JP3253353B2 - Electronic filing equipment - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for converting an original such as a document or a drawing into image data and recording it on an optical disk or the like, and managing the recorded information for searching, editing, printing and the like. More particularly, the present invention relates to an electronic filing apparatus that uses a recording medium that is detachable from the apparatus for recording image data.

[0002]

2. Description of the Related Art A conventional electronic filing apparatus inputs a document as image data, and inputs a document name, a creator,
This is a system that registers attributes such as keywords as document management information, and performs processing such as searching, editing, and printing on the registered documents. To register a document, an image is input using an image input device such as a scanner, and document management information is added. For recording image data, an optical disk device, which is a large-capacity storage device, is often used. The document management information is stored in a database as data for accessing the image data, and is recorded in association with the image data.

If the number of documents to be registered increases, it is inefficient to manage them centrally, and it is difficult for a user to understand the structure of the database. Therefore, it is common to classify and manage documents. A common classification method is a hierarchical filing system. As an example of this, a document cabinet has multiple binders, multiple folders in it, and documents stored in the folders. Some have adopted the filing system. In an electronic filing apparatus having such a hierarchical filing system, it is necessary to specify a folder or a binder when registering a document.

In order to simplify operations such as setting a document name, a creator, and a keyword, and specifying a binder and a folder to be registered when registering the document, various measures have been taken. For example, the filing apparatus prepares folders and binders in a serial number in advance and displays them on the display, so that the user can select the displayed number without registering the folder or binder with a name. Can be specified only by using a document name, author, keyword, etc., without having to set the image data of a predetermined area of the document to be registered in place of the document name. Even if a name, an author, and a keyword are not input, the filing apparatus assigns a serial number to each binder so that a simple search can be performed. In addition, the filing device has a function to output a table of contents by serial number attached to the document to the printer, so that the registered document can be specified in the table of contents, and the image stored in the file with the table of contents is stored in the electronic filing device. In some cases, the operation is simplified by implementing the above.

In this case, since a document is registered as image data, even if a device for registering a large number of documents is devised to reduce the amount of data by compressing / decompressing the data, a device for registering a large number of documents is required. The capacity becomes very large. For this reason, an optical file device, which is a large-capacity storage device, is often used. However, even if the optical file has a large capacity, there is a device that handles a large number of documents that would be insufficient with only one disk. For such a purpose, an optical file device that handles a plurality of disks collectively is used. Is used.

However, in a large-capacity electronic filing device, search efficiency is reduced, a hierarchical structure is complicated, specification of cabinets, binders, folders, and the like at the time of registration becomes complicated, or a new document is registered. In such a case, it tends to be difficult to determine which cabinet, binder, or folder to register. In addition, large-capacity electronic filing equipment, as the equipment becomes large,
Costs have also increased, which has hindered its spread.

In recent years, 3.5-inch disks have begun to be widely used due to their smaller size and easier handling than conventional 5-inch disks. In particular, it is expected that a rewritable optical disk of a removable type that can be attached to and detached from a drive device will be widely used for a storage device of a personal computer. There is great expectation that the price will decrease due to its widespread use.

In applications where a large number of documents need to be handled collectively, an electronic filing device having a large-capacity recording device is required. However, as described above, handling is troublesome due to the large capacity, and hierarchical In some cases, a dedicated manager is required to ensure structural integrity. From such a background, there is an electronic filing apparatus which aims to use a removable type optical disk as a storage device, allow anyone to easily register, search, print, etc., and operate at a personal level.

In such a filing apparatus, the number of registered documents is limited, so that only documents in a specific area are registered, reference materials for organizing a specific job are systematically arranged, It is limited to applications with relatively few documents, such as replacing personal deskside filing cabinets.

Further, in order to make the electronic filing apparatus inexpensive and easy to use, an electronic filing apparatus utilizing the functions of a scanner and a printer of a digital copying machine has been developed. In order to realize a low-cost electronic filing apparatus, some apparatuses share a display and an operation unit of a copying machine. In such a device, there are restrictions on the functions of the display and the operation unit, so that a serial number is assigned at the time of document registration, a table of contents is output based on the assigned serial number, and a search output for arranging and printing reduced screens in a sheet. The operability is improved by limiting the functions to a print command using a management sheet for a table of contents and a reduced screen. By limiting the functions and simplifying the operation, the electronic filing apparatus can be handled with a simple operation similar to copying with a copying machine.

