered to be approximately the same depending on the computer system used, but online is considered to be less confidential than offline unless communication with external networks is physically blocked. It will be done.

An object of the present invention is to provide an information transmission device that solves the above-mentioned problems.

0010

[Means for Solving the Problems] In order to achieve such an object, the present invention includes a storage means for storing viewing information and a viewing permission person code, an input means for inputting data including a specifying person code, and a storage means for storing viewing information and a viewing permitting person code. a comparison means for comparing the specific person code inputted by the input means with the authorized person code stored in the storage means; a display means for displaying viewing information that is displayed, and when the viewing information is displayed by the display means, viewer name data and viewing date and time data are written in the storage means, and when additional data is input by the input means, The apparatus is characterized by comprising a writing means for writing additionally recorded data and output destination data of the additionally recorded data into the storage means.

[0011]

[Operation] In the present invention, viewing information and a viewing permitting person code are stored in a storage means, data including a specified person code is inputted by an inputting means, and the specified person code inputted by the inputting means is stored in the storage means. If the codes match as a result of the comparison, the viewing information stored in the storage means is displayed by the display means, and the viewing information is displayed by the display means. When displayed, the viewer name data and viewing date and time data are written into the storage means by the writing means, and when additional data is input by the input means, the additional data and the output destination data of the additional data are written into the storage means by the writing means. Write to storage means.

0012

Embodiments Hereinafter, embodiments of the present invention will be described with reference to the drawings.

FIGS. 1 and 2 show a first embodiment of the invention. This is an example of an electronic circular board.

Referring to FIGS. 1 and 2, reference numeral 1 denotes an electronic circulation board, which functions stand-alone, uses a battery as a power source, does not require cords such as a power cord, and has a shape suitable for circulation. 2 is a high-definition display that displays a list of circular contents, menus, icons, viewing information, etc. Reference numeral 3 denotes an IC card that stores viewing information, a viewing permission person code, etc., and when additional data is input, stores the additional data and output destination data of the additional data. When the IC card 3 is inserted into the IC card insertion slot 4,
It is directly connected to the internal bus 11 shown in FIG. 2 and can be accessed by the CPU 8. 6 is the key to turn the power on/off
and select an icon. The keys 6 are used to scroll or jump the displayed line, page, or screen forward, backward, left, or right. 5 is a light pen, which has almost the same function as key 6; 9 is an internal memory in which a control program is stored. 8 is a CPU that compares the input specific person code with the stored viewing permission person code, and if viewing information is displayed, the viewer name data and viewing date and time data are
When written to C card 3 and additional data is input,
The additional data and the output destination data of the additional data are written to the IC card 3.

Writing is possible by displaying the location where you wish to write on the display 2 and selecting the write icon. For writing, handwritten input using the light pen 5 is mainly used, but input using the keys 6,
Alternatively, it is also possible to select a keyboard icon on the display 2, display a keyboard on a part of the display, and input using the pen 5 or keys 6. Handwritten or key-input data can be handled simply as graphic bitmap data, or can be converted into a code for the CPU 8 to recognize.

FIG. 3 shows a control program stored in the internal memory 9 shown in FIG.

When the power is turned on, the startup program stored in the internal memory 9 is executed in step S15, and if the loaded IC card 3 has a special display startup program, etc. Run that program and
Display the initial screen on display 2, which is set by default. On the initial screen displayed, electronic circular board 1
In addition to displaying the management source, ID number, person scheduled to circulate, scheduled date of circulation, etc., a display requesting input of the viewer's ID (name, password, etc.) is displayed. In addition, a warning message is displayed to remind you to circulate the page as soon as possible based on the number of uncirculated users and the scheduled date of circulation after checking with the internal calendar. When the ID is input using the key 6 or the light pen 5, the input ID is compared with the ID of the viewer list stored in the internal memory 9 or the IC card 3 in step S16.

As a result of the comparison, if there is no matching ID, a message to the effect that viewing is not permitted is displayed on the display 2, and the process moves to step S26. Then, step S26
, the date and time and its ID are checked, and written as a document in the internal memory 9 or IC card 3, and the process ends.

On the other hand, if there is a matching ID as a result of checking the ID in step S16, the process proceeds to step S17.
In step S17, the menu assigned to that ID is displayed. Necessary information such as the title, abstract, viewing expiration date, past viewers and non-viewers are displayed using icons classified according to the content of the information. Then, when the ending title is selected from the menu, the process moves to step S26. On the other hand, if an item other than End is selected in step S18, the process moves to step S19, where the contents of the selected item are loaded from the IC card 3 through the bus 11, and the contents of the item are The information is displayed on the display 2 according to a display format written in advance in the internal memory 9 or the IC card 3.

[0020] Then, in step S20, if it is desired to write the displayed content, the content is written in step S1, and it is determined in step S22 whether copy has been selected. On the other hand, if writing is not selected as a result of the determination in step S20, step S22
to move to.

Since it is easier to handle the write routine if it is performed as an interrupt process, a write icon may be always displayed, and when the icon is selected, the mode may be shifted to the write mode. Also, when writing, I
A mode for directly writing to the original file of the C card 2 and a separate mode for copying a writing file and writing to the file without changing the original file can be selected, and can be set at the time of circulation. Note that the original file may be left as it is, so that it can be displayed overlappingly when displayed, or a file exclusively for overwriting may be created, comments and marks may be written in that file, and the files may be displayed overlappingly when displayed.

[0022] Therefore, the content viewed or written can be printed out on paper as a personal file, recorded as a file in another system, and converted into e-mail, electronic conference, etc.

