JP3780401B2 - Document management method and system using network scanner - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a document management method and system using a network scanner, and more particularly, to a document management method and system using a network scanner that can easily manage documents using WWW technology.
[0002]
[Prior art]
In recent years, documents and data are often shared and reused using a local area network (LAN) constructed using Internet technology, a so-called intranet.
[0003]
When using an intranet, the client side can use documents and data by using a general-purpose application such as a web browser, and has an advantage that the operation is easy.
[0004]
However, in order to use a document that has been digitized using a scanner or the like in a web browser, the document has to be registered in a WWW server or the like, and the work related to this registration is complicated.
[0005]
[Problems to be solved by the invention]
As described above, the registration of the digitized document to the WWW server is complicated, and when the document is shared and used by a plurality of users, the URL (Uniform Resource Locator) of the registered document is used by other users. It was difficult to say that it was easy to share documents.
[0006]
SUMMARY OF THE INVENTION An object of the present invention is to provide a document management method and system using a network scanner that can easily register a document to a WWW server and promote sharing of the document.
[0007]
[Means for Solving the Problems]
In order to achieve the above-described object, the invention of claim 1 is a document management method using a network scanner for registering and managing a document obtained by reading a document with a network scanner. A document is read with reference to a job template in which a registration destination and a mail transmission instruction notifying registration of a document are set, and the document obtained by the reading is transferred to the scan server together with the job template. The document is registered in the registration destination server specified by the job template received together with the document, and the job template is set to indicate that the document is registered based on the transmission instruction set in the job template. It is characterized by transmitting a mail to notify the notification destination.
[0008]
The invention of claim 2 is characterized in that, in the invention of claim 1, the mail describes information indicating a registration destination of the document.
[0009]
According to a third aspect of the present invention, in a document management system using a network scanner for registering and managing a document obtained by reading a document with a network scanner, at least one server as a document registration destination, a reading condition, A network scanner that reads a document with reference to a job template in which a document registration destination and a mail transmission instruction to notify registration of the document are set, and transfers the document obtained by the reading to the scan server together with the job template; The document transferred from the network scanner is registered in the registration destination server designated by the job template transferred together with the document, and the document is registered based on the transmission instruction set in the job template. Create an email notifying you that the job has been Characterized by comprising a scan server to be transmitted to the notification destination set in Plates.
[0010]
According to a fourth aspect of the present invention, in the third aspect of the invention, the scan server creates and transmits a mail describing information indicating a registration destination of the document.
[0023]
DETAILED DESCRIPTION OF THE INVENTION
An embodiment of a document management method and system using a network scanner according to the present invention will be described below in detail with reference to the accompanying drawings.
[0024]
FIG. 1 is a block diagram showing a schematic configuration of a document management system to which the present invention is applied.
As shown in the figure, the document management system includes a network scanner 1, a scan server 2, a WWW server 3, and a client 4, which are connected via a network. Although only one client 4 is shown here, a plurality of clients are actually connected to the network.
[0025]
The network scanner 1 reads a document, digitizes the document, and transfers the document to the scan server 2. At this time, it is possible to set a scan condition, a document transfer destination, and the like using a job template described later. . This job template is periodically polled for that registered in the scan server 2 and cached in the memory. Further, when transferring a digitized document using a job template to the scan server, the used job template is attached to the document and transmitted.
[0026]
The scan server 2 stores a document transferred from the network scan 1 in addition to registering a job template. However, if a job template is attached to the transferred document, the document is transferred to the document registration destination specified by the job template. The document registration destination is the WWW server 3 or a database (not shown).
[0027]
The WWW server 3 displays the registered document as a web page, and corrects or converts the document based on the designation of the client 4 or the job template.
[0028]
The client 4 can access the WWW server 3 using a web browser to browse and download registered documents.
[0029]
Here, the WWW server 3 will be described.
FIG. 2 is a block diagram showing a schematic configuration of the WWW server 3.
[0030]
As shown in the figure, the WWW server 3 includes a control unit 31, a Web page creation unit 32, a conversion processing unit 33, a document storage unit 34, a transmission / reception unit 35, and a mail creation unit 36.