In an electronic filing apparatus using a small-capacity removable recording medium, the number of documents that can be registered on a single disc is not so large. Is selected and set in the drive unit and registered. In the case of search and printout, a disc of the target category is selected, set in the apparatus, and searched and printed. Alternatively, when registering and managing documents for each individual, a personal disk is prepared and registered there.
In an electronic file device integrated with a digital copying machine, instead of copying and binding to a file in the past, a document to be stored and a disk for registering the document are taken, and the document is copied to the disk. Can be used in images.

[0012]

By the way, an electronic filing apparatus employing a removable type recording medium is described as follows.
The main purpose is not to increase the number of documents that can be registered on one disc. Separate the disks to be registered according to the purpose and purpose of document management, and create a small electronic file for each purpose by exchanging disks, making it easy to operate and usable without a dedicated operator In addition to this, it is intended to achieve expandability in which the number of documents to be registered can be increased as much as the number of disks is increased.

As a disk of such an electronic filing apparatus, a 5-inch or 3.5-inch optical disk which is relatively easy to handle is often used. For example, when a 3.5-inch optical disk is used, even if data is compressed and processed, the number of documents that can be recorded on one disk is about 1,000 pages. Therefore, a plurality of optical disks are handled even in a normal usage. For example, in the case of using a unit such as a department or section in a workplace, if the amount of documents increases, more than several tens of optical disks are used. Also, even if discs are prepared for personal use in the workplace and a filing device is used instead of the side cabinet, each person uses several discs.

In the case of joint use in the workplace unit, if the number of discs increases, it must be organized so that all the persons who use the electronic filing apparatus can understand them. When a disc is registered, searched, printed, and used, a confusion arises, such as trying to search from a disc different from the registered disc of the classification. In order to facilitate searching and printing, the table of contents and reduced images of the registered documents are printed in advance, and the user specifies the registration order number assigned to the table of contents and the reduced images.
In an electronic filing system designed to display or print the data, if the printed table of contents or reduced image referenced by the user does not match the disc to be set in the device, the same registration number is stored on another disc. You will output a document. Also,
Since the registration number is set as a continuous number for each hierarchical structure classification, the same number often exists.

Such confusion can be avoided if the user properly names the disk and operates carefully, but it imposes a heavy burden on the user.

The present invention has been made to solve the above-mentioned problems of the prior art, and an object of the present invention is to provide an electronic filing apparatus capable of preventing confusion without imposing a large burden on a user. .

[0017]

According to a first aspect of the present invention, there is provided an electronic filing apparatus which uses a recording medium detachably attached to the apparatus for recording image data.
When the use of a new recording medium is started, the first means is configured so that the apparatus automatically gives a volume label in which the next number of the latest one and the identification number of the apparatus are combined for each recording medium.

[0018] The second invention is a recording medium removably loaded in the apparatus in an electronic filing apparatus used for recording the image data, the next number of the latest ones for each recording medium when to begin using the new recording medium And a function of giving a volume label combining the identification number of the device and
The second means has a function of printing out a label to be attached to display the applied volume label on a recording medium.

A third aspect of the present invention, a recording medium removably loaded in the apparatus in an electronic filing apparatus used for recording the image data, the next number of the latest ones for each recording medium when to begin using the new recording medium And a function of giving a volume label combining the identification number of the device and
The third means is provided with a function of printing the management sheet including the table of contents and the reduced screen, including the volume label given when the management sheet is printed out.

According to a fourth aspect of the present invention, a recording medium which is detachable from the apparatus is used for recording image data, and when starting to use a new recording medium, the number next to the latest one for each recording medium and the identification of the apparatus are used. A function to assign a volume label with a combination of numbers, a function to print out a label to be attached to display the assigned volume label on a recording medium, and a volume label to be added when printing out a management sheet with a table of contents or a reduced screen In an electronic filing device having a function of printing including
The fourth means is configured so that the font of the label to be attached to the recording medium and the font of the volume label at the time of printing out the management sheet with the table of contents and the reduced screen are the same.

[0021]

According to the first means, a large number of recording media handled by the electronic filing apparatus can be represented by a volume label combining the latest number and the identification number of the apparatus.
Each can be treated as unique. Since such distinction can be made, it is also possible to use the filing apparatus to manage a database extending over a plurality of recording media.