[0023] If copying is selected as a result of the determination in step S22, it is determined in step S23 whether or not copying is permitted. The information is then recorded as a file on the IC card 3 in a format suitable for each type of use. Note that an index file specifying the ID, the corresponding file, and the output format may be created and recorded on the IC card 3. After copying, the process moves to step S25. On the other hand, if the result of determination in step S23 is that copying is not permitted, the process moves to step S25.

[0024] Therefore, by pulling out the IC card 3 from the electronic circulation board 1 and passing the data to a digital copier, printer, etc., a hard copy can be obtained. Furthermore, by downloading the data from the IC card 3 using a word processor or personal computer, the data can be processed into a desired format.

[0025] Then, in step S25, it is determined whether or not the next item has been selected. If the result of the determination is that the next item has been selected, the process returns to step S17 and the menu is displayed. On the other hand, if the next item is not selected in step S25, the process moves to step S26.

Note that the electronic circulation board may be provided with a multi-window function. In this case, by selecting an icon, you can interrupt multiple windows to open multiple pages or multiple items at the same time, making effective use of limited display space and providing user-friendly operation. You can realize your sexuality.

[0027] In this way, the viewer's document is
Since the information is recorded on the card, it is possible to constantly check the status of the circulation, which prevents errors in circulation and delays in date and time, and is also effective in protecting the confidentiality of information.

[0028] Furthermore, since a copy mode has been provided, it is possible to move the necessary data to various personal files and databases for processing, and it is also possible to transfer the code information and image information as they are, saving paper. Since there is no need to go through the media, it is effective in preventing data deterioration and creating a paperless system.

Furthermore, according to the present invention, since data can be written, noteworthy points within a group and comments thereon can be entered, making it possible to utilize the information more effectively.

[0030] Also, this writing function enables replies and answers to requests such as attendance at meetings, etc., and according to the present invention, it is possible to exchange information even when offline.

As described above, according to the present invention, while maintaining the ease of circulation using paper, it is possible to transmit information in an information format that is difficult to process using paper. Also, compared to online systems, there are no problems such as expensive equipment investment and maintenance. In addition, it is easy to use even for people who are not familiar with keyboards and other terminals, and since it is offline, there is no possibility of network intrusion from the outside like online, and it is highly confidential.

[0032] In this embodiment, an example in which an IC card is used as the medium has been described, but a memory such as an optical card, an optical disk, a magnetic disk, or a tape can also be used.

Next, a method of creating data for an electronic circulation board will be explained.

FIG. 4 is a diagram showing the configuration of the circulation data creation system.

The workstation 28 (including a display for simplicity) is connected to a network 29 and is capable of communication, through which it is possible to obtain desired data from the outside. Further, characters can be input and edited using the keyboard/mouse 30, and still image data can also be input from the color image scanner 31. It is possible to input data from a video tape or a laser disk as a video signal from the VTR/LD 32, and it is also possible to input images from a still video (SV) 33. It is also possible to input data off-line from a floppy disk drive (FDD) 34, an IC card drive 36, and an optical disk 37 (magneto-optical disk).

The hard disk drive (HDD) 38 or optical disk 37 contains control programs for various input devices on the workstation 28, a word processing program, a desktop publishing program, etc., and various editing functions can be used.
Furthermore, since the disks 37 and 38 have a large capacity, they can also be used as working areas and buffers.

Data obtained from various input devices is processed for use in electronic circulation boards. By using an interactive program for data processing and editing, anyone can easily create desired circulation information. Depending on the content of each circular,
Adjust the circulation format to match the display on the circulation board, or add page breaks or
Perform editing such as adding various special displays. For each circular content data file created in this way, a control file is created that describes the viewer, permission for copying, date and time of circulation, presence or absence of replies, etc., and at the same time, a menu screen file is automatically created. Then, the finally completed electronic circulation board data is written on the IC card 36 and protected against erasure. Note that the created circulation data is recorded on the optical disk 37 as a document and as a backup. Since the optical disc 37 is physically offline by ejecting the disc, the hard disc 3
Better than 8.

After the circulation IC card thus completed is circulated on the electronic circulation board described above, it is connected again to the system shown in FIG. 4 to check whether the circulation has been completed. Check each viewer, view date and time, presence or absence of copies, presence or absence of replies, and process them. These are recorded on the optical disc 37 as a document of the circulation.

By leaving documents in this manner, it is possible to narrow down the recipients of the circulation, select the contents of the circulation, etc., and improve the efficiency of the quantity and quality of circulation.

[0040]

[Effects of the Invention] As explained above, according to the present invention,
With the above configuration, it solves the problem of poor processing of information in hard copies, and allows easy information display and writing, thereby eliminating the need for complicated online operations, expensive equipment installation and maintenance, and information transmission. This has the effect of solving the difficulty of confirming information, etc., and significantly improving the efficiency of information transmission, management, and processing.

[Brief explanation of the drawing]

FIG. 1 is a diagram schematically showing an electronic circulation board according to an embodiment of the present invention.

FIG. 2 is a block diagram showing the configuration of an embodiment of the present invention.

3 is a diagram showing a control program stored in internal memory 7 shown in FIG. 2. FIG.

FIG. 4 is a block diagram showing the configuration of a circulation data creation system.

[Explanation of symbols]

1 Electronic circulation board 2 Display 3 IC card 5 Light pen 6 Key

Claims (1)

[Claims] Claim 1: A storage means storing viewing information and a viewing permission person code, an input means for inputting data including a specified person code, and a specified person code inputted by the input means is stored in the storage means. a comparison means for comparing the code with the authorized person's code; a display means for displaying the viewing information stored in the storage means if the two codes match as a result of comparison by the comparing means; and a display means for displaying the viewing information stored in the storage means; is displayed, the viewer name data and the viewing date and time data are written in the storage means, and when additional data is input by the input means, the additional data and the output destination data of the additional data are written in the storage means. An information transmission device characterized by comprising: means.