[0031]
The control unit 31 controls the entire WWW server 3, and the web page creation unit 32 creates a web page for displaying a registered document and generates a thumbnail image of the document as necessary. . The conversion processing unit 33 performs document rotation, inclination correction, noise removal correction, document format conversion, document compression processing, and the like. The document storage unit 34 is a part in which registered documents are stored. The transmission / reception unit 35 is an interface with the network, and transmits / receives documents, commands, and the like. The mail creation unit 36 creates a mail for notification to a mail address designated when a document is newly registered.
[0032]
Here, processing in the WWW server 3 will be described with reference to an example of a screen displayed on the web browser of the client 4.
3 to 6 are diagrams showing examples of screens displayed on the web browser of the client 4.
[0033]
When a predetermined URL is accessed from the web browser of the client 4, a screen 100-1 shown in FIG. 3 is displayed on the web browser. In this screen 100-1, a document registered in the WWW server 3 is displayed as a thumbnail image. This screen 100-1 is a page created by the web page creation unit 32, and represents one document (regardless of single or multiple pages) with one thumbnail image. When an operation such as double-clicking on the thumbnail image is performed, the document is displayed on the web browser as shown in a screen 100-2 in FIG. On the screen 100-2, when the document is composed of a plurality of pages, the pages can be switched to check all the pages.
[0034]
In addition, on the screens 100-1 and 100-2, in addition to the thumbnail image, a “left 90 degree” button 101, a “right 90 degree” button 102, a “180 degree” button 103, a “download” button 104, and “delete” A button 105 is displayed.
[0035]
The “left 90 degree” button 101, the “right 90 degree” button 102, and the “180 degree” button 103 cause the document to be rotated. The screen 100-2 displays the document displayed on the screen 100. At -1, the document specified by the check box below the thumbnail image is rotated. The document is rotated by the conversion processing unit 33, and the thumbnail image is also rotated as in a screen 100-3 shown in FIG.
[0036]
The “Download” button 104 is a button for instructing download of the selected document (the selection method is the same as in the case of rotation). When this button is pressed, an arbitrary document format is selected on a setting screen (not shown). it can. If the selected document format is different from the original document format, the conversion processing unit 33 converts the document format. When downloading a document, a document list is displayed as a thumbnail image on a screen (not shown), and a document to be downloaded can be selected by selecting the thumbnail image.
[0037]
The “delete” button 105 is a button for instructing deletion of the selected document (the selection method is the same as in the case of rotation). When this button is pressed, the screen 110 shown in FIG. Is displayed. On the screen 110, a thumbnail display field 111, a document selection field 112, an “OK” button 113, and the like are displayed. In the thumbnail display field 111, thumbnail images of the document designated as the deletion target are displayed. By switching the display, it is possible to confirm the previous page of a document of a plurality of pages. The document selection column 112 is a column in which a list of selected documents is displayed when a plurality of documents are selected on the screen 100-1, and is displayed in the thumbnail display column 111 by selecting a document here. You can switch between thumbnail images. After confirming the document to be deleted using the thumbnail display field 111 and the document selection field 112, when the “OK” button 113 is pressed, the target document is deleted.
[0038]
Although not shown in the screens 100-1 and 100-2, buttons for instructing processing of the displayed document include buttons such as tilt correction and noise removal, which are the same as those for rotation and deletion. It is also possible to instruct these correction processes with reference to thumbnail images. These correction processes are performed by the conversion processing unit 33.
[0039]
By the way, each process in the WWW server 3 described above can be performed at the time of registration in the WWW server 3 by using a job template at the time of scanning a document by the network scanner 1.
[0040]
Here, the job template will be described.
In the job template, a document registration destination, a document name, a scan condition, whether to perform registration notification by e-mail, and the like are set and registered in the scan server 2. The network scanner 1 acquires job templates by periodically polling the scan server 2 and caches them in the memory.
[0041]
FIG. 7 is a view showing a part of the control panel of the network scanner 1.