Since the volume label given to the recording medium is printed out by using the function of the system together with the date given by the second means, it is only necessary to attach the label to the medium. It is not only possible to save the trouble of attaching a blank label to the medium and writing the volume label registered on the medium, the registered date, and the like, but also prevent mistakes when separately writing.

According to the third means, when the user performs registration, search, and print with reference to the table of contents or the management sheet based on the reduced screen previously output by the filing apparatus, the same as the volume label added to the management sheet. Since the medium having the volume label is inserted into the drive device of the recording medium of the electronic filing device, the desired recording medium can be selected without error without any special prerequisite knowledge.

According to the fourth means, the volume label attached to the management sheet and the volume label typeface displayed on the recording medium are the same, so that the recording medium corresponding to the management sheet can be selected, or vice versa. The management sheet corresponding to the medium can be quickly and reliably found.

[0025]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram of an electronic filing apparatus according to the present invention.

The digital copying machine 1 has a control unit 2 for controlling all functions of the copying machine and an interface with the outside, a scanner 3 for reading an original, converting the data of the original into an electric signal, and outputting the electric signal. A printer 4 for making a hard copy based on given image data and control signals, a display 5 for displaying information necessary for a user to use the digital copier 1, and information necessary for a user to use the digital copier 1. It comprises an operation unit 6 for inputting.
When the user uses the digital copying machine, the user sets the original to be copied on the platen of the scanner 3 and, using the operation unit 6 while referring to the information displayed on the display 5, the number of copies and the transfer paper. After selection, setting of the copy magnification, etc., the print start switch of the operation unit 6 is pressed.
The control unit 2 controls the scanner 3, the printer 4, and the display 5 to perform copying based on the set conditions.

An image file control unit 7 is connected to the control unit 2 of the digital copying machine 1, and the image file control unit 7
An optical file 8 that allows the recording medium to be attached to and detached from the drive unit is connected. The user selects the mode of the electronic filing apparatus from the operation unit of the digital copying machine 1, sets an optical disk on the drive of the optical file 8, and uses the display 5 and the operation unit 6 to perform functions such as registration, search, and printing. use.

This apparatus has a function of managing documents in a hierarchical structure for each optical disk. The hierarchical structure is composed of three stages: folder Fo. Binder Bi. File Fi. When using an optical disc for the first time, the number 1 is assigned to each of the folder Fo. Binder Bi. File Fi. Unless the user specifies a special file number when registering a document, Fo.1, Bi.1 The document will be registered in Fi.1. When registering a plurality of documents in this file, a continuous number is assigned to each document as a document number.
At the same time as the document number, the size of the document such as A4 and B5, the number of pages, the registered date, and the like are also written in the management table. At the time of registration, if the user inputs a document name and a keyword for search, the document name and the keyword are similarly written in the management table. The management table is referred to when registering another document, searching and displaying the document, printing the document, or outputting a management sheet for performing a simple search. When the document is registered, the guidance screen of the display 5 is displayed with a comment that the next number of the folder, the binder, and the file used for the registration of the document can be newly used. When a document is registered, it is selected and the documents are registered in numerical order under the classification. Folders, binders, files, and documents are set and managed in numerical order, but the folder name,
It is also possible to register a binder name, a file name, and a document name, and it is possible to use an electronic filing apparatus with a name that is easy for the user to understand. Further, a function of registering image data of a specified portion of a document to be registered in place of a document name, displaying the image data on the display 5, and outputting the image data to a management sheet is provided.

When registering a document, a mode of the electronic filing apparatus is selected from the operation unit 6, and a registration mode in this mode is selected. An optical disk used for registration is set in the optical file 8, and a file of a classification for registering a document is selected. Next, the document to be registered is set on the scanner 3 in the same manner as when copying, and the start button is pressed. The scanner 3 starts reading a document based on a command from the control unit 2 and outputs image data to the control unit 2. The image processing block (not shown) of the control unit 2 performs processing such as masking data outside the size of the original, converting the γ characteristic of image data, and reducing image noise by filtering. After that, the image data is output to the image file control unit 7. The image file control unit 7 compresses the received image data, writes it on the optical disk, and updates management data such as a document number.

The search of the document is performed by displaying the number on the display 5 in the order of the number using the serial number set at the time of registration for each hierarchical structure, and the user specifies the document while scrolling. This is performed by the user making a judgment by looking at a document name list, a reduced screen cover list, or the like as shown in FIGS.

Next, as described above, a document is designated, and the document is printed by the printer 4 or displayed on the display 5.
The function of the block shown in FIG.

