JPH0118470B2 - - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Application of the Invention] The present invention relates to an apparatus that processes document information and memo information attached to each document information as images.

[Background of the invention]

Conventionally, when memo information is written in document information, a method as shown in FIG. 1 has been used.

As shown in Figure 1, according to this method, the first
If Mr. Yamada's memo A and Mr. Yamamoto B are added to the document in Figure 1 as shown in Figure 1 B, these memos can be displayed in a composite manner as shown in Figure 1 C. Additionally, memo information and document information can be searched and output simultaneously. As shown in Figure 2 A and B, it is not possible to search and output individual memo information such as Mr. Yamada's memo A or Mr. Yamamoto's memo B together with one document information such as for Yamada and Yamamoto. .

[Purpose of the invention]

An object of the present invention is to make it possible to select a combination of each document information and memo information, and to obtain a document with a memo according to the user's specifications from the same document information.

[Summary of the invention]

In order to achieve the above object, the device of the present invention includes a first storage means for accumulating document information to be searched, and a plurality of categories of memo information created corresponding to the same document information. specifying a second storage means that stores each category of information in association with the document information; a first search code for specifying the document information; and a second search code for specifying the category of memo information; one piece of document information and memo information of a specific category to be attached to it from the first and second storage means based on the first and second search codes specified by the specification means and the first and second search codes specified by the specification means. The present invention is characterized in that it has a means for reading out the memo information, and for combining and outputting the memo information, so that memo information to be combined into the same document can be selected.

[Embodiments of the invention]

FIG. 3 shows the configuration of the embodiment and will be described.

1: Key input device A key input device for inputting a key (such as Longbun 1) for searching document information (paper 1, etc.) and a key (such as Yamada) for searching memo information such as for Yamada.

2: Control device Key input, document information search, memo information storage,
A control device that searches for memo information and controls each of the input/output devices 4 to 8.

3: Search data memory Search data memory that stores keys and address information for searching document information and memo information.

4: Tablet (handwritten input device) This is a handwritten character input device for inputting memo information.

5: Image memory After converting the memo information input from the handwriting input device into an image, it stores the memo information retrieved from the document file (for example, Paper 1), and stores the memo information retrieved from the memo file (for example, for Yamada). An image memory for storing a memo-attached document that is a composite of a document and memo information.

6: Document file Document information storage file that stores document information (paper 1, etc.).

7: Memo file A memo information storage file that stores memo information (for Yamada, etc.).

8: Facsimile output device A facsimile output device for outputting a hard copy of the document information (paper 1) used for adding notes, and a document after combining the memo information (such as a document with notes for Yamada).

FIG. 4 shows the configuration of a search data memory that stores storage addresses and search keys for document information in the document file 6 and memo information in the memo information file 7.

a is the key for searching paper 1, b is the storage address of paper 1 in document file 6, C ₁₁ is the key for searching the memo information for Yamada, C ₁₂ is the memo information for Yamada The total number of memo information is currently 1. C ₁₃ is the storage address part of memo information file 7 that stores memo information for Yamada, etc. The first word 2000 of C ₁₃ is the memo information file for Yamada's memo. 7 address is shown.

Similar to C ₁₁ to C ₁₃ , C ₂₁ to _{C 23} are parts for searching Mr. Yamamoto's memo information. Similarly, the paper 1 has memo information search parts (C _o1 to _{C o3} ) for n people, and the memo information for n people is made to correspond to the paper 1.

The operation of the apparatus shown in FIG. 3 will be explained below with reference to FIG.

Document information to which a memo is to be added, ie, paper 1, is stored in the document file 6. After searching this using the key input device 1 and storing it in the image memory 5, a hard copy C is outputted using the facsimile 8. For this search, columns a and b of the search data (FIG. 4) are used. This is placed on the tablet 4, and a memo D is added onto it using a stylus pen. The portion indicated by the dotted line containing the memo D added by the tablet 4 is converted into image data and stored in the memo information file 7. At this time, the controller writes the storage person (Yamada) C ₁₁ , the storage number C ₁₂ , or the storage position C ₁₃ into the search data memory shown in FIG. When obtaining a document with notes for Yamada, the memory creator, select paper 1 from document file 6.
, search the memory file 7 for memo information for Yamada, synthesize this as shown in E, and output it from the facsimile 8.

At this time, columns a and b of the search data memory are used to search for papers, and columns C ₁₁ to B are used to search for memos.
C _o3 is used.

〔Effect of the invention〕

According to this method, since document information and memo information are stored separately, memo information can be easily updated/changed. That is, since individual memo information is managed, updates/changes do not affect other memo writers.

Since only the necessary part of the memo information is stored, the number of memo information files can be reduced.

[Brief explanation of drawings]

FIGS. 1 and 2 are explanatory diagrams of the conventional system, FIG. 3 is a configuration diagram of the present invention, and FIGS. 4 and 5 are explanatory diagrams of the present invention.

Claims (1)

[Scope of Claims] 1. A first storage means for accumulating document information to be searched, and a plurality of categories of memo information created corresponding to the same document information. means for specifying a first search code for specifying the document information and a second search code for specifying the classification of the memo information; Based on the first and second search codes designated by the designation means, one document information and memo information of a specific category to be attached thereto are read from the first and second storage means, and these are combined. What is claimed is: 1. A document information processing device with memos, comprising: a means for outputting memo information, and is capable of selecting memo information to be combined into the same document. 2. The memo-attached document information processing according to item 1, wherein the second storage means stores the memo information by creator of the memo information, and the second search code specifies the creator. Device.