The control panel 200 of the network scanner 1 includes a touch panel 201 and a start button 202, and a job template selection screen is displayed on the touch panel 201 when the job template is used.
[0042]
A job template to be used can be selected by operating the touch panel 201. Here, the details of the job template can be confirmed, or an update to the latest job template can be instructed without waiting for polling.
[0043]
When the user presses the start button 202 after selecting a job template to be used by operating the touch panel 201, scanning of the original is started using this as a trigger, and the scanned document is transferred to the scan server 2 together with the used job template. .
[0044]
Next, setting items in the job template and a method for creating the job template will be described.
The job template is created and edited by the client 4 accessing the scan server 2 via the web browser. 8 to 12 are diagrams showing display screens of the web browser when creating the job template.
[0045]
When the client 4 accesses the scan server 2 via the web browser and selects creation of a job template from the menu, a screen 300-1 shown in FIG. 8 is displayed on the web browser. On the screen 300-1, an attribute setting field 301 for setting the name and description of the job template, a compatible model (network scanner), etc., a document registration destination, a document name, a scan condition, whether or not to perform registration notification by e-mail, etc. A condition setting field 311 for setting is displayed. In the condition setting column 311, setting items can be switched by selecting any of the tabs 310, 320, 330, and 340.
[0046]
“Job template name” and “Job template description” set in the attribute setting field 301 are items displayed on the touch panel 201 of the network scanner 1, and specify a job template. “Compatible model name” selects the model of the network scanner to which the job template is applied. With this setting, the network scanner 1 polls only the compatible job template.
[0047]
In the condition setting field 311 displayed when the tab 310 is selected, the storage destination of the document to be registered is set, and items such as correction that can be processed by the WWW server 3 when the document is registered are set.
[0048]
When the tab 320 is pressed, a condition setting field 321 is displayed as shown in a screen 300-2 shown in FIG. In the condition setting column 321 displayed here, the type of document, reading size, resolution, and color mode can be set as scanning conditions. When full color is selected as the color mode, brightness and contrast can be set. However, when monochrome is selected as the color mode, the condition setting field 322 of the screen 300-3 shown in FIG. In addition, the screen display is changed to set the reading density. When a monochrome machine is specified for “Compatible model name” in the attribute setting field 301, when the tab 220 is pressed, the color mode is fixed to monochrome, and only conditions according to the model can be set. It becomes.
[0049]
When the tab 330 is pressed, a condition setting field 331 is displayed as in the screen 300-4 shown in FIG. 11, and the document name of the document to be registered can be set. For example, if “Job Template Name” + “Serial Number” is set as the document name, when a 10-page document is scanned using this job template, “template-00001” to “template-” are included in the document. “00010” is added as a document name.
[0050]
When the tab 340 is pressed, a condition setting field 341 is displayed as shown in a screen 300-5 shown in FIG. 12, and it is possible to set whether or not to notify by e-mail when registering a document. When setting to send e-mail notifications, specify the e-mail address of the notification destination, but the e-mail address to be specified can be either an individual or a group, and this automatically notifies users who share the document. It will be.
[0051]
Information indicating the registration destination of the document, for example, a URL may be described in the mail notified to the user by the setting here. The user can easily refer to the document by referring to the document using the information indicating the registration destination of the document described here.
[0052]
When the job template set in this way is used when the network scanner 1 scans an original, the network scanner 1 operates based on the scan conditions set in the condition setting fields 321 and 322, and is obtained by scanning. The job template is transferred to the scan server 2 together with the document.
[0053]
In the scan server 2, the received document is transferred together with the job template to the WWW server 3 (in this case) which is the storage destination designated in the job template condition setting field 311.
[0054]
In the WWW server 3, the conversion processing unit 33 performs processing such as correction set in the condition setting column 311 on the received document, and then assigns the document name specified in the condition setting column 331 to the document storage unit. 34. Subsequently, the web page creation unit 32 creates a page to be displayed on the web browser of the client 4, and when the notification by email is set in the condition setting field 341, the email creation unit 36 sends the notification email. Is created and sent to the specified destination. The created mail is transmitted to a mail transmission server such as SMTP via the transmission / reception unit 35. However, the WWW server 3 is provided with a function as a mail transmission server, and the mail reception server such as POP is provided. You may send an email directly.