At the time of printing, the image file control unit 7 receives the designated document number of the designated hierarchical structure from the control unit 2, reads the data of the designated document from the optical disk, and decompresses it. The expanded data is sent to the control unit 2
Send to The control unit 2 controls the printer 4 according to the received data and the conditions set from the operation unit 6 to perform printing. When displaying the image data on the display 5, the image data is thinned out and converted into data suitable for the display capability, and then the data is sent to the display 5 for display.

FIG. 2 is another block diagram of the electronic filing apparatus to which the present invention is applied. In addition to utilizing the functions of the digital copying machine, the display 5 and the operation unit 6 of the digital copying machine use the display and operation of the electronic filing apparatus. In this case, the display 9 and the keyboard 10 are provided exclusively for the electronic filing device in a case where the function is insufficient as a unit. In particular, a high-definition display and a full keyboard are employed to make it easier to read registered documents on the display 9 and to easily input names of folders, binders, files, documents, and the like. The basic functions and operations are as follows.
1 except that the function of the operation unit 6 is replaced with a keyboard 10. The reference numerals of the blocks constituting the apparatus correspond to those in FIG. 1, and detailed description is omitted.

FIG. 3 is a flowchart showing processing when the optical disk is set in the electronic filing apparatus. In particular, this embodiment shows a function of setting a unique volume label on the optical disc and a mode for operating the filing apparatus while managing the volume label each time the optical disc is set.

Next, the processing when the optical disc is set in the electronic filing apparatus will be described with reference to FIG.

The start is when the optical disk is set in the electronic filing device, or when the power of the filing device is turned on while the optical disk is set and the optical disk can be read. When the process is started, it is first checked whether or not the set disk has been formatted (step 11). If it is not formatted, it is formatted after obtaining the user's permission (step 12). After formatting, check a list of device identification numbers (ID) preset for each filing device and a volume label (VL) set in the past by the device, and check the next number of the latest device. I. of the device D. Is written to the disk (step 13). The number of the volume label assigned to the disk and written is registered in the VL management table of the filing device.
Next, a display for asking whether or not to register the title in the registered optical disk is displayed on the display, and waits for an answer from the user (step 15). If the answer is no, register, search, print,
The process proceeds to a process of outputting a management sheet (step 20). If the answer is yes, a title registration process (step 16) is performed. In this process, a character string input by the user from the operation unit or the keyboard is received, and
Write to the management table. After writing, the process proceeds to step 20. It is possible to shift from the step 20 to the title registration processing of the step 16, and while using the filing apparatus using the disc, the title can be registered on the optical disc having no title as needed, or the title can be already registered. It allows you to change the title.

After the start, it is checked whether or not the optical disk has been formatted (step 11). As a result, if the optical disk has been formatted, it is checked whether or not there is a VL (step 21). If there is a VL, it is checked whether the VL is already registered in the filing device (step 22). In this step, it is checked whether or not the set disc has been made by another electronic filing apparatus. This has a purpose of preventing confusion caused by setting a disk made by another device when a large hierarchical database is divided into a plurality of disks and registered and operated. If the VL has been registered, the process shifts to normal registration / search / print processing (step 20), and the user can use these functions.

If the result of the check in step 21 is that there is no VL, it is checked whether or not data is registered on the disk (step 17). If there is registered data, it is a disc made with a filing device different from the electronic filing device that automatically gives the VL of the present invention,
Since the registered data can be handled, a warning is issued to the user (step 18), and it is determined whether or not to use the set disk according to the judgment of the user (step 19). If the use is selected, the process proceeds to step S20. If not used, the user removes the disc from the device and the device returns to the state of waiting for another disc to be set. If the result of step 17 is no, it is determined that the set disk is the disk to be used for the first time, although only the formatted disk has been formatted, and the processing after step 13 is performed.

If the result of step 22 is NO, the electronic filing apparatus of the present invention is determined, but it is determined that an optical disk made by another apparatus different from the apparatus currently used is set, and a warning to that effect ( Step 18) is performed, and it is left to the user to determine whether or not to use it, and the steps after step 19 are executed.

FIG. 4 is an explanatory diagram showing a label to be printed out by the electronic filing apparatus and attached to an optical disk.

