JP2971472B2 - Electronic file device - Google Patents

Description

Description: BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method of filing image data such as a document or a drawing read from a document by an image scanner on a medium such as an optical disk and searching and using the data as necessary. The present invention relates to an electronic file device, and more particularly, to a technical improvement for facilitating a document registration operation.

2. Description of the Related Art In a typical electronic file device, a document registration operation is generally performed in the following procedure. After preparing several pages of documents to be managed as one document, instructing to start document unit registration, each page of the documents is sequentially read by an image scanner. Image data of each page output from the image scanner is sequentially written in a predetermined area (substantial area) of an optical disk as a file memory. The optical disc also has an area (registry) for recording management information. When image data of a plurality of pages belonging to one document is recorded in the physical area of the optical disc, the management information of the document is simultaneously stored in the directory of the same optical disc. Will be recorded.

The document management information includes at least the location (substantial area) of the image data of each page constituting each document, in addition to the file number and document number for identifying each document. The address of each page is
Usually, information such as the document size of the page and the resolution at the time of reading the document is added, and the management information for each page is referred to as page management information. By reading certain document management information recorded in the registry of the optical disc and reproducing the physical area according to the address of certain page management information in the directory, the image data of the corresponding page can be read and the image data is displayed. When printing or printing, data is processed using the size and resolution information.

As described above, image data and management information for one document are recorded on the optical disk simultaneously and in parallel.
At this next stage, a keyword for document search is input.
Keywords assigned to each document are organized and registered in an index file of the search device.

Problems to be Solved by the Invention As described above, in the conventional apparatus, a plurality of documents handled as one document are previously collected, and the documents are sequentially scanned by an image scanner, so that image data and document management information of all pages are stored on an optical disk. Be recorded. When registering a large number of documents in a file one after another, separate the document input work for each document, operate the keyboard to instruct the end of one document, enter a keyword, and then start inputting the document for the next document. I do. This is not a very efficient working procedure. It is more efficient to continuously send a large amount of documents to the image scanner by the automatic feeder (ADF), and the exclusive use time of the scanner is shortened. Can not.

In the case of a double-sided document, the registration work becomes more inefficient. For example, if there are a total of 20 pages for 10 double-sided documents,
Scan the first front page (page 1) with a scanner,
Next, the back page (the second page) is set on the scanner, then the second front page (the third page) is set on the scanner, and then the back page (the fourth page) is set on the scanner. It has to be repeated, and the ADF cannot be used effectively.

SUMMARY OF THE INVENTION The present invention has been made in view of the above-described conventional problems, and has as its object to efficiently and rationally proceed with the work of sequentially registering a large number of documents in a file based on a large number of double-sided originals. Another object of the present invention is to provide an electronic file device.

Means for Solving the Problems In order to achieve the above object, the present invention provides a primary registration unit for storing page management information such as image data of a plurality of read originals and a storage address of the image data in a storage unit; Operating means for designating the first page of each of the front page group and the back page group of the image data or the first page of the document, and ascending or descending order from each of the page groups based on the designated first page and the last page of the page. A reordering unit that extracts a page and rearranges the page management information corresponding to the page; and a secondary registration unit that groups a plurality of page management information based on the designated document first page and stores the grouped information in the storage unit. It is configured to include:

Function A large number of double-sided originals are stacked in order and set on the ADF of the image scanner so that the front page is scanned. Thus, the front page group is read in the order of the first page, the third page, the fifth page, and so on. Next, when the original is turned over and set on the ADF of the image scanner, the second page and the fourth
The back page group is read in the order of page, sixth page, ... (or ... 6, 4, 2). Thereafter, when an input for designating the first page of the front page and the back page is performed, the page management information of the front page and the back page is alternately rearranged from that page. Further, when an input operation of document incorporation meaning that what page and what page are registered as what document is performed, the document management information is generated by the secondary registration means and written into the file memory.

Embodiment FIG. 1 shows a hardware configuration of an electronic file device according to an embodiment of the present invention. Reference numeral 11 denotes a central processing unit (CPU) for performing data processing and controlling the entire device.
Reference numeral 2 denotes a main storage device, and reference numeral 13 denotes a magnetic disk device that stores an operating system and a document registration processing program. The operating system and the document registration processing program are loaded from the magnetic disk device 13 into the main storage device 12. Reference numeral 1 denotes an auxiliary storage device used as the buffer memory.

Reference numeral 18 denotes a display device used for dialogue with an operator or the like, and includes a keyboard 19 as an input means and a mouse 20 as a pointing device. A display control device 17 controls the display device 18 and controls the keyboard 19 and the mouse 20.