[0055]
In the above description, the scan server 2 and the WWW server 3 are described as separate configurations. However, the present invention is not limited to this, and the scan server 2 and the WWW server 3 may be configured to operate on the same machine (computer). Good.
[0056]
【The invention's effect】
As described above, according to the present invention, a document scanning condition, a document registration destination, whether correction is performed, whether mail notification is performed, and the like are set in the job template, and the document is scanned using the job template by the network scanner. And registering to the WWW server via the scan server, so all operations such as document registration are automatically performed when scanning a document, reducing the burden on the user when registering the document, Can be shared.
[Brief description of the drawings]
FIG. 1 is a block diagram showing a schematic configuration of a document management system to which the present invention is applied.
FIG. 2 is a block diagram showing a schematic configuration of a WWW server 3;
FIG. 3 is a diagram (1) illustrating an example of a screen displayed on the web browser of the client 4;
FIG. 4 is a diagram (2) illustrating an example of a screen displayed on the web browser of the client 4;
FIG. 5 is a diagram (3) showing a screen example of a screen displayed on the web browser of the client 4;
FIG. 6 is a diagram (4) illustrating a screen example displayed on the web browser of the client 4;
7 is a view showing a part of a control panel of the network scanner 1. FIG.
FIG. 8 is a diagram (1) showing a display screen of a web browser when creating a job template.
FIG. 9 is a diagram (2) showing a display screen of a web browser when creating a job template.
FIG. 10 is a diagram (3) showing a display screen of a web browser when creating a job template.
FIG. 11 is a diagram (4) showing a display screen of a web browser when creating a job template.
FIG. 12 is a diagram (5) showing a display screen of a web browser when creating a job template.
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 1 Network scanner 2 Scan server 3 WWW server 4 Client 31 Control part 32 Web page preparation part 33 Conversion processing part 34 Document storage part 35 Transmission / reception part 36 Mail preparation part 100-1,100-2,100-3 Screen 101 "Left 90 "Degree" button 102 "Right 90 degrees" button 103 "180 degrees" button 104 "Download" button 105 "Delete" button 110 Screen 111 Thumbnail display field 112 Document selection field 113 "OK" button 200 Control panel 201 Touch panel 202 Start button 300 -1 to 300-5 Screen 301 Attribute setting column 310 Tab 311 Condition setting column 320 Tab 321 Condition setting column 322 Condition setting column 330 Tab 331 Condition setting column 340 Tab 341 Condition setting column

Claims (4)

In a document management method using a network scanner for registering and managing a document obtained by reading a document with a network scanner,
The network scanner reads a document with reference to a job template in which a reading condition, a document registration destination, and a mail transmission instruction for notifying document registration are set, and the document obtained by the reading is scanned together with the job template. Forward to
The scan server registers the document in the registration destination server specified by the job template received together with the document, and indicates that the document is registered based on the transmission instruction set in the job template. A document management method using a network scanner, characterized in that an email is sent to a notification destination set in a template.   The document management method using a network scanner according to claim 1, wherein the mail includes information indicating a registration destination of the document. In a document management system using a network scanner that registers and manages documents obtained by scanning a document with a network scanner.
At least one server to register the document with,
A network that reads a document with reference to a job template in which a reading condition, a document registration destination, and a mail transmission instruction notifying document registration are set, and transfers the document obtained by the reading to the scan server together with the job template A scanner,
The document transferred from the network scanner is registered in the registration destination server designated by the job template transferred together with the document, and the document is registered based on the transmission instruction set in the job template. A document management system using a network scanner, comprising: a scan server that creates a mail notifying that the job has been done and transmits the mail to a notification destination set in the job template.   4. The document management system using a network scanner according to claim 3, wherein the scan server creates and transmits an email describing information indicating a registration destination of the document.

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