The filing device is an I.O. D. Then, the volume label (VL) automatically given by combining the order given to the optical disk and the order given to the optical disk is printed on the portion 23 surrounded by the line. The upper four characters of VL are set uniquely for one filing device, and the lower four characters are
Each time the apparatus starts using a new optical disk, it is a consecutive number given to the disk by the processing procedure shown in the flowchart of FIG. I. of the device D. And the latest one is given in a consecutive order by the next number, so the given VL is unique.
Since the VL is guaranteed to be unique, even if the title of the disc set by the user happens to be the same, the discrimination can be made by the apparatus, so that there is no need to limit the title name. 26 is the date when the disk was registered. A title 27 is output when the title 27 is set. If the title 27 is not set, the title 27 is blank and the user can write later. 28 is also a title, and is written in a vertical position so that it is easy to see when the discs are arranged upright like a book at a position where when the discs are put on a disc, the disc is a spine when compared to a book. In the output example of this figure, VL may also be output to the portion corresponding to the spine, so that the disks corresponding to the management sheet such as the table of contents and the like can be searched while standing up and arranged.

When printing a label on ordinary paper, the label portion is cut out and pasted on a disc with glue. Alternatively, glue the back, cut it out to a predetermined size and print it out on a special label affixed to the backing paper, so that the user can easily apply the label to the disc Paper may also be prepared.

FIG. 5 is an example of a printout of a table of contents so that the user can easily check what documents are registered without using the search function of the filing apparatus.

As shown in FIG. 5, for the table of contents, the document number, document size, number of pages, registration date, document name, number of documents registered in this class 32, date 3 when the table of contents was printed out
3. Time 34 is output. Of course, if no document name is entered, it will be blank. Along with the management data relating to these registered documents, the VL 24 of the disk in which the documents are registered, the number of the hierarchical classification in which the document of this table of contents is registered in this disk, that is, the folder number 29, the binder number 30, the file The number 31 is also output.

The user looks at such a table of contents and selects a document whose contents are to be referred to on the display or a document that is to be printed out and read. V in the table of contents containing the selected document.
Select a disk that matches L.24 and set it in the filing device. Set it to the search / print mode, and use the same number of folders printed in the table of contents.
By specifying 9, binder number 30, and file number 31, it is possible to reach the target document much more quickly than to reach the target document by the search by the device.

FIG. 6 is for outputting the table of contents of FIG. 5 for substantially the same purpose. Instead of the list of table of contents, the image of the cover of the registered document is reduced and arranged to form a list. The document is searched by looking. 5, VL25, folder number 29, binder number 30, and file number 31, as in FIG.
Etc. are printed. These functions are the same as those in FIG. 5 and will not be described.

In FIGS. 4, 5 and 6, VL
Is used to check the corresponding table of contents and reduced screen from the label on the disk, and to select the corresponding disk from the table of contents and reduced screen. In the embodiment, the typeface and the frame surrounding it are the same because there is less error in selecting the corresponding one when the VL is printed in the typeface. It is often easier to understand not only the typeface but also the size and spacing of characters. If you want to change the size,
Keeping the similarity makes it easier to find the same number.

When a new document is to be registered, the user can confirm the already registered document in the table of contents or the reduced screen list, determine the classification to be registered, and select the corresponding VL optical disk. Even people who do not know the whole database can register quickly without error.

As described above, in the above embodiment, the electronic filing apparatus can be realized as a composite function of the copying machine by utilizing the function of the digital copying machine.

[0051]

As described above, according to the first aspect of the present invention, when a new recording medium is started to be used in an electronic filing apparatus that uses a recording medium that is detachable from the apparatus for recording image data. since devices the volume label that combines the identification number of the next number and device of the latest ones for each recording medium is automatically applied, the volume label, can be handled individually distinguished, across multiple recording media database Can be used in such a way that the filing device manages the file. In addition, even if the number of storage media in an electronic filing device using a removable storage medium in the device increases, the device can manage the entire recording media without imposing an excessive burden on the user, Operation utilizing a printed management sheet such as a list can be performed easily, without errors, and speedily while reducing the burden on the user.

[0052] According to the invention of claim 2, a recording medium removably loaded in the apparatus in an electronic filing apparatus used for recording the image data, the latest for each recording medium when to begin using the new recording medium In addition to providing a function to assign a volume label combining the next number and the identification number of the device, and a function to print out a label to be attached to display the assigned volume label on the recording medium, The printed volume label is printed out using the system function together with the date on which it was given, so it is only necessary to attach it to the medium. Therefore, it is not only possible to save the trouble of attaching a blank label to the medium and writing the volume label registered thereon, the registered date, and the like, but also to prevent mistakes when separately writing.