Reference numeral 15 denotes an optical disk device as the above-mentioned file memory, which records and reproduces data on and from an optical disk 16 as a recording medium. Reference numeral 24 denotes a control device of the optical disk device 15. 23 is an image scanner that reads the original photoelectrically,
Reference numeral 22 denotes a printer, and reference numeral 21 denotes an input / output control device for controlling input / output of data to / from these devices.

The above hardware configuration is basically the same as that of the conventional device, and the processing for searching and using the document information registered in the optical disk device 15 is the same as that of the conventional device.
The feature of the present invention lies in the process of registering a double-sided document in a file, and this feature portion will be extracted and described in detail below.

First, double-sided originals to be registered are stacked in the correct order, and are first set on the ADF of the image scanner 23 in a direction in which the front page is read. When "read" is instructed by the keyboard 19 or the mouse 20, the scanner 23 is activated by the input / output control device 21, and the reading of the document is started. In this case, what is read is the first page, the third page, the fifth page, and so on.
Each time one page of the document is read, the image data of the document is recorded on the optical disk device 15, and information (page management information) such as the recording address and the size and resolution of the image data is recorded on the auxiliary storage device 1. When the reading of the front page is completed, the overlapped double-sided document is turned over, set on the ADF of the image scanner 23, and instructed to “read”. At this time, the pages read in this order are..., The sixth page, the fourth page, and the second page. Therefore, the page management information of each page is recorded in the auxiliary storage device 1 in the order shown in FIG.

Next, when the input order of the head (first page) of the front page group and the head (second page) of the back page group is designated by the keyboard 19 or the mouse 20, the CPU 11 alternately switches the front page and the back page. 1, 2, 3, 4, 5, 6, ...
The page management information is rearranged in the order of the page numbers as shown in FIG. 3B based on the recognition.

Next, the process proceeds to the secondary registration process. First, the "document set" in the registration processing program is designated by the keyboard 19 or the mouse 20, the page management information recorded in the auxiliary storage device 1 is read, and the image data is read from the optical disk device 15 based on this data. The data is read out and displayed on the display device 18. By the page turning process, the images of the original registered document can be displayed one after another. In this process, the manuscript of many pages is divided into several documents by designating the first page of each document. When the page set of a certain document is determined, management information of the document (including page management information of a page belonging to the document) is generated and recorded in a registry of the optical disk as shown in FIG. Hereinafter, by sequentially determining a document set, each document management information is recorded on the optical disc. The above procedure is organized and shown in the flowchart of FIG.

As is apparent from the above description, the present invention provides a primary registration unit that stores page management information such as image data of a plurality of read originals and storage addresses of the image data in a storage unit, and a front page of the stored image data. group,
An operation means for designating each first page of the back page group or the first page of the document; and alternately extracting pages in ascending or descending order from each page group based on the designated first page of the table and the first page of the back page. By rearranging means for rearranging the page management information corresponding to the, and a secondary registration means for grouping a plurality of page management information based on the specified document first page and storing in the storage means, For double-sided originals, first scan the front side and then scan the back side, then simply specify the top of the front page and the top of the back page, and the correct page where the front and back pages are alternately arranged. In addition to setting the order, you can also set up documents by grouping pages by simply specifying the first page. Ku, and without being aware of the reading order of the document and has an effect that a plurality of types of documents, including a double-sided document can be continuously registered.

[Brief description of the drawings]

FIG. 1 is a schematic configuration diagram of an electronic file device according to an embodiment of the present invention, FIG. 2 is a flowchart of document registration processing of the device, FIG. 3 is a conceptual diagram of reordering of page management information, and FIG. 3 is a schematic diagram of a recording format of FIG. 14 ... Auxiliary storage device (buffer memory), 16 ... Optical disk (file memory).

 ────────────────────────────────────────────────── ─── Continuation of front page (56) References JP-A-61-72366 (JP, A) JP-A-62-212774 (JP, A) JP-A-63-262960 (JP, A)

Claims (1)

(57) [Claims] A primary registration unit for storing page management information such as image data of a plurality of read originals and a storage address of the image data in a storage unit; and a head of a front page group and a back page group of the stored image data. An operation means for designating a page or a document top page, and page management information corresponding to the page by alternately extracting pages from each page group in ascending or descending order based on the designated front page and back top page An electronic filing apparatus comprising: a reordering unit for reordering a plurality of page management information; and a secondary registration unit for grouping a plurality of page management information on the basis of a designated document first page and storing the grouped plurality of page management information in a storage unit.