[0053] According to the invention of claim 3, a recording medium removably loaded in the apparatus in an electronic filing apparatus used for recording the image data, the latest for each recording medium when to begin using the new recording medium In addition to providing a function to assign a volume label that combines the next number and the identification number of the device, and a function to print including the volume label assigned when printing out a table of contents or a management sheet with a reduced screen, filing is performed in advance. When the user registers, searches, and prints by referring to the table of contents output from the device or the management sheet with a reduced screen, a medium having the same volume label as the volume label attached to the management sheet is recorded on the electronic filing device. No special prerequisite knowledge because it will be inserted into the drive device of Also can be selected without error desired recording medium.

According to the fourth aspect of the present invention, a recording medium which is detachably attached to the apparatus is used for recording image data, and when the use of a new recording medium is started, the number next to the latest one for each recording medium and A function to add a volume label that combines the identification number of the device, a function to print out a label to be attached to display the added volume label on a recording medium, and a function to print out a management sheet with a table of contents or a reduced screen In an electronic filing apparatus having a function of printing including a volume label, the print of the label to be attached to the recording medium and the font of the volume label when printing out the management sheet with the table of contents and the reduced screen are made the same. To select a recording medium that corresponds to the management sheet, Quickly find the management sheet that, surely performed.

[Brief description of the drawings]

FIG. 1 is a block diagram of an electronic filing apparatus according to the present invention.

FIG. 2 is another block diagram of the electronic filing apparatus according to the present invention.

FIG. 3 is a flowchart showing a process when an optical disc is set in the electronic filing apparatus in the electronic filing apparatus according to the present invention.

FIG. 4 is an explanatory diagram showing a label to be printed out by the electronic filing apparatus according to the present invention and attached to an optical disc.

FIG. 5 is an explanatory view showing a printout example of a table of contents in the electronic filing apparatus according to the present invention.

FIG. 6 is an explanatory diagram showing a printout example of a list of reduced screens in the electronic filing apparatus according to the present invention.

[Explanation of symbols]

Reference Signs List 1 digital copier 2 control unit 3 scanner 4 printer 5 display 6 operation unit 7 image file control unit 8 optical file 9 display 10 keyboard 23 VL printed on disk label 24 VL 25 printed in table of contents Printed on reduced screen list VL 26 Date of registration printed on disc label 27 Title printed on disc label 28 Back cover title printed on disc label 29 Folder number 30 Binder number 31 File number 32 Total number of documents 33 Printout Date 34 Printout time

────────────────────────────────────────────────── ─── Continued on the front page (51) Int.Cl. ⁷ identification code FI H04N 5/76 H04N 5/76 Z (58) Field surveyed (Int.Cl. ⁷ , DB name) G06T 1/00 G06F 12 / 00 G06F 17/30 G11B 27/00 H04N 1/21 H04N 5/76

Claims (4)

(57) [Claims] An electronic filing apparatus using a recording medium detachable from the apparatus for recording image data,
An electronic filing apparatus characterized in that it has a function of giving a volume label combining the next number of the latest one and the identification number of the apparatus for each recording medium when starting to use a new recording medium. 2. An electronic filing apparatus using a recording medium detachable from the apparatus for recording image data.
A function of giving a volume label combining the next number of the latest one and the identification number of the apparatus for each recording medium when starting to use a new recording medium, and displaying the added volume label on the recording medium. And a function of printing out a label to be attached to the electronic filing device. 3. An electronic filing apparatus using a recording medium detachable from the apparatus for recording image data.
When starting to use a new recording medium, a function to assign a volume label that combines the next number of the latest one and the identification number of the device for each recording medium, and when printing out a management sheet with a table of contents and reduced screen An electronic filing apparatus having a function of printing including the assigned volume label. 4. A recording medium detachable from the apparatus is used for recording image data, and when starting to use a new recording medium, the next number of the latest one and the identification number of the apparatus are combined for each recording medium. Including the function of assigning a volume label that has been assigned, the function of printing out a label to be attached to display the assigned volume label on a recording medium, and the volume label assigned when printing a management sheet with a table of contents or a reduced screen In an electronic filing apparatus having a function of performing printing, a font of a label to be attached to the recording medium and a font of a volume label used for printing out a management sheet with a table of contents or a reduced screen are set to be the same. Electronic filing device.